Guidelines

For
Summer Internship Project (SIP)
For
Master of Business Administration Program
Bachelor of Business Administration
Program
Bachelor of Management Studies Program

School of Business, Galgotias University

Gautam Budh Nagar

Guidelines for
Summer Internship Project
This manual gives guidelines, procedures and rules for the Summer Internship Project carried out
in under graduate and post graduate programmes.

Objective and Procedure

The objective of having a Summer Internship Project Report is to allow the students to design,
write and organize the report of their learning gained in the program and the Summer Internship.
The Summer Internship Project Report should be a substantive contribution to the knowledge
through integration of literature review and methodology developed pertinent to the
understanding and resolution of management problems, and the empirical work done therein. The
Summer Internship Project Report should demonstrate competence in studying /understanding
/analyzing organizational business process /rules/procedures for reaching conclusions and
drawing implications for managerial practices. It should also highlight the impact of actions in
one area/ function, on the other area/functions in the organization. The recommendations in the
Summer Internship Project Report can be made either in quantitative or qualitative terms. It is
pertinent to note that the Summer Internship Project Report represents a visible concrete output
and would, therefore, have demonstrable potential enabling students to pursue further work in the
same field. It is also the output which may stand as testimony of the student's demonstrated skills
and potential in the managerial arena.
Companies need to be invited by the Director-Placement and Training to the School of Business
(SoB), Galgotias University (GU) campus much before the Winter Semester/Trimester End
Examination (SEE/TEE). Preferably we should encourage stipendiary Summer Internship Project
(SIP). The Summer Internship Project Report is to be carried out in the sponsoring organization
when the Winter Semester/Trimester End Examination (SEE/TEE) got over and have to be
completed by mid-July, i.e. the beginning of Trimester 4 for MBA and Semester 5 for
BBA/BMS. The duration of the training should be for a period of 6-8 weeks. The students can
also choose the companies for their SIP. The SIP should be arranged only by the Training and
Placement Cell and the whole process should be completed before mid-May. Students should
report their respective companies positively on or before 1 st of June (if it is a working day). Each
student has to submit their SIP report to their respective faculty mentor by the third week of July.
Final report should be submitted to the SoB office by first week of August, after incorporating
changes suggested by faculty mentor. Student should appear for Viva without a miss as per the
schedule given by SIP coordinator.

**Please Note:
1. All students are expected to maintain decorum, courtesy and decency during their
training period so that they create a good image about themselves and Galgotias
University.
2. They must work sincerely during the training period as per the directions of the
organization. At no stage there should be any complaint from the organization about their
work or behavior.

Topic for SIP Report

Once the student has been assigned a task by his/her industry mentor should focus on it and
ensure that the criteria given below are followed:
Guidelines, Procedures and Rules for Summer Internship Project Report
Page

i)
ii)
iii)

iv)

It should sustain student interest and stimulate his/her imagination, so that he/she will
bear upon it with his/her full creative abilities.
It should be manageable in size scope, keeping in view the time, organisational resources
required for preparing a report, etc.
It must also be built on the foundation of a minimum working knowledge of the
company's business proposition and practices. This will help screen the ideas which are
relevant to that organisation and also provide the student with an idea of how the
business functions and what the possibilities are, in the business arena.
It should allow scope for exploration of the topic in sufficient depth

Role of the SIP Mentors

The role of the SIP mentor is as follows:
i)

Developing and vetting the SIP Report proposal with the student.

ii) Supervising and guiding the student and providing feedback from time to time based on
his/her progress. Weekly Feedback should be provided by mentor as submitted by mentee.
iii) Giving written feedback on the draft of the SIP Report submitted by the student.

Standards for the Summer Internship Project

The primary purpose of the Summer Internship Project Report is to demonstrate the student's
capability to make effective use of research methods appropriate to the problem and to develop
and handle evidence satisfactorily. The SIP Report should, therefore, contain a section on:
a) the procedure(s) employed,
b) the extent, nature, reliability and suitability of evidence gathered and
c) The conclusions drawn and the recommendations, to demonstrate skills in analysis and
interpretation of results.
Clarity, conciseness and orderliness of writing and presentation are required. It is necessary to
include sufficient evidence to support the reasoning and conclusions such that it clearly
demonstrates the basis of the conclusions and recommendations, and also exhibits the analytical
skill of the student, in this area. The length of the SIP Report will vary with the topic and
evidence required.
Further, the learning of the student regarding in-depth knowledge of the field should be brought
out by the section on literature review and model or framework used for the Summer Internship
Project study.

Guidelines for Summer Internship Project Report Preparation

Components: The Summer Internship Project Report should appear in the following order:
Page i
Page ii
Page iii
Page iv
Page v-vi
Page vii
Page viii
Page ix

:
:
:
:
:
:
:
:

Cover Page (Appendix 2)

Second Title Page (Appendix 3)
Certificate of Approval (Appendix 4)
Approval of DAC (Appendix 5)
Executive summary (maximum two pages - Appendix 6)
Acknowledgements (Appendix 7)
Table of Contents (Appendix 8)
List of Figures (Appendix 9)

Guidelines, Procedures and Rules for Summer Internship Project Report

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Page x
Page xi
Page xii

:
:
:

List of Tables (Appendix 10)

List of Appendices (Appendix 11)
Abbreviations (Appendix 12)

Cover Page: Cover page and second title page must conform to the sample shown in Appendix.2
Executive Summary: Each Summer Internship Project Report must include an summary of a
maximum of two pages in single space (about 800-1000 words). An executive summary is an
initial interaction between the writer of the project and the target readers in such a way that
readers can rapidly become acquainted with a large body of material without having to read it all.
It usually contains a brief statement of covered in the major document(s), background
information, concise observation and main conclusions.
Acknowledgements: Students are advised to acknowledge help and support from faculty
members, library, computer centre, outside experts, their sponsoring organisations, etc.
Table of Contents for SIP Report: Every Summer Internship Project Report must contain a table
of contents which provides a view of the organisation of the Summer Project Report material.
Table of Contents

S.No
i
ii
iii
iv
v
vi
vii
viii

Particulars
Company profile
Internship profile
Key Observations
Learning and Value addition
Best Practices and Bench Mark study
Recommendation and Suggestions
Bibliography
Appendices

No of pages
8 - 10
8-10
5-10
5-6
4-5
2-3
-

i) Company profile-: This should begin with the description of the company including its
business, major environmental factors and the details of the organizational structure (flow
chart). This includes the following:

a) Company Logo & relevant picture, if any

b) Company Mission & Vision.
c) History of company in brief.
d) Brief description of particular industry sector in which the company falls i.e.
Automobile,
Construction,
Information
technology,
education,
FMCG,
Telecommunication etc.
e) Different locations of operations (manufacturing plants/ head office/ regional office/ retail
stores etc.)
f) Range of company products/services
g) Size (in terms of manpower) & ROI of the company.
h) Market share and positions and competitors of the company in the industry.
i) SWOT analysis of the company.
j) Balance Sheet of the company (current year /previous year) -Optional

Guidelines, Procedures and Rules for Summer Internship Project Report

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ii)
a)
b)
c)
d)
e)

Internship profile:
Description of the task assigned (An elaborated description is required). The student should
mention:
Details of Industry mentor- Name, Designation, Department, Location, Contact email- ID,
Phone
Location of Internship
Detail of Task Type ( Field/desk), Group/individual
Time Frame- Start Date, completion date, Gantt chart (Project Chart Line), Weekly status (See
Appendix 15)
Summer Internship Feedback Form (See Appendix -13 to be filled by the Industry Mentor)

iii) Key Observations:

a) Work description- It includes the proper understanding of the work assigned to him/her as
well as the implementation of the work in practice.
b) Practices followed-A detailed explanation of the practices followed in the execution of the
work in the company.
c) Key Challenges faced while doing the task- The student should also describe the challenges
faced and actions taken while performing the task assigned to him/her.

iv) Learning & Value Addition: should include

a) Major Learning during their SIP tenure
b) Difference between practical exposure and theoretical concepts studied in classroom
c) Usefulness of internship with future perspective
v) Best practices and benchmark studya) Major Companies in the respective industry sector.
b) Market share of each company in the same industry sector.
c) Growth & Opportunities in the respective industry sector.

vi) Recommendations & Suggestions:

The suggestions which you would like to give to company related to :
a) The business function where he/she has worked.
b) Modify the existing methods/ process /procedure to manage respective business
function.
Bibliography
References (See Appendix 13)
List of Tables, Figures and Abbreviations: If the SIP Report contains tables, figures and
abbreviations used, they should be listed immediately following the table of contents on separate
pages.

Guidelines, Procedures and Rules for Summer Internship Project Report

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Appendix 1
Format for the Cover/Title page of the Summer Internship Project Report

Summer Internship Project Title

(Times New Roman 18 points)

A Summer Internship Project for

(Times New Roman 11 points)

Master of Business Administration / Bachelor of Business Administration /

Bachelor of Management Studies
(Times New Roman 13 points)
By
(Times New Roman 11 points)

Name
(Times New Roman 13 points)

Under the guidance of

Shri XXXXXXXXXXXX
Designation
Organisation

Dr. /Prof. XXXXXXXXXXXXXX

Designation
SoB, GU, Gautam Budh Nagar (GBN)

(Times New Roman 12 points)

Date
(Times New Roman 11 points)

Appendix 2
Guidelines, Procedures and Rules for Summer Internship Project Report
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Format for the Cover page of the Summer Internship Project Report

Summer Internship Project Title

(Times New Roman 18 points)

By
(Times New Roman 11 points)

Name
(Times New Roman 13 points)

Month, Year
(Times New Roman 11 points)

Guidelines, Procedures and Rules for Summer Internship Project Report

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Appendix 3
Format for the second page of the Summer Internship Project Report

Summer Internship Project Title

(Times New Roman 18points)

By
(Times New Roman 11 points)

Name
(Times New Roman 13 points)

Under the guidance of

Shri XXXXXXXXXXXX
Designation
Organisation

Dr./Prof. XXXXXXXXXXX
Designation
SoB, GU, GBN

Month, Year
(Times New Roman 11 points)

Guidelines, Procedures and Rules for Summer Internship Project Report

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Appendix 4

Certificate of Approval
The following Summer Internship Project Report titled "ABC ..." is hereby approved as a
certified study in management carried out and presented in a manner satisfactory to warrant its
acceptance as a prerequisite for the award of Master of Business Administration / Bachelor of
Business Administration /Bachelor of Management Studies for which it has been submitted. It
is understood that by this approval the undersigned do not necessarily endorse or approve any
statement made, opinion expressed or conclusion drawn therein but approve the Summer
Internship Project Report only for the purpose it is submitted to the Summer Internship Project
Report Examination Committee for evaluation of Summer Internship Project Report
Name

Signature

1. Faculty Mentor

_______________________

___________________

2. Industry Mentor

_______________________

___________________

Guidelines, Procedures and Rules for Summer Internship Project Report

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Appendix 5

Certificate from Summer Internship Project Guides

This is to certify that Mr. /Ms. XYZ, a student of the Master of Business Administration /
Bachelor of Business Administration/ Bachelor of Management Studies has worked under
our guidance and supervision. This Summer Internship Project Report has the requisite standard
and to the best of our knowledge no part of it has been reproduced from any other summer
Internship project, monograph, report or book.

Faculty Mentor
Designation
SoB, GU, GBN
Date

Guidelines, Procedures and Rules for Summer Internship Project Report

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Industry Mentor
Designation
Organization
Address
Date

10

Appendix 6

Executive Summary
(Example)
This is an attempt to know how the classroom theories can be applied to the practical situation.
As a student of MBA/BBA/BMS, it is a part of study for everyone to undergo summer internship
at some organization. So for this purpose, I got an opportunity to do my summer internship at
(company name).In this is comprehensive report, I have discussed about every major aspect of
the company which I have observed and perceived during my internship tenure. The first part
comprises the detail about the company from the time of its incorporation to the current position.
Along with its processes, policies and procedures. During my internship programme i have
mainly worked in retail banking, General banking & Finance. All the departments have been
discussed in detail. T he main purpose of the internship is to learn by working in practical
environment and to apply the acquired during the studies in a real world scenario in order to
tackle the problems using the knowledge and skill learned during the academic process. This
report covers many important aspects which are related with operations and financial aspect of
the bank. In the end the learning and observations which I have undergone during my internship
project. This report also contains my perceptions, motivation level and the working environment
of the organization.

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Appendix 7

Acknowledgements
Students are advised to acknowledge help and support from faculty members, library, computer
centre, outside experts, their sponsoring organizations, etc.

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Appendix 8

Table of Contents
Page
Acknowledgements
Executive Summary (maximum two pages)
Table of Contents
List of Figures
List of Tables
List of Appendices
List of Abbreviations
I

XXXXXXXXXX
1.1
1.2
1.2.1
1.2.2

II

XXXXXXXXXX
2.1
2.2
2.1.1
2.1.2

III

XXXXXXXXXX
3.1
3.2

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Appendix 9

List of Figures
(Start from separate page)
Figure No.

Description

Page

__________________________
Appendix 10

List of Tables
(Start from separate page)
Table No.

Description

Page

________________________________
Appendix 11

List of Appendices
(Start from separate page)
Table No.

Description

Page

________________________________
Appendix 12

Abbreviations
(Start from separate page)

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Appendix 13

Summer Internship Feedback Form

(To be filled by the Industry Mentor)
Date:
Interns Name:___________________________
Batch: -_________________________Company:_______________________________
Name: ________________________________
Address: ____________________________________
Department (in which the training has been done):________________________
Mentors Name: ____________________
Mentors e-mail id: ______________________________
Contact Number: ________________________
Part A: General Intern Performance Instructions: Please rate the student intern on each
of the following job dimensions. For each dimension, sample behaviors of excellent and
satisfactory performance are listed as guidelines:
Please mention the interns duties and responsibilities?

Performance Rating Scale:

1= Unsatisfactory - did not meet expectations
2 = Fair - somewhat met expectations, but need improvement
3= Satisfactory - met expectations
4 = Good - met and exceeded expectations
5= Excellent - far exceeded expectations
1. Attitude/Effort: His/her attitude and efforts towards the work & duties assigned during
internship.
1

Ability to meet deadlines

Keen to take on extra duties
Seeks out opportunities
Always make a contributions in work
Always Takes initiative

2. Works Independently: His/her ability to work independently to complete tasks with

minimum supervision.
1
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5
15

Always submit assignments timely

Complete tasks effectively
Tasks are fully completed
Team player/assists others
Needs constant
supervision/help
3. Adaptability: His/her ability to adjust to new work requirements, directions with a
minimum loss of efficiency.
1
2
3
4
Response to feedback

Attitude towards change to work duties

Acceptance to criticism and modifications in
behavior/task accordingly.
Ability to accommodate to new directions/tasks

4. Interpersonal Skills: Degree to which intern gets along with others (co-workers,
supervisor, clients.)
1

Ability to work well in groups

Professional behaviour with co-workers
Effective and cooperative relationships with
co-workers
Ability to follow direction
5. Reliability: Consider of absences or degree of regularity in coming to work on regularly
scheduled work days during the period.
1

Punctuality & Regularity

Arrives on time or early
Absence planned/non-disruptive
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6. Ability to learn: His/her ability to understand/grasp new ideas, opinions & instructions.
1

Interest in learning new tasks

Actively seeks out information
Continually improvement in job performance
Accept new ideas and instructions
Part B: Specific Internship Learning Objectives (specific learning objectives should be
filled in by student prior to giving form to supervisor)
Additional Feedback/Comments
(1) What were the strengths of this intern?
(2) What were the weaknesses of this intern?
(3) Are you willing to take interns in next year? (Indicate one) Yes No
If no, why not?
(4) What qualifications would you like to see in future interns?
(5) If an opening became available in your firm, would you consider this student for a fulltime position? Yes
No
(6) How would you assess the interns overall performance?
outstanding above average satisfactory below average unsatisfactory
7) Any additional comments or recommendations.

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Appendix 14

Reference Style
Books
One Author
Basu, A. (1963), Consumer Price Index: Theory, Practice and Use in India, Modern Book
Agency, Calcutta.
Two Authors
Singh, M. and Pandya, J.F. (1967), Government Publications of India, Metropolitan Book Co.,
Delhi.
Three Authors
Mote, V.L.; Malya, M. M. and Saha J. (1968), Tables for Capital Investment Analysis, Indian
Institute of Management, Ahmedabad.
Edited Book
Basu, G. (ed.) (1962), Indian Tax Laws and Foreigners Having Investment in India or Having
Business Connections in or with India, Oxford Book & Stationery, Calcutta.
Government Publication
Ministry of Law, Government of India (1960), the Copyright Act, 1957, the Manager of
Publications, Delhi.
Journal Paper
Jain, S.K. (1967), World Class Manufacturing, International Journal of Operations Management,
Vol. 6, No. 12, pp.11-31.
pp. stands for page numbers.
Article in a Newspaper
Gandhi, V. P. (1968), Will the Budget Achieve Its Aims? Certain Doubts, the Economic Times,
Mar. 8, pp. 5-6.
Conference Paper
Bhattacharyya, S.K. (1967), Control Techniques and Their Applicability, paper presented at the
Ahmedabad Management Association, Ahmedabad, Nov. 22, pp. 11-17.

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Appendix 15

Weekly Progress Report

The weekly report is to be sent to the respective guide every week by the Mentee
Name: __________________________________
WPR of Week No.: _____________ WPRs Remaining: _________________
Enrollment Number: ______________ Programme: _____________________
Summer Internship Subject Area: ____________________________________
Week _____
Dates
(for e.g.: 30th
May 2016 to 3rd
July 2016)

Weekly Summary

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