Professional Documents
Culture Documents
Personal Safety
Driving
Issued by Group HSSE
19th January 2004
Page 0
Contents
Number
Section
Pages
Context
2-5
The Standard
Implementation
Operating Instructions
Element 1
8-9
Element 2
10
Element 3
11
Element 4
12-13
Element 5
14-15
Element 6
16
Element 7
1721
Element 8
22-23
Element 9
24
Element 10
25
Definitions
26-31
32-41
Page 1
1. Context
1.1 Purpose
Road accidents are the single biggest cause of fatalities involving our
workforce and third parties across BP operations.
This Group Functional Standard Personal Safety - Driving is designed to
reduce the number and frequency of driving related accidents and fatalities
and improve safety performance by reducing both the risk to which BP
employees are exposed and the potential for harm to members of the public.
It will also protect shareholder value by reducing the consequential cost of
driving related accidents.
1.2 Intent
The intent of this Standard is to ensure that there is a formal approach to
managing driving risk for BP employees and for BP Companies in respect of
BP vehicles. The further intent is to recommend that a comprehensive
driving standard be adopted by non-BP Companies whose employees are
members of the workforce. This Standard is deliberately prescriptive. The
aim is to reduce the number of vehicular accidents and fatalities. It is
recognized that there will be a need to apply local or regional measures when
implementing this Standard. However, the expectation is that any such local
or regional measures will be implemented in a manner consistent with the
intent of this Standard.
1.4 Metrics
Lagging Metrics
Measured by:
As delegated by
Business Segments,
Functions and Regions
As delegated by Business
Segments, Functions and
Regions
Group HSSE
Page 3
Leading Metrics
Measured by:
As delegated by Business
Segments, Functions and
Regions
As delegated by Business
Segments, Functions and
Regions
As delegated by Business
Segments, Functions and
Regions
As delegated by Business
Segments, Functions and
Regions
As delegated by Business
Segments, Functions and
Regions
1.5 Monitoring
Monitoring compliance to this Standard by BP employees and in respect of
BP vehicles, and reporting on progress of implementation must be included
as part of the annual HSSE self verification process for each Business
Segment, Function and Region. Independent monitoring of implementation
and performance will also be effected through MI and direct observations.
1.6 Compliance
Compliance with this Standard is mandatory for all BP employees operating
vehicles on BP business (and in certain cases where they are passengers)
and for all BP vehicles. Implementation and compliance is expected within
the Implementation Schedule on page 8.
The 10 elements of the Operating Instructions have been developed and
provided in the pages 9-22 in order to enable Business Segments, Functions
and Regions to achieve compliance with the Standard.
Page 4
1.7 Administration
Proposer
Maintainer
Director Safety
Adjudicator
GVP HSSE
1.7 Authority
This Group Functional Standard is authorised by the Deputy Group Chief
Executive on behalf of the Board.
Signed: ___________________________
Page 5
The Standard
The following 10 elements of this Group Functional Standard Personal
Safety Driving, apply to every BP employee who operates any vehicle
on BP business and to every BP vehicle. The Standard will apply from
1st January 2004.
Adherence is mandatory, as is compliance with relevant laws and
regulations.
Vehicle Requirements:
1. The vehicle is fit for the purpose, and has been maintained in safe working
order, with seatbelts installed and functional
2. The number of passengers does not exceed manufacturer's specification
for the vehicle
3. Loads are secure and do not exceed manufacturers specification and
legal limits for the vehicle
BP Driver Requirements:
4. They are appropriately assessed, licensed, trained, and medically fit to
operate the vehicle
5. They are appropriately rested and alert
6. They do not use a mobile phone or other two-way communication device
while operating the vehicle
7. In specific high-risk countries risks of the journey have been assessed and
journey risk management plans in place
8. Seatbelts are worn by all occupants at all times whenever a vehicle is in
motion
9. They are not under the influence of alcohol or drugs, or any other
substance or medication that could impair their ability to drive
10. Safety helmets are worn by rider and passengers of motorcycles, quads,
snowmobiles and similar types of vehicle
Elements 7, 8 and 10 apply to BP employees who are passengers when on
BP business as well as to BP drivers.
Page 6
3. Implementation
Implementation schedule
Category Driver and vehicle
population Type
All BP employees
and all drivers of
BP vehicles
Non-BP drivers of
non-BP vehicles who are working
exclusively for BP
Companies
Non-BP drivers of
non-BP vehicles who are not
working
exclusively for BP
Companies
Year
2004
2005
2006
2007
2008
onwards
Encourage non-BP
Companies whose
employees are members
of the workforce to adopt
recommended Standard or
another comprehensive
driving standard.
Encourage nonBP Companies
whose
employees are
members of the
workforce to
adopt
recommended
Standard or
another
comprehensive
driving standard.
Page 7
4. Operating Instructions
Group Functional Standard Personal safety Driving
Element 1: The vehicle is fit for the purpose and has
been maintained in safe working order, with seatbelts
installed and functional
Intent:
Scope:
This Element applies to all vehicles (light vehicles, heavy vehicles and
motorcycles) operated by BP employees in the conduct of BP business and
BP vehicles.
Requirements :
1.1
All BP vehicles must have attributes and features specified and installed
so that they comply with the respective minimum specifications defined
for heavy vehicles, light vehicles and motorcycles in the Vehicle
Specifications contained in the Toolbox section of the Road Safety webpage located in the BP HSSE GBC website. (Add website address).
1.2
All BP vehicles that are heavy vehicles used on-road, and non-transient
use light vehicles used on-road in a high risk countries must be fitted
with a vehicle data recorder (VDR) able to record the following minimum
data: speed, harsh acceleration, harsh deceleration, and driving hours.
1.3
Page 8
Page 9
Page 10
Page 11
Scope
Applies to all BP employees who operate any vehicle in the conduct of BP
business, unless specifically exempted within this Operating Instruction.
Requirements:
Whenever a BP employee operates a vehicle in the conduct of BP business
the following requirements must be met:
4.4
4.1
4.2
4.3
Page 12
Adherence
Business Segments, Functions and Regions must demonstrate documented
evidence of adherence with this element of the Operating Instructions as
well as the requirements of the applicable laws and regulations. This will
include (but is not limited to):
Page 13
Scope
Requirements
5.1 Business Segments, Functions and Regions must ensure that reward
mechanisms do not provide an incentive for professional drivers
(whether or not they are BP employees) to drive excessive hours
which could lead to them driving whilst tired or fatigued.
5.2 Every BP employee is obliged to stop driving if they are tired or
fatigued. They should either make alternative travel arrangements or
have an appropriate period of rest/sleep before driving.
5.3 Within six months of commencing driving on BP business, BP
employee professional drivers must have attended BP approved
driver tiredness/fatigue awareness training.
5.4 The following minimum requirements for working and driving hours
will apply to BP employee professional drivers on BP business.
Applicable legislated working and driving hours may be used if they
are considered equivalent to or better than these minimum
requirements. Equivalency must be documented through a BP peer
challenge and be demonstrated through historical performance.
Where these working or driving hours are not consistent with an
existing contract then a specific exemption may be considered
pursuant to section 1.3 (Operational Application and Implementation)
above.
Page 14
Requirement
Rule
16 hours total
60 hours/rolling 7 day or
120 hours/14 days, subject to a 80 hours/7
days maximum and an average of 60 hours
per week over an extended period.
Adherence:
Business Segments, Functions and Regions must demonstrate documented
evidence of adherence with this element of the Operating Instructions as
well as the requirements of the applicable laws and regulations on request.
This will include (but is not limited to):
Record of attendance by Professional Drivers at driver tiredness/
fatigue awareness training
Where vehicle data recorders (VDR) are fitted, that a system is in place
to monitor adherence with this element of the Operating Instructions and
that appropriate actions are being taken to address all cases of nonadherence.
Where vehicle data recorders (VDR) are not fitted, that a system, with
appropriate documentation, is in place to identify non-adherence and that
appropriate actions are being taken to address all cases of non-adherence.
Page 15
Element 6 - Drivers must not use a mobile phone or twoway radio while operating the vehicle
Intent:
Scope
Applies to all BP employees in the conduct of BP business, unless
specifically exempted within this Operating Instruction.
Requirements
Whenever a BP employee operates a vehicle in the conduct of BP business:
6.1 They must not use any mobile phone, or other two-way
communication device, while a vehicle is in operation.
6.2 Passive listening and response to operational emergencies
only using two-way radios is allowed, provided that a
documented risk assessment has been conducted and
appropriate controls put in place.
Adherence
Business Segments, Functions and Regions must demonstrate documented
evidence of adherence with this element of the Operating Instructions. This
will include (but is not limited to):
The above rule is included in inductions, job orientations and driver training
programs.
Page 16
Scope
Applies to all heavy vehicle and regular light vehicle road journeys in the
conduct of BP business on public roads in high-risk geographies.
A list of countries identified as high-risk geographies, based on the World
Health Organization (WHO) road fatality data, WHO mortality data and per
capita gross national incomes, is attached below. This list is subject to regular
review and update as the risk profile changes.
Requirements
7.1 Road journeys must only be undertaken where deemed necessary for
the achievement of business objectives and after any safer journey
options have been excluded (e.g. air, rail, teleconference).
7.2 Business Segments, Functions and Regions must follow the
requirements described in the Road Safety Risk Assessment Toolkit
in developing the Journey Risk Management Plans, which will include
documenting the identified risk factors and corresponding mitigating
measures on particular routes.
7.3 Business Segments, Functions and Regions must agree and consistently
apply Journey Risk Management Plans across similar environments in
the same geography.
7.4 A process must be in place to recognize temporary hazards and inform
drivers on a timely basis, or to review the appropriateness of the route.
7.5 On controlled sites, driving safety rules and regulations must be in
place and enforced.
Note Group Functional Standard Personal Safety Driving Operating
Instruction - Element 1 includes in Requirement 1.2 the fitting of vehicle data
recorders in all vehicles used on-road in high risk geographies.
Page 17
Adherence
Business Segments, Functions and Regions must produce documented
evidence of adherence with this element of the Operating Instructions. This
will include (but is not limited to):
Page 18
Afghanistan
Gambia
Nicaragua
Algeria
Georgia
Niger
Angola
Ghana
Nigeria
Armenia
Guatemala
Pakistan
Azerbaijan
Guinea
Bangladesh
Guinea-Bissau
Peru
Benin
Guyana
Philippines
Bhutan
Haiti
Republic of Moldova
Bolivia
Honduras
Rwanda
Botswana
Indonesia
Senegal
Brazil
Iraq
Seychelles
Burkina Faso
Jamaica
Sierra Leone
Burundi
Kazakhstan
Solomon Islands
Cambodia
Kenya
Somalia
Cameroon
Kiribati
South Africa
Cape Verde
Korea (DPR)
Sri Lanka
Sudan
Chad
Lao (PDR)
Swaziland
China
Lesotho
Tajikistan
Columbia
Liberia
Tanzania (UR)
Comoros
Madagascar
Togo
Congo
Malawi
Turkey
Cte dIvoire
Maldives
Turkmenistan
Congo (DRC)
Mali
Uganda
Djibouti
Mauritania
Ukraine
Ecuador
Mauritius
Uzbekistan
Egypt
Mongolia
Viet Nam
El Salvador
Morocco
Yemen
Equatorial Guinea
Mozambique
Eritrea
Myanmar
Ethiopia
Namibia
Zambia
Gabon
Nepal
Zimbabwe
Page 19
Hungary
Qatar
Romania
Argentina
Jordan
Russian Federation
Bahamas
Republic of Korea
Bahrain
Kuwait
St Lucia
Barbados
Latvia
Belarus
Lebanon
Samoa
Belize
Saudi Arabia
Bulgaria
Lithuania
Singapore
Chile
Macedonia
Slovakia
Cook Islands
Malaysia
Suriname
Costa Rica
Marshall Islands
Croatia
Mexico
Thailand
Cuba
Cyprus
Nauru
Dominica
Oman
Tunisia
Tuvalu
Estonia
Panama
Fiji
Paraguay
Uruguay
Greece
Poland
Vanuatu
Grenada
Portugal
Venezuela
Page 20
Japan
Australia
Luxembourg
Austria
Malta
Belgium
Monaco
Brunei Darussalam
Netherlands
Canada
New Zealand
Czech Republic
Norway
Denmark
San Marino
Finland
Slovenia
France
Spain
Germany
Sweden
Iceland
Switzerland
Ireland
United Kingdom
Israel
Italy
Page 21
Any vehicle where seat belts meeting the Group Functional Standard
Personal Safety Driving - Operating Instruction - Element 1 are
fitted.
All vehicles (light vehicles, heavy vehicles and mobile plant)
operated in any environment (on-road, off-road, controlled site).
Contracted bus and chauffeur/taxi vehicles.
Spot-hire taxi where seat belts are fitted.
Forklift vehicles.
Construction vehicles and low speed vehicles fitted with seatbelts.
.
The scope excludes the following types of vehicle:
Spot-hire taxi and bus vehicles not fitted with seatbelts. Use of
such vehicles must be minimised where alternatives exist. Guidance
on reducing the risks while using such vehicles will be included in the
implementation toolkit.
Construction vehicles not fitted with seatbelts as original
equipment.
Vehicles used on a controlled site if the vehicle is not capable of a
speed in excess of 10 mph (16 kph). This exemption does NOT
include forklift vehicles, which must be fitted with functioning
seatbelts.
Requirements
8.1 All BP vehicles included within the scope will be fitted with
individual seat belts meeting Group Functional Standard
Personal Safety Driving Operating Instruction Element 1:
Vehicle Specification and Condition.
8.2 All BP employees driving or riding in a vehicle on BP business as
specified in the Scope above shall wear a seat belt at all times
that the vehicle is in motion.
Page 22
8.3 BP Drivers with passengers must not move their vehicle without
ensuring all occupants of the vehicle are wearing their individual
seatbelts and continue to wear the seatbelt while the vehicle is in
motion.
Adherence
Business Segments, Functions and Regions must demonstrate documented
evidence of adherence with this element of the Operating Instructions. This
will include (but is not limited to):
Page 23
Page 24
Page 25
5. Definitions
BP Company
BP driver
BP employee
BP Premises
BP vehicles
BP business
construction vehicles
controlled site
defensive driving
training and
assessment
documented evidence
documented risk
Assessment
Page 26
driver tiredness/fatigue
awareness training
driving time
forklift
heavy vehicle
Journey Risk
Management Plan
Journey Management
Specialist Contractors
License
Page 27
low speed
medical condition
medical assessment
mobile phone
A wireless telephone.
mobile plant
motorcycles
off-duty
on-road driving
assessment
operational
emergencies
original equipment
passive listening
professional driver
public authority
public road
refresher
training/assessment
rental vehicle
road journeys
Travel by road.
RSLT
SPA
specification
spot contractor
spot hire
Page 29
two-way
communications device
two-way radios
Speed
Harsh Acceleration
Harsh Deceleration
vehicle
workforce
Page 30
working hours
Page 31
ANSWERS
See definition.
Do regions need to be
consistent in the application of
this Standard?
Page 32
ANSWERS
What is the exception process? The process for exceptions and variances
is explained in the implementation
guideline.
We use contractor and subcontractor road hauliers as
part of our delivery of products
to customers. How do we
demonstrate documented
evidence for adherence
purposes?
ANSWERS
ANSWERS
Mobile plant.
QUESTIONS
ANSWERS
ANSWERS
Is Driver Tiredness/Fatigue
awareness training required
for all drivers or just
professional drivers?
Page 35
QUESTIONS
ANSWERS
If a driver is involved in an
accident, what refresher
training should be provided?
Page 36
ANSWERS
ANSWERS
This is a Business
Segment/Function/Region decision as
part of the implementation process.
Page 37
ANSWERS
What is an operational
emergency for mobile phone
use?
See definition.
See definition.
QUESTIONS
ANSWERS
Yes.
Page 39
ANSWERS
All road journeys undertaken by any BP
employee in the conduct of BP business
in specific geographies deemed as highrisk must be managed. Journeys in highrisk geographies must have the
assessment documented. The
Driving/Road Safety toolkit will contain an
assessment protocol.
ELEMENT 8: SEATBELTS:
QUESTIONS
ANSWERS
Page 40
QUESTIONS
ANSWERS
Page 41