THE CONSTITUTION

FOR STUDENTS & FELLOWS

OF
INDIAN INSTITUTE OF MANAGEMENT,

LUCKNOW
January 2016

Preface to Constitution
The Constitution of Indian Institute of Management, Lucknow (IIML) was first drafted on 27th July, 1993
and was dedicated to all its students and fellows. It has been reviewed from time to time and amendments
have been made. In this documentation, the text of the Constitution for students and fellows of Indian
Institute of Management, Lucknow has been brought up-to-date by incorporating therein all the
amendments and additions of new clauses. The amendments and additions of clauses were undertaken by
the Constitution Review Committee headed by the CEO.
We have had formal and informal interactions with students as well as committees & Student Council
members as part of our efforts to gain their opinions and insights on the subject matter of Constitution
review. The Constitution Review Committee (CRC) would like to thank everybody who helped us in
reviewing the Constitution and hope that their valuable insights shall continue to be offered for future
improvements.

Constitution Review Committee 2015

1.
2.
3.
4.
5.
6.
7.

LTL Fela (CEO)

Abhijit Waghmare
Ankita Jain
Rishika Malik
Rishikalpa Acharya
Sritama Das
Uday Shanker

History of Constitutional Amendments

S No
1
2
3
4
5
6
7
8
9
10
11
12
13
14

Date
17th Jul 1993
16th Mar 2007
18th Mar 2008
13th Sep 2008
3rd Feb 2009
30th Mar 2009
21st Jun 2009
17th Jul 2010
03rd Feb 2011
26st Jan 2012
28th Jan 2013
5th July 2014
5th January, 2015
1st February, 2016

Change Description
Initial Draft
Annual Review I
First Amendment 2 clauses ratified
Annual Review II
Second Amendment 1 clause ratified
Third Amendment 2 clauses ratified
Annual Review III
Annual Review IV
Fourth Amendment 1 clause ratified
Fifth Amendment
Sixth Amendment
Seventh Amendment
Eighth Amendment
Ninth Amendment

1)

Constitutions First Amendment carried 2 clauses which were ratified by EGBM on 18 March
2008 as:
Reduction of Joint Mess Secretary posts from 2 to 1
Introduction of Joint Infrastructure Secretary post

2)

Constitutions Second Review incorporated the First Amendment and other minor changes as:

Removal of Core status of certain committees and its effect on Senate

Removal of ratification process
Removal of inconsistencies amongst various clauses in Constitution on eligibility,
impeachment etc
Modification of Constitution Review Committees process and duties

3)

Constitutions Second Amendment carried the following clauses which were ratified by polling on
18 March as:
Change in Impeachment process

4)

Constitutions Third Amendment carried the following clauses which were ratified by polling on 18
March 2009 as:
Removal of President from Senate and its implications.
Ratification process of individual members of all committees

5)

Constitutions Third Review incorporated the Second Amendment and other minor changes as:

Clarification on the meaning of the term batch

6)

Constitutions Fourth Review incorporated minor changes as: Clarification on rights of students
Updating of Senate structure Procedure for convening a GBM
Updating of duties of Council, Treasurer, Cultural Secretary, Academic Secretary,
Infrastructure Secretary, Hostel Representatives
Introduction of Council GBM Changes to
o Election Process
Dates of election
Election process
Basis for Election
o

7)

Impeachment process
Clarification of ratification procedure
Inclusion of Random Walk, Quizzing Commoners, Credence Capital and
SPICMACAY

Constitutions Fourth Amendment carried the following clauses which were ratified as minor
amendment:
Change in acceptance rules for major amendments

8)
Constitutions Fifth Amendment carried the following clauses which were ratified as
Minor amendment:
Addition of conflict and issue resolution clause Change in definition of Office Bearer
Changes in responsibilities of council, all secretaries and HRs Additional clause for eligibility criteria
for re-election
Additional clause for campaigning rules during the period when election is on hold Definition of
concept of campaigning and changes made in campaigning rules Modification of format of council
GBM and committee ratification
Addition of committee functioning guidelines and modification of resignation guidelines
Definition of structure of committee forum
Inclusion of Mess committee, Right Angles and Sports Club
Addition of format for signature collection to call for GBM or Impeachment
Major Amendment:
Addition of post of Infrastructure Secretary Definition of condition for re-elections

9) Constitutions Sixth Amendment carried the following clauses which were ratified as
Minor amendments:

Change made to the preamble of the Constitution

Changes made with regards to resignation from Council and Senate Changes made in the
section regarding impeachment

Changes made with regards to selection of Hostel Representatives Addition of new section to
ensure discipline in hostel and private parties. Updating of section regarding committee
selection

Addition of Varchasva as a new committee

Addition of Infrastructure and Audit team

Addition of new post of Joint Infrastructure Secretary for girls

Addition of Art Strokes-Fine Arts Club

Change made in the section regarding auditing of student bodies

Major amendments:

Addition of Fines/Disciplinary Action clause

Changes in Committee Resignation Process

Addition of Committee CV point approval procedure

Addition of clause for termination from committees

Addition of a section on Student Exchange rules

Addition of Committee name change process

10) Constitutions Seventh Amendment carried the following clauses which were ratified as
Minor amendments:
Updated Selection rule for Treasurer
Clause about PGP2s with imperfect disciplinary records not being able to contest for Senior
Council elections
Updated Stex rule for clubs
Added 42 (Forty Two) club
Removed Manfest and Varchasva and added MV
11) Constitutions Ninth Amendment only had minor amendments:
1.1 Adding full form of Extraordinary General Body meeting
1.1 Renaming Infrastructure & IT Secretary and addition of Event Secretary
2.9 Event Secretary added
3.0 The Senate definition
3.2 Structure Selection process: evaluation exam and batch election process
4.2 Senate point 8, clause for screening exam added
4.4 Campaigning point 9, List display for Senate candidates
4.9 Committee Ratification Change of timing to 2nd week of Term V
4.9 Committee Ratification point 3 - c,d,e added
4.10 CR Selections change in point 2
6.2 Fines / Disciplinary Actions Separation of duties of SC and Senate

8.2.1 Selection process Change of Council by Senate

8.2.3 Overtures rules Change in slotting rules
8.2.4 Waitlisted Candidates Change of Council to Senate
8.3 Change of Audit Team to Audit Committee
8.4 Resignation point d,e added
8.4 Resignation Change of President to CEO
8.5 Committee name change
8.6.1 Neglect of Duties Change of Council to Senate
8.6.1 Neglect of Duties point 4, change in CV point awarding
8.7 Committee Forum
8.9 Student Exchange Rules Combining Manfest & Varchasva and IAC
8.9 Student Exchange Rules Applicability rule added
8.10 List of Committees - Updating of Committee definitions: Manfest Varchasva, Synapse, Index,
MCC, Mess Committee, Stex, IIC, Ecell, IGFAB, Alcom, Placement Committee, CSC, IAC
8.10.8 Infrastructure & Audit Committee Rename from Team
8.10.16- Renaming of Sports Club to Sports Committee
8.10.20 Team Disha added
8.11 Clubs - Updating of club definitions: Spicmacay, Abhivyakti, Art Strokes, Credence Capital
Quizzing Commoners
8.11.10 Cultural club Introduction of the club

Contents
1.0 The Constitution ............................................................................................................................................................... 10
1.1

Definitions of Terms............................................................................................................................................ 10

1.2 Rights of the Students ................................................................................................................................................. 11

1.3 Duties of the Students/Fellows ................................................................................................................................. 11
1.4 Constitution Review Committee (CRC) ................................................................................................................... 11
2.0

Council ........................................................................................................................................................................ 12

2.1

Duties of the Council ........................................................................................................................................... 12

2.2

President................................................................................................................................................................. 12

2.3

Treasurer ................................................................................................................................................................ 13

2.4

Academic Secretary & Joint Secretary ............................................................................................................... 14

2.5

Cultural Secretary & Joint Secretary .................................................................................................................. 14

2.6

Sport Secretary & Joint Secretary ....................................................................................................................... 15

2.7

Mess Secretary & Joint Secretary ........................................................................................................................ 16

2.8

Infrastructure and IT Secretary & Joint Secretary ........................................................................................... 16

2.9

Events Secretary .................................................................................................................................................... 17

2.10

Hostel Representative .......................................................................................................................................... 17

2.11 Guidelines for coordination of duties by Secretaries ........................................................................................... 18

2. 12 Council Meetings ...................................................................................................................................................... 18
3.0 The Senate ......................................................................................................................................................................... 18
3.1 Structure ........................................................................................................................................................................ 19
3.2 Functioning of the Senate........................................................................................................................................... 19
3.3 Interpretation of the Constitution ............................................................................................................................. 19
3.4 Duties and Tasks of the Chief Election Officer (CEO) ........................................................................................ 19
4.0 Democratic Processes ...................................................................................................................................................... 20
4.1 Elections ........................................................................................................................................................................ 20
4.2 Eligibility Criteria for candidature ............................................................................................................................. 20
4.2.1 Students Council ................................................................................................................................................. 20
4.2.2 Senate ..................................................................................................................................................................... 21
4.3 Election Process ........................................................................................................................................................... 21
4.4 Campaigning ................................................................................................................................................................. 22
4.5 Basis for Election ......................................................................................................................................................... 22
4.6 Complaints .................................................................................................................................................................... 23
4.7 Resignations .................................................................................................................................................................. 23

4.7.1 Resignations from Council ................................................................................................................................. 23

4.7.2 Resignation from Senate ..................................................................................................................................... 23
4.8 Impeachment ................................................................................................................................................................ 24
4.9 Committee Ratification ............................................................................................................................................... 25
4.10 CR Selection ............................................................................................................................................................... 26
4.11 HR Election ................................................................................................................................................................ 26
5.0

GBM ............................................................................................................................................................................ 26

5.1

Procedure for Convening an EGBM ................................................................................................................ 26

5.2

Council GBM ........................................................................................................................................................ 27

6.0 Conflict / Issues Resolution ........................................................................................................................................... 27

6.1

Senates Responsibility in Resolving Issues ...................................................................................................... 27

6.2

Fines / Disciplinary Actions ............................................................................................................................... 28

7.0 Hostel/Private Parties...................................................................................................................................................... 29

8.0

Committees ................................................................................................................................................................ 30

8.1

Functioning ............................................................................................................................................................ 30

8.2

Committee Selections........................................................................................................................................... 30

8.2.1 Selection Process .................................................................................................................................................. 30

8.2.2 Committee Selection timeline............................................................................................................................. 30
8.2.3 Overtures rules ..................................................................................................................................................... 30
8.2.4 Waitlisted Candidates........................................................................................................................................... 31
8.3 Auditing ......................................................................................................................................................................... 31
8.4 Resignation .................................................................................................................................................................... 31
8.5 Committee Name Change .......................................................................................................................................... 32
8.6 Termination .................................................................................................................................................................. 32
8.6.1 Neglect of Duties ................................................................................................................................................. 32
8.6.2 Academic Non-Performance.............................................................................................................................. 33
8.7 Committee Forum ....................................................................................................................................................... 33
8.8 Committee CV Points ................................................................................................................................................. 33
8.8.1 Declaration of Activities/Achievements .......................................................................................................... 33
8.8.2 Student Body Activities Repository................................................................................................................... 34
8.8.3 Committee/Club CV Points Verification......................................................................................................... 34
8.9 Student Exchange Rules ............................................................................................................................................. 34
8.10 List of Committees .................................................................................................................................................... 35
8.10.1 Alumni Committee ............................................................................................................................................ 35

8.10.2 Bhavishya ............................................................................................................................................................. 36

8.10.3 Consulting & Strategy Club .............................................................................................................................. 38
8.10.4 Entrepreneurship Cell ....................................................................................................................................... 38
8.10.5 IGFAB Committee ............................................................................................................................................ 39
8.10.6 INDEX Committee ........................................................................................................................................... 40
8.10.7 Industry Interaction Committee ...................................................................................................................... 40
8.10.8

Infrastructure & Audit Committee (IAC)................................................................................................ 41

8.10.9

Manfest-Varchasva ...................................................................................................................................... 42

8.10.10 Media and Communication Cell .................................................................................................................... 42

8.10.11 Mess Committee .............................................................................................................................................. 43
8.10.12 OIG (Operations Interest Group) ................................................................................................................ 44
8.10.13 Placement Committee ..................................................................................................................................... 45
8.10.14 PRISM ............................................................................................................................................................... 45
8.10.15 SIGFI (Special Interest Group in Finance) ................................................................................................. 46
8.10.16 Sports Committee ............................................................................................................................................ 46
8.10.17 STEX Student Exchange Committee ........................................................................................................... 47
8.10.18 Team Ignicion................................................................................................................................................... 48
8.10.19 Team Synapse ................................................................................................................................................... 48
8.10.20 Team Disha ....................................................................................................................................................... 49
8.11

Clubs ....................................................................................................................................................................... 50

8.11.1

Abhivyakti ..................................................................................................................................................... 50

8.11.2 ART STROKES The Fine Arts club ........................................................................................................... 51

8.11.3 Credence Capital ................................................................................................................................................ 51
8.11.4 Forty Two ............................................................................................................................................................ 52
8.11.5 Random Walk ..................................................................................................................................................... 53
8.11.6 Right Angles-The IIM L Photography Club .................................................................................................. 54
8.11.7 SPICMACAY IIM Lucknow Chapter ............................................................................................................ 54
8.11.8 The Music Band-3.4........................................................................................................................................... 55
8.11.9 Quizzing Commoners ....................................................................................................................................... 56
8.11.10 Cultural Club ..................................................................................................................................................... 57
Appendix I ............................................................................................................................................................................... 58
Appendix II .............................................................................................................................................................................. 59

1.0 The Constitution

The Constitution for the Students and Fellows of Indian Institute of Management, Lucknow is a set of
guidelines that governs the conduct of the student body as a whole. It should be interpreted not just in
letter but also in spirit, as its ultimate aim is to serve the best interest of the entire IIM Lucknow student
community.
The scope of this Constitution extends to the Student and the Fellow equally unless specifically
mentioned in context. The Student as well as the Fellow are entitled to the rights given to him/her and
are obligated to the duties that are deemed to befit him/her by the Constitution.

1.1 Definitions of Terms

Institute:

Indian Institute of Management, Lucknow

Year:

Academic year of the Institute

Student:

Person registered and pursuing PGP or PGP-ABM course

Fellow:

Person registered and pursuing FPM course

GBM/EGBM:

General Body Meeting / Extraordinary General Body Meeting

Batch:

Batch means students (PGP/PGP-ABM) in the rolls of the institute. The batch is in roll
from the day of registration in Term I till the Convocation day in Term VI

Student Council:

A students elected body comprising of following designations

1) President
2) Treasurer
3) Academic Secretary
4) Cultural Secretary
5) Infrastructure and IT Secretary
6) Mess Secretary
7) Event Secretary
8) Sports Secretary

Office Bearers:

A student who is elected / nominated / representative of students and is

recognized by the student body. The post and tenure are as follows:

1) Student Council members:

2) Senate Committee:

1 year
1 year

1.2 Rights of the Students

1) Treatment at par with any other student of the institute
2) Freedom of opinion and voice
3) Utilization of the institutes resources such as the Library, Sports facilities and computing facilities to
their optimal levels as long as not perceived to be causing damage to the institute
4) Call for an EGBM/GBM
5) Contest elections and exercise franchise
6) Form/pursue interest groups unless perceived to be infringing on someones rights or duties
7) Seek information from all student bodies/clubs/committees functioning within the institute

1.3 Duties of the Students/Fellows

1) Follow the Constitution in order and spirit
2) Work constructively towards the reputation and property of the institute

1.4 Constitution Review Committee (CRC)

Constitution Review Committee (CRC) comprises of the Senate members and is headed by the CEO.
The Constitutional review is done as follows:
1) The CRC reviews the Constitution, proposes amendments and presents the new draft (if required)
to the Students Council.
2) The Council and CRC classify proposed amendments as minor or major amendments
a) For minor proposed discussion amendments, the Council implements it after discussion with
the CRC
b) For major amendments, Senate calls EGBM to discuss proposed amendments after which
polling is conducted. The amendment is then passed subject to the following conditions:
i) If the voter turnout is at least 50% and if majority of the votes are in favor of the
amendments. The amendments are treated as passed.
ii) If the voter turnout is less than 50%, then 25% of the batch needs to have voted in favor of
the amendment for it to be treated as passed
3) The Constitution cannot be amended on more than 3 occasions in a year, under normal
circumstances.
4) The Constitution must be endorsed as to be up to date on at least 1 occasion in an academic year.

2.0

Council

2.1

Duties of the Council

1)
Safeguard the interests of the students and to ensure that the students' view is expressed in the
IIML community, without compromising on the reputation, high standards and long term interests of
IIML.
2)

Assist any student out of difficulties arising during his/her stay in IIML.

3)
Ensure that there is no misuse/unauthorized use of the name or logo of IIML or any other
name, logo or anthem connected with IIML, or any formal activity organized by the students or any
facility provided by the students.
4)

Provide necessary assistance to the functioning of all committees.

5)
To ensure that various hostels select/elect their representatives in the Term I, and call first
meeting of newly elected hostel representatives.
6)

Decide on matters of importance to the student body as a whole.

7)
Call for GBM mainly for discussing regular or routine activities and to review other important
issues.
8)

Maintain discipline among the students (in classes, examinations, submissions etc.)

9)
Discuss, proposal by proposal, report presented by the CRC and take steps to implement the
recommended changes.
10)
Coordinate with external agencies/vendors for procurement of various bulk deals such as
laptop, telecom talk plan, etc in the interest of existing and new students.

2.2

President

1) To act as a liaison between student, faculty and staff and to maintain good relations.
2)
Facilitate the smooth functioning of each member of the Council and advise him/her in case of
any difficulty.
3)
To look into any complaint or grievance against any of the secret aries or non Council office
bearers about non performance or misuse of authority and take appropriate action.
4)

To review and evaluate performance of the Council on a continuous basis.

5)
To head any representation made by the students to the Director or any faculty member
formally about any issue of importance to the students' community as a whole (e.g. representation
before PGP Review Committee).
6)
To conduct or chair formal event organized by students (e. g. Prize distribution before
convocation) or welcome/thank the chief guests at formal functions organized by students.
7)

To build contact/initiate relationship with newcomers to the Institute.

8)

To perform the duties of the treasurer in his/her absence.

9)

To introduce the new Council members to the faculty.

10)
To handle any other matter that arises which does not fall within the purview of any other
secretary.
11)

To convene and chair the committee forum and guide it for the betterment of brand IIML.

2.3

Treasurer

1)
To prepare budgets for various activities of the Students' Council in consultation with the
concerned committees.
2)
To get the budgets approved by the Chairman, Students' Affairs, the Director and the Accounts
Office on time.
3)
To present the approved budget before the student body e.g. by publishing it on public forum
(Blondie)
4)

To operate the bank account of the Council jointly with the Chairman, Student's Affairs.

5)

To operate the medical fund of the Students' Council along the lines decided by the Council.

6)

To ensure maintenance of records and minutes of meetings, etc.

7)
To regulate disbursements to committees seeking assistance in accordance with the decisions of
the Council.
8)

To maintain accounts of the Council.

9)
To audit the accounts of all committees (other than those for which accounts are maintained by
the institute), and any other activities for which money is formally collected from/on behalf of the
students. He/she can take help of other students who are not office bearers.
10)

To take over the duties of the President when the latter is not available.

11)

To immediately bring any discrepancies in accounts to the notice of the students.

2.4

Academic Secretary & Joint Secretary

1)
To act as a liaison between students, faculty, library, computer centre, PGP office and Program
office.
2)
To represent the student community in Faculty meetings & any academic matters of importance
including PGP Rules Negotiation.
3)
Enforce necessary steps for a healthy academic environment amongst students of IIM
Lucknow.
4)
To constantly provide feedback to faculty and the PGP office on concerns related to academic
matters, and propose any new amendments/suggestions about the course design/courses/course study
materials, if deemed necessary.
5)
To propose additions/modifications to the existing courses and to propose introduction of new
electives based on interests of the batch to suit to the industry needs.
6)

To request for guest lecturers & industry interactions for students, if found necessary.

7)

To help PGP Office in scheduling of Class & Examination time tables.

8)

To coordinate and conduct a fair and transparent Elective Allocation Process.

9)
To ensure that the students receive timely feedback about their academic performance and inclass behaviour from the faculty.
10) To identify and convey the genuine problems faced by the students (if any) to the faculty & the
faculty concerns to the students and help in clearing those issues.
11)
To identify students facing difficulties in coping up with academic rigor & arrange for necessary
measures to help such students.
12)
To coordinate the selection/election of Class Representatives for different Academic Sections
within the first week of the term and introduce them to the faculty.

2.5

Cultural Secretary & Joint Secretary

1)
Organize and be responsible for cultural events throughout the year, such as inter hostel events,
festivals, Independence day and Republic day celebrations, movies, parties and social and cultural
programs such as SPICMACAY, PGP day etc.
2) Prepare a schedule at the beginning of the year for the activities planned and display it on a public
forum (Blondie).

3)
Prepare a budget keeping in mind the previous years budget and plans for the coming year, and
to submit it to the treasurer for getting the necessary approvals.
4)
Appoint responsible persons for the posts of In charges, after calling for nominations, in
consultation with the Council.
5)

Coordinate with faculty and staff for Independence Day, Republic Day and festive events

6)

Maintenance of any audio/video equipment, musical instruments, etc.

7)
Coordinate the functioning of Cultural Clubs and groups like Random Walk, Abhivyakti, 3.4,
SPICMACAY etc.

2.6

Sport Secretary & Joint Secretary

1)
Organize sports events throughout the year, such as: Inter hostel events Games during
festivals, matches between PGP I & II, between students and faculty, between students and staff etc.
2)
Prepare a budget keeping in mind the previous years budget and plans for the coming year, and
to submit it to the treasurer for necessary approvals.
3)
Purchase sports equipment and bring the details of purchases made to the notice of the students
periodically.
4)
Display the rules governing the distribution of consumable sports equipment on the notice
Board at the beginning of the year.
5)
Prepare a schedule at the beginning of the year for the activities planned and display it on a
public forum(Blondie)
6)
Appoint enthusiastic persons as captains to help organize specific events. Captains are not
office bearers but they merely help in conducting a specific sports event.
7)

Maintenance of sports equipment such as kits and keeping track of inventory.

8)

Ensuring the availability of infrastructure and kits to the students.

9)
Arrange matches with other institutes and selection of teams for Manfest-Varchasva, Sangharsh
among others
10)

Organize coaching sessions for various sports, as per the needs and requirements.

11)
Appointment of a sports club to help out in organizing sports events/activities and be
responsible for its work

2.7 Mess Secretary & Joint Secretary

1)

Ensure purchases and make payments for all required food items.

2)

Maintain daily accounts of receipts, expenditures and coupons.

3)

Ensure verification of bills.

4)

Check the quality of items purchased.

5)

Timely preparation of mess bills and collection of dues and fines as decided by them.

6)

Fixing the rates for various items such as extras and special dinners.

7)
Recruitment of workers in the mess, fixing their salary & other benefits, revisions in salary and
overall management of manpower in the mess.
8)
Distribution of coupons to students and coordination with in charge, Students Affairs for
distributing coupons to non student mess members.
9)
Appointment of a mess committee by calling for volunteers for helping out with the menu,
mess bills and purchases and be responsible for their work.
10)

Submission of accounts to the treasurer for audit.

11)

Display the fine structure for violation of mess rules prominently on the notice board.

2.8

Infrastructure and IT Secretary & Joint Secretary

1)
Plan the maintenance and potential needs of infrastructure for the upcoming year and
coordinating the fulfillment of the same with Samadhan during the summer break.
2) Coordinate with various administrative bodies involved, on infrastructure or any other requirements
for the annual convocation.
3)

Liaison with the Computer Center for broadband infrastructure in the campus.

4)
Maintenance of Hostel infrastructure like washrooms, water cooler, TV Rooms, Washing
machines, telephone, LAN, dustbins, store rooms etc
5)
Close interaction with Hostel staff and administration, HRs, electrician, plumber, carpenter,
mason, cleaners etc.
6)

Establishing/Managing the Lost & Found Cell.

7)

Arranging transport at term breaks and on other special occasions.

8)
For festivals, placements and other events, the Infra Secretary may be engaged by the respective
office bearers for co ordination.
9)
Specific hostel rooms required by the Committees shall become the responsibility of the Joint
Infrastructure Secretary only when approached by the respective Committees member.

2.9 Events Secretary

1. Responsible for all sponsored events/fests of IIM Lucknow such as Manfest-Varchasva and
Index
2. Responsible to be aware of all sponsored events; signing authority on approvals
3. POC for administration and students
4. Member of the Spot Purchase Committee
5. Responsible to oversee the selection processes of committees to ensure fairness
6. Events Secretary will have complete access to all information concerning the events and fests

2.10

Hostel Representative

1)

Celebration of birthday parties and other hostel events

2)
Interacting with Sports and Cultural Secretaries on matters of finalizing hostel teams for inter
hostel sports and cultural events
3)
Interacting with the Infrastructure Secretary and Infrastructure and Audit Team (IAT) on
issues related to hostel infrastructure and facilities
4)
To work to resolve hostel infrastructure issues/complaints
with the
help of
students affairs office. On non- resolution of the issue, the matter should be escalated to the
infrastructure secretary or Infrastructure and Audit Team (IAT)
5)

Coordinate the change of hostel rooms at year-end with the help of Student Council.

6)

Arranging a common room for students luggage during their summer internships

7)
Maintaining excellent relationships with all hostel residents so as to harness their collective
dynamism, knowledge and skills for furthering the progress of hostel and its residents in all spheres of
activities
8)

Maintaining discipline in the hostel during occasions such as hostel parties

2.11 Guidelines for coordination of duties by Secretaries

1) The Secretary and the Joint Secretary will discuss and divide the work equally amongst them.
2) The secretaries can call for volunteers to help them out temporarily as and when needed, but the
secretaries will be responsible for their functioning.
3) In case of academic, cultural and sports activities, the joint secretary will also serve as the link with
the PGP I students.

2. 12 Council Meetings
The Council should meet at least once in every half of the term. The meetings should be convened by
the Treasurer on a date and time convenient to a majority of the Council members. The notice of the
meeting must be given to all the members at least 24 hours in advance. However, in case of an issue
requiring the immediate attention of the Council, this clause regarding advance notice may be waived.
The Council should strive to reach all decisions by consensus. If a consensus is not reached within a
reasonable amount of time, decisions shall be taken by a simple majority. Each Council member has
one vote. In case of a tie, the voting shall be done once more after further discussion. If the tie still
persists, the secretary in whose purview the issue falls will decide on the matter. In case of further
doubt, the President will decide. The Council meetings must be attended by at least 50% of the Council
members to form a quorum.
All members of the meeting will abide by the decisions taken and will not divulge any information
regarding discussions in the Council without the permission of the President.
In a Council meeting, the Council can call any student for:
1.

Information on any issue.

2.

A report on any of the formal activities with which he/she was involved.

3.0 The Senate

The Senate is the constitutional body of IIM Lucknow headed by the CEO and is responsible for
upholding and safeguarding the constitution. The Senate looks over all committees and clubs and the
Student Council, whether they are function within the lines of the constitution. It is a neutral body and
abides by the constitution in case of any issues within and across committees and Council. Senate is also
responsible for conducting election processes and committee & club selection processes and
continuous monitoring of the functioning of them and give ratings, based on which committees or
clubs may be terminated.

3.1 Structure
1) The Senate shall consist of seven members including CEO
2) The members will be selected on the basis of an evaluation exam and batch election process
3) Election of the Senate will be conducted simultaneously with that of the senior Students Council.
4) The student who receives the maximum number of votes in the election of the Senate will become
the CEO.
If the minimum number for the formation of the Senate is not met through the election, the senior
Senate can select the remaining members by inviting EOIs. Selection process and criteria for eligibility
shall be notified to the batch before inviting the EOIs.

3.2 Functioning of the Senate

1) The Senate should try to arrive at a consensus for internal decisions. If a consensus is not reached,
the decision shall be taken by a simple majority. Each member has one vote. In case of a tie, the
decision is taken towards the side of the CEO.
2) The Senate should objectively look into the matter raised and take a decision considering the best
interests of the student community.
3) Any member of student community can participate in the Senate meeting. However, he/she will not
have voting rights in the Senate meetings.

3.3 Interpretation of the Constitution

In case of a dispute on the interpretation of the Constitution, the Senates interpretation will be final
and binding on all concerned.

3.4 Duties and Tasks of the Chief Election Officer (CEO)

1) Conduct Elections
a. Ensure free, fair and peaceful elections for the vacancies in the Students Council
and Senate as and when the need arises as per the election norms.
b. Appoint other students who are not office bearers to assist him/her in conducting the elections.
However, he/she is responsible for their conduct.
c. Notify specific rules regarding the elections and the counting of votes whenever necessary.
2) Review Constitution
a. Lead CRC to keep the Constitution as relevant to the current situation as possible.
b. Ensure that the Constitution is endorsed as to be up to date at least once a year.
3) Conduct GBM / Meetings
a. Conduct GBMs while proposing amendments
b. Conduct EGBM when requested by the batch
c. Conduct council GBM to facilitate batch interaction with council

d. Conduct committee ratification process

e. Conduct the meetings of Senate and be responsible for its activities
f. Conduct Referendum in case of impeachment motion
4) Final Arbitrator / Interpreter of Constitution
a. Act as the Custodian of the Constitution and ensure that the Constitution is upheld in letter and in
spirit

4.0 Democratic Processes

4.1 Elections
1) Elections for the posts of President, Treasurer, Academic Secretary, Mess Secretary, Cultural
Secretary, Infrastructure Secretary, Sports Secretary, Fest Secretary and members of the Senate
will be held in the month of January (Term III).
2) Elections for the posts of the Joint Secretaries will be held three weeks into the term I
3) It is recommended that the Senate consult with Council before taking a final call on the election
dates.

4.2 Eligibility Criteria for candidature

4.2.1 Students Council

1) The minimum CGPA required for various posts are: President: 5.0, Academic Secretary: 6.0. All
other posts: 4.5
2) Nominees for Treasurer post must have relevant (accounting) background. For example, CA/CFA
candidates, B.Com graduates or any other qualification.
3) Nominations from students with past record of disciplinary action/ fines will be screened by the SA
Chairman and then, confirmed.
4) Only first year students of PGP/PGP-ABM are eligible to vote for election of posts of Students
Council.
5) All contestants for Senior Council must be about to enter the second year or must be from the
second year of the PGP/PGP ABM batch if elections are done after the third term.
6) A contestant should not have an F or more than one D.
7) One student is allowed to contest for only one post.
8) In case of re-election to fill a vacancy in the Student Council, any existing member of the council can
contest the election only after resigning from his/her post.
9) Contestant should not have been impeached or removed from any office.
10) Contestant should not have any political compulsions.

11) A committee member need not resign to become a contestant. Such a contestant on winning the
election post must resign from the committee and must join the Students' Council
12) Contestants should not be a part of the STEX program.
4.2.2 Senate

1) Only first year students are eligible to vote for the election of Senate.
2) All Senate contestants must be about to enter the second year or from the second year of the
PGP/PGP ABM if election is done after the Term III.
3) A contestant should not have any 'F' or more than one 'D'.
4) Contestants should not have been impeached or removed from any other office.
5) Contestants should not have any political compulsions.
6) A committee member need not resign to become a contestant. Such a contestant on winning the
election must resign from that committee and must join the Senate.
7) Contestants should not be a part of the Student exchange program.
8) The candidates who wish to be part of the Senate must first pass a screening exam on the tenets of
the Constitution of IIM Lucknow, then election will be conducted for the eligible candidates. The
Senate members will be selected on the basis of the exam and election process.

4.3 Election Process

1) The CEO invites for nominations for various posts and provides 2 days for filing of nominations
and their withdrawal. In case there are no valid nominations for any post, the CEO can extend the
nomination deadline for that post only by a maximum of one day. If no valid nominations are still
received, the CEO will call for nominations at a later date and the election process for that post will be
conducted afresh.
2) Next, the CEO crutinizes and approves candidates' nominations and manifestos in 1 day. The CEO
fficial statement announces the duration of campaigning which must be for at least 2 days and end at
least 1 day before elections. The last day before the election shall have no campaigning.
3) For elections, the equipment for casting of votes will be arranged by the CEO.
4) The election process, from the invitation of nominations to the announcement of election results,
must be completed within 10 days. However, in case of extraordinary circumstances, this deadline can
be extended by the Senate in charge of elections up to a maximum of four days. The Senate should
consult with the Council for any further extensions.
5) If elections are put on hold due to any reasons, all campaigning restrictions would apply during this
period. The Senate would communicate the same to the batch and the candidates.

4.4 Campaigning
Any material/activity that directly or indirectly has reference to elections, candidature or election
scenario in campus will be deemed as amounting to campaigning. The decision of the senate in this
regard will be final and binding.
1) The candidates will not put up any poster, banner or any other material that will deface the premises
of the institution.
2) The candidates will not indulge in any negative campaigning.
3) The candidates manifestos should be approved by the CEO to avoid negative campaigning.
4) There should be no handbills or slipping of bills into the hostel rooms.
5) There should be no status messages on messengers or SMS by the candidates on matters which can
be classified as campaigning.
6) There should be no electronic means of campaigning by the candidates in both internal forum
(Blondie etc.) and external forums (Facebook, Twitter etc.).
7) There should be no sending of batch/bulk/section mails by the candidates on matters that can be
classified as campaigning from the time of call for elections till the nominations are closed. Once the
nominations are closed, there should be no batch/bulk/section mails on any topic whatsoever by the
candidates. The rule applies to CRs, HRs and candidates holding any other post as well.
8) The election campaigning will begin soon after the time of display of manifestos by the CEO.
9) In case of elections for the Senate, no campaigning whatsoever is allowed. However, a list of
candidates will be displayed at least 24 hours before the election process.
10) If any candidate is found to violate election rules, his candidature can be revoked by the Senate. The
Senates decision in this regard will be binding to all.

4.5 Basis for Election

1) Voters have the option to choose from any of the candidates nominated for a particular post or to
not choose anyone at all (No Vote). A No Vote would imply that the voter does not want to
choose any of the candidates currently running for that post.
2) For the election results to hold good, the voter turnout should be a minimum of 75% or a candidate
should secure more than 50% of total eligible votes of the batch.
3) For each post for which elections are held, the candidate who secures the highest number of the
valid votes will be declared elected provided the count of votes received by him is higher than the
number of No Votes polled for that post. If the number of No Votes is higher, the election will be
conducted again for that post. The above rules apply in case of single nomination for a post as well.
4) If there is a tie, then 24 hours will be given for any of the candidates to withdraw from the contest.
Then, if needed, there will be another ballot only for the candidates involved in the tie in the next 24
hours after this period.
5) A recounting of votes can be demanded by any candidate. Based on the recounting, the decision
taken by the Senate will be final and binding.

4.6 Complaints
1) All complaints will be given in writing to the CEO. The Senate will look into the matter and decide
upon it.
2) If the complaint is found to be valid the CEO will notify the voters about the complaint. He/she will
also ask the candidate to stop his/her campaign forthwith.

4.7 Resignations
4.7.1 Resignations from Council

1) Any member of the Council can resign at any point of time unless specified otherwise in the other
sections of this Constitution.
2) The grounds must be explicitly stated in a resignation letter to be submitted to the President of the
Students' Council. For the President, the resignation letter will be addressed and submitted to the CEO.
3) Before submitting his/her resignation the concerned member shall discuss his/her resignation with
the Students Affairs' Chairperson.
4) The Council will call for a meeting and can ask the concerned member to reconsider his/her
decision. The member will be given 24 hours for this purpose. If he/she insists on resigning, his/her
resignation will be accepted.
5) Once the resignation has been accepted, the same shall be communicated to the batch by the CEO
within 72 hours of the acceptance with announcement of replacement measures.
6) Any vacant position in the Council can be filled only by conducting fresh elections. However, fresh
elections might not be called if the new member elected has less than 2 months to serve in office.
Decision in this regard will be taken by Senate after due consultation with the Council and
Student Affairs Chairman. The decision of the Senate will be final and binding.
7) All rules as mentioned in the Committee Resignation and Termination section(s) apply in this case
also.
4.7.2 Resignation from Senate

1) Any member of the Senate can resign at any point of time unless specified otherwise in the other
sections of this constitution.
2) The grounds must be explicitly stated in a resignation letter to be submitted to the CEO.
3) Once the resignation has been accepted, the same shall be communicated to the batch by the CEO
within 72 hours of the acceptance.

4) All rules as mentioned in the Committee Resignation and Termination section(s) apply in this case
also

4.8 Impeachment
1) The Senate is entrusted with the process of impeachment of any Office Bearer (i.e. members of
Student Council, Senate & Committees)
2) Any student wishing to impeach any Committee office bearer shall collect the signatures of at least
25% of the students of the batch on a paper clearly specifying that the concerned Office Bearer
is to be impeached and specifying the reasons for impeachment. In the case of the Council and Senate,
signatures of at least 50% of the batch is required. In case, more than one member is to be impeached,
then these signatures would have to be obtained on separate sheets of papers for each of the members,
specifying the office bearers names and posts. The petition must contain name, roll number and
signatures of the students (sample format given in APPENDIX II). However, 25% signatures would
not be necessary if the impeachment motion is called for by the Senate (for purposes stated in section
6.1.6) or by committee members against members of their own committee.
3) The petitioner will submit this to the CEO in case of a motion against any Office Bearer other than
Senate member. In case of a motion is against the Senate member, he/she will submit it to the
President. The list of signatories will not be disclosed outside the Senate or the Council accordingly.
4) A notice of impeachment together with the reasons for the same should be sent to the batch by the
CEO or President accordingly.
5) The right to convene an EGBM (or not to do so) would be with the officer to be impeached. The
Officer may consult with Senate / Council to determine the details (timing, availability of the venue
etc.).An EGBM is open for all students but not binding on them. An EGBM must be called within 3
days of initiation of impeachment motion. This EGBM shall be called for discussing the validity of the
motion and giving the concerned office bearer an opportunity to present his/her case.
6) The Election officer shall hold a referendum on the impeachment motion within 3 days of the
EGBM being held. This will be by a secret ballot.
7) The Office Bearer concerned may submit his/her resignation within 24 hours of the EGBM, in
which case the referendum will not be held.
8) The format of the referendum should be:
Do you want X (name of the person) holding the Post Y (post of the person) to be impeached? [Tick
one] YES/NO
9) The CEO will put up a notice informing the students of the date, time and venue of the referendum.
10) The impeachment motion will be considered passed i.e., the concerned Committee Office Bearer
will cease to hold the post if more than 50% the batch votes in favor of impeachment, irrespective of
voter turnout. In the case of the Senate and Council, the concerned Office Bearere will cease to hold
the post if more than 60% of the batch votes in favor of impeachment, irrespective of voter turnout.
11) The impeachment will come into effect immediately after the motion has been declared to have
been passed by the Senate.

12) An impeached office bearer can neither be nominated nor be selected for the same office bearer
post.
13) An Impeached office bearer is not allowed to take CV points of the post from which he/she was
impeached

4.9 Committee Ratification

1) At the end of the first year, members of all committees will be ratified by their own batch mates.
Ratification process should be conducted conducted in 2nd week of Term V . Under exceptional cases,
Senate has the discretionary powers to hold the process at a different time.
2) Ratification will be done only by the batch mates of whom the members are getting ratified.
3) The process is as follows:
a. Senate will invite presentations from all the committees. The presentation should include the
following.
i. Objective and functions of the committee
ii. Milestones achieved in the last year
iii. Budget for the last year (if applicable)
iv. Agenda for the next year
v. Individual Roles & responsibilities
b. The presentations will be put up on the internal forum for perusal of the corresponding
batch mates.
c. Batch questions will be collected through internal forum and these questions will be raised by
Senate in the Ratification meet with all the committees and clubs
d. Senate will then ask all the committees and clubs to answer all the questions in writing which
will be floated to the batch.
e. All process will be kept anonymous by Senate
d. If Senate sees there is need, a GBM may be conducted.
4) The agenda for the GBM may be drafted by the senate based on the feedback from the batch on the
responses. Only those committees for which questions are part of the agenda need to be present during
the GBM. During the meeting, there will be a Q&A session between the students and committees.
5) On request from any committee, Senate may consider to take any question received from the batch
directly for a discussion in GBM. Senate can also chose to consider all questions received from the
batch to be included in the agenda.
6) Senate will conduct the polling based on secret ballot after the GBM. Only the students from PGP1
if ratification period is Term III (or from PGP2 if ratification period is Term IV) will be eligible to vote.
The member names and committee names will be listed in the poll and the question may be stated as
follows.
"Do you want the following members of to continue working in their respective committees?"
a. X
i. Member 1 Yes/No
ii. Member 2 Yes/No
iii.

iv.
v. Member N Yes/No
7) By default, all the members are ratified ("Yes") into the committee. If the voter does not want to
ratify a member, he/she has to change "Yes" to "No" against an individual member.
8) Senate will publish the number of votes received by each member. An individual is considered not
ratified if 50% of the batch (irrespective of voter turnout) votes against his/her ratification.
9) A member not ratified in to the committee in the ratification process, cannot be the member of same
committee again.
10) The ratification process should be completed before the conduct of committee Overtures.

4.10 CR Selection
1) The academic secretary should ensure the selection of Class Representative within one week from the
commencement of classes of the first year.
2) All students selected as Class Representatives (Primary only) will form Team Ignicion.

4.11 HR Election
1) The Infrastructure Secretary along with the Senate should ensure the election of Hostel
Representative(s).
2) Only first year residents of a hostel are eligible for becoming HR.
3) Hostels with less than 100 students should have 1 representative and hostel with more than 100
students should have 2 each.
4) Hostel Representative(s) should be elected by the first year residents of the respective hostels.
5) The selection of Hostel Representative(s) should happen in Term I, but only after the midterms
Note: In case of less number of applications or no applications from any hostel, two or more hostels
can be merged for HR elections.

5.0

GBM

5.1

Procedure for Convening an EGBM

1)

The right to convene an EGBM rests with every student of the institute.

2)
Any student wishing to convene an EGBM shall collect signatures of at least 25% of the
students of the batch on a paper clearly specifying the reasons for the EGBM. The petition must
contain name, roll number and signatures of the students (sample format given in APPENDIX I).

3)

The responsibility of conducting the EGBM rests with the Senate.

4)
25% batch votes are not required for conducting the Council GBM or when GBM is convened
by senate for official purposes such as election, impeachment, etc.

5.2

Council GBM

1)
A GBM will be conducted by the Senate at least once a term where the batch can
interact with the Council on any issue that falls within the purview of Councils area of operation.
2)
An announcement inviting questions from the batch will be sent a week before the GBM. This
announcement should also communicate the proposed date and time for the GBM.
3)
Secretaries would be given a minimum of 2 days to respond back to the questions on their
respective areas. Responses from the secretaries would be published on the internal forum.
4)
The agenda for the GBM will be drafted by the senate based on the feedback from the batch on
the responses. On request from any council member, Senate may consider to take any question received
from the batch, directly for a discussion in GBM. Senate can also choose to consider all questions
received from the batch to be included in the agenda for GBM.

6.0 Conflict / Issues Resolution

Any issue or conflict needs to be first discussed with the involved body/ bodies. If not satisfied, the
matter can be escalated to council and then to senate. The council members would coordinate the
resolution of the issue till the matter is escalated to the Senate. The Senate will then resolve the matter
as per the guidelines mentioned in constitution.

6.1

Senates Responsibility in Resolving Issues

1)
An issue can be brought to the Senate only if the matter is already raised before the involved
body/bodies. All complaints to the senate would be made in written.
2)
Senate can act on any complaint or conflict brought to its attention within the purview of the
Constitution. Senate can choose not to act if the matter raised is not within the purview of the
Constitution.
3)
In case of a complaint/conflict being brought to its attention, Senate should initiate action
within 72 hours and inform the same to the applicant.
4)
It should make sure that the matter is suitably resolved within 2 weeks, starting from the day the
complaint/conflict has been brought to its attention. However, in cases where the circumstances are

such that the action cannot be completed within two weeks, Senate can extend the timeline at its
discretion.
5) Senate can call upon the members of committees, Student Council or any other student to resolve
the matter.
6)
If the Senate is not satisfied with the intent and result of the member/student body to which it
had directed the issue concerned, it can bring an impeachment motion against that member/student
body in a GBM.
7)

The impeachment process will be the same as that with any office bearer.

6.2

Fines / Disciplinary Actions

The Senate has the authority to take disciplinary actions including fines for students and termination of
students from clubs and committees. The amount collected through fines should be submitted to the
Treasurer within 48 hours which will be put in the student welfare fund.
Disciplinary action by the Senate can be taken, but is not limited to, the following cases:
1.
2.
3.
4.
5.

Any constitutional violations

Sending of club/committee mails from personal ID
Not adhering to timelines for processes such as Ratification, Elections and Selections
Misconduct or unfair practice during selections and elections
Not conducting activities or events as scheduled in the event calendar

The Students Council may also impose disciplinary fines in the following cases:
1.
No individual is entitled to send a batch mail. For violation of the same, a fine of Rs.1000 can
be imposed.. In case a Student requires a batch mail to be sent, then he/she may approach the Students
Council. A fine is imposed only to be a deterrent and not to be a punishment.
2.
For any behavior deemed to be inappropriate at public places such as the library, institute
parties, mess etc., action deemed necessary by the Council will be taken which may include but may not
be limited to community service, monetary fines or removal from all positions of responsibility.

Offence
Intentional damage of any college
Property

Unparliamentarily behavior

Punishment
Minimum fine of Rs 10000/Maximum fine worth the total damage + Rs
10000/Termination from clubs and committees

Unparliamentarily behavior with ladies,

including the use of unparliamentarily
Language

Getting into public brawls or causing

physical injury to any member of the
IIML community
Indecent/ Inappropriate behavior at
hostel/institute parties

Fine up to Rs 10000/Termination from clubs and committees

Fine up to Rs 10000/Trial for sexual harassment by the concerned
Authorities
Strict disciplinary action to be initiated by
the Students Council and the Faculty
Council
Fine up to Rs 5000/Student will be asked to leave the party
Immediately

Final decision on the severity of the punishment lies with the Senate who may use their discretion as the
case may be.

7.0 Hostel/Private Parties

Hostel Parties: Hostel Representatives of the respective hostels have to send a mail to the council with
the date and expected start and end time. He/She must also intimate the council about any assistance
that is taken either from the mess or from any other body for arrangements regarding music, food etc.
Private Parties: If the party is being conducted in the common areas, common rooms or any other
place apart from an individuals room, permission must be taken from the respective HR of the hostel
where the party is intended to be held. If the place is not a part of any hostel, permission must be
taken from the Council. If the party is planned in individuals room, then
too, intimation must be
given to the HR of the respective hostel and if any problem occurs, it should go to the HR first and
should only come to the Council if it has not been resolved by the HR.
The ultimate responsibility of any party within a hostel lies with the HR of that hostel. Any person, who
feels disturbed by such celebrations, may approach the concerned students first and ask them to take
necessary steps to curb the disturbance. In case of any dispute or repeated reporting of such incidents
by any of the hostel mates, the issue has to be brought to the notice of the HR, and the HR has to
resolve the matter. In case the issue is brought to notice of Students Council/Senate, an action deemed
necessary by Students Council/Senate will be taken.

8.0

Committees

8.1

Functioning

1)

Committees will work in coordination with the council for activities mentioned under clause 7.6.

2)
Committee members should not participate in any internal competitions organized by the
respective committee.

8.2

Committee Selections

8.2.1 Selection Process

The committee selection process would commence after Overtures. The number of members
inducted in each committee can be less than or equal to that of the previous year. However, if the
committee wants to increase its strength, then a written request should be sent to the Senate. The
Senate will then consider the request.The request to increase the strength will be entertained once in
two years.

8.2.2 Committee Selection timeline

Overtures will be conducted 1 week after the start of the classes for PGP1. However, timing of
Overtures should be subject to the permission of PGP, Chairman. After overtures, students will be
given 3 days to decide which committees/clubs they will be applying to. Deadline for committee/club
applications will be 72 hours after the completion of overtures. Committees will be given a maximum
of 3 weeks to complete their process after the application deadline. Junior council elections should be
concluded at least one day before the declaration of committee selection results.

8.2.3 Overtures rules

All the parties who want to participate in overtures will inform the Council before the start of
regular classes for PGP1. A committee forum must called at least 3 days before the overtures to
decide the slotting of various committees and clubs. Order of presentation of committees and clubs
will be decided based on lots drawn in the presence of all the parties.. The order of presentation
will be solely based on the lots drawn and will include both committees and clubs.

8.2.4 Waitlisted Candidates

The committees will have to submit a waitlist comprising at least 100% of their incoming strength along
with the list of selected students to the Senate. If a student resigns or is terminated/ impeached from
the committee before the completion of his/her respective term, the committee may induct his/her
replacement only from the waitlisted students. Committee is free to choose anybody from the waitlist.
If the waitlist is exhausted or candidates in waitlist are not willing to join, committee will be free to run
the selection process again with the permission of Senate.

8.3 Auditing
The external audit should be at discretion of committees and if committees are not ready for external
audit then there shall be an internal audit by the Treasurer of the Student Council with the help of
Infrastructure and Audit Committee. In view of a mandatory external audit by Student Affairs, the
committees should be informed beforehand at the beginning of an academic year.

8.4 Resignation
1. Any member of a committee can resign at any time, but the timing and manner of his resignation will
bring the below clauses into action:
a) If a person leaves the committee before the summer placement process with a document
countersigned by all other committee members that the resigning member was diligent in his
execution of committee activities, the person in question will not be entitled to any CV point from the
committee, but is then free to join any other committee/team.
b) If a person leaves the committee to join another student body with the approval of all other
members of concerned committee, theperson in question will be allowed to join the other
committee/team and will be entitled to CV points from the first committee/team. In this case the
first committee will not be allowed to take a new person in lieu of vacancy created. However, if a
person resigns without having approval from all the other members of the concerned committee,
he/she will not be entitled to CV points from that committee and the committee can select a new
member from the wait-list provided at the time of committee selections.
c) If a person leaves the committee after the summer placement process, without an offer from another
committee/team, the person in question will not be entitled to any CV points from the committee and
will not be permitted to join any other committee/team. There will be no bar on joining clubs in this
case.
d) If a person leaves a club at any time during the tenure of his/her membership, then the resigning
member is not entitled for any CV points. In this case, the club is eligible to take a new member from

the waitlisted candidates. If a person leaves a club to join any other student body, then point (b)
mentioned above will be applicable.
e) If a council member resigns, he/she is not entitled for any CV points irrespective of whether the
position has been reoccupied by a by-election.
2. The grounds must be explicitly stated in a resignation letter to be submitted to the CEO.
3. The CEO can ask the concerned member to reconsider his/her decision. The member will be given
24 hours for this purpose. If he/she insists on resigning, his/her resignation will be accepted.
4. Once the resignation has been accepted, the same shall be communicated to the batch by the Senate
within 72hrs of the acceptance
5. To replace a member who has resigned, the committee/club must select the new member from the
wait-list submitted to the Council at the time of Committee selections.
6. In the case of resignation of a member of a club, only clauses 2, 3, 4 and 5 will hold.

8.5 Committee Name Change

A committee or club which wants to rename itself can approach the Senate with a proposal justifying
the need for the same.
1. The Senate will approve the name change, if it finds the proposal to be valid and proves to be
beneficial, within a week of receiving the request.
2. When a club is converted to a committee, it will be given two weeks to modify their name
accordingly. They shall present a proposal for the name change. The Senate will approve the same
within one week. if the committee fails to send a proposal within this time, it will be allowed to send the
proposal for the name change in the next academic year only.
3. Only 1 name change per committee/club will be allowed in two academic years.
4. The Senate's decision will be final and binding. If Senate rejects a proposal on finding the justification
insufficient, a new proposal can only be raised in the next academic year.

8.6 Termination
8.6.1 Neglect of Duties
1)
In case there is consensus within the body (80% members of the committee/club excluding the
concerned member for one year bodies and 80% of the senior members of the committee/club
excluding the concerned member for 2 year bodies) that a person is not working as expected and hence

ought not to be holding that the post, they can appeal to the Senate to remove the concerned member.
Then the Senate will take the call in conjunction with the concerned person and the committee/club.
2)
If the concerned party has any grievances, he/she can report the matter to the Senate. The
decision taken by the Senate shall be final and binding.
3) On removal of such a member, the committee/club can take more members from the wait-list
provided at the time of committee selections.
4) The person removed will not be entitled to any CV points concerned with the post.

8.6.2 Academic Non-Performance

If a person is terminated from a committee/club on the grounds of academic non-performance (as
mentioned in PGP manual), he/she will be allowed to keep CV points of the committee/club for the
duration of membership but will not be allowed to join any other committee. He/She can join any club

8.7 Committee Forum

1) The committee forum would comprise of President, Treasurer and one member each from all
committees on campus.
2) Each committee would nominate one of its existing members to represent the committee in this
forum.
3) The forum will meet fortnightly. Apart from the regular meetings, an emergency meeting can be
convened by the President/treasurer at any point of time.

8.8 Committee CV Points

All student bodies have to disclose their achievements to the student community and their CV points
will be approved based on these declarations. All the committees (except placement committee and
alumni committee) and all the clubs are supposed to follow this.

8.8.1 Declaration of Activities/Achievements

1)
Within 2 weeks after the start of Term 4 all committees/clubs should mandatorily declare
activities which they intend to undertake during the academic year. It includes planned
events, competitions, initiatives, and other activities intended to be carried out in term 4, 5 and 6.

2)
When a committee/club organizes any event, it has to mandatorily send the list of activities
done during the event & achievements and outcomes from that event to the council for approval. This
must be done within 2 weeks after the concerned event

8.8.2 Student Body Activities Repository

All the documents received from committees/clubs with regards to their planned activities,
achievements, and outcomes should be maintained in a repository by the council after due
verification. The documents in the repository should be made available to the student community
within 2 weeks of receiving the documents from committees/clubs.

8.8.3 Committee/Club CV Points Verification

1)
The Council should be given at least 3 days to verify the Summers/HEPP/Final CV points of
committee/club members
2)
To verify CV points of committees/clubs, the council shall use following for the verification
process:
a)

Clearly defined roles and responsibilities of committees

b)

Declared planned activities

c)

Disclosed activities performed

3)
For events which are scheduled to be conducted after the CV verification process, assigned
roles and responsibilities, planned activities and in-process activities only can be put in the CV. But the
fact that the event is only planned to be conducted should be clearly mentioned.
4)
If council approves any CV point of a student body for which supporting proof is not available
in the documents in the repository, the council should update these points in the repository within
2 weeks

8.9 Student Exchange Rules

Members of the following Student bodies are not allowed to go on the student exchange program
o

Alumni Committee

E-cell

INDEX

Industry Interaction Cell

Manfest- Varchasva

Placement Committee

Student exchange committee

Infrastructure and Audit Committee

Senate

Student Council

For the committees which are not there in the above list and for all clubs, the following rule is
applicable. Maximum 1 person is allowed to go on the student exchange program for committees
having 6 or less members from PGP2. Maximum 2 students are allowed to go on the student exchange
program for committees having more than 6 members from PGP2. The rules are applicable for any
student exchange programme the institute offers.
In the event that more than allowed number of committee members wants to go on the student
exchange program, the concerned committee should reach a consensus internally. If the issue is not
resolved internally within the committee, the concerned committee members can approach the Senate
for resolution of the same.
Prior written approval of all other members of the concerned committee is required for a committee
member to go on Student Exchange. The approval has to be submitted to the council and the senate.
The person going on Student Exchange with approval will still be considered a registered member of
the committee/team, can claim committee/team CV points and can resume his/her duties as a
committee/team member after returning from the student exchange program.

8.10 List of Committees

8.10.1 Alumni Committee

The following are the primary functions of the Alumni Committee:

1) To interact and interface with the IIML alumni community and keep them in close contact with the
institute.
2) Help students and facility access alumni for academic and other purposes.
3) Maintain job postings of different domains and leverage the alumni network for career opportunities.
4) Maintain and update an extensive alumni database.
5) Engage the alumni by keeping them informed of college activities on social media and newsletters on
mail.

6) We act as a link between the IIML Alumni Association and IIM Lucknow. This involves monitoring
use of the IIML logo by student bodies and organizing alumni meetups in various cities.
We organize the following events annually:
1) Nostalgia: A batch reunion event for 4 previous IIML batches, celebrating their 10, 15, 20 and 25th
year anniversaries.
2) Conclave: An annual meet of some of IIM Lucknow's most high-profile alumni providing a chance
for them to network as well as an opportunity for students to learn from them.
3) Functional Inductions: At the onset of every academic year, experts from different
domains/functions are invited to the institute to guide the incoming batch regarding their career
choices.
8.10.2 Bhavishya

Bhavishya represents the united voice of the students of IIML against the strains in our social fabric. It
has implemented projects at the grass root level to gain a first-hand understanding of problems while
sensitizing the students to their social responsibility. From fund raising events to Initiatives in the
education domain, Bhavishya has been gearing further to actualize its vision through domain specific
drives.
Evening School for Children
The objective of this initiative is to provide education via an evening school for under privileged
children living in the neighbouring villages or working in different jobs within the IIML campus and
inculcate in them a basic knowledge of English, Mathematics, Hindi and general awareness. Student
volunteers dedicate time every week to enrich the learning experience for the children.
Adult Literacy Campaign
This program is an attempt to make the IIML campus 100% literate. Preliminary Hindi, English and
Mathematics are taught to the campus workers depending on their interest and knowledge. Objective of
the activity is to make the workers independent in their day to day interactions. Further, Annual
Workers Day is celebrated to highlight improvement in educational levels and reward consistent
performers.
Paarijat The Sponsor a Child Program
Paarijat is a sponsor-a-child program by Bhavishya where currently IIML alumni sponsor the complete
education of a child. Bhavishya channels funds from alumni to partner NGOs and monitors the use of
these funds along with the progress of the sponsored children regularly. Bhavishya is working with
NGO, Prerna, run by the Study Hall Education Foundation (SHEF) in Gomtinagar, Lucknow which is
a recipient of the 6th Global Annual Citizen's Award by UN Association - USA East Bay.
Disha The Career Counseling and Guidance Program
Disha is a Career Guidance Program for Pre-University Students of Government schools.

Currently we are associated with PBVM School, Gomti Nagar where

sessions are conducted
on Personality Development, Communication, Team Building, Competitive Exam Preparations &
Computer Learning. Bhavishya has tied up with an associate College, Jaipuria Institute of
Management, to manage weekly activities. In addition to the regular weekly classes, Annual
Workshops are organized every year.
Samaagam: The Social Sector Conclave
Samaagam is an initiative to provide a platform for interaction between NGOs, funding agencies,
corporate bodies, students and stakeholders of the social sector. Presentations are made by different
NGOs operating in different domains to ensure free exchange of ideas and best practices. Eminent
social workers and important organizations motivate and sensitize the participants of the conclave.
Harmony Cup The Annual Fund Raising Cricket Tournament
Harmony Cup is the annual fund raising cricket tournament held in IIML campus. It receives
participation and support from student committees/clubs and other student teams. Funds raised are
utilized to support different identified causes like Womens Education, Corpus Fund Creation for
Workers, Library Setup, free Medical Camps among others.
Awareness Visits
Bhavishya organizes various social awareness visits for the IIM Lucknow to help them interact with the
less privileged section of society with an objective of sensitizing the members about problems at the
grass-root levels. Visits are organized to the government orphanages, institutions for disabled children,
cancer hospitals and other similar places.
Parisar: The Green Campus Drive
Parisar is a drive aimed to make the IIM Lucknow campus a greener and cleaner place with
implementation of more eco-friendly systems. At a time when environmental hazards and pollution is
increasing exponentially, Parisar is an attempt to develop more environmentally sustainable models.
Blood Donation & Clothes Donation Drives
In association with Akansha Samiti, blood donation camps are organized and it is given to the blood
bank at CSMMU, Lucknow for usage by children suffering from Cancer. Clothes donation drives are
conducted in campus and clothes are distributed among orphans, slum dwellers & campus workers.
Other Activities
We have also been involved in helping social sector organizations like Sanatkada, a handloom
organization, to improve the efficiency of their operations. To help campus workers save their money
for future requirements we also help them maintain Recurring Deposit accounts in the Post Office.
Future Activities
Expansion of Disha Program and build a new tie-up between a school and associate college
Improving library at PBVM in the coming session
Addition of Computers for Disha and Evening School Students

Meditation & Yoga Camp in campus

Further tie-ups with NGOs and
projects

social sector stakeholders

to

promote developmental

8.10.3 Consulting & Strategy Club

The Consulting & Strategy Club (CSC) aims to provide a platform to IIML students to develop their
interest, aptitude and orientation in the profession of management consulting and strategy. This is done
through a series of exposures to live projects, case studies and strategy games. Moreover, CSC aids the
industry veterans to tap the immense potential of students at IIM Lucknow and gain fresh and
academic perspective on real life problems.
The major activities are
1) Live Projects: Interaction with industry experts, floating live projects and managing their endto-end execution. These allow students to get a flavor of the real world by working as
consultants.
2) Strategy Games and Events: Designing and conducting competitions (games and simulations)
related to consulting and strategy. Guesstimation is a two-round competition testing the logical
approach and number crunching skills of the participants. Mindunes is a simulation game
around testing decision-making relating to strategy and optimization. Strategia, the annual
flagship event revolves around live case studies provided by the sponsors.
3) Casebook: Launching a casebook with a collection of consulting interview experiences (both
from summer and final placements) with the consulting firms recruiting from the campus. It
also guides through the commonly used frameworks used for solving cases.
4) Facilitating campus rounds of various flagship case-study/strategy competitions of various
companies.
The Consulting Strategy Club is a committee and a 2-year body comprising 12 members (6 each from
PGP1 and PGP2).

8.10.4 Entrepreneurship Cell

Number of members 14, Duration of membership - 2 years
Our aim is to foster entrepreneurial spirit among the students through innovativeness, knowledge sharing,
mentorship, hands on experience, competition, networking and monitoring.
Incubation Center - Abhiyan

We provide a platform in terms of seed-funding, incubation, mentoring, training & knowledge

dissemination to convert path breaking business ideas into self-sustaining business ventures. 'Abhiyan' is a
space for students who are interested in setting up their own venture. It aims transform the innovative
ideas into viable business propositions. We ensure that the incubates are provided adequate
infrastructural, financial and mentorship support throughout the period. Deferred placement process has
also been introduced to create an entrepreneurial culture minimizing fear of failure. It will ensure students
can devote adequate time to their ideas and VCs would be willing to support.
Major activities undertaken
1) E-summit 2015
SRIJAN (B-Plan): The event calls for viable business idea from the students/start-ups from
across the country and gives them a platform to pitch their ideas in front of the industry
experts including angel investors, Venture capitalists.
FunkyIdeas: An impromptu event where the participants are given the task of pitching an
idea related to a funky useless object to a VC and convince them to invest in the crazy idea.
Bizness: It gives an opportunity to showcase the Entrepreneurial mettle with real money,
real profits. The business stalls put up this year included roses & rubic cube gifts, snacks,
dosa & chicken, handmade decorative, and stoles & scarfs.
Campuspreneur: The event intends to address the problems existing on campus and seek
innovative solutions to solve it.
Margdarshan: It is a platform to allow students to gain insights from IIML alumni about
their successful entrepreneurial stories. This is an interactive event whereby the alumni
share their experience of entrepreneurship, the problems they faced, the insights about
their sector to enable prospective entrepreneurs to gauge the market scenario correctly.
Business Simulation Game: A premier strategic management simulation game, combining
practical hands-on decision making with real world modelling. Participants formulate a
comprehensive strategy, starting with their existing products and services.
8.10.5 IGFAB Committee

As they say, A journey of a thousand miles must begin with a single step. Seven years back, the vision of a few
budding managers led to the formation of Interest Group in Food and Agri-Business (IGFAB) as a
reflection of Agri-business Management in IIM Lucknow. Thereafter, the committee went on to
become the face of IIM Lucknow in the fields of agribusiness, environment and rural management,
standing tall as the sole committee on campus to represent the institute in these domains. Over the
years, the perseverance and hard work put in by the core members, has helped the committee to build
on the sound foundation.
The year 2015-16 saw IGFAB moving to higher level in terms of the range and scale of the events
organized. Although it is one of the youngest committees on campus, IGFAB managed to capture the
centre stage with various relevant activities.

The year saw events organized in association with the Ministry of food processing Industry and
Department of Horticulture, UP. In the later part of the year, more events were conducted post the
selection of new members in the committee. Saksham15- a case based analysis competition saw
handsome participation from the very own students of IIM Lucknow. The flagship event Sankalp15
invited participation from esteemed B-schools all over the country. The national agribusiness conclave
included events like Vimarsh- a panel discussion on the topic Role of public private partnerships in
Indian Agribusiness A sector of endless opportunities for entrepreneurs and managers,
Lakshya- a case study competition, C-trader- a simulation trading game. These successful events aided
in gaining visibility for ABM program of IIM Lucknow among the B-Schools as well as the corporate
world.
IGFAB has still many miles to go. The eyes are on just one spot: Surpass what has been achieved so far,
and rise to greater heights!
8.10.6 INDEX Committee

INDEX (INformation through Disguised EXperimentation) is the Market Research Cell of IIM
Lucknow. It was constituted in 1995 with the objective of providing a platform for the students of IIM
Lucknow to undertake quality market research through live projects, and also build corporate
relationships. The committee provides a platform for students to gather unbiased data through
disguised questioning by organizing the largest disguised MR fair in the country.
The event spans over 5 months with 4 key stages in the process- selection of MR teams for each
project; facilitating communication between teams and corporates for finalization of game-designs;
organizing a two-day fair in the city of Lucknow, where the primary research is carried out; and
declaration of final results of the research.
The committee is a two year body with 8 members from each batch.
8.10.7 Industry Interaction Committee

The Industry Interaction Cell (IIC) is a two year committee consisting of 12 members, aiming to bridge
the gap between academia and industry. As a committee, we do not work in silos or departments, and
everyone gets an opportunity to work in all the verticals in various events.
It aspires to conduct events that:
1. Engage student community with industry stalwarts
2. Compliment academic learning with industry insights
3. Provide a platform to make students aware and sensitive to business trends, practices and
recruitment needs by leaders
IIC aims to:
Maintain and enrich a contact base of 800+ senior leaders and 400+ corporations
Organize Samvit, IIM Lucknows business and leadership conclave held in various formats
ranging from panel discussions and debates to talks

Build and maintain a database of interviews of business leaders offering a peek into their
success stories, mantras, and respective industry developments
Conduct leadership talks
Share opportunities for working on live projects with companies.

8.10.8 Infrastructure & Audit Committee (IAC)

Composition of the team:

1.
The team consists of 8 members. Member of IAT cannot be member of any other committee.
However, he/she can be member of any Club.
2.

There should be at least one female member in the team

Roles and responsibilities:

1.
The team will assist Treasurer in auditing the accounts of various clubs and committees.
Treasurer will divide the responsibility of various accounts among different members and they have to
ensure financial prudence in committee/club expenses and follow up each financial transaction within
the committee/club
2.

The team will assist Infrastructure Secretary for managing the Institutes Infrastructure

3.
Responsibility of maintenance of Infrastructure of various hostels will be divided and given to
the members. The members are expected to work closely with the HRs of the hostels allotted to them.
4.
The team will also be responsible for handling issues related to Sports Infrastructure with the
help of concerned authorities.
5.
The team would assist the Student Council in activities such as organizing events like
convocation, working on bulk deals, celebrating festivals and conducting Institute parties
Tenure:
Tenure will be for 1 year..
Reporting:
They will be working under the Student Affairs Chairman, Student Council President, Infrastructure
Secretary and the Treasurer
Removal from post:
If the member is not dedicated towards his/her duties, the Student Affairs Chairman can remove
him/her from the committee in consultation with Senior Council members.

8.10.9 Manfest-Varchasva

Manfest-Varchasva is the annual Business, Sports & Cultural Festival of IIM Lucknow. The 3- day
event is a confluence of Manfest, the Business Conclave and Varchasva, the Sports and Cultural
Festival. Some of the highlights of the fest are the Sports events and the Corporate Luncheon, attended
in the past by luminaries such as late Dr. APJ Abdul Kalam, Mr. Rakesh Sharma, Mr. Amish Tripathi,
and our headlining Pro-Shows that have featured national and international Pop and Rock bands such
as The Local Train, RDB, Euphoria and Pain of Salvation. Accompanying these shall be CSR activities
including the Lucknow City Run, some of the most fiercely contested cultural events such as Jashn,
the Fashion Parade, and the most challenging management events across India sponsored by reputed
corporates and public sector organizations. It is the only event of its kind in the country, and the most
awaited college event in campuses across India.
8.10.10 Media and Communication Cell

Media and Communication Cell (MCC) endeavors to promote the image and mission of IIML by
serving as a communications liaison between the institute and the external world and organizing events
to promote brand IIM further. The committee is the single point of contact between media and the
different student bodies on campus. MCC proactively and reactively responds to the media
requirements while working in close coordination with Corporate Communications and Media
Relations Cell of IIML.
The flagship event of the committee is a national level short-film making competition 70mm with
eminent personalities as the panelists. The committee also organizes one workshop/interactive
session featuring a prominent personality from media and entertainment industry. MCC also acts as the
communication platform of IIML and aims at fostering and grooming communication skills of the
batch through round-the-year events and interactive sessions such as discussions with leading news
channels on current topics. During Manfest Varchasva each year, MCC organizes a communication
event called Contrapunto - the mock press event - which presents contestants with hostile situations
and tests their ability to use communication skills to turn the situation in their favor.
The committee showcases the activities of the institute to the outer world by coordinating and
facilitating media coverage of events conducted by different committees. MCC ensures that all the
student activities and initiatives such as Manfest-Varchasva, Index, E-summit, Samvit and the
Convocation find quality space in the national and local print media. MCC is also involved in managing
the online visibility of the institute by coordinating with different websites like insideiim.com and
managing the institutes social media accounts across Twitter, Facebook and its official blog.
In addition to this, Media and Communication Cell brings out IIMPulse, the campus magazine, and
IIMPrints, the yearbook for the outgoing batch with memoirs of the two wonderful years spent at IIM
Lucknow.
MCC is a two year body with 16 members in the team. (8 from each batch)

8.10.11 Mess Committee

The mess committee endeavors to facilitate the mess managers and employees in providing good
quality food, 4 times a day to the IIML student body.
Major activities undertaken by the team
1) Two Coffee vending machines in Bodhigrah (Both infra and Mess committee)
2) Online portal for night mess ordering & inventory management
3) Cold storage and racks installed for one storeroom
4) Employee Children Education Fund, A day out with employee children
5) Waste management - measures like wastage display board, printed paper napkins
6) Theme dinners - Eid, Diwali, Street food, New Year dinner
7) Additional fans and lights in the central area
Major functioning of the committee/club
The members are involved across all the divisions and work interchangeably as and when required. In
particular, there are specific Point of Contacts (PoCs) associated with each division who are majorly
responsible to look into related issues of that division
The verticals are:
Finance
1) Process and Audit the monthly bills
2) Solving and closing billing related FIRs.
3) Handling PGP2 clearances for mess account
Vendor Management
1) Deciding about which product to be bought from which vendor and price negotiation
2) Verification/checking of bills, imposing fines for wrong bills etc.
3) Continuously monitor qualities, ensure safety stock in mess stores
Infrastructure
1) Ensuring the appropriate working of the various Mess equipment like Vending Machines,
Refrigerators, grinders etc.

2) Design of layouts, hygiene maintenance, utensils inventory management, ensure cleanliness and
maintenance of mess stores
3) Ensuring the functioning of the following Mess software:-Non-Veg. EOI portal, Night Mess
portal, Mess Database
Night Mess
1) Looking after the operational and supply chain activities of the Night Mess like Inventory levels
2) Planning about the number of employees required, designing the night mess menu, streamlining
of night mess operations
3) Ensuring the smooth and error free delivery of the Night Mess orders.
HR
1) Structuring the salary slips of over 50 Mess employees and deciding the incentives to be given to
Mess employees, if any.
2) Resolving different HR issues related to the Mess
3) Decisions regarding the bonuses and gifts to be awarded to employees.

8.10.12 OIG (Operations Interest Group)

The Operations Interest Group (OIG) at IIM Lucknow is a special interest group focussed on
promoting interest in the field of Operations Management through interactive games, quizzes, case
competitions & newsletters. We disseminate information regarding the emerging trends and new
opportunities in the field of Operations Management, facilitate & support the learning process &
highlight the significance of operations in todays business environment.
During the last academic year, we have conducted interactive games revolving around core operations
concepts so that the participants are introduced to these concepts in an experiential manner. The Beer
Game & Conundrum were two such games, which revolved around the Bull Whip effect & Supply
Chain dynamics respectively, held for first year students of IIM Lucknow. These games also had
Operations Management based quizzes as a preliminary round.
During the year the Operations Interest Group (OIG) of IIM Lucknow also coordinated with other
IIMs to help bring out a Pan IIM Operations Magazine called Ops World. As part of our attempts to
engage the student body here at IIM Lucknow, we also invited articles on the latest trends in
Operations Management from the students & published a magazine titled OpsSession.

We are in the process of conducting a Pan India Operations competition called Trilogy which would
test the participants widely on their knowledge in the domain of Operations Management. The 3 stage
event will comprise of a Quiz, a Case Study & an online simulation game. As always, we are conducting
a B-School white paper competition Opsyrus that would encourage students to explore the breadths &
widths of Operations Management.
We plan to continue spreading knowledge in this field next year too by organizing similar engaging
events. We also have plans of arranging an Industrial Visit to a nearby firms premises so that students
can see Operations Management in practice. Next year we would also like to organise a couple of
interactive games for participants from B-Schools across the nation who would be visiting our campus
during Manfest, IIM Lucknows Annual International Business Conclave.

8.10.13 Placement Committee

1. The Placement Committee at IIM Lucknow works with the objective of fostering corporate relations
and undertaking placement activities for students.
2. The committee is responsible for activities including:
Year round interaction with companies
Facilitating company presentations and pre-placement talks
Conducting the placement processes i.e. Summer

Final Placement Process

Placement Process, HEPP and

3. It is a committee constituted by students, working under the guidance of a Placement Chairman, who
is a faculty member.
8.10.14 PRISM

PRiSM is the marketing cell of IIM Lucknow and aims to foster marketing skills among the students of
IIM Lucknow. Its roles and responsibilities are as follows:
1.
To generate interest in marketing among the students of IIM Lucknow by providing a platform
to develop and hone marketing skills through live on-the-spot events, workshops and live case study
contests etc.
2.
To act as a link between theoretical knowledge and the practical world and give the students
opportunities to apply marketing concepts on practical problems through workshops, live case study
sessions and events which are conducted throughout the year
3.
To act as POCs to companies for conducting corporate marketing events such as HUL L.I.M.E,
P&G The Dream Team, ITC Interrobang etc.
4.
To conduct M-Day, a 24 hour marketing festival that incorporates a series of events covering
varied aspects of marketing such as sales, branding, market pricing, economics and live case studies

5.
Placements : To assist students in preparation for marketing roles during placements by
providing them PRiSMags, which cover the following information about the top 10-12 marketing
companies recruiting from IIM L:
1.

Company information & Brands

2.

Positioning Strategy of major brands

3.

Latest Ad campaigns & Analysis

4.

CSR & related information

5.

Competition Analysis

6.

Past interview feedback

8.10.15 SIGFI (Special Interest Group in Finance)

Special Interest Group in Finance (SIGFi) is the finance committee of IIM Lucknow. It aims to
promote finance as an interest among the student community, and enable them to stay abreast of the
latest developments in finance and economics. Following are the roles and responsibilities of the
committee:
1.
2.
3.
4.

Conduct events to promote finance as an interest and career option among students
Provide detailed analysis of important financial and economic events
Placement related preparation for both 1st and 2nd year students
Conduct corporate events to increase understanding of finance roles in industry

The major initiatives undertaken by SIGFi include:

Case study, stock pitch and portfolio management competitions (Finathlon and Bulls & Bears)
Simulation events of commodity markets and floor trading (Trade Antico and Finball)
National and international competitions (CFA Institute Research Challenge campus round,
Corporate Bridge Tests CGAT and CFAT)
4. Corporate events, workshops and guest lectures (ICICI Stockmind, CIBIL workshop on credit
health education and awareness and credit score analysis)
5. Live projects and online courses (offered in collaboration with eduCBA)
6. FinBytes.com, a platform to share insights on financial matters, one stop platform for different
learning resources, real time market information and latest business updates
1.
2.
3.

Team SIGFi comprises of five members each from PGP1 and PGP2; the term of a member in the
committee is two years.
8.10.16 Sports Committee

To cater to the sports requirements of IIM Lucknow students by helping organize sport meets, provide
sports consumables for institute teams and IIML students in general, arrange coaching facilities for the

institute teams as and when required, maintain sports infrastructure with help from Infrastructure
Secretary and encourage participation of students in various sport events.
Responsibilities
1.

Co-ordinate and report to Sports Secretary of IIM Lucknow.

2.
Co-ordinate with core Varchasva Team for organizing Sports Events at Varchasva only
scheduling and coordinating matches.
3.
Purchase of Sports consumables using IIML Sports Budget in coordination with Sports
Secretary.
4.
Maintenance of sports infrastructure with help from Infrastructure Secretary and Student
Affairs.
5. Organize Sikander- IIML Inter-Hostel Sports Meet every year all operations & logistics work.
6.
Organize Sangharsh, pan-IIM Sports Meet at IIM Lucknow as and when turn comes all
operations and logistics. Club under the leadership of Sports Secretary can form teams to help in the
organization of the event.
7.
Coordinate among IIML students and other institute sports teams/captains/sports secretaries
for participation in external sports meets such as XLRI-IIMC-XIMB-IIML sports meet and pan-IIM
sports meet, Sangharsh.
8.

Provide coaching facilities and all other sporting facilities (only if possible) to all Institute teams.

Team Size - Ideally team of 5 members.

8.10.17 STEX Student Exchange Committee

STEX Committee works as a facilitator on three fronts namely, the incoming students to IIM Lucknow,
the outgoing students and fostering the growth of IIM Lucknows students exchange programme by
creating promotional materials meant for international students and institutions.
For Outgoing students, we arrange for deals on trip essentials such as Euro rail passes, to make them
available at a reasonable cost to IIM L students. Apart from this, an Event Anubhav is organized to
share the experiences of senior batch who went on student exchange.
For Incoming students, we look into their queries and assist them with academic issues to make their
stay comfortable. Apart from that, a Buddy program is organized wherein foreign students are allotted
buddies for smooth cultural transition. Coordination with Mess Committee for Euro-Dinner, and
Fashion Parade participation of foreign students in Manfest-Varchasva, apart from organizing Euro-Night,
which is a culture exchange event.

On the promotional front, STEX committee prepares brochures and informational materials depicting IIM
Lucknows work culture and student life, to strengthen Student exchange programme.
The committee currently has 9 Members (4 PGP2/5 PGP1) and is a 2 year body.
8.10.18 Team Ignicion

Ignicion is a mentorship programme where the entire student community of IIM Lucknow comes
together to assist the institute's GD/PI call getters by answering the various queries that they might
have about the selection process, about MBA and about life at IIML.
A student-driven initiative, Ignicion's objective is to ensure that prospective students get information
from a reliable source quickly. Team Ignicion maps the profiles of the aspiring candidates to those of
student volunteers at IIML, in order to come up with the best set of mentor pairs.

8.10.19 Team Synapse

Team Synapse manages all the information portals and is the single point of contact for Knowledge
Management servers at IIML. Team Synapse constitutes of 14 student members (7 from each year) and
is a two year committee. Its initiatives mentioned below have become integral part of student life.

1. Etrigan is the one stop platform that provides up-to-date information about the campus-happenings;
and it integrates all the intranet portals used by IIML community. It has forum that allows online
discussions in the context of the community. Additionally, it also acts as student directory, which helps
to get information about all the current students in IIML community.
2. Claroline is the online knowledge management system, which allows instructors to upload lecture
slides or other course material they want to share with the students and also send across the
announcements to all the subscribed students.
3. Aghanim portal is crucial in the placement process at IIML. It enables students to apply to visiting
companies during summers, HEPP and final placements.
4. F.I.R. is the reporting platform for the students to register complaints regarding any difficulty faced
by them.
5. Calvin is elective portal of IIML. It is to help senate in conducting elections for various positions of
student council. All committees and clubs conduct their selection process via this portal.
6. Cerberus is the bidding application that streamlines the elective allocation system for 2nd year
students.
7. IIM Prints is the portal where 2nd year students can connect with and write testimonials for each
other.

Apart from managing these portals Team Synapse also helps students by providing support in
various events like Index and Manfest-Varchasva. Team Synapse also organizes multiple guest lectures
under the affiliation of ISACA.

In addition to these activities Team Synapse also conducts various events like
1. e-Sikander: an annual intra-college LAN gaming tournament.
2. LAN-WARS: an annual inter-college LAN gaming tournament conducted during ManfestVarchasva.
We as a team are committed towards making the life of the students at IIM Lucknow a lot easier by
streamlining various processes and to enhance their learning experience by conducting various events
and guest lectures.

8.10.20 Team Disha

Objectives and Function

To aid and mentor the students of IIM Lucknow in preparation for their Summer, HEPP and Final
placements
Activities
1. To conduct mentor allocation for the junior batch. This is from the pool of senior students who
have volunteered for mentoring. The allocation is done strictly on the basis of criteria decided
by Team Disha alone
2. To oversee the CV preparation of the juinor batch through CV guidelines, reviews and
submissions. The number of reviews and submissions will be decided by Team Disha
3. To aid the junior batch in HR answers preparation through submissions, reviews and mock
interviews
4. To conduct functional sessions, group discussion practice sessions and functional interview
sessions for the Junior and senior batch. Perform end to end logistics for the same (room
booking, coordination etc.)
5. To prepare company specific RG documents (Reference Guides) for all the companies
participating in the placement process at IIM Lucknow
6. Maintain a repository of past interview questions (company, industry and function specific)
7. Collect interview feedback during the Summer, Final and HEPP placement processes. How this
feedback will be collected and shared is as per the decision of Team Disha
8. Maintenance of the Claroline database (or any other portal which is accessable by students) with
relevant preparation material

9. Selec tion of the new team (time as per council rules) and the transfer of knowledge. The
selection criteria will be decided by Team Disha
10. Keep updated with information shared during HEPP and Finals company pre-placement talks
(through attending the presentations themselves or getting the information through other
sources)
Activities (Optional)
1. Preparing sector reports and function-specific documents
2. Helping students with company, industry and functional information near/outside the interview
rooms during the Summer, HEPP and Final placement process (handling processes)
3. Communicate form/company test/ other preparation related guidelines to the batch
4. To coordinate with function specific committees for conducting sessions and providing relevant
preparation material
5. Addressing the junior batch in batch meetings
6. Coordinating informal interactive sessions with company representatives/alumni
7. Conducting alumni HR and functional interviews
8. Facilitating informal sessions between respective PPO holders and new interns (ACE PPO), to
help students perform better during theiir internships
Major Functioning
1. Team Disha reports to the Placement Chairman (or any other authority as decided in the IIM
Lucknow Constitution)
2. All decisions made within Team Disha are through 100% consensus of all members
Team Composition
Team Disha is a 10 member committee that functions for 2 years

8.11 Clubs
8.11.1 Abhivyakti

Objective
To give a platform to the theatre enthusiasts to develop and show their acting, writing and direction
skills. To maintain a system of multiple production opportunities grounded in arts of dramatic.
Function

To introduce young people to new and innovative elements of theatre as well as embracing
more traditional performance practices.
To ensure our activities are to the benefit of the local community of IIM Lucknow and
encourage participation in external events/venues.
Giving audiences the opportunity to experience new, innovative and traditional theatre
performances not only by entertainment but also by remaining aware of social issues and needs

Major Activities

Republic Day Street play

Foundation Day Stage play
Independence Day Street play
MV Stage play
MV Street play
Theater Workshop

Abhivyakti is a one year 8 member club.

8.11.2 ART STROKES The Fine Arts club

ArtStrokes is the fine arts club in IIML which provides a platform for the students to relax and
discover their creative side. It aims to instill a culture of art in the IIML community and organizes art
workshops such as canvas painting, pottery etc. It also helps other committees and clubs with decor,
ambience designing on festivals, farewell and other events.
Following are the major events Art Strokes conducts in the campus:
Aakriti A gamut of fun events like kite flying, spray painting and creative competitions like paper
dress making
Splash Professional workshop on a fine arts form and art exhibition. In addition, there is a spectrum
of events spanning throughout the year to help students express themselves.

8.11.3 Credence Capital

Credence Capital is a student run investment advisory club that aims to further IIM Lucknow's
community knowledge in financial markets, asset markets and personal finance through exposure to
trading and investment analysis. The club is responsible for creating awareness in dealing with various
financial instruments and a cost benefit analysis of the same. The club is also responsible for promoting
knowledge of business, economics and finance on campus along with sectoral knowledge. This helps
the student community to remain updated and at the same time develop a deep grounding in
understanding the macroeconomic scenario.

The major activities undertaken by Credence Capital are as follows:

Conducting BizWiz: BizWiz helps the student community of IIM Lucknow to remain updated on day
to day happening in the business environment and the functioning of the same in general. Our topics
range from Macroeconomic factors (for example RBI rate cuts, measures of GDP, Impact of elections
on the economy, Payment banks etc) to FMCG and other sectors of the economy. BizWiz is usually
conducted on a monthly basis with additional sessions being taken as per requirements of the students.
Sector Crashers: The members of the club track various sectors of the economy and a sector crasher is
updated on our website (www.credencecapital.in). The sector crasher is not only helpful for students
preparing for Summer Placements and Finals, but also for the student body in general as it provides
sector information in a crisp and concise manner. The sector crashers are updated on an annual basis.
Website (www.credencecapital.in) :The website constitutes an important aspect of knowledge
transfer undertaken by Credence Capital. The website consists of investment news and various research
articles which help the students in particular and the entire IIM Lucknow community in general. The
website also consists of various events undertaken by the club (for example Bloomberg Training
session, Finance session etc.)
Credence Capital is a 2 year club with 8 members from each batch on campus.
8.11.4 Forty Two

Forty Two was launched in 2014 as the official Literary and Public Speaking club of IIM Lucknow.
Now you would be wondering, what it is? And why in the world would a Literature club name itself on
a random number such as Forty Two.
Clearly, youve lost touch with the literature world! Well, a simple googling would tell you that Answer
to the Ultimate Question of Life, the Universe, and Everything in The Hitchhiker's Guide to the Galaxy
by Douglas Adam is (Voila!) Forty Two (42!).
And that is where we chip in.
For us, the motto is not for you to Google but to read and discuss books such as the one mentioned
above, write essays, poetry, short stories, play fun games (such as Playing Marc Anthony, Coffee
Roundtable), debate, engage in mock parliaments and the ilk. Clearly thats enough for now, but we
have got a lot more in store for you and we know how to make literature fun for you guys. We just need
your help through active participation.
Our responsibilities, included but not limited to, are as follows:

To promote Literature and satisfy the need for literary activities and public speaking amongst
the IIM Lucknow fraternity.


Bridge the existing gap amongst students with communication issues and give them confidence
towards Public speaking and English writing as well as in general, over a period of time instead of just
before placements.

To recognize the literary talent amongst the IIM Lucknow fraternity and channelize their
strength for the benefit of themselves and the college as a whole.

To form a team of literary enthusiasts to represent IIM L in other B-school events and Literary
Fests as well as develop a unique and pioneering annual literary event in the mould of management and
cultural fests.

To conceptualize and facilitate various literary events as a part of Manfest-Varchasva.

8.11.5 Random Walk

Random Walk is the official dance troupe cum choreography club of IIM Lucknow. It has members
from both the batches all of whom share a common passion. Currently the club has 21 members who
are well versed with different dance forms, right from bharthanatyam to hip hop. Random Walk was
initially started as a small dance interest group to help provide dancers an opportunity to continue
pursuing their art. Till today, for dance enthusiasts, the club stands to be the biggest extracurricular
activity, providing the much required break from academic life. Though the general managerial activities
of the club are carried out by only the 21 members, other dance enthusiasts in the institute come
together whenever a dance performance is to be staged. So the club basically represents IIM Lucknows
dancing community. The club has come a long way from its humble start. Today it has built itself a very
strong internal brand image and is fast proceeding to stamp its name among the institutes in and around
Lucknow.
ACTIVITIES
Random Walk has the following regular activities
1.

Organizing Workshops

2.

Performance at Varchasva

3.

Performance at Manfest

4.

Performance at Independence Day and Republic Day

5.

Organizing Dandiya Night

Apart from this, the club has had 2 major achievements added to its credit over the past year.
1.

The team emerged as the Runner Up at Varchasva Street Dance Event.

2.

Organized a Flash Mob at 2 major malls in the city as part of Manfest Promotions

FUTURE PATH
The club is on a fast track mode to establish itself as one of the leading dance troupes in the
Lucknow region. Apart from that, regular events and activities will be planned for the IIM Lucknow
community, which will give dancers a reason to continue holding their enthusiasm for dance, and
others, a reason to start being enthusiastic about!
8.11.6 Right Angles-The IIM L Photography Club

Right Angles, the IIM Lucknow Students' Photography Club, aims to inspire the student community in
specific and everyone else in general to involve in the art of capturing memories, redefine them in a
better form, to work in synergy with the other committees of the institute, encompass the lively
activities in and around the campus, the city and outside and thus be the symbol that represents the
creative energy of the Indian Institute of Management Lucknow.
The events conducted by the Club since its inception are:
International Calendar Competition (E+L Gmbh)
Nikon Capture Life (Inter-College Live 3 day photography competition conducted at Varchasva11,
received 200+ entries )
Aahaan: Theme based Photography Exhibition, during Index
Photo Walks on Campus

1 Offline Tutorial Session

Besides the above mentioned activities conducted in past, the club also covered various events of other
clubs and committees on campus.
The other initiatives taken by the club include the Bulk Deal with Nikon (which catered to the
photography needs of 20+ people at low prices that is 13% flat discount on all Nikon Cameras) and the
IIML Calendar (to be launched soon).
The Club also plans to conduct workshops by famous artists and a Heritage Walk in the near future.

8.11.7 SPICMACAY IIM Lucknow Chapter

This is the IIM Lucknow student chapter of the Society for Promotion of Indian Classical Music and Culture
Amongst Youth. SPIC MACAY seeks to conserve and promote an awareness of this rich and heterogeneous
cultural tapestry amongst the youth of this country through focus on the classical arts, with their legends,

rituals, mythology and philosophy and to facilitate an awareness of their deeper and subtler values. It is a
two year club with five members.

Activity Domains
Circuit Events: SPIC MACAY organizes circuit events in the IIM Lucknow campus where exponents of various
art forms from different parts of the country perform. These events are aimed at sensitizing the community
about the rich diversity of music and dance forms prevalent across our country. In the past year, SPIC
MACAY organised two such concerts in the campus, a classical music performance and a Bharatnatyam
performance.
Student Performances: SPIC MACAY also promotes musical talent from the batches through Aarohan
where students showcase their talent in classical and traditional music and dance forms. The objective of
this event is to increase the involvement of the students in the cultural activities and motivate them to
cultivate an interest in the different art forms.
Targeted Domains: Establishment of Nodal Centre: SPIC MACAY is also working towards establishing itself
as a nodal centre for concerts in the city of Lucknow. Currently tie-ups are being established with the
Jaipuria Institute of Management, Avadh College and KV in Lucknow and over the coming year we expect to
organize events collectively to inculcate an interest in culture and music among the college students.
For the coming year, SPIC MACAY also plans to host artists of international repute for campus events like
Index and ManfestVarchasva. The objective of organizing these events is to popularize Classical music
and dance forms among the IIM Lucknow community and generate an interest in the Indian culture.

8.11.8 The Music Band-3.4

Three.Four is the official band of IIM Lucknow. With a range of music from Indian classical to
International music and all that lies in between, we aim to spread peace, music and a bit of cheer on
campus. We present a chance for the musically inclined to showcase their talents through concert
formats throughout the year. During the last one year, we pursued the following activities:
Institute Party
1.
Every institute party kicks off with a grand performance by 3.4. The songs are a mix of genres
from Indian classical to international music.
2.

Parties are a great time to socialize and 3.4 infuse vibrance into campus life.

3.
It is a time when any one can dedicate or request a song for the hearing pleasure of the crowd.
3.4 come alive with full set to shake the crowd.
Republic Day Celebrations

1.
3.4 gave a flute and guitar performance with patriotic melodies on this great occasion during the
flag hoisting ceremony.
2.

The national anthem was played on the flute with an acoustic background.

Manfest
1.
On the opening night of Manfest, 3.4 performed a one hour show with a mix of pop and heavy
metal.
2.

Two band members performed with Parikrama

Varchasva
1. 3.4 hosted an acoustic show in front of 'GnB'- a campus eatery. The show was a volunteery call to all
the participating colleges in the cultural fest. Many individuals and groups including 3.4 gave a vibrant
show from dusk till mid night.
2. A live performance by 3.4 on the final day during "Battle of Bands" lit up the night at the
amphitheatre.
Acoustic night
1.

An acoustic night was hosted with melodies of 'Pink Floyd' and 'Nirvana' coming alive.

2.

The event was much appreciated by the IIM Lucknow community.

8.11.9 Quizzing Commoners

There is much pleasure to be gained from useless knowledge.
- Bertrand Russell.

The human mind is relentless in the pursuit of knowledge. This thirst for knowledge is what drives his
progress in any field. And of course, what format for the transfer of knowledge could be as exciting, or as
beautiful, as a quiz? Only through this format can you combine the nail biting suspense, the sheer thrill of
neurons firing off and the feverish search through millions of thoughts, until you finally stumble upon that
elusive detail, culminating in a Eureka moment of pure happiness as you realize the answer.

Quizzing Commoners (Q-Comm), established in 2009 by the quizzing enthusiasts of IIM Lucknow, is an 8-
member 1 year club. Q-Comm aims to ignite this spark of quizzing that exists in everyones heart. The major
activities of the club include Quizzing Weekends, a series of informal quizzing sessions held throughout the
year. The club also organizes the quizzing section for camaraderie-the event for introducing the first year

Students to IIML campus Life. The formats for each of these quizzes vary, and various themes such as
business, entertainment, sports, literature are explored through them.

Quizzing Commoners offers a lot to its participants and there are a lot of reasons to participate in the
quizzes:

Quizzing as a sport greatly enhances the inquisitiveness of students helping them explore a wide
range of topics.
It increases daily awareness and helps boost positive habits such as reading and independent
research.
Students are up to date in recent development across a large range of fields- the requirement of
the day is to be well informed.
It facilitates lateral thinking, by students presenting and answering questions in an irregular format.

8.11.10 Cultural Club

It is a one year club of 5 members headed by the Cultural Secretary. The role of this club is to:
1. Coordinate with the Cultural Secretary to organize cultural activities throughout the year
2. Organize cultural activities such as Parichay, Camaraderie, Farewell etc and festivals such as
Diwali, Holi, Christmas celebration etc.
3. Coordinate with Cultural secretary to organize PGP events such as PGP day, Foundation day
etc.
4. Conduct movie screenings on a monthly basis

Appendix I
Call for General Body Meeting (GBM)

Dear Senate,
We wish to call for an EGBM to discuss the following points
1.

..

2.

3.

..

Motion Supported by
S No.

PGP ID

NAME

SIGN

REMARKS

Appendix II
Call for Impeachment Motion

Dear Senate,
We wish to call for an impeachment motion against
because of the following reasons
1.
2.
3.
4

Motion Supported by
S No.

PGP ID

NAME

SIGN

REMARKS