Professional Documents
Culture Documents
ID No. CGS00019063
BMHR5103 Assignment
Table of Content
A. INTRODUCTION .......................................................................................................................2
I.
II.
III.
Describe and prove why the Project staff does not meet the requirements: ................................4
B. TRAINING ................................................................................................................................. 8
I.
Identify what should train and the cost-effective of the training: ................................................8
II.
II.
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ID No. CGS00019063
BMHR5103 Assignment
A. INTRODUCTION
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ID No. CGS00019063
BMHR5103 Assignment
Each Project Department such as Gia Dinh Project Dept. performs all duties of
EHPMB in East area such as district: PhuNhuan, TanBinh, TanPhu. It has about 15
persons with organizational model as follow:
In each Project department, the Project staff with 03 persons (who is called
Specialist in Project Management) per department has some duties such as:
- Making project plan, project schedule, project quality and tracking it's status;
- Contractor selection: design consultancy, building contractors, material supply;
- Establishing procedures for providing supplies by schedule: capital, material;
- Establish procedures for payment for contractor;
- Monitoring the progress of construction;
- And other duties based on each project.
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ID No. CGS00019063
BMHR5103 Assignment
III. Describe and prove why the Project staff does not meet the requirements:
For over 12 months form the time of establishing, Project staff of the whole
EHPMB have contributed a lot in the implementation of procedures related projects
on schedule and with high efficiency. However, this department has also exposed
some weaknesses as follows:
- The quality of some of the documents do not meet expectations as the data is wrong,
inappropriate content should be revised several times causing loss of time and risk
violating existing regulations.
The accuracy of each document is required in the process of setting up
procedures for the project, so each error was controlled and edited before Chief
or Deputy Chief of Projects signing as well as the transfer to the relevant room.
So the quality is guaranteed.
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ID No. CGS00019063
BMHR5103 Assignment
They made many documents that did not meet schedule requirements specified
in the relevant processes such as Investment process, the process of selecting
contractors, Process cost settlement.
Requirement
(Quarter 3rd/2015)
Objeactiv
Subjectiv
e Reasons
e Reasons
Time
Consequenses
19
Project delayed;
190
chedule;
-
Quality
of
13
document
Total
22
Have to repair
203
( Source: Human Resource Dept. of East Ho Chi Minh City Project Manaerment Board)
After analyzing the relevant records, direct exchange with the staff and their leaders
about the causes of not meeting schedule requirements in the past 03 months, I have
statistics in the following table:
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No.
3
4
ID No. CGS00019063
Number of error
requirements
BMHR5103 Assignment
90
47,4%
70
36,8%
16
8,4%
14
7,4%
Total
190
100%
exactly
Not exactly knowledgeable
professional
Perform many projects
simultaneously
ID No. CGS00019063
BMHR5103 Assignment
- Has been a professional training for a long time, but they had few opportunities to
practice.
Because the fault of not meeting schedule requirements led to much serious
consequences, this article will focus on analyzing this issue as well as designing
some solutions to overcome such as training and recruitment and selection new staff
for the position of Specialist in Project Management.
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ID No. CGS00019063
BMHR5103 Assignment
B. TRAINING
I.
- Implement the provisions of the State and VNPT Group which related to the investment
as the Construction Law, Procurement Law, and Technical norms for telecommunication
sector.
- Share experiences between the staff of the questions: How to establish procedures in
accordance with law?
Making procedure fast?
Limiting the error occurring frequently?
- Focus on practicing rather than "talking, listening and exchanging" only.
II.
1. Internal training:
-
Team building:
Through these activities identifiable teams, each team will build the questions
concerning the topic "Project management". Organization of competition
between the teams. At the end of meetings, the manager will assess the results of
each member learn from this experience and apply into practice.
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ID No. CGS00019063
BMHR5103 Assignment
Seminars:
Be holed at the office, with the participation of the staff and leadership related to
implementation of the new regulations are released and exchange experiences as
well as evaluating the error correction was mentioned in the previous period.
This program will save money and time for not complex organsize.
Club activities:
This activity is organized quarterly, with the participation of individuals in and
outside the enterprise has the passion and experience in the field of investment
and project management in various fields.
Through this activity, the membership will be learning a lot from the experience
and build social relationships to serve the job better.
2. External training:
2.1. Project Management:
- Purpose:
Help employees master the current provisions of the State relating to the
construction sector, overview of the construction contract, cost management and
settlement construction.
- Content:
Overview of Project management;
Selection of contractors in construction activities.
The contract for construction activities.
Manage the progress of projects construction.
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ID No. CGS00019063
BMHR5103 Assignment
2.2.
- Purpose:
Helping students understand about detail of all expenses related to each phase of
the project; the method of preparation and management of the project cost.
- Content:
An overview of the project expenses;
Methods of measuring mass exploitation;
Method of cost estimation;
Skills evaluation work estimates;
The program estimate cost of construction in the telecommunications sector.
- Trainning center:
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ID No. CGS00019063
BMHR5103 Assignment
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ID No. CGS00019063
BMHR5103 Assignment
- For the "External training", the company will contract with Training Institute to carry out
the training.
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ID No. CGS00019063
BMHR5103 Assignment
Making project plan, project schedule, project quality and tracking it's status;
ID No. CGS00019063
BMHR5103 Assignment
3. Requirement:
In order to guarantee that the the new staff will match well the positions
requirements, I suggest a number of requirements compelled to implement
recruitment and selection as follows:
They also have some requirements:
- Age: form 30 to 35;
- Graduated university at good grade or above, in the telecommunications industry or
Economy of Posts and Telecommunications;
- Trained professional project management and estimating construction;
- Fluently in the Laws, regulations of the State in the field of investment;
- 05 years of experience in project management; or 03 years of experience in project
management of foreign investment.
- Experience in the progress management of each stage to ensure the completion the
project meet the schedule approved;
- Experience in measuring, preparation and appraisal work estimates.
- Manage the investment costs closely and save;
- English: have the ability to read, write and communicate fluently.
4. Plan of recruitment and selection:
Time of Recruitment & Selection: Jan. July/2016;
Based on the plan of production in 2016 of East Ho Chi Minh City Project
Management Board, I suppose number of selection hereafter:
No
Department
Number
(Before Feb. 2016)
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Number
(Before July 2016)
ID No. CGS00019063
BMHR5103 Assignment
01
01
02
01
02
02
05
04
department
Sub Total
Total
09 persons
6
5
4
3
2
1
Interview
Application
scrutiny
Hiring profile
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Physical
examination
Reference
check
Psychological
testing
Job
offer
ID No. CGS00019063
BMHR5103 Assignment
III. The challenges for HRM department for managing the staff at position of Specialist
in Project Management:
On the basis of surveying the actual situation in East Ho Chi Minh City Project
Management Board and the status of project management personnel in Ho Chi Minh
City, I noticed the HRM department will face with a number of challenges as
follows:
- Difficult to recruit personnel to meet the job requirements for prevailing wage for this
position (about 10 million VND / month) is quite low at the market (average at 20 million
VND / month);
- The salary of employees with little change with volume and effective. The rewards and
penalties are not clearly and timely. These things did stimulate employees during work.
- Some of the staff after the training, experience gained, meet job requirements are not
being promoted to higher position. This has been also lacking stimulating progressive
spirit of employees. This requires the Company to promptly adjust the policies relating to
salaries, bonuses and promotions processes in order to keep excellent employees.
- Currently, there are no norms EHPMB for this position. So the assess the capacity of the
staff is not suitable for the majority of basing on sentiment. Therefore, it is need to
urgently build the norms on the basis of reference to the current regulations and the actual
conditions of the company.
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ID No. CGS00019063
BMHR5103 Assignment
D. CONCLUSION
With the analyzing on the status of personnel with the title "Specialist in Project
Management" belonged to "Project Staff" in East Ho Chi Minh City Project
Management
Board, I have proposed training programs associated with actual work as well as planed
"Recruitment and selection";
I suggest Director Ho Chi Minh City East Project Management and Steering Board
review and direct the relevant department implemented immediately in order to improve
production efficiency.
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ID No. CGS00019063
BMHR5103 Assignment
E. APPENDIX
I.
No
Program
Time
Before 20th ,
Jan. 2016
Work
absence
Estimate cost
(VND in
million)
Funding
Where
Hosted by
No
(at
weekend)
190
Production costs
CanGio Resort
HR Dept.
Company
Planining &
Accounting Dept.
Team building
Seminars
Every 2
months
Yes
60
Production costs
Club activities
Every
quater
No
(out of
working
hour)
10
Total (1+2)
250
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HR Dept.
II.
ID No. CGS00019063
BMHR5103 Assignment
No
Program
Time
Project Management
Jan. 2016
Project Cost
Management
Total
Work absence
Yes
No
Feb. 2016 (out of working
hour)
Estimate Cost
(VND in
million)
Funding
Where
Hosted by
600
Production
costs
HCMC
HR Dept.
200
Production
costs
HCMC
HR Dept.
800
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ID No. CGS00019063
BMHR5103 Assignment
F. REFERENCES
Book
Webpage
Webpage
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