FLEET MANAGEMENT

Zones and Industry Zones

User Guide

Version 2.0
Issue Jan 2012

FLEET MANAGEMENT INDUSTRY ZONES USER GUIDE

Pole Star Space Applications Limited, 2012

All rights reserved. No part of this document or any information appertaining to its content may be used,
stored, reproduced or transmitted in any form or by any means, including by photocopying, recording,
taping, information storage systems, without the prior permission of Pole Star Space Applications Limited.

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Contents
1.

Zones and Industry Zones

2.

My Zones

2.1

Create a zone

2.1.1Map Input Format

2.1.2Table Input Format
2.1.3Saving a Zone (All Formats)

6
7
7

2.2

Optional Zone Settings

2.3

Make Changes to a Zone

2.3.1Set Zoom Level for a Zone

2.3.2Edit a Zone
2.3.3Delete Zones

8
8
9

View / Hide Zones

2.4

3.

4.

5.

6.

7.

Industry Zones

10

3.1

List of Industry Zone Groups for Fleet Management

10

3.2

View Industry Zone Group

11

3.3

View an Industry Zone Comment

11

Zone Groups

12

4.1

Create a Zone Group

12

4.2

Make Changes to a Zone Group

12

4.2.1Edit a Zone Group

4.2.2Delete a Zone Group

13
13

Zone Reporting Intervals

13

5.1

Create a Zone Reporting Interval

13

5.2

Edit a Zone Reporting Interval

14

5.3

Delete a Zone Reporting Interval

14

Zone Notifications

15

6.1

Create a Zone Notification

15

6.2

Edit a Zone Notification

16

6.3

Delete a Zone Notification

16

Zone Shared Access

17

7.1

Add a Zone to a Login

17

7.2

Remove a Zone from Login

17

APPENDIX A - Drawing and Navigation Tools

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About this guide

This guide provides instructions for using Zones for the Pole Star Fleet Management Application,
enabling the user to customise Zone functionality and access.
Section 1 gives an overview of the Zone functionality.
Section 2 provides instructions for configuring the My Zones function.
Section 3 provides instructions for using the Industry Zones function.
Section 4 provides instructions for creating Zone Groups.
Section 5 provides instructions for configuring Zone Reporting Intervals.
Section 6 provides instructions for setting Zone Notifications.
Section 7 provides instructions for using Zone Shared Access.

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1.

Zones and Industry Zones

A Zone is a geographical area overlaid on the Fleet map, Asset map or Console map. There are two
different types of zone My zones and Industry zones.
My zones are created by the user and can be modified or deleted as required.
Industry zones are built into the application and display geographical areas of special importance to the
maritime industry.

2.

My Zones

2.1

Create a zone

My Zones can be created in two input formats Map format (default) and Table format.
Navigate through the Fleet Tab to Fleet > Zones > My zones
Click on the NEW button. The Enter zone page will appear (Figure 1). Fill in the form as follows:

Figure 1 Enter Zone Table

Zone input format: Map or Table can be selected as preferred.
Zone name: Enter a name for the zone. This must be unique, with a limit of 48 characters.
Zone type: The default value is Polygon (this cannot be changed).
Zone comment (optional): A description of the zone, with a limit of 1536 characters.
Foreground colour: Outlines the zone area, and is chosen from the colour selector box.
Background colour: Fills inside the zone area, and is chosen from the colour selector box.
Minimum / Maximum scale: The minimum / maximum scale where the zone appears on a map (Minimum
default 0.0 / Maximum default 90.0). For full instructions for these settings see the section Set Zoom
Level for Zone (page 8).

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When the details in the New Zone form have been completed, the zone can be fully constructed using
either of the two Zone Input Formats (Map or Table).

2.1.1

Map Input Format

Map input format has the advantage of several commands to help the user configure a zone. They are
organised into Drawing Tools and Navigation Tools, and can be found to the right of the map section.
To use these commands, click on the tool icon, and then click on the map to carry out the required action.
Select Map as the Zone Input format. A map will appear at the bottom of the screen.
Click on the Draw icon:

in the Drawing Tools menu.

Click on the map to define the first point of the zone.

Click on the map to select three or more points and highlight the zone area (Figure 2)
Zones are drawn as polygons - a series of points linked by lines to create a shape. When they have been
selected, the zone will be highlighted,

Figure 2 - Zone highlighted over Singapore Strait

Zone points must be connected and relative to the next point, so the lines in a zone should not cross each
other (Figure 3). If lines do cross, use Remove Point or Move Point from the Navigation Tools menu to
redefine the zone.

Figure 3 - Zone - lines crossing

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A full list of the Drawing and Navigation tool commands can be found in Appendix A (Page 18).
2.1.2

Table Input Format

Table Input Format allows the user to define the individual points that will make up the zone by entering
co-ordinates into a table. The system will then automatically link each point in the order the user has
entered them.
Select Table as the Zone input format. A table appears at the bottom of the screen entitled Zone
coordinates (Figure 4). Each row in the table represents a single point of the zone, comprising a latitude
and longitude value.

Figure 4 Table Input Format

Enter the first row of values at the left side of the table. Latitude and Longitude co-ordinates can have
several formats (degrees () minutes (') seconds ("), degrees () and decimal minutes(.), or decimal
degrees(.). A hemisphere should also be entered.
To create another point for the zone, click the ADD button. A new row at the bottom of the table will
appear. Repeat the process until all the required co-ordinates required have been entered.
Click the DELETE button to remove any unwanted co-ordinates.
2.1.3

Saving a Zone (All Formats)

When a zone areas properties have been set to the users satisfaction, click SAVE.
Completed zones can be viewed on the Fleet map using the following right-click menu command
Show zones > My zone groups > All my zones

2.2

Optional Zone Settings

There are several extra settings for zones which can be added if required
The zone can be assigned to a Zone Group (see Section 4 - Zone groups, page 12), a Zone Reporting
Interval can be specified (see Section 5 - Zone Reporting Intervals, page 13), and a Zone Notification can
be allocated (see Section 6 - Zone notifications, page 15).

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2.3

Make Changes to a Zone

If changes to a zone are required, they can be made by selecting the following menu option.
Fleet > Zones > My Zones

2.3.1

Set Zoom Level for a Zone

A zone can be set to appear only when the user is zoomed in at a certain level. This command can be used
to manage a map for users who are required to view a large number of zones.
Select the zone from the Zone name drop-down menu.
Using the Drawing tools, click on Zoom and position the mouse on the centre of the area to be edited.
(Figure 5)

Figure 5 Setting Zoom Level

Left-click and drag to form a rectangle over the area required, then release the mouse to zoom in. Repeat
as necessary until the map is displayed at the desired zoom level.
To return to the previous zoom level, use the Back button in the Navigation Tools menu.
In the Enter Zone table click on the Use current scale link in the Maximum scale section (Figure 6). (The
Minimum scale is usually left at 0.0.)

Figure 6 Zoom Scale Controls

The zone will now appear only when the user views the map at this zoom level.

2.3.2

Edit a Zone

A zone can be edited using both the Map and Table input formats.
Select the zone from the Zone name drop-down menu.
The Zone Data will be displayed in same zone input format used to create a zone (Figure 7)

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Figure 7 Edit Zone Data

Select the desired format for editing (Map or Table). When editing is completed, click the SAVE button.
2.3.3

Delete Zones

Select the zone from the Zone name drop-down menu.

Below the Enter Zone form, click the DELETE button.

2.4

View / Hide Zones

Zones can be viewed or hidden in the Maps section at

Maps > Fleet map (or Asset map or Console map)
When the user right-clicks on the map, a menu will appear (Figure 8)
Navigate to Show zones >My zone groups
To view all zones, select the following menu option
All my zones
To hide zones, select the following menu option
Show zones >None

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Figure 8 Setting for viewing Zones

3.

Industry Zones

Industry Zones are zones which represent geographical areas of special importance to the maritime
industry and are built into the application. Unlike My Zones, Industry Zones cannot be edited or deleted.
Industry Zones are members of a particular Industry Zone Group, and are displayed as members of the
Industry Group rather than individually. They also have an associated zone comment, which contains
pertinent information about that zone.

3.1

List of Industry Zone Groups for Fleet Management

MARPOL Special Areas Oil

MARPOL Special Areas Garbage
MARPOL Special Areas Oil & Garbage
MARPOL Special Areas - Oil, Garbage and Noxious Liquid Substances
MARPOL Emission Control Areas
Particularly Sensitive Sea Areas (PSSAs)
Joint War Committee Listed Areas
UK Maritime Trade Operations (UKMTO)
Maritime Security Centre Horn of Africa (MSCHOA)
Internationally Recommended Transit Corridor (IRTC)

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3.2

View Industry Zone Group

Industry Zone groups can be viewed in the maps section at

Maps > Fleet map (or Asset map or Console map)
When the user right-clicks on the map, a menu will appear (Figure 9)

Figure 9 View Industry Zones

To view an Industry Zone Group, select the following menu option.
Show zones >My zone groups>Industry Zone Groups > the name of the group .
To hide zones, select the following menu option
Show zones >None

3.3

View an Industry Zone Comment

Whilst viewing an Industry zone group on a map, click on an individual zone to reveal its pop-up zone
comment (Figure 10). To close this comment, move the cursor to a point outside of the map area.

Figure 10 Industry Zone Comment

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4.

Zone Groups

Zones can be organised into Zone Groups which can be displayed on the Fleet map, Asset map or Console
map. Both types of zones can be organised into groups. (My zones and Industry zones)

4.1

Create a Zone Group

Navigate to Fleet > Zones > Zone groups

Click the NEW button. The Enter zone group table will appear (Figure 11).
Enter a name in the Zone group name box. (This must be unique within a login.)

Figure 11 - Create a New Zone Group

Both My zones and Industry zones can be added to a Zone group. Select the zones to be included in the
zone group by clicking on a zone name and using the arrow buttons between the 2 lists. The single forward
arrow
moves the selected zone/s into the group, and the single back arrow
removes the
selected zone/s from the group. The double forward arrow
moves the entire list of zones to the
group, and the double back arrow
removes all zones from the group.
To select more than one zone, press the [Ctrl] button and click on the relevant zone names. To select a
sequential list of zones, press the [Shift] button and click on the first and last relevant zones.
Enter a description in the Zone group comment box to define the Zone group. The description can have a
maximum of 512 characters.
Click the SAVE button to create the Zone Group.

4.2

Make Changes to a Zone Group

If changes to a zone are required, they can be made in by selecting the following menu option.
Fleet > Zones > Zone groups

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4.2.1

Edit a Zone Group

Select the group to be edited from the Zone group name drop-down menu. The zones in the zone group will
be displayed on the page.
Remove individual zones from a zone group by clicking the REMOVE button.
To add new zones to a zone group, click on the EDIT button. The process for editing a zone group uses the
same steps as creating a zone group (See Section 4.1 Create a Zone Group, Page 12).
Click the SAVE button once the necessary changes have been made.

4.2.2

Delete a Zone Group

Please note: When deleting a zone group, the user is NOT asked to confirm the delete. Please ensure the
correct group is selected before clicking the DELETE button.
Select the zone to be deleted from the Zone group name drop-down menu.
Click on the DELETE button.

5.

Zone Reporting Intervals

Zone reporting intervals change the frequency of position reporting if a vessel sends a scheduled position
report from within a specified zone, or within any zone in a specified zone group. Once the vessel leaves
the zone, it will revert to its original position reporting interval. If a vessel enters a zone and does not send
a scheduled position report, the reporting interval for the vessel will not change.
Zone reporting interval rules can be added, edited or deleted as required, but a rule must be completed
before another rule can be added.

5.1

Create a Zone Reporting Interval

Navigate to Fleet > Zones > Zone reporting intervals

Click on the NEW button. The Enter Zone Reporting Table will appear. (Figure 12)

Figure 12 - Enter Zone Reporting Interval

The Asset name(s) drop-down menu lists all units registered to the users login. Scroll through the list and
select the relevant vessel.
Select the relevant zone from the Zones drop-down menu if a zone notification for a single zone is
required.

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Select the required zone group from the Zone groups drop-down menu if a zone notification for every zone
within a zone group is required.
Use the APR interval dropdown to specify the tracking interval for the vessels regular position reporting.
Click on the SAVE button when all the details have been entered correctly. The summary page for the
vessel should now be displayed. (Figure 13)

Figure 13: Zone Reporting Interval Summary Page

5.2

Edit a Zone Reporting Interval

Navigate to Fleet > Zones > Zone reporting intervals

Select the relevant vessel from the Asset name dropdown on the Zone reporting intervals home page.
Click on the EDIT button to the right of the details to be changed.
Once the necessary changes have been made, Click the SAVE button.

5.3

Delete a Zone Reporting Interval

Please note: When deleting a notification, you will not be asked to confirm the step. So make sure you
select the correct line before pressing the DELETE button.
Navigate to Fleet > Zones > Zone reporting intervals
Select the relevant vessel from the Asset name dropdown on the Zone reporting intervals home page.
Click on the DELETE button to the right of the entry you wish to remove.

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6.

Zone Notifications

Zone notifications send an alert via email/SMS to named users when a vessel enters and/or exits a
specified zone, or any zone in a specified zone group.
Zone notifications can be added, deleted or edited as required. All information regarding a notification
must be entered before another notification can be created.

6.1

Create a Zone Notification

Navigate to Fleet > Zones > Zone notifications

Click on the NEW button. The Enter Zone Notification table will appear (Figure 14).

Figure 14 - Enter Zone Notification Table

The Asset name(s) drop-down menu lists all units registered to the users login. Scroll through the list and
select the relevant vessel, or scroll up the list to select all vessels.
Select the relevant zone from the Zones drop-down menu if a zone notification for a single zone is
required.
Select the required zone group from the Zone groups drop-down menu if a zone notification for every zone
within a zone group is required.
Select a Zone event(s) when a notification should be sent from the drop-down menu (Entered, Exited or
Entered/Exited).
Select which Notification format is required from the drop-down menu (Email with map -html version, Email
plain text -for email without map, SMS to send to SMS)
Using the format outlined in Figure 15, enter the required Resource Address (email address or SMS
number) in the text box.

Figure 15 - Configure a Zone Notification

Click on the SAVE button when all the details have been entered correctly. The summary page for the
vessel should now be displayed. (Figure 16)

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Figure 16 Zone Notification Summary Page

6.2

Edit a Zone Notification

Navigate to Fleets>Zones>Zone Notifications

Go to the Asset name box on Zone notifications home page. Scroll down and select the relevant vessel.
The summary page (above) should be displayed.
Click on the EDIT button to the right of the details you wish to change.
Once the necessary changes have been made, Click the SAVE button.

6.3

Delete a Zone Notification

Please note: When deleting a notification, you will not be asked to confirm the step. Ensure the correct line
is selected before pressing the DELETE button.
Go to the Asset name box on Zone notifications home page. Scroll down and select vessel. This will take
you through to the summary page as shown in Figure 15.
Click on the DELETE button to the right of the entry you wish to remove.

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7.

Zone Shared Access

Users can share access to zones by configuring access on another user login, adding and removing zones
where appropriate.

7.1

Add a Zone to a Login

Navigate to Fleet > Zones > Add zone to login. The Add Zone table should open. (Figure 17)

Figure 17 Add Zone to Login Table

In the Destination User Name box, enter the login of the user who requires access to the zone.
Use the My Zones drop-down list to select the zone to be added.
Click on ADD to grant access to the zone.

7.2

Remove a Zone from Login

To remove a shared zone, the user who needs the zone to be removed must login using the Master
Password.
Navigate to Fleet > Zones > Remove zone from login, and enter the Master password.
Select the Shared zone from the drop-down list (Figure 18).

Figure 18 Remove Zone from Login

Click on REMOVE. This will remove the shared zone from the specified login immediately.

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APPENDIX A - Drawing and Navigation Tools

Always click on the tool icon first, and then click on the map to carry out the required action.
Drawing Tools
: When the Draw tool is selected, make sure each point is connected and relative to the next to
prevent lines crossing.
: Put your mouse directly on the point you wish to remove. This point will be indicated
by a red circle
. Click on the point and it will disappear, adjusting the zone shape accordingly. Repeat
the process as required.
: When you use this feature, you will see two red circles appear as you move your mouse
across the map. This indicates where it is possible to insert a new point. If you are not able to insert a point
at the required location, try using Move Point instead. Move one of the existing points in the area you are
trying to expand, then use Insert Point as required.
: Use this tool to move a point as required. A red circle will appear to indicate which point
will be moved. Use your mouse to drag the point to the new location.
: Position your mouse directly on the area you want to enlarge. Left click and drag to form a
rectangle over the area required, then let go to zoom in. Repeat the process to zoom in closer until you
have enlarged the area sufficiently.
Navigation Tools
Use the following menu items to carry out standard map navigation operations:
: If you have zoomed in on the map, you can use this button to go back one step.
: If you have zoomed in on the map, use this button to go forwards one step.
: This will return the map to the full world map view.
: This will completely remove a zone from a map.

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