Professional Documents
Culture Documents
Automation
office automation refers to the varied computer
machinery and software used to digitally create, collect,
store, manipulate, and relay office information needed
for accomplishing basic tasks. Raw data storage,
electronic transfer, and the management of electronic
business information comprise the basic activities of an
office automation system.[1] Office automation helps in
optimizing or automating existing office procedures.
The backbone of office automation is a LAN, which
allows users to transfer data, mail and even voice
across the network. All office functions, including
dictation, typing, filing, copying, fax, Telex, microfilm
and records management, telephone and telephone
switchboard operations, fall into this category. Office
automation was a popular term in the 1970s and 1980s
as the desktop computer exploded onto the scene.
Advantages are:
Office
automation
can
get
many
accomplished faster.
It eliminates the need for a large staff.
Less storage is required to store data.
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tasks
Multiple
people
can
update
data
Hardware Requirements
Processor
RAM
: Pentium-iv
: 1GB
Hard Disk
: 40 GB
Printer
: HP Laser Zet
Monitor
: LG Monitor
Software Requirements
Back end
MS access
Front End
Windows XP
Tool
M. S. Office
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introduction
What is office automation?
Features of office automation
o Facsimile
o Voicemail
o Voice messaging
o Telemarketing
o Teleconferencing
o Telecommuting
o Electronic funds transfer
o E-commerce
o Electronic mail
Impact of office automation
o Advantages
Disadvantages
The internet
o Advantages
Disadvantages
The use of computer networks in various
fields
o The hotel industry
o Education
o Banking
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o Home
o Supermarkets
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such
as in
the hotel
industry,
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almost
with
always
implies
variety
of
available
network
of
programs.
arising
from
performing
repetitive
jobs
has
broken
down
traditional
geographic
and
created
an
environment
of
almost
instantaneous feedback.
mess.
Office
automation
products
include
mail,
telecommuting,
to
name
few.
which
otherwise
had
chances
of
getting
work
and
also
save
time
through
their
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Facsimile
This is a device that codes and encodes documents
so they can be transmitted over telephone lines. The
term fax refers to documents that you send via a fax
machine. Fax machines scan printed text and graphics
and convert the image into a digital code, 1 represent
the dark areas and 1represents the white areas. The
code is transmitted through the telephone network to
similar devices, where the documents are reproduced
close to their original form. The fax machine that is
receiving the incoming data, converts the digitized data
back into an image, and prints or stores a copy of the
original image. The concepts for fax technology were
developed in the 19th century but it became widespread
in the 1970s when inexpensive means of adapting
digitized information to telephone circuits became
common.
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Voicemail
This is much like an answering machine which
allows someone to leave a voice message for one or
more people. Unlike answering machines, a computer
in a voice mail system converts analog voice message
into digital form. Once the message is in digital form, it
is then stored in a voice mailbox.
Voice messaging
Voice message refers to a message that could be sent
to a destination using voice media. Voice itself could be
'packaged' and sent through the IP backbone so that it
reaches its marked 'address'. In a sense, the process of
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face
to
face
or
Web
conferencing
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participants
in
two
or
more
locations.
Telecommuting
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communicate
with
the
office
through
the
and
personal
responsibilities.
successful
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is
Direct
Deposit,
in
which
payroll
is
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E-commerce
E-commerce (electronic commerce) is the buying and
selling of goods and services on the Internet, especially
the World Wide Web.
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Electronic mail
Electronic mail, often abbreviated as email or e-mail, is
a method of exchanging digital messages, designed
primarily for human use. E-mail was designed so that
scientists and researchers working on Governmentsponsored projects to communicate with colleagues at
other locations.
You can use e-mail programs to create, sends, receive,
forward, store, print and delete messages.
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of
entire
organizations,
with
the
Office
automation
can
get
many
tasks
The Internet
The
internet,
otherwise
called
the
net
is
government
agencies,
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educational
advantages
of
the
internet
to
individuals
Nowadays internet has become so common that people
who are unaware about internet are referred as clumsy.
This is due to the speedy development of technology
and globalization. Societies are becoming more and
more unified. You can easily contact to the person
sitting in a different country. You can share your
knowledge, thoughts by making the use of an internet.
Study results have also traced the popularity of internet
usage. E-mail is the topmost task which is conducted
online, followed by general surfing, News reading,
shopping etc.
Internet shopping has also become popular amongst
users especially in developed nations; this is because
'shop on internet' is more efficient than physically going
into
the
stores.
The
internet
endow
with
the
for
people
who
have
to
communicate
Internet
is
also
very
good
form
of
aspect
such
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as
online
games,
You
can
say
that
people
are
nowadays
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many
develop
online
relationships
these
"cyber"
Information-Though
there
are
many
of
Personal
Information-
Providing
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banking,
the
hotel
industry,
the
APPLICATION OF COMPUTER
NETWORKS IN THE HOTEL
INDUSTRY
Personal computers enable the persons in the hotel
industry to:
Create and build data bases to maintain valuable
information for customer service management.
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Sales
lead
follow-up
and
front
office/accounting/sales management.
Simplify the budgeting process.
Reduce their dependence upon paper file records.
The Internet gave the hotel industry the ability to
communicate, computer to computer around the world,
in real-time. It has become the greatest communication
tool ever devised which revolutionized world travel and
hotel marketing. In the olden days the Internet, hotel
franchises
dominated
the
marketplace;
they
had
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APPLICATION OF COMPUTER
NETWORKS IN BANKING
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APPLICATION OF COMPUTER
NETWORKS IN EDUCATION
Interaction through networks helps break down
communication barriers and connects students and
teachers with the outside world. Access to a computer,
a modem, and phone lines frees students and teachers
from the physical limits and time constraints of the
school environment. Networking allows them to send
electronic mail, participate in computer conferencing,
and access information from remote sources.
In the traditional model people learn from other people
such as parents, teachers, and employers. Many forms
of printed material such as books and manuals are used
as learning tools. Today, educators also are turning to
computers to assist with education.
Many schools and companies are turning to equipped
labs with computers. Some schools require or urge
students to have a notebook computer or PDA to
access the schools network or internet wirelessly.
Sometimes, the delivery of education occurs at one
place while the learning at other locations.
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APPLICATION OF COMPUTER
NETWORKS IN THE HOME
Computers
in
the
home
are
no
longer
web
access,
entertainment
and
even
even
make
telephone
calls
though
internet
through
instant
messaging,
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e-mails,
APPLICATION OF COMPUTER
NETWORKS IN SUPERMARKETS
Many people prefer to buy their groceries on the
internet and they usually say:
-
supermarkets
computers
are
own
used
Local
to
Area
control
Network.
stocks
These
and
are
Disadvantages
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Conclusion
When office automation is incorporated into an office
environment, many improvements become possible,
but they are mostly improvements in the speed with
which work is done rather than in the kind of work that
is done. Office automation in the 1980s began a new
trend
the
integration
of
previously
separate
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management
systems
range
from
Decision-support
systems
incorporate
More
significantly,
computers
allow
the
REFERENCE
WEBSITES
1. www.enzinesarticles.com
2. www.easysource.com
3. www.encyclopediaz.thefreedictionary.com
4. www.webopedia.com
5. www.eHow.com
6. www.answers.com
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7. www.fhwa.dot.gov
8. www.ngfl-cymru.org.uk
9. www.searchwinit.com
10. www.searchc10.com
11. www.hotelmarketing.com
12. www.kidssource.com
PICTURES
13. www.telepresenceoptions.com
14. www.mlive.com/special-sections/annarbor/ind
15. www.incegroup.cpm/portfolio.html
16. www.cainsoftware.in/images.offx_autmtn2.jpg
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