Inhouse Audit on RIMC

Audit Date: 22/5/13 (half day documentation audit and half day site inspection)
RIMC representatives: Moe Myint, Das and Zaki
NOSP representatives: Azman and Ishak

Information required on annual basis based on HSSEQ Requirements for Contractors in Singapore, OQD 8951
(A) Occupational health and safety targets

Inorder

The number of LWI, work hours, or the frequency of

lost work day injuries in a million work hours (LWIF)
for the past two years.

The contractor's HSE management and

organization, occupational safety program, HSSE
management system

The contractors HSSE contact, safety advisor or

equivalent
Review of occupational health care arrangements
and medical surveillance program

Practice for management of subcontractors

Any HSE certificates or awards possibly granted to

the contractor (e.g. SCC, BS 8800, ISO, VCA, DNV
safety certificate, OHSAS, DoC, WSH Award,
BizSafe and SMC or equivalent).

Not in
order

Remarks

(1) The training support was TBN. No person under the

organization was in charge of training.

Document available in IMS manual and procedure (REL-QPPJT-05).

Document available in IMS manual.

(B) 4.1 Legal Requirements

1

Maintains requirements of legislation valid on

permits concerning competence, residence and work
permits concerning the supplies and jobs under
contract with the NOSP.

All the concerning documents have to be available

for the NOSP.

Spreadsheet shows valid certification tracking.

Document available in Safety Training Records file.

(C) 4.4 Public relations and communication

1

Contractor has to handle NOSPs classified

information and documents according to NOSPs
procedures so that they are not available for
unauthorized persons

Contractors shall be obligated to present Toolbox

talks, participate in regular meetings as arranged by
the NOSP and provide representative(s) for HSSE
cooperation groups if needed.

Contractors shall use Appendix 3 as a weekly

reporting format to be submitted to HSSE to achieve
the objective.

(D) 4.5 Use and approval of subcontractors

Target Responsib Actual Date

Date for le Person
Closed
Closure

Document available in Contractor Manhour Record file.

Action item

Document available in Group Meeting file.

Document available in Contractor Manhour Record file.

To correct what is indicated in the

remarks section.

28th Jun'13

Moe Myint

In principle, Contractor has to carry out the work

using his/her own human resources. Possible
subcontracting and its length must always be
approved in writing by the NOSP before
commencing the work. The approved subcontractor
neither has a right to further subcontract a work to
another Contractor without a written permit from the
NOSP.
Contractor is responsible for that subcontractors
activities are in compliance with NOSPs
requirements. This document HSSEQ requirements
for Contractors in Singapore", has to be included in
the subcontracts made by the Contractor.

RIMC do not engage sub-contractor

Document available in In-House Rules and Regulations file.

Contractor has to provide the NOSP with the

information needed for evaluation of subcontractor.
Necessary information to be provided is a
description of organisation, resources, competence,
financial condition and safety management system in
accordance with the chapter 4.1 and 4.2.
Leased employees (use of a temporary agency
worker) are parallel to the use of subcontractor and
therefore require a written permit from the NOS.

RIMC do not engage sub-contractor

Use of subcontractor is approved by the NOSPs

contract contact person (Purchaser).

(E) 4.6 Health care and first aid

1

Contractor shall organise a legal/statutory health

care for his personnel.
Contractor has to have an Occupational health care
(includes medical surveillance) program approved in
cooperation procedure according to which narcotic
tests may be carried out to personnel when needed.
For emergency transports in sudden accident and
illness cases the Contractor shall make necessary
arrangement to render medical supports that include
transporting the injured to clinics or hospital, first
aider to execute necessary measures and etc. NOS
will assist within the available means.

(F) 4.7 Consideration of restricted work in case

of an occupational injury
1

Contractor shall have a procedure, which can be

followed to provide restricted work for an injured
person in case of an occupational injury.

(G) 4.8 Safety training and Toolbox talks

Stated in Incident Investigation & Analysis procedure.

Contractor is responsible for providing continuous

HSE training to his personnel. It is also Contractors
responsibility to make sure, that his/her personnel
attend training arranged by the NOSP.

Document available in Safety Training Records file.

Contractor has to arrange and document a Toolbox

talk for his personnel at least once a week. The
agenda must always include development of
procedures and work methods so that all accidents
and safety incidents can be prevented.
Contractor has to arrange and document training for
every person working at his/her work site risk
assessments and safety plans concerning the work
site in sufficient extent.

Document available in Group Meeting file.

The contractor shall present certificates of the

required statutory training. The contractor shall also
maintain an education program to assure the
inclusion of HSSE instructions as a part of job
assignment to all contractor and subcontractor
workers.

(H) 4.11 Storage and use of chemicals and

explosives
1

Contractor shall submit Safety Data Sheets (SDS)

and obtain the NOSPs HSSE approval on the use
and storage of all chemical substances and
explosives to be brought to the area. Such materials
shall be properly labeled (eg. compressed gas
cylinders) and strictly controlled by Contractor as to
use and disposal. Proper use of personal protection
for handling such chemicals shall be the
responsibility of the Contractor and this shall be
described while seeking approval for use.

RIMC do not bring in new chemical unless requested by NOSP.

Site Inspection:
(a) fire extinguisher to be hanged outside the storage area
instead of on the floor inside the cage.

Contractor is responsible for safe handling and

storage of chemicals and/or explosives brought to
the NOSPs area by his/her own personnel or his/her
subcontractors. A storage plan shall be submitted to
HSSE.

(I) 4.12 Safety Reporting

1

Contractor is responsible for immediately informing

the NOSP of any injuries, accidents, environmental
releases, ignitions and near miss incidents occurred
to his own personnel or his subcontractors. The
immediate notifications must be completed with a
written report within 24 h after the incident. The
report shall be delivered to the supervisor of the
NOSP.

(J) 4.13 Supervision and execution

No incident for Year 2013.

To correct what is indicated in the

remarks section.

28th Jun'13

Moe Myint

The service performance shall be managed and

supervised with regular meetings and evaluations.
All risks of the service shall be evaluated together by
the client and the contractor.
If the NOSP notifies Contractor of any noncompliance during the period of validity notified in
the contractors contract, Contractor shall
(immediately, if so directed; otherwise in not more
than forty-eight (48) hours after receipt of such
notice) take all necessary steps to correct the
existing conditions.
All contractors shall be required to participate in
observation tours and to report issues related to
HSSE. The contractor is obligated to participate in all
safety, quality assurance inspections and audits
(internal or external), concerning its operations. All
the findings from the tours and inspections shall be
presented to the NOSP with plans to rectify them
accordingly.

Document available in Contractor Manhour Record file.

No incident for Year 2013.

Document available in Safety Training Records file.

(K) 5.1 Foreign Work Force

1

Contractor has to present to the NOSP identity

information, employer company and contact address
and a valid permit of residence and working of his
own and possible foreign work force used by a
subcontractor. He is liable to keep these permits
valid.
Contractor is responsible that an accident insurance
has been taken for all his employees, which covers
all the possible damage resulting from occupational
injury or occupational disease and Contractor have
to show these documents to NOSP upon request.

Document available in Safety Training Records file.

(L) 5.3 Competence Requirements

1

Contractor must be able to prove the competence of

his personnel by a training register or equivalent
method. At minimum, all contractors are required to
successfully undergo "Oil and Petrochemical Safety
Orientation Course, and Site Safety Induction
Course. For supervisory level, "Oil and
Petrochemical Safety Induction Course (Supervisor)
is mandatory. Other requirements are as deemed
necessary by regulatory requirements when
stipulated. The Project supervisor must ensure
contractors are qualified in these compulsory
trainings as well as competency requirements under
the law.

Document available in Safety Training Records file.

Contractor is responsible to ensure that all persons

participating in high risk works such as hot work,
confined space work, electrical work and etc. have
undergone the required statutory and internal
trainings to meet the demand from the undertaking
jobs and the competency/qualification of the workers
shall be indicated in the permit-to-work application.

To update record and have indication of last updated version.

To correct what is indicated in the

remarks section.

28th Jun'13

Moe Myint

(1) There is no training record to indicate that contractors are

aware of the Neste Oil, OQD-8949 Safety rules procedures.

To correct what is indicated in the

remarks section.

28th Jun'13

Moe Myint

(M) 5.4 Access Pass Procedure

1

Personnel of the Contractor have to have valid

illustrated Neste Oils identity card

(N) 6 Safety Rules

1

Contractor shall advise and is responsible for that its

employees, servants or agents comply with the
following safety rules of Neste Oil, OQD-9086 Zero
Tolerance Policy and OQD-8949 Safety rules.

(2) Site Inspection:

(a) One worker was found not wearing appropriate PPE while
working in instrument workshop.
(b) Improper storage of PAPR in safety valve workshop. Visor
could be easily scratched and damaged.

(c) Sighted sparks flying off during a grinding work activity in

workshop. To utilise portable fire blanket partition.
(d) Acetylene shut off valve box outside workshop to be labelled
as "Not In Use".
(e) To provde additional label, "The above PPE to be donned
when working." outside the instrument workshop door.

(O) 6.2 Visit to the site area

1

Contractor has no rights to bring visitors to the work

site without a written approval given by the NOSP
Management.

(P) 6.6 Work permit

Form is available if there is such a need.

A written work permit is required for all work carried

out by Contractors. Contractors work permit is
assigned primarily to the supervisor of the workers
and each job task shall have an appointed lead onsite. Exceptions to above-mentioned are to be
agreed by MD, Department manager concerned and
HSSE.

Specific PPE to be indicated in the R.A.

A written work permit is also required for work

carried out by the maintenance organisation within
process and plant areas. In addition there are more
specific procedures for hot work, for work carried out
in electric equipment rooms, for work in confined
spaces and for excavation work as well as for lifting
and scaffolding work.

A risk assessment must be made before carrying out

any work. Only machines, equipment and tools,
which meet the set safety standards are allowed to
be brought to the areas.
All preliminary preparation work, which can be
carried out outside the process area, must be
carried out at the areas reserved for them. Also any
installation and preassembly work which can
reasonably be carried out at the ground level shall
be done so.
It is Contractors responsibility to assure that
protective measures of hot work are at least in
compliance with the terms of the granted hot work
permit and risk assessments so, that caused sparks
are blocked inside the defined hot work place and
can not
spread out
to surroundings.
When carrying
(Q) 6.8
Personal
Protective
Equipment
out hot workis the
requirements
of the
hot work
1 Contractor
responsible
for that
his own
personnel
instruction
of the insurance
companies
have proper
to be
and
his subcontractors
personnel
are using
taken into personal
account. protective equipment required for
approved
the work when working within NOSPs areas.
Contractors shall provide protective equipment
needed for the job to their workers.

To correct what is indicated in the

remarks section.

28th Jun'13

Moe Myint

The minimum requirements for personal protective

equipment at process areas are as follows:
Helmet, with chin-strap to secure and tighten the
helmet and the name of the person and the
corresponding company on it
Eye protection
Safety shoes
Full body protective clothing
Hearing protectors within specially marked areas
Safety harness must be used when using a man lift
(hoist), installing scaffolding or working in other
conditions with a risk of falling. Safety harness with
double lanyards must always be used and properly
attached, when it is possible to fall 2 metres or more
and the risk of falling can not be eliminated by other
proper means (guard rails, barriers, etc.). 100% tieof rule is mandatory while working.
Additional protective equipment necessary due to
nature of the work must be used for e.g. grinding,
welding or cutting etc.

Harness inspection record to be continued on a periodic basis.

The minimum set of protective equipment has to be

worn in areas specified by the NOSP.
In addition valid work procedures, protection
specified in the work permit, legal protection
requirements for the work and safety signs at the
area or workstation
must also be obeyed.

Contractor must recognise tasks where minimum

protection is not sufficient to protect the person and
correspondingly provide protective equipment
meeting the requirements.
All protective equipment shall be type approved
(meeting minimum mandatory standards) and
adequate for the job.

To correct what is indicated in the

remarks section.

28th Jun'13

Moe Myint

82%

Evidentiary Document for

action item closed

Inhouse Audit on RIMC

Audit Date: 22/5/13 (half day documentation audit and half day site inspection)
xxxx representatives:
xxxx representatives:

Information required on annual basis based on HSSEQ Requirements for Contractors in Singapore,
(A) Occupational health and safety targets

The number of LWI, work hours, or the frequency of

lost work day injuries in a million work hours (LWIF)
for the past two years.

The contractor's HSE management and

organization, occupational safety program, HSSE
management system

The contractors HSSE contact, safety advisor or

equivalent
Review of occupational health care arrangements
and medical surveillance program

5
6

Practice for management of subcontractors

Any HSE certificates or awards possibly granted to
the contractor (e.g. SCC, BS 8800, ISO, VCA, DNV
safety certificate, OHSAS, DoC, WSH Award,
BizSafe and SMC or equivalent).

(B) 4.1 Legal Requirements

1

Maintains requirements of legislation valid on

permits concerning competence, residence and work
permits concerning the supplies and jobs under
contract with the DC.

All the concerning documents have to be available

for the DC.

(C) 4.4 Public relations and communication

1

Contractor has to handle DCs classified information

and documents according to DCs procedures so
that they are not available for unauthorized persons

Contractors shall be obligated to present Toolbox

talks, participate in regular meetings as arranged by
the DC and provide representative(s) for HSSE
cooperation groups if needed.

Contractors shall use Appendix 3 as a weekly

reporting format to be submitted to HSSE to achieve
the objective.

(D) 4.5 Use and approval of subcontractors

Inorder

Not in
order

Remarks

Action item

Target Responsib Actual Date

Date for le Person
Closed
Closure

In principle, Contractor has to carry out the work

using his/her own human resources. Possible
subcontracting and its length must always be
approved in writing by the DC before commencing
the work. The approved subcontractor neither has a
right to further subcontract a work to another
Contractor without a written permit from the DC.

Contractor is responsible for that subcontractors

activities are in compliance with DCs requirements.
This document HSSEQ requirements for
Contractors in Singapore", has to be included in the
subcontracts made by the Contractor.

Contractor has to provide the DC with the

information needed for evaluation of subcontractor.
Necessary information to be provided is a
description of organisation, resources, competence,
financial condition and safety management system in
accordance with the chapter 4.1 and 4.2.
Leased employees (use of a temporary agency
worker) are parallel to the use of subcontractor and
therefore require a written permit from the NOS.
Use of subcontractor is approved by the DCs
contract contact person (Purchaser).

(E) 4.6 Health care and first aid

1

Contractor shall organise a legal/statutory health

care for his personnel.
Contractor has to have an Occupational health care
(includes medical surveillance) program approved in
cooperation procedure according to which narcotic
tests may be carried out to personnel when needed.
For emergency transports in sudden accident and
illness cases the Contractor shall make necessary
arrangement to render medical supports that include
transporting the injured to clinics or hospital, first
aider to execute necessary measures and etc. NOS
will assist within the available means.

(F) 4.7 Consideration of restricted work in case

of an occupational injury
1

Contractor shall have a procedure, which can be

followed to provide restricted work for an injured
person in case of an occupational injury.

(G) 4.8 Safety training and Toolbox talks

Contractor is responsible for providing continuous

HSE training to his personnel. It is also Contractors
responsibility to make sure, that his/her personnel
attend training arranged by the DC.

Contractor has to arrange and document a Toolbox

talk for his personnel at least once a week. The
agenda must always include development of
procedures and work methods so that all accidents
and safety incidents can be prevented.
Contractor has to arrange and document training for
every person working at his/her work site risk
assessments and safety plans concerning the work
site in sufficient extent.
The contractor shall present certificates of the
required statutory training. The contractor shall also
maintain an education program to assure the
inclusion of HSSE instructions as a part of job
assignment to all contractor and subcontractor
workers.

(H) 4.11 Storage and use of chemicals and

explosives
1

Contractor shall submit Safety Data Sheets (SDS)

and obtain the DCs HSSE approval on the use and
storage of all chemical substances and explosives to
be brought to the area. Such materials shall be
properly labeled (eg. compressed gas cylinders) and
strictly controlled by Contractor as to use and
disposal. Proper use of personal protection for
handling such chemicals shall be the responsibility of
the Contractor and this shall be described while
seeking approval for use.
Contractor is responsible for safe handling and
storage of chemicals and/or explosives brought to
the DCs area by his/her own personnel or his/her
subcontractors. A storage plan shall be submitted to
HSSE.

(I) 4.12 Safety Reporting

1

Contractor is responsible for immediately informing

the DC of any injuries, accidents, environmental
releases, ignitions and near miss incidents occurred
to his own personnel or his subcontractors. The
immediate notifications must be completed with a
written report within 24 h after the incident. The
report shall be delivered to the supervisor of the DC.

(J) 4.13 Supervision and execution

The service performance shall be managed and

supervised with regular meetings and evaluations.
All risks of the service shall be evaluated together by
the client and the contractor.

If the DC notifies Contractor of any non-compliance

during the period of validity notified in the
contractors contract, Contractor shall (immediately,
if so directed; otherwise in not more than forty-eight
(48) hours after receipt of such notice) take all
necessary steps to correct the existing conditions.

All contractors shall be required to participate in

observation tours and to report issues related to
HSSE. The contractor is obligated to participate in all
safety, quality assurance inspections and audits
(internal or external), concerning its operations. All
the findings from the tours and inspections shall be
presented to the DC with plans to rectify them
accordingly.

(K) 5.1 Foreign Work Force

1

Contractor has to present to the DC identity

information, employer company and contact address
and a valid permit of residence and working of his
own and possible foreign work force used by a
subcontractor. He is liable to keep these permits
valid.
Contractor is responsible that an accident insurance
has been taken for all his employees, which covers
all the possible damage resulting from occupational
injury or occupational disease and Contractor have
to show these documents to DC upon request.

(L) 5.3 Competence Requirements

1

Contractor must be able to prove the competence of

his personnel by a training register or equivalent
method. At minimum, all contractors are required to
successfully undergo "Oil and Petrochemical Safety
Orientation Course, and Site Safety Induction
Course. For supervisory level, "Oil and
Petrochemical Safety Induction Course (Supervisor)
is mandatory. Other requirements are as deemed
necessary by regulatory requirements when
stipulated. The Project supervisor must ensure
contractors are qualified in these compulsory
trainings as well as competency requirements under
the law.

Contractor is responsible to ensure that all persons

participating in high risk works such as hot work,
confined space work, electrical work and etc. have
undergone the required statutory and internal
trainings to meet the demand from the undertaking
jobs and the competency/qualification of the workers
shall be indicated in the permit-to-work application.

(M) 5.4 Access Pass Procedure

1

Personnel of the Contractor have to have valid

illustrated Neste Oils identity card

(N) 6 Safety Rules

1

Contractor shall advise and is responsible for that its

employees, servants or agents comply with the
following safety rules of Neste Oil, OQD-9086 Zero
Tolerance Policy and OQD-8949 Safety rules.

(O) 6.2 Visit to the site area

1

Contractor has no rights to bring visitors to the work

site without a written approval given by the DC
Management.

(P) 6.6 Work permit

1

A written work permit is required for all work carried

out by Contractors. Contractors work permit is
assigned primarily to the supervisor of the workers
and each job task shall have an appointed lead onsite. Exceptions to above-mentioned are to be
agreed by MD, Department manager concerned and
HSSE.
A written work permit is also required for work
carried out by the maintenance organisation within
process and plant areas. In addition there are more
specific procedures for hot work, for work carried out
in electric equipment rooms, for work in confined
spaces and for excavation work as well as for lifting
and scaffolding work.
A risk assessment must be made before carrying out
any work. Only machines, equipment and tools,
which meet the set safety standards are allowed to
be brought to the areas.
All preliminary preparation work, which can be
carried out outside the process area, must be
carried out at the areas reserved for them. Also any
installation and preassembly work which can
reasonably be carried out at the ground level shall
be done so.

It is Contractors responsibility to assure that

protective measures of hot work are at least in
compliance with the terms of the granted hot work
permit and risk assessments so, that caused sparks
are blocked inside the defined hot work place and
can not
spread out
to surroundings.
When carrying
(Q) 6.8
Personal
Protective
Equipment
out hot work the requirements of the hot work
instruction of the insurance companies have to be
taken into account.

Contractor is responsible for that his own personnel

and his subcontractors personnel are using proper
approved personal protective equipment required for
the work when working within DCs areas.
Contractors shall provide protective equipment
needed for the job to their workers.

The minimum requirements for personal protective

equipment at process areas are as follows:
Helmet, with chin-strap to secure and tighten the
helmet and the name of the person and the
corresponding company on it
Eye protection
Safety shoes
Full body protective clothing
Hearing protectors within specially marked areas
Safety harness must be used when using a man lift
(hoist), installing scaffolding or working in other
conditions with a risk of falling. Safety harness with
double lanyards must always be used and properly
attached, when it is possible to fall 2 metres or more
and the risk of falling can not be eliminated by other
proper means (guard rails, barriers, etc.). 100% tieof rule is mandatory while working.
Additional protective equipment necessary due to
nature of the work must be used for e.g. grinding,
welding or cutting etc.
The minimum set of protective equipment has to be
worn in areas specified by the DC.
In addition valid work procedures, protection
specified in the work permit, legal protection
requirements for the work and safety signs at the
area or workstation
must also be obeyed.

Contractor must recognise tasks where minimum

protection is not sufficient to protect the person and
correspondingly provide protective equipment
meeting the requirements.
All protective equipment shall be type approved
(meeting minimum mandatory standards) and
adequate for the job.

###

Evidentiary Document for

action item closed