Guidelines for Students

IIT Ropar

Summer 2016

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IIP201 Industry Internship & Colloquium

COORDINATOR: Dr. Ravi Mohan Prasad & Mr. Subodh Sharma

Tel: 01881 242195
E-mail: placement@iitrpr.ac.in

ABOUT THIS HANDOUT

This handout gives curricular and professional advice for not only meeting the requirements
of industry internship but also for the student to maximize the ensuing benefits. Every
student is expected to follow these instructions scrupulously (a professional practice).
Additional instructions, if any will be sent via the e-group. Formation of e-group.
CURRICULAR REQUIREMENTS
IIP201 consists of two parts, viz., Industry Internship and Colloquium. A student who
successfully completes the internship can continue to do Colloquium.
Industry Internship of at least 40 working days in an industry or research organization is a
mandatory degree requirement.

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Prerequisites for being eligible to undertake IIP201 is accumulation of 75 credits (as of end
of monsoon semester proceeding the summer when Internship is to be done; typically end
of 5th semester).

REGISTRATION
In the semester before the summer when internship is undertaken, every student must
register for summer course IIP201. On successful completion of the internship, (duration
and quality based on continuous assessment and viva immediately on return to IIT), a grade
will be awarded:
(i)

(ii)

(iii)

Satisfactory completion of Internship gets Continuation grade; student continues to

Colloquium and the student will automatically be registered in IIP201 for the
following monsoon semester.

A student who has completed internship for Minimum of 40 working days, or the
quality judged to be below expectations, then he/she will be required to undergo
additional internship in the following winter/summer for at least 20 working days.
The Continuation grade will be awarded and student can continue for Colloquium.

In case the duration shortfall is more than 20 days, the student will be awarded
Unsatisfactory grade and he/she will have to repeat the entire internship. Such a
student will not be permitted to continue with IIP201 in the monsoon semester
following the summer and will have to complete the Colloquium in a later semester
after completing the 40 days requirement.

It is the students responsibility to ensure at least 40 working days of internship (a few days
more will do no harm).
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- - - - - INDUSTRY INTERNSHIP - - - - -

OBJECTIVES
The primary objective of internship is to get a first hand exposure to the working of an
industry. Industry's attitude to you (the student) varies from indifference to rigorous timePage 1 of 7

Guidelines for Students

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Summer 2016

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IIP201 Industry Internship & Colloquium

bound projects with clear deliverables. As an intern, it is therefore, very important to be

systematic and rigorous in your approach. (This could be an experience). Besides giving you
new knowledge, training is expected to link knowledge gained from IIT courses with
applications. Exposure to industry operations is another primary objective where you get to
experience how industries organize and execute work (this aspect can only be experienced
in an industry).

BACKGROUND
For many of you, this summer is going to be your first exposure to industry. Industry looks
upon you as a mature adult and a student of engineering if not almost an engineer. Feedback
from alumni of IITRPR indicates that this experience is taken seriously by organizations, and
students have found it to be a very enriching experience that they cherish. Students who
made full use of this opportunity have experienced benefits in their career.
Besides the technical aspects you may or may not learn, you will be exposed to important
professional issues, such as, standards, procedures, hierarchical functioning, team-work,
interacting with people of different backgrounds, and problem setting, besides meeting
deadlines, facing intangibles, and perseverance. In this regard convocation addresses have
valuable advice that you can benefit from. You will also experience first-hand, what
constitutes professional practices.

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Although much less academic in their approach, workers, engineers, engineer-managers,

managers and senior executives have a wealth of experience. IITians usually scoff at their
viewpoints, the argument being "I cracked JEE, now I am in IIT, I am superior to these people".
Feedback from other older IITs and industry has convinced us that this superiority feeling is
grossly misplaced because most of you at the best have a somewhat shaky understanding of
subjects that you have studied. And, at this point in time, most of you have forgotten what
was taught last semester, not to mention what was taught in the 1 st and 2nd years, as also the
faculty who taught you. So, it is time to revise and become a willing learner.

INDUSTRY INTERNSHIP COMPONENTS

Observational training and project-based training are the two broad components of training.
A desirable mix of these would be 15-20 days for observation and the balance for project
activity. Where there are two or more students in the organization, the projects must be
distinct. Towards the completion of the internship, you must make a presentation to your
host organization. These requirements should be reflected in the training programme that
the organization prepares for you at the beginning of the training.
If the host organization gives you a schedule with only observational training and does not
allocate a project to you then it is your responsibility to study the operations, make a project
proposal, convince the organization that they can benefit from it and then execute it. This
aspect is a must. In case of difficulties, contact your boss (or his/her boss) or coordinator
immediately on commencing internship.

Sometimes, observational training has been interpreted by students to mean seeing things
much like a tourist to Qutub Minar. Some typical responses indicative of this attitude have
been the machine was very huge, the process was very sophisticated, or it was very high
tech. Such statements are expected from 1st-yearites, illiterates, semi-literates and not from
a student of technology and that too after 6 semesters of education. So, as you see the
operations delve into the technical details of the products, machines and processes, and
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IIP201 Industry Internship & Colloquium

Summer 2016

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correlate them with IIT courses. Ask yourself Why? How? What if? Get a feel for order-ofmagnitude values and perform analysis based on what you have learnt, if not something
better. Remember that all products/devices, how so ever practical they may be, must obey
the laws of nature (physics) that you have learnt in various courses.

IN CASE OF DIFFICULTIES
In case of unforeseen circumstances, such as, illness, family emergency, late commencement
of training, organization related disruptions, power cuts and floods, amongst others,
immediately contact Also, inform him if the training plan is being changed or whether there
is training related travel.

SAFETY
Please abide strictly by the safety norms practiced by the organization. Your safety is one
hundred percent your own responsibility. We want you safe. (shoes, eye wear, gloves, etc.).
DEADLINES FOR SUMMER 2016
As agreed with
company

Report to the organization

01st June 2016

Personal Information Form due via e-mail

Fortnightly report Fortnightly report Online forms will be sent every two weeks
every two weeks
through email communication
from May 15, 2016
25th July 2016
Dates to be
announce later

Dates to be
announce later

Report to IIT Ropar positively

Final Report due. (see 11.3 below for details).

Presentation hard copy is due
Response Sheet is due
Posters are due
CD containing soft copy of all of the above is due

Poster Session attend to your poster. Complete the

feedback form and share experiences with juniors and with
faculty.

Last date for Internship and return to IIT Ropar: In the semester following internship,
you must register on the stipulated date, 25th July, 2016. Strict action will be taken against
those reporting late. The last day of training has to be on or before 25th July 2016.; you
must be present in IIT on 25th July 2016. Internship must not be continued beyond the
stipulated last date.
Missed deadlines: Late submissions will get no credit. Unprofessional reports, and reports
without name or entry number will not be evaluated (i.e. zero marks).
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11.1
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IIP201 Industry Internship & Colloquium

SUBMISSIONS
Every report is to be prepared and submitted individually. The following submissions are
mandatory:
Personal Information Form: Complete the form and submit it to training coordinator. Give
a filename that is IIP201_PIF_Name_Entry No.doc.
Fortnightly Report Soft copy:
(a)

Fortnightly Report.

(c)

Your training program, project details (problem origin, objective & deliverables).

(e)

Journals, trade magazines & newsletters related to the company's line of work.

(b) Brief information about the organization Outputs (products, services, capacity, annual
turnover). Management structure and employee strength. Brief history and future
plans. Plant layout. Inputs (raw materials, power, water, and consumption rates).
Technical collaborations. Worldwide (includes India) competition. Innovations and
organizational strengths. Major pollutants and pollution control measures employed.
(d) New knowledge and experiences gained so far.
(f)
11.3

Ten professional practices that you have come across, difficulties you are facing in
adhering to them and how they are practiced at IIT.

Final Report hard copy: Organize the final report in a professional manner, just like a
project final report. Refer to Guidelines for Project Activity. The page limit per report will be
double, triple or quadruple if the number of students in the organization is two, three or
four, respectively.
(a)

Hard copy of PIF form.

(c)

Your evaluation of the organization professionalism, ethical conduct, award-reward,

and promotion schemes, VRS history/plans, innovations, potential employer.

(b) Details of all work done by you during the entire internship period, organized in two
sections (i) observational training, and (ii) projects. Project details should be
presented in a professional format.
(d) Five new technical aspects you have come across and their unique features.
(e)
(f)

(g)

Five examples of applications that can be used as illustrations in core courses.

Five suggestions for improving any five courses (one suggestion per course).

A minimum of two engineering drawings from the organization (could be layouts, flow
diagrams, component drawings, assembly drawings, process sheet, electrical, etc.)

(h) IT applications including hardware & software used (esp. engineering packages,
management packages), computerization and networking.
(i)
(j)

Three problems worth solving. Prepare a one page project brief.

Time management by a junior/senior engineer and by a manager: From

observations/discussions with them, give an activity-wise break-up of time spent
(percentage) in a day or a week on tasks, such as, technical work, analytical work,
computer work, people management, discussions and meetings (technical or
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IIP201 Industry Internship & Colloquium

otherwise), time spent working in a team/group, repetitive/innovative work, amongst

others.

Presentation hard copy: Prepare the presentation for Colloquium of 30 minutes

duration, and attach a hard copy of the same. Preserve the soft copy.
Response sheet hard copy: Prepare a set of questions (5-6) for post-presentation
assessment of your audience. Preserve the soft copy.
Posters hard copy: Complete the posters using 4 chart papers (size 0.6 x 0.9 m) as these
have to be displayed at the Industry Internship Open House - 2016. Preserve the soft copy.
For details refer to Guidelines for Preparing Posters.

CD containing soft copy: On a CD, store the PIF, interim and final reports, presentation,
response sheet, and posters, in .pdf format. Also save the web log.
Web log hard copy: Web log of your experiences during practical training.

NET-BASED MONITORING
The instructions will be sent to the e-group. Once posted, we expect you to see it within 48
hours, and act on it by the stipulated deadlines.
EVALUATION OF INDUSTRY INTERNSHIP
You will be awarded 'S' or 'Z' grade in IIP201 based on the following:

PIF: Non-receipt of Personal Information Form would mean non-commencement of training

and Z grade will be awarded.
Viva voce: During 7th Semester, you will have to report for a viva voce with a faculty
evaluation committee who would examine you in-depth on the technical understanding of
the work done by you.
Reports: Reports will be assessed for completeness, clarity and professionalism.

Poster session: Poster get-up, technical content and your ability to generate interest.
Submissions: Absence or incompleteness in any of the items listed at 11 above.

Acknowledgement: Send a letter of thanks to the organization and/or individuals who

contributed to your internship; with a copy to IIT coordinator.
(i)

If you are found to be lacking in any of the above, you will be so informed. If you satisfy the
above minimum requirements, then we expect that:

You are thorough about the work done and understanding of related courses;

if you worked in a press shop, you are expected to be thorough with metal forming, solid
mechanics and material science even if all you did was a time & motion study and line
balancing (or inventory management) during training.

if your training project was on quality analysis or TQM in a wire manufacturing factory,
you should be thorough about wire drawing processes, die design, materials, process
parameters, dimensional tolerances, etc.
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Summer 2016

(ii)
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IIP201 Industry Internship & Colloquium

if your training is in an automobile factory and your project is on layout or on developing

an ERP system, you are expected to be thorough with engine thermodynamics, testing
procedures, on-board electronics, parameters controlled during assembly, gears,
kinematics, structural aspects, amongst others.

The output claimed by you reflects at least 40 days of full time effort per student (this is
a substantial time and a lot can be achieved); and

You are able to answer questions related to what is in the report - you must be able to
defend what you write, else your written claims have no credibility.
- - - - - COLLOQUIUM - - - - -

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COLLOQUIUM
The objectives of the Colloquium are to (a) make presentation about the internship to the
class for enhancing the learning and exposure, (b) to learn to make, and then make
presentations. The colloquium will give each student to make one presentation of 30
minutes on their internship and another presentation of 2 presentations of 15 minutes each
(here the student will present a product patent and an industrial product.
- - - - - OPEN HOUSE - - - - -

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OPEN HOUSE
It is important that the industry internship experience be shared with a larger audience
consisting of junior students and all faculty. The Open House provides this platform as a
Poster Session. Each student will be given a display board where they will put up their
poster highlighting their internship details; details are given in the Poster Preparation
Guidelines. The session will last for one evening after classes or on a Saturday. This will also
give impetus to inter-disciplinary learning.
Every junior student has to see the posters, talk with the seniors; and every 3rd year student
will have to fill-in a questionnaire about at least one poster-student-organization.
- - - - - MENTORING - - - - -

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MENTORING
An important aspect of all professional life is to help juniors. A good boss or manager would
be good at this aspect; a manager or GM must necessarily be very good at this aspect.

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Summer 2016

IIP201 Industry Internship & Colloquium

In the semester after your internship is done, you have to assist juniors and faculty with
arranging internships for the next batch. Please participate willingly and with enthusiasm to
build a strong tradition of professionalism.
- - - - - INTERNSHIP DATA BASE - - - - -

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DOCUMENTAITON DATA BASE

All internship information listed above will be captured in a data base, and finalized at the
Open House which will also kick-off the internship process for the next year. This will also
be the record of internships for future use. Details will be given at a later date.
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