07Feb16

Define Phase

Define Phase
Identify the problem, the requirements of the

project and the objectives of the project.

The objectives of the project should focus on critical

issues which are aligned with:

Companys business strategy

Customers requirements

07Feb16

Define Phase Activities

1.

Nominate projects for improvements

2. Evaluate nominated projects and select a project

3. Estimate the financial impact of the problem; and
4. Define customer requirements called Critical-to-

Quality (CTQ) characteristics;

5. Create a project charter;
6. Obtain senior management approval of the project

Define Phase Questions

What matters to the customers?
What Defect are we trying to reduce?
By how much?
By when?
What is the current Cost of defects?
Who will be in the project team?
Who will support us to implement this project?

07Feb16

Deliverables
One or more of the following three critical

deliverables:
1.

Cost

2. Quality
3. Schedule
Define what is critical to any of these deliverables.

Nominate Projects
Reduce defect rate
Reduce waste of material
Reduce idle time of labor or equipment
Increase labor or equipment productivity rates
Reduce cycle time

07Feb16

Evaluate Nominated Projects

Criteria of evaluation may include:
Impact
Project acquires higher score as much as its positive impact on the
organization image.
How chronic
Project acquires higher score as much it considered chronic problem in
the organization.
Duration
Project acquires higher score as less as the expected project duration.

Evaluate Nominated Projects

Criteria of evaluation may include:
Expenses
Project acquires higher score as less as the expected project expenses.
Financial revenue
Project acquires higher score as much as the financial revenue of project.
Potential Resistance
Project acquires higher score as less as the potential resistance to project.

07Feb16

Weight

Sum

Potential
Resistanc
e

Financial
Revenue

Expenses

Duration

How
chronic

Impact

Weights of Evaluation Criteria

Impact
How chronic
Duration
Expenses
Financial
Revenue
Potential
Resistance
Total

Impact

How
chronic

Duration

Expenses

Financial
Revenue

Potential
Resistanc
e

Sum

Weight

Weights of Evaluation Criteria

Impact

4.00

1.50

1.00

0.67

4.00

11.17

0.24

How chronic

0.25

1.00

0.43

0.25

1.00

3.93

0.08

Duration

0.67

1.00

0.67

0.43

1.00

4.77

0.10

Expenses

1.00

2.33

1.50

0.67

2.33

8.83

0.19

1.50

4.00

2.33

1.50

4.00

14.33

0.31

0.25

1.00

1.00

0.43

0.25

3.93

0.08

46.96

1.00

Financial
Revenue
Potential
Resistance

Total

07Feb16

Evaluate Nominated Projects

Ref.

Selection
Criteria

Positive Impact

2
5
7
9
10

Weight

Projects Code
P1

P2

P3

P4

P5

P6

0.24

How chronic

0.08

Duration

0.10

Expenses
0.19
Financial
0.31
Revenue
Potential
0.08
Resistance
Total project score
(without weight)
Total project score
(with weight)

24

25

16

16

16

17

3.89

4.2

2.73

2.73

2.73

2.46

Project Planning
Define the Project scope
Problem statement
Project objective & Deliverables
Team members
Project schedule
Resources needed

07Feb16

Project Charter
Project Title
Problem/Opportunity Statement
Business Case / Impact
Scope
Schedule
Team
Process owner
Sponsor

Project Charter
14
Project Title:
Project Sponsor :
Project Leader:
Process owner
Problem/Opportunity Statement:

Goal Statement:

Project Scope:

Results for the company:

Project goals

Preliminary Plan

Measure

Target complete Date

Current

Target

Ideal Performance

Actual Date

Start Date:
Define
Measure
Analyze
Improve
Control
Completion Date:

07Feb16

High Level Flow Diagram

Transportation

Cutting

Forming

Delivery

Stakeholder Analysis
Study the impact of this project on customers:
Internal
External
Determine support level of stakeholder :
Supportive
Natural
Against

07Feb16

Stakeholder Analysis
Influence Strategy Tactics
Relationship of each stakeholder to Project
Communication / Involvement Strategy

Stakeholder Analysis

07Feb16

Stakeholder Analysis

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