European Union

Humanitarian Aid

Implementing
Partners

Terms of Reference
Baseline and End line Analysis (including KAP Survey)
Supporting Community Resilience in the South Caucasus Programme

Context
In April 2016, Oxfam and its implementing partners -Bridge, Oxygen, BSEA and Bridge of Hope - have started the fourth
phase of the European Commission/DIPECHO funded regional program Supporting Community Resilience in South
Caucasus. As a requirement of DIPECHO, we must conduct a baseline and end line survey and a KAP survey in order
to track changes over the lifetime of the project in Armenia and Georgia. 250 baseline/endline surveys and 20 KAP
surveys will be completed altogether in both countries.

Key tasks to be undertaken

To develop a questionnaire to make it relevant with the proposal of the fourth phase of DIPECHO funded program,
with consideration of the Logical Framework of the program (specific objective, results 1-3) where pre- and post
survey verifiable indicators are listed (please refer to the information presented in a box below). Baseline survey
questionnaire will focus on community beneficiaries while the KAP survey questions will focus on governmental
stakeholders. All will include a set of questions to measure changes in women and men beneficiaries knowledge,
attitudes and practices, level of women and mens knowledge and perception of disaster risks; degree of relevant
national institutions understanding and support to communities at disaster risks; current practices for prevention,
response and mitigation of disasters; pattern of desire/will of relevant government intuitions to collaborate with and
support long-term strategies that enable women and men in local disaster-prone communities to prepare for, mitigate
and respond to disasters. Similar questions will be asked during the baseline and end line and comparative analysis
of changes will lay on basis of measuring the projects impact. In order to evaluate the projects' impact on women's
disaster readiness, the base and end line surveys will contain question with a specific focus on:

Specific Objective: To strengthen DRR governance in line with newly reformed emergency management systems and facilitate
the replication of developed community based models at the local, national and regional levels in Armenia and Georgia.
Indicator1: 50% of the KAP endline respondents confirm the municipality preparedness intervention adjusted to the new
emergency systems improved DRR governance (KAP survey, 50)
Indicator2: Compared to baseline, endline proves 20% increase in confidence of women and men in target communities in
managing disaster risks (baseline/endline, survey 20)
Result 1
Previously targeted communities strengthen their preparedness to natural disasters.
Objectively Verifiable Indicator 2: At least 30% more women are involved actively in community /village preparedness work by
project end (baseline/endline survey)
Objectively Verifiable Indicator 3: At least 20% community members are aware of the DRR Resource Centres/Civic Centres
and their work (baseline/endline survey)
Objectively Verifiable Indicator 4: By the project end at least 20% community members are aware of youth involvement in
DRR awareness raising (baseline/endline)
Objectively Verifiable Indicator 5: By the project end at least 50% community members feel confident to seek a support from
municipal authorities
Result 2
New target communities engage and invest in interregional, intercountry and cross-country replication of DRR integrated models
Objectively Verifiable Indicator 1: By the project end 30% more of local governmental stakeholders, including Gender Focal
Points/Council staff and DRR Teams are aware of importance and benefits of DRR/ CCA/LH integrated approaches (KAP
survey)
Objectively Verifiable Indicator 2: 50% of local governmental stakeholders in new communities where the model is replicated
are able to explain impact of natural disasters and climate change on livelihoods in their communities by the project end
Result 3
Leading national stakeholders collaborate and support regional coordination, advocacy and awareness initiatives.
Objectively Verifiable Indicator 3: At least 50% of municipal, regional and national governmental representatives assess the
coordination, advocacy and awareness has improved by the project end.

To include gender-focused approach during the whole process.

To conduct surveys in Armenia and Georgia (125 baseline/endline with communities per each country and 10 KAP
with key governmental stakeholders per each country) in a relevant local language. In Armenia Tavush region, in
Georgia Adjara, Kakheti and Mtskheta-Mtianeti regions (target beneficiaries divided into two groups: 1) Group 1the individuals who were taking part in the previous Oxfam interventions, 2) Group - 2 - the individuals that take part
in the programme for the first time); To esure the same individuals take part in both baseline and endline survey.
To input data into SPLF format for all surveys x2.
To provide statistical analysis per country and region of each question in table format x2.
To provide statistical analysis of changes in answers to questions between the baseline and endline in % or
numerical format. Additional section in report will be created for the KAP survey. Whenever there is a qualitative
question, numerical coding will be used for its further analysis.
End line narrative: To write summarized narrative report covering the points stated below both regionally and per
each country. The report will include findings of the KAP survey conduced with the key governmental stakeholders.

Timeline and deliverables

Work will be carried out during the following times and reports shared with Oxfam on end dates:
Preparatory work, including developing detailed baseline and end line questions and questionnaires, developing KAP
th
th
survey questionnaires, enumerators selection and training - May 23 , 2016 - May 29 , 2016
th
th
Baseline survey, including KAP survey - May 30 , 2016 - June 21 , 2016
th
Summary of key findings - June 30 , 2016
st
st
Endline survey, including KAP survey - May 1 , 2017 - May 21 , 2017
th
Draft report and analysis - May 26 2017
th
Final report and analysis - June 9 , 2017

Assignment dates
23 May 2016 - 9 June 2017
Budget
Total lump-sum of 10.000 Euro gross to be disbursed based on the schedule stated in the contractors agreement.
Duration of the assignment
Considerations
Considering the fact that although there is one Logical Framework for both country programs, activities are not the same
for both countries, questions related to these activities still could be asked in all countries during the pre-survey, just to
have information for future possible actions. However, the contractor should work closely with the Regional Programme
Coordinator and Poject Coordinators in each country to identify those questions and ensure that they are not asked and
thus analyzed in the post-survey, since no activities are implemented around them to measure any changes, as a result
of the program implementation. Thus, the contractor should have a good understanding of the program specifics in each
country to ensure an accurate analysis of the data before reports per each country will be prepared in addition to the
consolidated regional report.

Qualification and experience required for the assignment

Well proven and demonstrated capacity and experience in the field of conducting country and regional surveys
Interest in DRR and development issues
Ability to set clear time plans and well scheduled work processes
Previous experience working with Oxfam or other similar organisations working on development or poverty reduction
issues an advantage
Ability to cover several simultaneous requests including in-house and field work
Good organizational skills, flexibility
Ability to meet deadlines

Selection conditions
Company/individual should submit following documentation

Contact details
Resume /experience in conducting country and regional surveys
Budget of the assignment including all travelling costs (Georgia/Armenia)
Survey and analysis approach and methodology details
Detailed timeline for the assignment

In case of a company additional requirements include:

Registration document of the legal entity

Letter from the tax department or judiciary confirming that the company is not being reorganized or
liquidated and that there is no bankruptcy case against it
Copies of audited accounts for the last two years. (if audited at all), otherwise bank statement for the last
12 months
Letter from the Tax Department confirming that the company has no overdue payments to the state budget

Interested applicants should submit qualification documents in English language in a sealed envelope and indicate the
purpose of assignment DRR Survey to: OXFAM, 20 Kipshidze street, Tbilisi.
The deadline for applications is 20 May 2016, 1 pm / 13.00