Professional Documents
Culture Documents
SN017
SN017
SN017
SN017
Emergency Response
Manual
SN017
Date
Name
Rank
Section
Signature
Revision Number 1
Page
of
th
Safety M
Manage
ement S
System
SN0
017 Emerrgency Response
R
Manual
x
Index
1 Emergency R
Respon
nse Man
nual In
ntroduc
ction
A
Appen
dix A: Office Contac
cts List
2 Shipbo
S
oard Em
mergen
ncy Res
sponse
e and
Preparredness
s Proce
edures
s
3 Office
O
Emerg
gency R
Respon
nse and
d Prepa
aredne
ess
dures
Proced
Contin
4 Office
O
ngency Plans
5 Emergency R
Respon
nse Pro
o Forma
a Docu
uments
s
R
Revision Sta
atus
Sec
ction
Conttents
Ind
dex
1
1 Ap
pp A
2
3
4
5
Revision Number: 3
Com
mments
D
Date
Rev
Updated Se
ection 1 App A
First Issue
Updated C
Contacts Listt
Revised 2.5.5, 2.5.6
Re
evised 3.2.2, 3.2.6.7, Inse
erted 3.3, 3.4
4.8, 3.4.11, 3.4.12
First Issue
As pe
er index.
09.0
01.2012
30.0
06.2010
09.0
01.2012
23.0
09.2011
23.0
09.2011
30.0
06.2010
23.0
09.2011
3
0
9
1
2
0
2
Page 1 of 1
th
Revision Date: 09 Ja
anuary 2012
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
1.11
1.12
30.06.2010
First Issue
C. Maggs
D. Laird
S. R. Marshall
Rev
Date
Introduction
Prepared By
Reviewed By
Approved By
Revision Number 0
Page 1-1 of 5
th
Singapore Office
Toisa PTE ltd
150 Beach Road
#25-02 Gateway West
Singapore 189720
Tel: +65 6222 4606
Brasil Office
Sealion do Brazil
Navegacao
Estrada de Imboassica
853-parte
Cep 27.937
Imboassica Macae
Rio De Janeiro
Brazil
+55 (0) 2106 1601
Aberdeen Office
Sealion Shipping Ltd
Steadfast House
Greenwell Road
Aberdeen
AB12 3AX
+44 (0) 1224 870 045
1.3 Purpose
This manual is intended to be used by Sealion managed assets and offices to plan,
prepare and respond to any emergency situation which may affect the Toisa fleet.
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th
Title
SM
MS Section: SN
N017/1/Appendix
xA
Prepareed By: CM
Rev No. 9
Office
e Contacts List
Da
ate: 09.01.2012
2
Approveed by: DT
Page 1 of 1
Offic
ce Contacts
s List
Contact
Location
Position
Ho
ome Numbeer
Mobile
e Number
Ali Jenkins
UK
Andy Lenn
UK
+44 779
95 668 315
Andrew
w Louch
UK
Angeles Aguado
UK
Ann F
Falls
Anna Sam
mborska
UK
UK
Perso
onnel Superv
visor
Seniorr Superintend
dent
Engineer
Marine
e Superintendent
Charttering Assistant
(Legal)
Perso
onnel Superv
visor
Charttering Assistant
Chris M
Moncur
SINGAPORE
Regiona
al Manager, S.E.A.
S
Christopher Maggs
David T
Thomas
Ewan Po
orthouse
Garry T
Tasker
UK
UK
UK
UK
Ged M
Murray
UK
Ian Maccdonald
John Th
homson
Jon Ge
ershon
Jon Go
olding
Jonathan
n Bower
Ken Th
homas
Kim L
Locke
Kyle N
Nevey
Marcuss Cave
UK
UK
UK
UK
UK
UK
UK
UK
UK
HS
SEQ Manage
er
Marine
e Superintendent
Marine
e Superintendent
Superin
ntendent Eng
gineer
Seniorr Superintend
dent
Engineer
Superin
ntendent Eng
gineer
Perso
onnel Manag
ger
Assista
ant I.T. Mana
ager
Comm
mercial Direc
ctor
Marine
e Superintendent
Fina
ance Manage
er
Charttering Assistant
HSE
EQ Coordinattor
Na
aval Architectt
Mike H
Heffer
BRASIL
Marine
e Superintendent
Oliver Stock
Perso
onnel
Assisstants
Ray C
Crosby
Roberrt Mills
Robin L
Lanigan
Simon Hayes
Sri
Steve D
Drysdale
Steve M
Marshall
UK
Superin
ntendent Eng
gineer
UK
Perso
onnel Assista
ants
UK
UK
UK
UK
SINGAPORE
UK
UK
+44
4 1252 713 3660
+44
4 1494 874 6 10
+44 788
87 945 128
+44 788
80 701 177
+44 792
20 499 367
+44 7973 745 328
+65 917 135 76
+44 778
86 540 310
+44 778
85 390 954
Stewartt Bland
UK
+44 776
65 981 298
Viniciuss Costa
Wallace Andrew
BRASIL
UK
New B
Building Mana
ager
Superin
ntendent Eng
gineer
Tech
hnical Manag
ger
I.T
T. Manager
Marine
e Superintendent
Charttering Assistant
Fl eet Director
Cate
ering Service
es
Manager
SBN G
General Mana
ager
Na
aval Architectt
+55 229
99 833 039
+44 778
86 853 526
+44 792
20 499 365
4 203 202 10550
+44
+44 782
24 415 546
+6
65 6222 46 066
(Office)
+44
4 1189 561 9552
+44
4 1674 674 0555
+44 788
87 942 392
+44
4 2380 730 2775
+44
4 1428 713 7553
+44
4 1256 381 0440
+44
4 7795 614 3009
(UK Blackberryy)
+65 8127 49 84
+44 778
86 517 485
+44 782
25 090 854
+44 7810 353 498
+44 750
00 933 492
+55 229
9 9841 866
+44 774
47 567 992
EMAIL A
ADDRESSES: First initial and surname @ sealionshippiing.co.uk; e.g.. jsmith@sealiionshipping.co
o.uk
Contents
2
Introduction ........................................................................................................ 3
2.2
Scope ................................................................................................................. 3
2.3
Awareness ......................................................................................................... 3
2.4
Responsibility ..................................................................................................... 3
2.5
2.5.1
Priorities....................................................................................................... 4
2.5.2
2.5.3
2.5.4
Communications .......................................................................................... 7
2.5.5
2.5.6
2.6
2.6.1
2.6.2
Drills............................................................................................................. 8
2.6.3
2.6.4
Records ....................................................................................................... 9
2.6.5
Revision Number 1
Page 1 of 9
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23.09.2011
C. Maggs
D. Thomas
S. R. Marshall
30.06.2010
First Issue
C. Maggs
D. Laird
S. R. Marshall
Date
SN017-2
Shipboard Emergency
Response & Preparedness
Procedures
Prepared By
Reviewed By
Approved By
Rev
Revision Number 1
Page 2 of 9
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Revision Number 1
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Emergency Response
2.5.1 Priorities
Priorities in any response to an emergency are as follows:
1. The safety of the personnel.
2. Protection of the environment.
3. Protection of assets.
2.5.2 Initial Actions
The Master or his delegate must consider the safety of the crew, the prevention of
pollution and the protection of company assets prior to calling for back up from the ERT.
At the first opportunity the ship should contact the applicable Sealion Office/Duty
Person. Details of out of hours contact numbers for appropriate Office Personnel are
given in this Section.
The Weekly Duty List (which encompasses all duty personnel for that week) is
distributed to all vessels at an appropriate time in the working week.
If the Office/Duty Person is unobtainable then subsequent personnel on the duty list
should be contacted. If unable to contact either of these any other responsible person
on this list should be contacted.
Once the Duty Person has been contacted he will contact other applicable personnel,
who can then contact other relevant parties as part of a cascade response.
2.5.3 Emergency Response Flowcharts
The following 2 Flowcharts show the intended flow of information procedure in managing
emergency response within the Sealion UK, Brazil and Singapore Offices.
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Emergency Preparedness
2.6.2 Drills
Every ship shall carry out a series of drills and exercises to train crews so that they are
prepared for emergencies.
Each ship must use the Record of Drills and Training matrix (SN100-035) to ensure that
all types of drills are covered on a routine basis. Different Flag States have varying
frequencies on some types of drills. The Master should ensure that these are carried out
accordingly.
Drills should be as realistic as possible and varied, to keep them interesting and to
eliminate repetition and complacency. Trained crew will respond better and faster in an
emergency and any potential problems will have been identified and resolved at the
training stage.
At each drill session, it should be possible to complete a topic from each of the
headings given below. Each ship should produce an additional drill matrix to cover the
range of emergencies that might occur, depending on the ship type, area of operation
and work being undertaken, if considered necessary.
If possible, or if deemed to be necessary, drills should be held more frequently.
When carrying out a drill the ship should refer to the Contingency Plans drawn up
onboard and any other emergency plans available. For example, an oil pollution drill
should involve use of the SOPEP/SMPEP Manual.
Although dealing with the event has the highest priority, the sooner others are made
aware of the event, the sooner support services can be activated.
Revision Number 1
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Copies of the fire/emergency plan (including a copy available to the fire services).
Revision Number 1
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Safety M
Manage
ement S
System
SN0
017 Emerrgency Response
R
Manual
3 Offfice Eme
ergency P
Prepared
dness an
nd Respo
onse Proc
cedures
3
Introductiion ......................................................................................................... 3
3.2
Emergen
ncy Respon
nse ......................................................................................... 4
3.2
2.1
3.2
2.2
3.2
2.3
3.2
2.4
Emerrgency Ressponse Ro
oom ........................................................................ 5
3.2
2.5
3.2
2.6
Criticcal Activitie
es ........................................................................................... 7
3.3
Media Re
esponse Pllan ......................................................................................... 9
3.4
Emergen
ncy Respon
nse Team S
Set up ................................................................. 10
3.4
4.1
3.4
4.2
3.4
4.3
3.4
4.4
3.4
4.5
3.4
4.6
ERT Media.................................................................................................. 11
3.4
4.7
3.4
4.8
Board
d Keeping ............................................................................................ 12
3.4
4.9
Nava
al Architectts .......................................................................................... 12
3.4
4.10 Subsstitution of Roles ................................................................................... 12
3.4
4.11 ERT Organisatiion Chart ............................................................................. 13
3.4
4.12 Addittional Roles .......................................................................................... 13
3.5
Emergen
ncy Prepare
edness ................................................................................. 14
3.5
5.1
Train
ning....................................................................................................... 14
3.5
5.2
3.5
5.3
3.5
5.4
Communication
ns Tests ............................................................................... 14
3.5
5.5
Third
d Parties on
n board Se
ealion Ships ........................................................ 14
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3.5
5.6
Emerrgency Ressponse Ro
oom ...................................................................... 14
3.5
5.7
IT Asssistance .............................................................................................. 14
3.5
5.8
Mana
agers Inforrmation Pack ........................................................................ 14
3.6
3.7
Emergen
ncy Respon
nse Server ........................................................................... 15
23.09.20
011
Revise
ed 3.2.2, 3.2.6.7
7,Inserted 3.3, 3.4.8,
3.4.11, 3.4.12
3
C. M
Maggs
D
D. Thomas
S. R.
Marshall
30.09.20
010
C. M
Maggs
D Stonehill
D.
G. Coles
30.06.20
010
First Isssue
C. M
Maggs
D. Laird
S. R.
Marshall
Rev
Date
SN01
17-3
Offic
ce Emergenc
cy Response
e&
Prreparedness
s Procedures
s
Pre
epared
By
R
Reviewed
By
Approved
d
By
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R
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3.1 In
ntroduction
This se
ection conta
ains the Em
mergency Response
R
Procedure
es for the office
o
when
n a vessel
is involvved in an e
emergencyy situation and requirres Office back
b
up. Contained w
within this
section
n is guidancce and insttruction to Office
O
Perssonnel in th
he event off an emerg
gency.
All Com
mpany perssonnel invo
olved in ressponding to
o a ship inccident are reminded tthat:
The Maste
T
er has an
n overriding authorityy to take whateverr action he
e deems
n
necessary,
, and use any of the
e resourcess available
e to him, fo
or the safe
ety of life,
of the enviironment and protectiion of asse
p
protection
ets.
A of the sship's comp
All
plement ha
as a primary responssibility to sa
ave life and
d limb as
t highestt priority un
the
nder the au
uthority of tthe Masterr.
T Comp
The
pany Emerg
gency Ressponse Tea
am (ERT) w
will provide
e support, guidance
a resourrces to asssist the Masster.
and
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3.2
Emergency
y Respons
se
3.2.1 Emergenc
E
cy Respon
nse Prioritiies
The following are considered prioritiess in any em
mergency re
esponse situation:
1.
2.
3.
4.
3.2.2 Initial
I
Actiions
In the e
event of an
n emergen
ncy occurrin
ng, the perrson receivving the initial call will take all
necesssary detailss and give tthe approp
priate back up to the M
Master as necessary.
n
.
If deem
med necessary the Emergen
ncy Respo
onse Room
m should be set up by an
appointted person
n.
It shou
uld also b
be conside
ered to co
ontact MT
TI as our contracted
d media rresponse
compan
ny. Their ccontact deta
ails are helld within th
he Managers Informattion Pack.
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3.2.3 ERT
E
Notifiication
3.2.3.1 During O
Office Hours
Upon re
eception of an emerg
gency notiffication the
e person re
eceiving the
e call shou
uld advise
the mo
ost senior member of
o staff to
o decide w
whether the
e ERT sh
hould be sset up or
otherwiise.
3.2.3.2 Out of Offfice Hourrs
Upon rreception o
of an eme
ergency no
otification ccall, the re
ecipient sh
hould conssider who
should be advise
ed immedia
ately to deccide the ne
ext steps and
a whether to asse
emble the
ERT orr not.
3.2.4 Emergenc
E
cy Respon
nse Room
The Em
mergency R
Response Room (ER
RR) allocatted is in th
he Farnham
m Head Offfice. The
ERR h
has been designed to be con
nverted into the de
edicated ERR containing the
appropriate facilities and ressources to enable a full
f and effe
ective resp
ponse.
Section
n 5 Appen
ndix 01 contains
c
th
he Emerge
ency Resp
ponse Roo
om (ERR)) Set up
Proced
dure.
As a pa
art of settin
ng up the ERR
E
the ER
RT Respon
nse Prioritie
es poster A
Appendix 0
02 should
be postted on the wall in a co
onspicuouss location.
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3.2.5 ERT
E
Mana
agement P
Process
The folllowing dia
agram assists in identifying an
nd impleme
enting the ERT Man
nagement
processs.
1. Focus Brieffing
2. Gatherr,
collate & cap
pture
known faccts
7. Identify
e
emergent factss
3. Consider
C
co
ontextual
envvironment
6. Sh
hare
inform
mation
5. Source
Information
Revision
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4. Establish what
is unknown
n or
needs
verificatio
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3.2.6 Critical
C
Ac
ctivities
The fo
ollowing se
ection desscribes criitical activvities within the em
mergency response
r
organissation proccess:
3.2.6.1 Information Sourcing and m
management
The sourcing of suitable
s
info
ormation fo
or use in an
n emergen
ncy situatio
on should b
be carried
out in a clear an
nd concise
e manner. The information recceived will be posted on the
applica
able board to ensure all relevan
nt personne
el have the
e most up to date infformation
availab
ble.
3.2.6.2 Issue ide
entification
n and prio
oritising
Identifyying issuess and priorritising keyy issues to be dealt w
with is an important factor of
emerge
ency respo
onse. The ERT Lead
der will ma
ake such d
decisions with
w the ap
ppropriate
back up
p from the other ERT
T members.
Key isssues should
d be identiffied and wrritten up on
n Appendixx 03 Key Isssues Boarrd.
3.2.6.3 Strategy developm
ment and d
decision m
making
As the response progresse
es the stra
ategies and
d decisionss made wiill affect th
he overall
operatio
on. Contingencies sh
hould be ussed to assist in this p
process. W
Whereby ke
ey actions
should be identifie
ed and reccorded.
Append
dix 04 Keyy Actions B
Board shou
uld be used to record
d actions a
and who sshould be
carrying
g out the re
equirements within an
n allotted time frame..
3.2.6.4 Stakehollder identiification an
nd manag
gement
Stakeholders sho
ould be iden
ntified at an early stage and prio
oritised in order
o
of im
mportance
to the rresponse.
Stakeholders with
hin the em
mergency should be p
prioritised u
upon the S
Stakeholde
er Priority
Matrix; Appendix 05.
An eng
gagement plan
p
should be deve
eloped and recorded on Appen
ndix 06 Sta
akeholder
Engage
ement Plan
n.
3.2.6.5 Internal a
and extern
nal commu
unications
s
Commu
unications made musst be record
ded on one
e of two ca
all monitorin
ng log shee
ets.
The Ca
all Handling
g Team sh
hould recorrd Message
es and Tellephone ca
alls on App
pendix 07
Messag
ge / Teleph
hone Calls Received Record Sh
heet.
All oth
her ERT m
members should record telep
phone callls and evvents on A
Appendix
08Indivvidual Log.
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3.2.6.6 Worst Ca
ase Scena
ario
At an e
early stage thought sh
hould be giiven to the worst case
e scenario which can
n be used
through
hout the em
mergency response
r
a
as an aid to
o contingen
ncy plannin
ng.
This sh
hould be recorded on Appendix 09 Worst C
Case Scen
nario Matrixx.
3.2.6.7 Timeouts
s
Timeou
uts should be held at regular inttervals, or w
when criticcal information is rece
eived into
the team such as reporting of
o casualtie
es or fatalitties.
Notice should be
e given to
o the ERT
T to allow them to prepare fo
or the time
eout and
termina
ate telepho
one converssations.
The tim
meout proce
ess should
d be disciplined and structured.
s
There sshould be n
no distractions; i.e. te
elephones off hooks (except
(
forr one to the
e incident
site) an
nd all listen
ning to the timeout
t
lea
ader and on
nly one person talking.
The ER
RT Leader or his nom
minated deputy should carry out the timeo
outs assiste
ed by the
lead Fa
acilitator.
The strructure of tiimeouts sh
houldfollow
w an agenda through tthe followin
ng structurre:
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3.3 M
Media Resp
ponse Plan
n
1. All sstaff should be awarre that in th
he event o
of a seriouss incident involving a Sealion
vesssel the Media will soo
on be callin
ng Sealion for comme
ent and infformation a
about any
such emergen
ncy situatio
on. It is im
mportant th
hat the Me
edia conta
act and the
e flow of
information to them shou
uld be man
naged in su
uch a way as to prevvent misinfo
ormation,
interference and confusion over the
e actual occcurrence.
2. Whe
en and if ccalls from the Media are receivved, they sshould be immediate
ely routed
thro
ough to the
e ERT Med
dia team who will dea
al with their calls. The
e ERT Med
dia team,
afte
er consultattion with MTI
M will isssue approp
priate holdiing statements. The following
poin
nts should nonethelesss be conssidered:
a Anyone
a.
e could recceive such a call the
e Media ma
ay have acccess to a vvariety of
direct d
dial numbe
ers. Make a note of whom it iss that is ca
alling Sealiion, what
publication they re
epresent and their co
ontact number.
b Whilst sspeaking w
b.
with the me
edia, be ve
ery wary co
oncerning information
n that you
may ina
advertentlyy be induce
ed to releasse. You ma
ay well be asked you who you
are, wh
hat role yo
ou have wiithin the co
ompany an
nd other q
questions about
a
the
emerge
ency as we
ell as seemingly inn
nocent que
eries which
h may not seem to
have a direct lin
nk to the emergenccy. You sh
hould therrefore resttrict your
responsse to direccting any caller to the
e ERT Med
dia team. IIf you subssequently
believe you may have said more than
n you inten
nded, plea
ase inform the ERT
Media tteam as so
oon as posssible, toge
ether with a note of your recollection of
what was said.
c If the E
c.
ERT Media
a team are busy, the following sstatement can be ussed by all
staff:
Sealion
n Shipping
g Ltd conffirms that they are a
aware of an alleged incident involving
an offs
shore sup
pport vess
sel from th
he Toisa ffleet. We are investigating d
details of
the inc
cident and will comm
ment furth
her after re
eceipt and verificatio
on of the ffacts.
3. Oncce MTI have appointted a Med
dia Respon
nse numbe
er, ERT Media
M
will iissue the
telephone num
mber to all relevant personnel
p
w
whereby th
he followin
ng response can be
issu
ued when the Media ccall:
A ded
dicated me
edia resp
ponse cen
ntre has been mo
obilised an
nd the te
elephone
numbe
er is XXXX
XX, please
e call that number and
a
they w
will be ple
eased to d
deal with
your query.
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017 Emerrgency Response
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3.4 Emergency
y Respons
se Team Se
et up
The Em
mergency R
Response Team
T
will b
be set up w
with the folllowingteam
ms:
3.4.1 ERT
E
Leade
er
The ER
RT Leade
er is the Fleet
F
Direcctor or de
esignated d
deputy an
nd is assig
gned the
followin
ng responssibilities:
3.4.2 ERT
E
Faciliitator
A numb
ber of Faciilitatorssho
ould be ma
ade availab
ble, whereb
by the mosst senior member of
staff sh
hould take the
t lead ro
ole and allo
ocate the fo
ollowing ressponsibilitie
es:
Maintaining
M
g Informatiion Boardss.
E
Events
log
gging upon Appendix 10 Key Evvents Log.. Key even
nts recorde
ed on this
l should only list those even
log
nts which a
are key to the overall response
e and are
greed by th
n
normally
ag
he whole te
eam during
g or at the end of a tim
meout.
T
Transcribin
ng informa
ation on isssues, actio
ons and log keeping onto a ce
entralised
d
digital
log.
C
Complete
the list o
of Critical Stakehollders with priorities and methods of
c
communica
ation should be estab
blished at a
an early sta
age.
F
Facilitating
g timeouts and
a when tthey are ca
alled.
M
Managing
noise and stress leve
els within th
he ERT Ro
oom.
the welfare
M
Managing
e of ERT m
members.
A
Arranging
reliefs.
and collating docume
G
Gathering
ents and lo
ogs for post incident storing.
s
3.4.3 ERT
E
Technical
The ER
RT Techniccal represe
entative is the Engineering Sup
perintendent for the vessel in
distresss or his nom
minated de
eputy and iis assigned
d the follow
wing respon
nsibilities:
Will provide
W
e technical support.
W mainta
Will
ain logs of calls and e
eventson A
Appendix 08
8Individuall Log.
W be ressponsible fo
Will
or sourcing
g equipmen
nt, materia
al, stores, sspares app
plicable to
t
their
role e
etc.
W arrang
Will
ge resource
es and facilities appliccable to the
eir role.
W ensure
Will
e that the C
Company ssystem for ordering se
ervices and
d consuma
ables etc.
i followed.
is
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3.4.4 ERT
E
Opera
ations
The ER
RT Operattions repre
esentative is the Ma
arine Supe
erintendent for the vessel
v
in
distresss or his nom
minated de
eputy and iis assigned
d the follow
wing respon
nsibilities:
Will provide
W
e operation
nal supportt.
W mainta
Will
ain logs of calls and e
events on A
Appendix 0
08Individua
al Log.
W be ressponsible fo
Will
or sourcing
g equipmen
nt, materia
al, stores, sspares app
plicable to
t
their
role e
etc.
W be the primary co
Will
ontact betw
ween the M
Master and the ERT.
W mainta
Will
ain contact with servicces local to
o the ship e
e.g. agentss.
W arrang
Will
ge resource
es and facilities appliccable to the
eir role.
3.4.5 ERT
E
Crew
w
The ER
RT Crew rrepresentattive is the Personnel Managerr and Perssonnel Asssistant for
the ve
essel in distress or their nom
minated d
deputy and
d is assig
gned the following
responssibilities:
Will be ressponsible fo
W
or providin
ng lists of th
he ships complemen
nt and nextt of kin or
e
emergency
y contact d
details.
W mainta
Will
ain logs of calls and e
events on A
Appendix 0
08 Individua
al Log.
W mainta
Will
ain the Crew Status L
Log Append
dix 11.
W mainta
Will
ain theNexxt of Kin / Emergenccy Contactt Informatio
on Sheet A
Appendix
12.
W be responsible fo
Will
or advising Next of kin
n or Emerg
gency Contact, if app
propriate.
W mainta
Will
ain Append
dix 18 Casu
ualty List.
W be responsible fo
Will
or dealing w
with enquirries regarding crew m
members.
W make a
Will
arrangeme
ents for add
ditional/rep
placement crew members.
3.4.6 ERT
E
Media
a
The ER
RT Media representat
r
tive is the Commercial Directorr or his nom
minated de
eputy and
is assig
gned the fo
ollowing ressponsibilitie
es:
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Figure 1:
Holding
g Statemen
nt for Presss release:
Sealion
n Shipping
g Ltd conffirms that they are a
aware of an alleged incident involving
an offs
shore sup
pport vess
sel from th
he Toisa ffleet. We are investigating d
details of
the inc
cident and will comm
ment furth
her after re
eceipt and verificatio
on of the ffacts.
3.4.7 ERT
E
Call Handling
H
The ER
RT Call Handling reprresentative
e is the Recceptionist o
or their nom
minated de
eputy and
is assig
gned the fo
ollowing ressponsibilitie
es:
3.4.8 Board
B
Kee
eping
Dedicated Board Keepers should be
e utilised a
and trained
d as per th
he requirements of
Append
dix 13 Staff
ff Training M
Matrix.
3.4.9 Naval
N
Architects
Naval A
Architects will assist in damage
e stability calculation
c
ns and othe
er associatted tasks
as requ
uested by the
t ERT Le
eader or hiss nominate
ed deputy.
3.4.10 Substitutio
S
on of Role
es
Certain
n persons m
may not be
e available
e and there
e should be
b flexibilityy within the
e ERT to
substitu
ute membe
ers with otther persons not asssigned to a particular vessel. The
T
roles
and ressponsibilitie
es of substtituted perssons will be
e the same
e.
It mayy be necessary to substitutte roles w
within the ERT un
nder the following
circumsstances:
Arranging reliefs.
A
M
Marine
Sup
perintende
ent for a pa
articular vesssel is not available.
E
Engineerin
ng Superinttendent forr a particula
ar vessel iss not availa
able.
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Hotel / acccomodation
H
n
F
Food
and D
Drink
T
Travel
arra
angements
3.4.11 ERT
E
Organisation C
Chart
Append
dix 21 ERT
T Organisa
ation Charrt should b
be posted in the Em
mergency Response
R
and updatted when n
Room a
as per the
e set up prrocedure, completed
c
necessary. It is the
responssibility of th
he Facilitattor to ensure that thiss is maintained.
3.4.12 Additiona
A
l Roles
More staff may be
e required to fill adm
ministrative roles to su
upport the main ERT. Support
staff will be superrvised by th
he Facilitattor and carrry out activvities such as:
a. C
Collecting Log Sheetts for filing.
b. Typing
T
rep
ports and otther docum
ments for E
ERT Leader and other ERT mem
mbers.
c. Assisting
A
th
he board kkeepers.
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3.5
Emergency
y Prepared
dness
3.5.1 Training
T
All stafff that could be a parrt of the ERT or ERT
T back up shall be trrained in th
heir roles
and ressponsibilitie
es.
All stafff shall rece
eive training
g as per th
he Appendix 13 Staff Training M
Matrix.
Record
ds of trainin
ng shall be maintained on Appendix 14 Sta
aff Training
g Records.
3.5.2 Contingen
C
ncy Plans
Conting
gency Plan
ns which a
are contain
ned within Part 4 off this man
nual and should be
drilled a
and amend
ded when d
deemed ne
ecessary.
3.5.3 Drills
D
and Exercises
s
Conting
gency Plan
ns should b
be drilled to
o ensure efffectivenesss.
An exercise schedule has b
been compiiled and is contained with Appendix 15.
3.5.4 Communi
cations Te
C
ests
Commu
unications tests shou
uld be carrried out ass per the te
est schedu
ule contained under
Append
dix 16. Te
ests can be carried
d out by Marine Superintend
S
dents, Eng
gineering
Superin
ntendents and
a the HS
SEQ Deparrtment.
Record
ds of tests sshould be maintained
m
d as indicatted on App
pendix 16.
3.5.5 Third
T
Partties on boa
ard Sealio
on Ships
Roles and respo
onsibilities between Sealion and Third Parties on
n board sh
hould be
establisshed at an early stage to decide
e primacy.
3.5.6 Emergenc
E
cy Respon
nse Room
Room will be maintained in the
The Em
mergency Response
R
e appropria
ate conditio
on with all
equipm
ment checkked and tessted on a monthly b
basis as pe
er Appendiix 17 ERR
R Monthly
Condition Checkliist.
3.5.7 IT
I Assista
ance
Suitable
e back up arrange
ements are
e made to
o ensure that adeq
quate facilities are
maintaiined in the appropriatte manner..
3.5.8 Managers
M
Information Pack
The Managers Information
n Pack willl be main
ntained an
nd issued to the ap
ppropriate
personss when revvisions are made.
3.6 ERT Proforrma
Section
n 5 of thiss manual contains
c
te
emplates o
of the eme
ergency re
esponse pro
p forma
docume
ents used by the E
Emergencyy Responsse Team to
t assist in carrying
g out an
effectivve response
e.
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3.7 Emergency
y Respons
se Server
An Em
mergency Response
e Server has been set up and contains the following
informa
ation:
SN017 Em
S
mergency R
Response M
Manual
E
ERT
Depa
artments Each se
ection has applicable
e checklissts and infformation
c
contained
w
within for the followin
ng sectionss of the ERT:
o ERT
T Leader.
o ERT
T Operation
ns.
o ERT
T Technica
al.
o ERT
T Crew.
o ERT
T Media.
E
ERT
Call H
Handling This has a
all required informatio
on for all Ca
all Handlerrs.
S
Ship
Speciific Informa
ation Gen
neral Arran
ngement Pllans / Fire and Safetyy Plans.
E
Emergency
y Responsse Docume
entation Information
n applicable
e to the Em
mergency
R
Response.
.
I
Initial
Press Releasess As neccessary.
O
Online
Log
g An onlin
ne log of events whicch is complleted by the Facilitato
or or their
d
designated
d deputy.
T
Training
All applica
able informa
ation dediccated to Sta
aff Training
g.
C
Communic
cations Tesst Schedule
e All inforrmation pe
ertaining to the schedule.
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4 Offfice Contingency
y Plans
4
Offfice Conting
gency Plan
ns ....................................................................................... 4-1
4.1
UNDER R
REVIEW ................................................................................................ 2
30.06.2010
First Issue
C. Maggs
D. La
aird
S. R
R. Marshall
Rev
Date
SN017-4
Office Contingenc
cy Plans
Prepared By
B
Review
wed By
App
proved By
Revission Number 0
P
Page
4-1 of 2
th
4.1 UN
NDER REV
VIEW
Office C
Contingenccy Plans exist,
e
howe
ever in light of the revision too this document the
e
continge
ency plans are being revised an
nd will be is
ssued in due course..
Revisiion Number 0
P
Page 2 of 2
th
Revission Date 30 Ju
une 2010
Safety M
Manage
ement S
System
SN0
017 Emerrgency Response
R
Manual
SN
N017/5//Appen
ndix Ind
dex
Appe
endix
Num
mber
SN
N017-5
Appen
ndix Index
Date
R
Revision
Number
Appen
ndix 01
Emergenccy Response
e Room Set Up
U Procedure
e
23.09
9.2011
Appen
ndix 02
Prioritiies Poster
30.06
6.2010
Appen
ndix 03
30.06
6.2010
Appen
ndix 04
23.09
9.2011
Appen
ndix 05
30.09
9.2010
Appen
ndix 06
S
Stakeholder
E
Engagement Plan
30.09
9.2010
Appen
ndix 07
Messages T
Telephone Ca
alls Received
d Record She
eet
30.09
9.2010
Appen
ndix 08
Individual Log
23.09
9.2011
Appen
ndix 09
30.09
9.2010
Appen
ndix 10
30.09
9.2010
Appen
ndix 11
Crew S
Status Log
30.06
6.2010
Appen
ndix 12
30.09
9.2010
Appen
ndix 13
Staff Tra
aining Matrix
23.09
9.2011
Appen
ndix 14
Staff Train
ning Recordss
23.09
9.2011
Appen
ndix 15
Exercise
e Schedule
Appen
ndix 16
Co
ommunicatio
ons Test Sche
edule
30.09
9.2010
Appen
ndix 17
ER
RR Monthly C
Condition Che
ecklist
23.09
9.2011
Appen
ndix 18
Casu
ualty List
30.09
9.2010
Appen
ndix 19
Incident Details
D
Board
d
30.09
9.2010
Appen
ndix 20
Timeou
ut Agenda
23.09
9.2011
Appen
ndix 21
23.09
9.2011
Revision
n Number 2
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