Albertian Institute of Management

Guidelines for conducting MBA 3rd Semester OS study

FORMAT FOR PREPARATION OF REPORT ON ORGANIZATION STUDY

III SEMESTER MBA
DURATION 1 MONTH (1st May to 31st May 2016)
1. ARRANGEMENT OF CONTENTS:
The sequence in which the project report material should be arranged and bound should be as
follows:
1. Cover Page
2. Certificate from Organisation
3. Acknowledgement
4. Declaration by student
5. Certificate from AIM
6. Table of Contents
7. List of Tables
8. List of Figures/Graphs /Charts
9. List of Symbols, Abbreviations and Nomenclature
10. Chapter 1 (see Appendix 1)
11. Chapter 2 (see Appendix 1)
12. Chapter 3 (see Appendix 1)
13. Chapter 4 (see Appendix 1)
14. Chapter 5 (see Appendix 1)
15. Bibliography
16. Appendices
2. PAGE DIMENSION AND BINDING SPECIFICATIONS:
The dimension of the project report should be in A4 size and should have the following
margins
Top edge
Bottom edge
Left side
Right side

:
:
:
:

3.5
3.0
4.0
2.5

cm
cm
cm
cm

The project report should be bound and covered using flexible thick art paper of the colour
predetermined for each batch. The batch may unanimously decide upon a single uniform colour
of the hard paper for outer cover binding. The cover should be printed in black letters and the text
for printing should be as specified.
On the cover page,
- A frame/boundary must be given and then print the title etc within the frame. - The frame size
and appearance must be the same for all the reports.
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Albertian Institute of Management

Guidelines for conducting MBA 3rd Semester OS study
The Name of the organisation and the name of the student should be printed conspicuously on
the spine of the project report.

3. TYPING INSTRUCTIONS:
The impression on the typed copies should be black in colour.
One and a half spacing should be used for typing the general text.
The general text shall be typed in the font style Times New Roman and font size 14.
4.

PREPARATION OF FORMAT:
4.1 Cover Page & title page A specimen copy of the Cover page & Title page of the project
report are given in Appendix 2. A frame must be given on the outer cover of the report and the
size of the frame must be in such a way as to leave one and a half inches on all four sides and
then print the title etc within the frame. The frame size and appearance must be the same for
all the projects. You can choose the colour of the hard paper you use as outer cover for binding.
The colour must be the same for all.
4.2 Certificate from the Organisation The Certificate from the Organisation shall carry the
supervisors signature and should contain the supervisors name, designation, department and full
address of the institution where the supervisor has guided the student.
4.3 Declaration by Student to the effect that the work is bona fide and has not formed part of
any other submission. See Appendix 3. This is only the format and you have to insert the names
of your Guide in the organization where you did the study and the respective Faculty guide.
Please also refer to the Certificate Appendix 6.
Please insert the name of the Director above his designation, and the name of your respective
Faculty guide above the word 'Guide'
4.4 Table of Contents The table of contents should list all material following it as well as any
material, which precedes it. The Title Page and Certificate from organisation will not find a place
among the items listed in the Table of Contents. One and a half spacing should be adopted for
typing the matter under this head.
4.5 List of Tables The list should use exactly the same captions as they appear above the
tables in the text. One and a half spacing should be adopted for typing the matter under this
head. The pages where the tables appear should be shown on the right hand side off the page.
A specimen copy of the list of tables is given in Appendix 4.
4.6 List of Figures/Graphs /Charts The list should use exactly the same captions as they
appear below the figures in the text. One and a half spacing should be adopted for typing the
matter under this head.
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Albertian Institute of Management

Guidelines for conducting MBA 3rd Semester OS study
4.7
List of Symbols, Abbreviations and Nomenclature- Standard symbols, abbreviations
etc.
should be used.
4.8 Industry Profile should contain a brief explanation of the international scenario followed
by the Indian state of affairs, data on volume, value, industry's prospects, competitive landscape
and leading companies and key macroeconomic variables affecting the industry.
4.9 Company Profile should be a summary or outline of the characteristics of the company,
business processes, and data on value, volume, trends, prospects, competitors, other players,
management or any other matter relevant in explaining the characteristics of the company.
4.10 Organisation Structure Organization chart is compulsory
4.11 Functional Areas Each of the functional areas in the order in which they are presented
in the chart, may be described. Charts and/ or figures to depict structure in each case may be
included.
4.12 Conclusion. Conclusions should be drawn exclusively from the study.
4.13 References within the text of the report may be indicated at the end of the
sentence/paragraph which has been referred.
For example: (Smith, 2003)., (Hawkins, Best and Coney, 2005).
4.14 Bibliography All material drawn from whatsoever source must be acknowledged without
fail and the same should be appearing in the bibliography. The listing of references should be
typed 4 spaces below the heading Bibliography in alphabetical order in single spacing left
justified. The reference material should be listed in the alphabetical order of the first author.
Sample given in Appendix 5
4.15 Appendices -Appendices are provided to give supplementary information, which if
included in the main text may serve as a distraction and cloud the central theme.
Appendices should be numbered using Arabic numerals, e.g. Appendix 1, Appendix 2, etc.
Appendices, Tables and References appearing in appendices should be numbered and referred to
at appropriate places just as in the case of chapters.
4.16 Footnotes
Footnotes should be used sparingly. They should be descriptions of terms, which appear in the
main text and is expected to make the reader understand terms effortlessly. They should be typed
single space and placed directly underneath in the very same page, which refers to the material
they annotate.

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Guidelines for conducting MBA 3rd Semester OS study
Appendix 1

Chapter Details
Chapter 1

1.
2.
3.
4.

Introduction to the study

Objectives of the study
Scope & methodology of the study
Limitations of the study

Chapter 2
Industry Profile
1. Nature and characteristics of the industry
Products, their uses and consumers
Major segments
Demand and supply factors
2. The global scenario
Size of the industry
Structure
Important trends (growth, competition, consolidation, location etc.)
Major players countries, companies
Future of the industry
3. The Indian scenario
Growth and present scenario
Govt. policy and its impact (including liberalization)
Demand supply factors (including foreign trade)
Segmentation of the market- characteristics of important segments and the
major players in each segment
Major players foreign and Indian
Competitive trends
Future outlook
Chapter 3
Company Profile
1. About the organisation - A general description
A short historical account including important milestones in its
development
2. Organisational structure
Important departments/divisions and their functions/activities
Portfolio/SBUs
Future plans

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Albertian Institute of Management

Guidelines for conducting MBA 3rd Semester OS study

3. Functional Areas
1. Operations

2.

Plant location
Technology and production processes
Production planning and scheduling
Logistics
Vendor development/supplier relationship

Finance

Ratio analysis
Time services analysis of income statement
Capital structure
Dividend policy
Inventory management policy
Cash management policy
Receivables management policy
Working capital policy
Capital expenditure decisions
Asset Liability Management
Risk Management
Security and Portfolio Analysis

Human Resource Planning: What are the areas covered at this stage?
Job Analysis Job description and specification
Recruitment- What are the sources of manpower supply?
Selection different kinds of tests and interviews practiced in the
organization
Orientation, Placement, Induction, Training, Development (MDP, EDP)
Competency Profiling, Mapping
Knowledge Management
How do they assess the need for such T&D programmes?
Performance Management
Talent retention, practices followed
Job Evaluation
Compensation Management (at employee level and management level)
Employee Welfare and empowerment, Welfare management, Quality of
Work of Life, Quality Circles
Discipline and Grievances Management
Employee Safety and Health

3. HRM

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Albertian Institute of Management

Guidelines for conducting MBA 3rd Semester OS study
Industrial Relations
adjudication- how
day-to-day issues?
4.

collective bargaining, arbitration, and

far does the organization apply these in their

MARKETING

Product mix
STP
Market share
Major competitors and competitive strategies
Pricing strategy
Promotion strategy
Distribution strategy
Marketing plans

Chapter 4
SWOT analysis
Chapter 5
Findings, suggestions and conclusion

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Albertian Institute of Management

Guidelines for conducting MBA 3rd Semester OS study

Appendix 2

FERTILISERS AND CHEMICALS

TRAVANCORE LTD
<Font Size 24><1.5 line spacing>

Organisation Study Report submitted in partial fulfillment of the

requirements for the MBA (Full time) Degree of the
Mahatma Gandhi University
<Font Size 14>

Submitted by
<Font Size 14><Italic>
(Name)
(Reg. No)
(Batch)
<Font Size 14>

ALBERTIAN INSTITUTE OF MANAGEMENT

<Font Size 14>

(A UNIT OF ST. ALBERTS COLLEGE)

<Font Size 14>
Banerji Road, Cochin 682018.
<Font Size 12>
Month and Year e.g.: October 2008 (exact month and year will be intimated)
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Albertian Institute of Management

Guidelines for conducting MBA 3rd Semester OS study

Appendix 3
DECLARATION

I hereby declare that the Organisation Study Report entitled ________________________.is a record of
bona-fide work done by me in (Organisation ) ____________________________, during (period)
_________________________________________________ under the supervision of (write name of
your organizational guide, his/her designation, name of the organization in this space)____________ ,
and Dr./ Mr. / Ms. _____________________ , Asst. Professor/ Senior Lecturer/ Lecturer, Albertian
Institute of Management, and that no part of this report has formed the basis for award of any degree,
diploma, associate ship, fellowship or any other similar title or recognition in any other institution.

Place
Date

Name

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Albertian Institute of Management

Guidelines for conducting MBA 3rd Semester OS study

Appendix 4

LIST OF TABLES
Table

Title of the Table

No

Page
no

3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9

Gender-wise Distribution of Respondents

Distribution of Respondents according to Age
Distribution of Respondents according to Education
Distribution of Respondents according to Monthly Household Income
Distribution of Respondents according to Occupation
Distribution of Respondents according to Place of Residence
Distribution of Respondents according to Nature of purchase
Scores Allotted on Responses
Distribution of Respondents Based on Scores on Attitude regarding

3.10
3.11
3.12
3.13
3.14
3.15
3.16
3.17
3.18

Friendliness
of the Market
Skewness of Items comprising Attitudes to Intrinsic Friendliness
Distribution of Skewness on Total Scores- Age wise
Distribution of Skewness on Total Scores according to Levels of Income
Distribution of Skewness on Total Scores According to Place of Residence
Reliability Analysis-Scale Measuring Consumer Confidence (Split-Half)
Iteration History
The Variations Accounted for by the First Two Principal Components.
Correlations of Transformed Variables
Component Loadings of Different Variables

Appendix 5
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44
44
45
45
46
46
46
50

52
53
54
55
56
58
59
59
60
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Albertian Institute of Management

Guidelines for conducting MBA 3rd Semester OS study
BIBLIOGRAPHY
Websites: Full URL to be typed.
Books
Mc Leod, Jack. M., and, Steven Chaffee. R. The Construction of Social Reality: The Social Influence
Process, Ed. Tedeschi, James. T. Chicago: Aldine Atherton, 1972. pp. 50-59.
Journals
ReVelle, C.S.; Eiselt, H.A.; Daskin, M.S. Multiattributive Modelling, European Journal of Operational
Research, Feb2008, Vol. 184 Issue 3, pp. 817-848.
Research Papers
Cattin, P. and Wittink, D. R. (1976). A Monte Carlo Study of Metric and Nonmetric Estimation Methods
for Multiattribute Models, Research Paper, Graduate School of Business, Stanford University, p 341.
Articles from newspapers
Firbank, J., The World-Wide Club of Wizards, Daily Mail, 8th January 1985. p. 22.
Manchester, P. Z., Chatting up Total Strangers at Home, The Times, 13th November 1984. p. 26
Company documents, Annual reports, Brochures, In house Journals or any other relevant matter
whatsoever collected from the organisation has to be acknowledged and added to the bibliography.

Appendix 6

Certificate
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Albertian Institute of Management

Guidelines for conducting MBA 3rd Semester OS study
(On the letterhead of St. Alberts College)

Certified that the Organisation Study entitled

__________________________________. is a bona-

fide work done by _____________________ during __________________________ under my

supervision and guidance.

Name of the Guide (Please type his/her name here)

Director (Please do not mention the name here)

Albertian Institute of Management

Principal (Please do not mention the name here)

St. Alberts College

OS TIMELINE FOR STUDNETS

Dates
Feb 23, 2016

Activities
Guidelines to be given to the students
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Albertian Institute of Management

Guidelines for conducting MBA 3rd Semester OS study
Company name, details of the external guide (name, mail id &
March 15, 2016

contact number) to the respective Faculty Guide.

Synopsis to the Faculty Guide
Synopsis includes

Apr 6, 2016

Title of the organisation

Introduction to the study,

Objectives of the study

Scope and methodology of the study

Limitations of the study

Cover Page to the Faculty Guide
Cover Page includes

Apr 13, 2016

Front Page

Acknowledgement

Declaration

Table of Contents (Format Only)

List of Figures (Format Only)

Industry and company profile to the Faculty Guide
Organisation structure and different functional areas to the

Apr 20, 2016

May16 , 2016

Faculty Guide, duly approved by the Organisational Guide

SWOT Analysis to the Faculty Guide
Rough Draft Report
Final Draft Report
Student Presentations
Submission of Final OS report to the college

May 25, 2015

June 6, 2016
June 15, 2016
June 27,28,29,30
July 11, 2016

Guides For Organisation Study MBA 2015-2017 Batch

DR. TITUS CORREYA
Sl No
1
2
3
4
5

Name

Aaron J Vaguez
Binsu Raju
Dona Maria Jose
Geon Paul
Jency Thankachan

MS. SHINY C M
Sl No
8
9
10
11
12
Page 12 of 13

Name

Aiswarya A V
Denny P D
Eby Xavier
Harshitha V
Jismy James

Albertian Institute of Management

Guidelines for conducting MBA 3rd Semester OS study
6

James C Francis

Sanu George

13
14
15

MR. SAJEEV C S
16
17
18
19
20
21
22
23

Abhishek M
Davis Thomas
Jeethu Aruja
Harishma Hari
Jerin Jerson
Maria Goretti
R Thanchy
Sujana Violet Treasa S

Michelle Gaulbert
Rebecca Thomas
Suryagayathri K G
MR. GOPESH C R

24
25
26
27
28
29
30
31

Ancy Rebera J D
Denzil Varghese
Emimol Xavier
Jain Mariyam Joseph
John P J
Nagma John P J
Niya John
Tania M J
MS. SANGEETHA J

MS. INDU GEORGE

32
33
34
35
36
37
38

Aneeza Qudhsi
Deona D Silva
Febin Frans N J
Phil Lawrence
Jojy Antony
Ashly Maria Das

40
41
42
43
44
45

Anjali P
Devika Vamana Prabhu
Feby Tresa Felix
Janez Jos Joseph
Layana Lazar
Nithin Steephen

Reyona Xavier

46

Rohith R

39

Vishnu M

47

Vivek Mathew

MR. NIDHIN JOHNY

48
49
50
51
52
53
54
55

Nikhil Antony
Divyamol S
Filjo Clinton K G
Donall Emmanuel
M J Abraham
Reshma Antony
Rukku Joseph
M S Ashwathy

Sangeetha J
O.S.Coordinator
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