KNPC ZOR

R Project

INSTRUCT
TIONS TO
O BIDDE
ERS
RFQ: L
L9ZR-6-0001-RQ
1. Introoduction
The G
Goods specifieed in this Requ
uest for Quotaation (RFQ) are
a destined fo
or the KNPC Z
ZOR Project in
n Kuwait.
Kuwaait National Peetroleum Com
mpany (K.S.C..) (Owner) has
h awarded the joint ventuure FDH JV th
he
Seconndary Process Units Packag
ge #2 and Utillities & Offsitees Package #3
3, which is parrt of Owners Project
(ZOR
R) to meet 20220 market dem
mand and speccifications for local and inteernational marrkets.
FDH JV is an unincorporated Joint Venture beetween:
Flluor Limited
Daaewoo Engineeering & Consstruction Co., Ltd. (Daewoo
o E&C)
Hyyundai Heavyy Industries Co
o., Ltd. (HHI))
2. Defin
nitions
All deefinitions are as defined in the Sample Puurchase order
The teerm Bidder or Vendor wherever useed in this RFQ
Q shall mean th
he person, ageent, corporatio
on,
partneership, joint venture
v
or otheer organizationn which has been
b
requested
d to submit a pproposal for delivery
d
of
the G
Goods.
3. Conffidentiality
This R
RFQ package contains prop
prietary inform
mation. Bidder shall:
K
Keep all proprietary information strictly seecret and conffidential unlesss required othherwise by law
w
Liimit access to the proprietarry informationn to those of its employees or agents reassonably requirring the
innformation on a strictly need
d to know bassis for the purp
pose of develo
opment of its bbid
N
Not use any prooprietary inforrmation in anyy way other th
han for the purrpose of devellopment of itss bid
N
Not copy, publiish, divulge orr disclose in w
whole or in paart and in any manner
m
whatssoever any of the
prroprietary infoormation without the prior w
written permisssion of Buyerr
At thee request and option of Buy
yer, recipient sshall either deestroy or prom
mptly return alll tangible reco
ords
whichh are in the poossession of reecipient.
Any eengineering sttandard that yo
ou are receivin
ing or will be receiving
r
is co
onsidered connfidential inforrmation,
suppllied to you forr use only with
h regards to thhe this RFQ. You
Y and your Principal unddertake to keep
p these
confiddential and usse them only for
f the work reequested in th
his RFQ packaage.
The fforegoing undeertaking shall continue insoofar and for so
o long as the substance or coontent of the
confiddential inform
mation has not:
bbecome part of public know
wledge or literaature, or
bbeen disclosedd to you (witho
out obligationn to maintain secrecy)
s
by a third
t
party whho could lawfu
ully do so
aand who had not
n itself received such conffidential inforrmation under binder of secrrecy.
kering
4. Inforrmation Brok
Buyerr is aware of certain
c
practicces (referred too as Illegal In
nformation Brrokering) whhere certain paarties
approoach contractoors, subcontracctors or suppliiers, and offerr confidential information oor illicit influeence in
order to obtain bussiness through corruption off competitive bidding
b
proceesses. Buyer reecognizes thatt the
practiice of Illegal Information
I
Brokering
B
or anny other corru
uption of the Purchase
P
Ordeer award proceess is not
permiitted by Buyerr and Seller reepresents that it has not and
d will not utilizze or participaate in Illegal
Inform
mation Brokerring in connecction with thiss Purchase Orrder.
Sellerr agrees that itt will promptly notify Buyeer if anyone ap
pproaches Seller for the purrpose of Illegaal
Inform
mation Brokerring concernin
ng this Purchaase Order or any
a other related business innterest of Buy
yer or
Owneer.

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KNPC ZOR
R Project

INSTRUCT
TIONS TO
O BIDDE
ERS
RFQ: L
L9ZR-6-0001-RQ
5. Bid cclosing date
The bbid closing datte is [02/05/20
016].
ment
6. Bid aacknowledgem
Withiin 3 working days,
d
Bidder shall
s
confirm rreceipt of thiss RFQ with alll referenced ddocuments statted herein
and confirm its inteention to bid / no-bid by thee bid losing daate. If no bid, Bidder is requuested to statee the
reasonn(s) for declinning. Bidder iss requested too use the Bid Acknowledgem
A
ment Form forr this purposee.
munication during
d
biddin
ng stage
7. Comm
Durinng the biddingg and evaluatio
on stage all coommunication
n shall be throu
ugh Buyers pprocurement teeam only.
The ccontact detailss of the buyer handling this Request for Quotation
Q
are as
a follows:
Ms. / Mr. [insert naame]
Emaill: [insert emaiils address]
Direcct telephone noo.: [insert pho
one no.]
All coommunicationn shall be (con
nfirmed) in wrriting.
ments
8. Applicable docum
This R
RFQ consists of the followiing documentts:
Innquiry Letter
Biid Acknowleddgement Form
m
Innstructions to Bidder
B
V
Vendor Master Data Form
Saample Purchasse Order
Teerms & Condiitions of Purch
hase
Innvoice Instructtions
Paacking, Markiing & Shippin
ng Requiremennts
Baank Guaranteee for Progresss Payments
Baank Guaranteee for Warranty
y Period
Seeller Represenntative Servicees Agreementt
Teechnical Clariification Regisster
Coommercial Cllarification Reegister
W
Waiver of Lienns
Teechnical Requuisition and all its attachmennts
All off the above doocuments form
m an integral ppart of this Reequest for Quo
otation and Biddder shall take into
consideration all teerms and cond
ditions, requireements etc. ass any purchasee order will bee awarded on that
t basis
and shhall only be amended
a
if and
d when agreedd between the parties. Furth
hermore, the B
Bidder and FD
DH JV
shall use the Technnical Clarification Register (TCR) and Co
ommercial Claarification Reegister (CCR) for all
comm
munication rellated to this RF
FQ. The purpoose of these documents
d
is to record and fformalize all questions,
q
clariffications and innformation ex
xchanged betw
ween both partties during thee tender.
The qquotation shalll contain a cleear statement tthat Bidder un
nconditionally
y accepts the ccontents of thee Sample
Purchhase Order, the Terms and Conditions
C
off Purchase (witth the exclusio
on of Sellers Sales conditio
ons) and
all othher attachmennts, as basis fo
or a possible P
Purchase Ordeer. Omission of such a statem
ment may resu
ult in
disquualification of the Bidder.

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KNPC ZOR
R Project

INSTRUCT
TIONS TO
O BIDDE
ERS
RFQ: L
L9ZR-6-0001-RQ
9. Subm
mission of quootation
Biddeers quotation shall have a clear
c
index annd be searchab
ble. In case of different PDFF files these sh
hall be
clearlly identified by
b file names, numbered as pper the order of sequence and
a include apppropriate reviision and
page numbering.
Biddeer is requestedd to submit its proposal in eelectronic form
mat via SmartS
Source as folloows:
One (1) priced original of thee proposal
One (1) un-pricced copy of the proposal
owing address:
Any rrequested harddcopy documeent shall be seent to the follo
Hyunndai Heavy Inddustries Co., Ltd.
L
Indusstrial Plant & Engineering
E
Division
D
Plant Material Purcchasing Deptt
1000,, Bangeojinsuunhwando-ro
Dongg-gu, Ulsan, Korea
K
10. Quottation Requirrements
10.1 Bid validity
Bidder's quotaation shall be valid for a peeriod of ninety
y (90) days fro
om the bid cloosing date.
10.2 Firm price
Bidders pricee(s) shall be fiirm and fixed for the validitty period of th
he quotation, eexclusive of VAT
V
and
nnot subject to currency flucctuations or anny escalation. Budget quotees are not acceeptable.
10.3 Currency
Bidders are alllowed to quote in USD or iin the local cu
urrency of the place of manu
nufacturing. Ex
xchange
rrates used shaall be clearly stated
s
in the biid.
ms
10.4 Payment term
The payment terms are 100
0% net 60 dayys after transfeer of the Good
ds at the agreedd point of delivery.
For orders with a value abo
ove USD 100,,000.00 Biddeer is allowed to
o propose a prrogress paymeent
schedule in acccordance witth the breakdoown as shown in the Samplee Purchase Orrder. The prog
gress
ppayment scheedule should be
b based on th e principle thaat each progreess payment shhall be tied to a clear
m
milestone achhieved and thaat the value off the each prog
gress paymentt shall be in linne with the vaalue of the
achieved mileestone. All prrogress paymeents will be made net, 60 daays.
ntees
10.5 Bank Guaran
Progress paym
ments shall alw
ways be coverred by bank guarantees for an amount eqquivalent to the value of
tthe progress payment.
p
Such
h guarantee shhall be a speciific security fo
or a progress ppayment and in
i
addition to anny other bank guarantee reqquired.
Successful Biidder will also
o be required tto submit a baank guarantee valid for the dduration of thee
w
warranty period for an amo
ount equal to 110% (ten percent) of the Pu
urchase Order value.
For further deetails see parag
graph "Bank gguarantees" off the Sample Purchase
P
Ordeer.
ms
10.6 Delivery term
Bidder shall quote
q
on the basis of deliverry term FCA (closest
(
intern
national port) oor FAS (nameed
international seaport
s
of exp
port). Deliveryy terms shall be
b in accordan
nce with Incotterms 2010.
Bidder may provide
p
an option to providee a freight cost to convert deelivery term too Delivered (DDU
or DDP) to Kuwait
K
Port or potential 3rd P
Party Fabricattion location for
f additional cconsideration IN
A
ADDITION to
t the base casse above (FCA
A of FCA).
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KNPC ZOR
R Project

INSTRUCT
TIONS TO
O BIDDE
ERS
RFQ: L
L9ZR-6-0001-RQ
10.7 Delivery scheedule
Bidder shall quote
q
its best possible
p
delivvery time.
10.8 Quotation deetails
Bidder's quotaation shall incclude followinng details:
Price (inclluding a break
kdown of pricees for all item
ms as mentioneed in the Techhnical Requisittion)
Scope of supply
s
Commercial and technical deviationss (if any)
t
Delivery terms
Delivery time
t
and prelim
minary fabric ation schedulee
Location(ss) of engineerring, manufactturing and asssembly
QA/QC syystem descripttion
Referencee List
Completedd Document Commitment
C
ssheet
Completedd Vendor Masster Data Form
m
Proposed sub-suppliers
nd sizes)
Preliminarry shipping deetails (estimatted weights an
Storage annd preservatio
on requiremennts
Spare partts (if not menttioned in the T
Technical Req
quisition, Bidd
ders shall subbmit its own
recommenndation for spaare parts)
- Constrruction spare parts
p
- Comm
missioning spare parts
- Insurannce spare partts
- Spare parts
p
for 1-year operation aand overhaul spares
s
(SPIR form
f
required))
Special tools or other eq
quipment requuired for the in
nstallation, tessting, commisssioning and start-up
s
(if
not mentiooned in the Teechnical Requuisition, Biddeers shall subm
mit its own reccommendation
n)
Bidders representative
r
services on siite. Bidder shaall provide thee following deetails:
- Type of
o services req
quired
- Estimaated duration
- Estimaated number of
o persons
- Daily rate
r
- Daily allowance
a
- Mobiliization / demo
obilization cosst
11. Site aassembly
Biddeer shall state inn the quotatio
on whether thee equipment will
w be delivereed completelyy assembled or whether
site asssembly will be
b applicable.
n
12. Geneeral obligation
Shoulld this inquiryy result in an award
a
of businness, it is undeerstood and ag
greed that all rraw material, work in
proceess and finisheed work, or as parts and gooods supplied to Bidder by others, shall bee subject to inspection
and teest by a repressentative of Buyer and/or C
Company or th
heir designated
d third party reepresentative..
Howeever, this inspection shall in
n no way relieeve Bidder fro
om guarantees as to materiall, apparatus,
workm
manship and performance.
p
13. Alterrnatives
Biddeer shall submiit a fully comp
pliant quotatioon.
Biddeer is however encouraged to
o offer (in adddition to base case) any alternative designn, which could
d be
accepptable from booth an econom
mic and techniccal viewpoint. In such cases, all alternativves, deviation
ns and/or
excepptions must bee listed separately and shall be clearly defined.

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KNPC ZOR
R Project

INSTRUCT
TIONS TO
O BIDDE
ERS
RFQ: L
L9ZR-6-0001-RQ
In casse of alternativves, Bidder sh
hall submit sepparate pricing
g for:
Base case (best price, fully comp
plying and opttimum deliverry time)
Alternnative quote (Bidder
(
to indiicate in detail deviation to the
t base case like extendeed delivery or deviating
technnical requirements resulting
g in the absoluute lowest price).
n
14. Basiss of evaluation
In priinciple Purchaase Orders willl be awarded using an overrall evaluation
n to select the technically an
nd
comm
mercially mostt advantageou
us offer takingg into considerration elementts such as logiistics, site erecction
work,, spare parts, past
p performance, buy-backk clauses, etc.
Buyerr shall be entiitled to reject any
a and all bidds, to waive any
a irregularitiies and formal
alities at its absolute
discreetion and shall not be bound
d to accept thee lowest or an
ny bid. The sellection made bby the Buyer shall
s
be
final aand shall not be
b contested or
o opposed byy the Bidder.
Buyeer reserves thee right to shorrtlist the biddeers for techniccal and commeercial aspects including pricce,
deliveery schedule, completeness of the bid andd etc. The method and result of shortlistin
ing will not bee open to
the biidders and thee selection made by the Buyyer shall be fin
nal and shall not
n be contesteed or opposed
d by the
Biddeer.
Particcular attentionn will be given
n to the capabiilities, track reecord and projject managem
ment skills of the
t
Biddeers.
15. Quottation costs
All coost and expenses for the preeparation and submittal of a quotation, in
ncluding the coosts involved for
attendding bid clariffication meetin
ngs and negottiations, are fo
or Bidder's acccount and shalll not be reimb
bursed.

EN
ND OF INST
TRUCTIONS
S TO BIDDER
RS

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