Guidelines to write this report:

1)Introduction
Begin with the phrase "The tables show ...... and ......" or "Table 1 shows .... while Table 2 shows ...."
As usual, use the headings of the tables.
2) Overview

Yes! This report only has an Overview ( and not an Overall Trend). Why? because there is no movement in
the data. So avoid "Trend" words like "increase/increasing"; "decrease/decreasing", etc
There's also no cause-and-effect relationship between the tables. So, observe the difference in the ranking
of the main goals according to the two different age groups. Write about this as the Overview.
3) Analysis
To write the analysis and synthesis, these are a few things you need be aware of:
1) The goals (1st column in Table 2) are the the key features
2) You need the ranking words (or the Analysis words, as I call them): higher/lower than, the
highest/lowest, topped/top-ranked/top priority, last.
3) This question is about ranking of goals. So in your Analysis (Table 2) or Synthesis, you need to use
"was/were ranked"; "ranked" or other similar words to show the ranking of goals.
4) What's in the columns & rows (all the numbers in Table 2, the percentages, RMs, number of years) are
the data.
Analysis Table 1:
Compare the average income, average work experience and marital status of the two groups of
professionals. Use "higher than", "lower than", "more", and/or "less"
Refer to the two groups according to their positions, as "senior managers" or "junior executives".
You may also refer to them as "professionals of age group ( 46-55 or 18-27) years" but this is rather long. If
you want to use this phrase, please limit the use to only once or twice in your report.
Example: " The average income of the senior managers (RM10,000) was higher than that of the junior
executives (RM3000)"
Analysis Table 2:
For Analysis in this table, you compare the ranking of the goals according to the two groups of
professionals.
You can use all the Analysis words I mentioned in No 2 above (higher/lower than, the highest/lowest,
topped/top-ranked/top priority, last) and write the respective Analysis. Of course, these words must be
used with the words "ranked", "was/were ranked", etc because that's what we are discussing/explaining :
the ranking of the goals.
Example: "The senior managers ranked [goal] the highest [at no ...] while the junior executives ranked it
lower [at no ...]". YES! YOU MUST STILL COMPARE THE TWO COLUMNS! The number (of ranking)
must be given as that is DATA.
4) Synthesis
To write the Synthesis successfully, you must connect, link or relate the information between both tables.
Yet, the connection or link must be logical. So you need to be aware of these details:

1
2

PROFILE
Age Group
Position

Average Income

Average Work
Experience
Marital Status

KEY FEATURES
Be more healthy
Improve technology skills
Improve communication skills
Make more money
Save money
Improve technology skills
Improve communication skills
Make new friends

Spend more time with family

What it means is, if you write the senior managers ranked the goal of being more healthy the highest, it is
because of their age (mention the age); like this:
" The senior managers ranked be more healthy as the highest (at No 1) because they were older (46-55
years old)"
So whatever key features/goals you would like to write on, link or relate them to the profile as given in the
table.
A more advanced Synthesis sentence is to compare both groups of professionals profiles as well as ranking
of goals in one sentence like this:
"The older professionals with 20 years of working experience, ranked improving technology and
communication skills as 5th and 6th respectively while the younger professionals with 5 years working
experience ranked them 2nd and 3rd respectively"
"The older professionals with 20 years of working experience" - Profile / Table 1
"ranked improving technology and communication skills as 5th and 6th respectively" - Ranking of goals/
Table 2.
"the younger professionals with 5 years working experience" - Profile / Table 1
"ranked them 2nd and 3rd respectively" - Ranking of goals / Table 2
* Take note that a successful Synthesis sentence must contain the Key Features + Ranking/Trend/Analysis
words + Profile.
5)Conclusion
The conclusion is just a restatement of the Overview. Avoid using the Overview as the conclusion.
Changing the sentence structure of the Overview is a good way to restate. If your Overview earlier is in
the Active Voice, now write the conclusion in the Passive Voice.
Another way is to change the words to other words of similar meaning. For example, if you use "different
age groups" in the Overview, now use "the two groups of professionals" in the conclusion.

Profile of Professionals and Main Goals for the Year Ahead by Age Group
Analysis (Table 1)
1. The average income of the senior managers (RM10000) was higher than the junior executives
(RM3000).
2. 95% of the senior managers (46 55 years) were married compared to only 40% of the junior
executives (18 27 years).
3. The average work experience of the junior executives (5 years) was less than senior managers (20
years).
Analysis (Table 2)
1. The highest ranking of goal for junior executive (18 27 years) was to make more money (1) but the
senior managers (46 55 years) was to be more healthy.
2. The senior managers ranked saving money higher at 2 than the junior executives who rank it lower at 6.
3. The junior executives ranked improving technology skills and improving communication skills at 2 and
3 respectively but senior managers ranked them lower at 5 and 6 respectively.

Analysis + Synthesis
1. The highest ranking of goal for junior executive (18 27 years) was to make more money (1) but the
senior managers (46 55 years) was to be more healthy. This was because the junior executives have
less average income (RM3000) compared to senior managers (RM10000)
2. The senior managers ranked being more healthy as the highest because they were older (46 55 year
old)
3. The senior managers with 20 years of working experience, ranked improving technology and
communication skills lower at 5 and 6 respectively while the junior executives with 5 years working
experience ranked them higher at 2 and 3 respectively.

Profile of Professionals and Main Goals for the Year Ahead by Age Group
Analysis (Table 1)
1. The average income of the senior managers (RM10000) was higher than the junior executives
(RM3000).
2. 95% of the senior managers (46 55 years) were married compared to only 40% of the junior
executives (18 27 years).
3. ____________________________________________________________________________________
____________________________________________________________________________________
Analysis (Table 2)
1. The highest ranking of goal for junior executive (18 27 years) was to make more money (1) but the
senior managers (46 55 years) was to be more healthy.
2. The senior managers ranked saving money higher at 2 than the junior executives who rank it lower at 6.
3. The junior executives ranked improving technology skills and improving communication skills at 2 and
3 respectively but senior managers ranked them lower at 5 and 6 respectively.
4. ____________________________________________________________________________________
____________________________________________________________________________________
5. ____________________________________________________________________________________
____________________________________________________________________________________
6. ____________________________________________________________________________________
____________________________________________________________________________________
Analysis & Synthesis (Table 1 + Table 2)
1. The highest ranking of goal for junior executive (18 27 years) was to make more money (1) but the
senior managers (46 55 years) was to be more healthy. This was because the junior executives have
less average income (RM3000) compared to senior managers (RM10000)
2. The senior managers ranked being more healthy as the highest because they were older (46 55 year
old)
3. The senior managers with 20 years of working experience, ranked improving technology and
communication skills lower at 5 and 6 respectively while the junior executives with 5 years working
experience ranked them higher at 2 and 3 respectively.
4. ____________________________________________________________________________________
____________________________________________________________________________________
5. ____________________________________________________________________________________
____________________________________________________________________________________
6. ____________________________________________________________________________________

____________________________________________________________________________________