Manila Science High School Alumni Foundation, Inc.

Sixth Board of Trustees Meeting

June 11, 2016

No.
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15
ITEM

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Alumni Room, Manila Science High School

June 11, 2016, Saturday, 11 AM to 1:40PM12:20PM
BOT Name
Signature
Attendance
Amor Noble-Roque
Present
Julieta M. Morales
Present
Mona Lisa Tiongson-Tabora
Present
Proxy by Dante Nora
Dante M. Nora
Present
Maria Lourdes Lorenzo
Present
Proxy by Luz Lorenzo
Luz L. Lorenzo
Present
Regina M. Bartolome
Absent
Norlie H. Quesada
Present
Geronita Rios-Pedregosa
Absent
Ronald Allan Gonzales
Present
Alejandro L. Balboa III
Present
Proxy by Viao Balite
Virna Liza Dela Cruz-Balite
Present
Sonny Boy Espique
Present
Proxy by Janice Bilalo
Janice Gilo-Bilalo
Present
Luningning Guinto-Ato
Present
DETAILS

The meeting was called to order by the President, Julieta Morales at 10:30am, with 9 BOTs physically present and 4
proxies. Dr. Elaine Del Castillo-Villanueva of Batch 1991 also attended.
May 21, 2016 5th Board Meeting Minutes: Distributed for review and approval.
- Luz Lorenzo moved for the approval of the May 21 meeting minutes.
-The motion was seconded by Janice Bilalo.
CORRECTIONS:
Scholarship Carl Justine Miranda conditional (financial capability)
- Site Inspection of MaSci with permission from the principal- 2 weeks ago
Intek Systems (supplier) quoted 13 cameras, with the server located at the guard
- BOT: adjust the origin of cabling: Principals Office
- There is another supplier, according to Ms. Nacion no quotation yet
- Get 1 more supplier
Issues taken up in connection with school administrations participation in Fdn projects:
o Strict implementation of the Deed of Donation; attach a layout or drawing, project cost, provision that
the donated property cannot be transferred/removed from its location
- make Minutes of Meeting / Reactions will be given to Ms. Nacion
- Requests:
o Aircon in Library was promised by Mr. Orines

NEEDS TO
COMPLETE

ASSIGNED
BOT

UPDATE

Water Supply - insufficient for toilets and lavatories; toilets to be supplied by rainwater; lavatories to
be supplied by Nawasa water

Batch 90 must install a small tank to supply the Animal Lab

o CCTV
Spike to bring up possibility of GPTA sponsoring CCTV project / Inquire from Sally Jaylo-Gacusan of Batch 90 (ask
for 2 quotations (a) Fixed, Wide Angle (b) Fixed, Wide Angle with Night Vision
Which Spots: (a) Main Gate (blue and stainless gates); (b) P. Faura perimeter; (c) 2 at the Back (HE and
canteen); (d) library - Spike was able to talk to Sally Gacusan. They do not provide CCTVs to small
Accounts. He was referred to Caesar Felicerta Batch 90. He will schedule an ocular inspection by end of
May or 1st week of June. He also proposes to do the project phase by phase. Priority is installation, but
he also recommends the RFID for students entrace and exit to the school premises.
o

5
5.1
5.1.1

5.1.2

5.2

5.2.1

6.1

Business Arising From Previous Minutes

COFFEE TABLE BOOK
-Demand letter in the law firms letterhead Yette gave Noi for delivery to Jonic. Jonic has to reply up to 10 days from
receipt of demand letter.
- Noi will get 15 corrected CTBs from Yettes inventory for batch reunion.
- Cost of CTB: P518.15. 225 books still for delivery.

Yette, Noi

ATOM DISTRIBUTION: Ongsasoy sent fillers that she wants to have it sent to Canada. Ning will weigh whole
package then ask for quotation. Ning will do this week
1. Unclaimed: Cancio, Castaeda, Ongsasoy, Valdez-Armada (contact Ephraim / Amor De Guzman), Lopez,
Ferreras, Sison, Hernandez
2. Ning will get the ATOM package for the 1994 awardee
4. The packages should be out before the next monthly meeting.

Evelyn

BIR / SEC / OFFICIAL RECEIPT CONCERNS

- 2009 to 2013 FS filed with SEC June 2, 2016
- SEC Concerns: 1. Sworn Statement of sources, amount and application of fund Bats is still gathering information,
upon finalization and will be distributed to BOT. Luz Manese will file these to BIR.
2. Certificate of Donations should be signed by the Principal (certification of structural donations)
- Fdn will issue Certificate for cash donations of more than 100K (1987, Carlos of 1972 for music room)
Pending: the amendment of the COR so that we will not pay the registration fee and VAT anymore.
- Retainer of Jenneath for December and January 2016 has been deferred for payment since deliverables are not yet
complete - December 2015 is payable, but refute January 2016
Check of PhilHealth can still pay us for its advertisement; if yes, deliver souvernir program and issue BIR-approved
OR. Issue letter to PhilHealth that we already have OR.

BIR certified
Official
Receipt

Bats, Luz,
Redj, Ning,
Yette

REGULAR COMMITTEES PROGRESS REPORT FOR 2016

MEMBERSHIP

List down targeted merchants / suppliers / professionals for the membership card project
Develop communication and collaboration system for the network of alumni
Generate Alumni Directory
Make a plan regarding the benefits of the membership card
Call for volunteers discount on services to MaSci Alumni member -

Ning , Noi,
Mona,
Genny

Status
Quo

6.2

6.3

6.4

6.4

Email Tonette of MaSci 88 regarding the trainings for teachers / students

- Requests for the approval of funds from the Foundation should be endorsed by the
Principal
with an attached program.
CAREER,
- Ms. Nacion will give the schedule and topics to MaSci Foundation. Marivic Espano
HEALTH AND
signified her interest to be one of the speakers. Viao Balite informed the Board that one of her
PERSONALITY
batchmates is interested to discuss Adolescence.
DEVELOPMENT - Coordinate with Viao regarding the talk of Doc Ryan Capitulo Adolescent Health Issues
and Perspectives in cooperation with POGS
- Fdn will source the possible speakers.
-Final New Scholars: 9 applicants, all approved with 3 conditional for 1 year on the
ground of financial capability. These are Giliane, ______________, and
________________
- Among the current scholars, stipends of 4 will be suspended due to non-submission of
ITR / Certificate of Indigency
- For the PCSO to sponsor a regular annual charity race, we need to submit a letter of
request annually.
- PRC is requesting the profile of all the scholars.
SCHOLARSHIP
- There are 56 scholars for this year.
It has been decided that Rhalph Atienza will be dropped and Leomer Cionelo will be
conditional for 1 year.
- Ning give to Batch 89 the cards of the scholars they are sponsoring.
- Orientation Schedule: June 18, 9AM. Barotilla Hall. Luz will get in touch with BPI.
-- Ning has submitted the letter to Ms. Nacion on June 1 about Wightman disbursements
and history of the fund from Y1 (2006)
- Dante will sponsor additional 2 scholars, Noi will sponsor Sharlene Hablado
- October 8 homecoming date
- Dr. Elaine Del Castillo-Villanueva submitted their Proposed Program (See attached)
HOMECOMING
- 2pm Registration, 4pm Start of program
-Proposal: program should end by 6, then, party-party.
-Foundation part (Mid-event): Presidents Report, Treasurers Report, election of BOT
-Project turnover should be with the Principal. For Foundation part MOA
-Save the Date teasers should be posted and publicized in tri-media already
Booths: (1) Sponsorships and pledges; (2) Foundation membership & merchandise
AVP: Loop 50th; MaSci History; past, present and future porjects of the Fdbn
Food- to be sponsored by batch 91 for 150 people
Final Program will report next meeting
There should be sub-committees to take charge of different aspects of the
HOMECOMING
homecoming
BATCH PROJECT:
Initial Project funding for the scholarship target 5 students
For School Internet connectivity free for 1st 2 years
With wi-fi access: Computer lab, library, faculty, canteen and Amadome
30 mins. free for students if longer, they have to buy prepaid
Globe will train ICT teachers

Luz , Bats,
Evelyn,
Redj, Ning,
Dante,
Spike, Gonz,
Janice

Spike,
Janice, Alex,
Viao

6.5

WEBSITE

6.6

WAYS & MEANS

- official e-mail to be used: secretariat@mascialumnifdn.org

-Gonz to add: volunteers@mascialumnifdn.org Ambo, che, Evelyn, Brenda, Elmer
Ask Elmer to include the following in the Alumni Section, without need of waiting for the
schools materials for its own site:
1. Articles of Incorporation and By-laws
**2. NHI Declaration and Brass Marker
**3. Gala Night and CTB Snipets / Commemorative Watches Do not upload soft copy
of CTB. Teaser only
**4. How to be a MIGS
5. Presidents Report and Treasurers Report
6. Completed Projects
7. Scholars profile
8. Batches that sponsor scholars
9. Appeal letter for financial support for scholarship program
- WIKIPEDIA : Alex reported that entries were already corrected, it turned out that there are
still a few details remaining uncorrected.
- Dr. Elaine Del Castillo-Villanueva of Batch 1991 got 1 CTB and 1 preppy watch. Must
collect payment.
- Dedicated PRC-PCSO Race Date: 2017
- Dante will meet with Bong Molina of 1976 to explore options for raising donations

FACILITIES UPGRADE
6.7

6.7.1

Donations / hypothetical professional fees should be computed as part of the project cost (needed especially for
Brigada)
E-BOOKS: Ambo turned over to Gonz (History, Science, Math, Computers)
- from archive.org (scanned by google)
Special Project: INTRANET Gonz reported that the proof of concept will be
finalised by end of April. The system will be ready for testing in May.
- Approximate cost for the 5 sets of Raspberry Pi is P 32K. Approximate cost of the
server is P 11K. Gonz reported that he has purchased. He advanced the cost from his
funds. Must reimburse.
-Board hopes that the project will be implemented in time for the start of the school
year.

LIBRARY

-General Upgrade of the Library: risk? Fire hazard? double check loose
connections
- PRIORITY PROJECT OF AMOR
Amor to prepare budget for reporting next meeting
Suggestion: Donate e-Books instead of hardbound / softbound books
Make the Filipiniana Section a separate project, from the rest of the library. Each
portion of the library may be funded by willing batches.
**See Amors proposal

Gonz,Spike,
Elmer

Dante,
Yette, Eric
Salido 76

Amor, Noi,
Che

6.7.1

LIBRARY

6.7.2

RAINWATER
HARVESTING

6.7.3

B32 and B35 Music

Rooms and
Corridor

6.8

6.8.1
6.8.2

6.9

1. Storage Area repainting of ceiling and walls ask Baldoz

Termite treatment: P48,687(one-time), ask 1 batch to sponsor maintenance
2. Reading Area proposing A/C unit 2 HP with separate electrical supply and submeter
Glass partition (sliding door would be too costly) between librarian and reading area P
78,650, cost excludes A/C unit
Cost of electrical works should not be 1 lot, it should be per area
Make a separate proposal: electrical works + A/C + mounting
3. Librarians Counter fixed;
MRs for books borrowed or directly consigned with the teachers should be issued in order
to be part of clearance procedure
4. Filipiniana electrical costs P128,750 (see Amors proposal)
May meeting with Che Prudente, Che Baes and Mr. Baldoz

B35 interior was not totally fixed, including ceiling

B32 electrical has to be rehabilitated
Costing to be made for Brigada
Yette asked Amor include her (hypothetical) professional fee in the costing and design of the
Renovation of the ceiling of the said rooms and corridor adjacent to it.
CURRICULUM ENHANCEMENT/K-12
-Spike talked to Ms. Nacion and she is open for monitoring of the curriculum.
- Suggestion box : transparent ? Spike to purchase, to be reimbursed
-Spike is tasked to do a survey on the difficulties experienced on the side of the teachers, students and administration.
Draft a letter to Ms. Nacion that Spike will conduct a survey.
- make a suggestion box located at the HE bldg
Board inquired if the screening of teachers for senior high by the school admin has commenced. Spike to confirm
when.
Inputs from other alumni- CALLING ALL EXPERTS for enhancement of K-12 curriculum
Meeting per subject should be done
Viao to ask Admin for schedule.
Rainwater
Harvesting
Robotics

MASCI MEDICS

Viao,
Spike,
Elmer,
Noi,Romeo

STATUS QUO until the meeting re: water supply for the Animal Lab
-No Update
- Redj submitted letter to Ms. Nacion re: Schedule July 22 and 29 approved by Ms.
Nacion
- Natrapharm donated medicines. (Please see attached)
-Volunteers from Batch 91: 1 nurse, 1 doctor
-Redj was asked to contact Ann Panares of Batch 82 in regards to dental services to for the
Medics project
- Suggestion: Add Optical /Optometrist during Medics will check availment of refraction
- Spike to consult his batch to have a dental mission on the 2nd Saturday of July
-Include MaSci Medics as additiional points for Brigada

Redj, Viao,
Che

6.10

MASCI
HISTORICAL
SIGNIFICANCE

Schedule courtesy call to Manila Mayor after June 30 make letter

For follow up after elections.
More or less Manilans will be the priority this year, then we can request for funding
from LGU
- Submit a letter to the DepEd BSE stating that above-mentioned items for the Ordinance.
- The letter will be prepared by Atty. Yette to be endorsed by MSHS Principal Ms. Eva
Nacion.
Lobby to the City council to increase the funds to the school and the teachers at the
proper time.
Atty. Yette was able to talk to Sen. Pia Cayetano. She suggested to write a letter regarding the
Bordner Building.
Draft a letter to Sen. Pia Cayetano regarding the restoration of the Bordner Building.
Coordinate with DepEd and local official first before going national level. Courtesy call
to LGU after the election

6.11

MASCI ALUMNI
SPORTS

NEW BUSINESS

7.1

7.2

2001 vs 1983 for the Best of 3 championship

Find alumnus in Meralco to make an over-all assessment of the existing electrical connections, problems, solutions,
consumption (based on the requirement of the DepEd) POST IN TMKK
- Mr. Baldoz (Building Administrator) has informed us that there is an alumni willing to shoulder the termite
treatment for the Bordner Building. 2 batches together - BATCH 76 AND ? (Ning will ask Mr. Baldoz)
- Luz Lorenzo will request quotation from MAPECON for: (1) Alumni Room, (2) Bordner, (3) whole school
Jenneath submitted a quotation for the Termite control amounting to P18K with 1 year warranty, and quarterly
inspection. It was agreed that we get other quotations from 2 more termite control companies.

7.3

Ms. Antonette Marcella of Batch 1988 reported that the school is requesting for the following:
a. Math teacher Training
- A TNA from 17 Math teachers was conducted by the Ateneo. Batch 1988 will shoulder (?) the
Teaching method training, and batch 1990 will sponsor the meals during the training.
- Comprehensive Content training will be inquired from UP, Ateneo, PNU and La Salle
- The content Training can be shouldered by 88, 91, Ecacher (?) and the MSHSAFI
b. Science teacher training

7.3

NOTE: Check the ESEP there is a provision for teacher training -ask Ms. Nacion for a copy of the ESEP details
A dialogue should be made by 1988, 1991, the Principal, and the Science and Math teachers.
c. Internet Access in each department they were formerly using a Globe stick. As of today, there is no
internet access.
- Batch 1988 has agreed to the shoulder the routers and the wiring. However, they cannot shoulder the monthly
corporate subsciption (Minimum requirement: 3Mbps) - Janice will inquire with Tonette regarding the set-up of
the Internet line. Martha of Batch 1991 is with Globe. Janice mentioned that Globe will have a free 2-year
subscription for the school with 100 Mbps.
the Board has requested that Ms. Marcella canvass for the subscription cost and submit a letter to the MSHSAFI BOT.
Alex has also been assigned to canvass for subscription.

7.4

Mr. Baldoz and Mr. Baluyot should be oriented in-depth on all structural improvements being introduced by the Fdn and the batches

7.5

Nestor Encinas of Batch 76 is a Metallurgical Engr interested in teaching Science and Math part-time. Suggestion: Senior High

Yette,

Ning,
Elmer

7.6

7.7

7.8

Symposium of Batch 76 on July 2 exclusive for Admin and Faculty, parents and BOT
Grade 10 and 11 registation and ushers for july 2
Intermission: Jayson Candelaria
December date: open to all, St. Lukes Auditorium, BGC
Romeo Solis wants to teach students, instead of training the teachers. We can explore a symposium-type class or
as a Robotics class.
Brigada Eskwela 2016: Submit list of projects that can be credited to the Brigada:
1. Batch 90 Animal Lab
2. Library
3. Medics
4. Raspberry pi units and eBooks
5. Batch 76 donations
6. Batch 88 trainings and donations
Meeting was adjourned at 1:40pm
Next meeting is scheduled on July 2 at 9Am in the Alumni Room.