VES - 3500

LADDERS, HANDRAILS, STAIRS, PLATFORMS AND GRATING SYSTEMS

MANUFACTURED FROM FIBER COMPOSITE MATERIALS
TABLE OF CONTENTS
PAGE
1.0

2.0

SCOPE

1.1
1.2

3
3

General
Definition of Terms

INFORMATION AND INSTRUCTIONS TO BIDDERS

2.1
2.2

4
4

Instructions For Tender

Proposal Data and Information Requirements

3.0

CODES AND STANDARDS

4.0

MATERIALS OF MANUFACTURE

4.1
4.2
4.3

Fibers
Resins
Composite Properties

6
6
6

5.0

FABRICATION OF ASSEMBLIES

6.0

TESTING AND INSPECTION

7.0

INSTALLATION

8.0

POST ORDER REQUIREMENTS

8.1
8.2
8.3
8.4

Drawings
Production Schedule and Status Reporting
Shipping Preparation
Warranty

File:F:\WPDATA\NEWVES\2002\VES-3500

Page 2 of 11

9
10
10
11

VES-3500
Rev. 5, 11/02

1.0

SCOPE
1.1

General
This specification defines the minimum acceptable standards applicable to
manufacture, fabrication and supply of fiber composite material grating, stair, ladder,
platform and handrail systems. Material supplied under this specification shall meet
or exceed the values and parameters stated herein, unless otherwise allowed by
Company in writing.

1.2

Definition of Terms
The following definitions shall be applicable throughout this standard and all other
Company documents, unless specifically stated otherwise, in writing:
1.2.1

Company/Owner/User
VICO Indonesia, a Division of Virginia Indonesia Company LLC. Company
authorized representative is specifically defined as Company Project
Manager, unless designated otherwise, by him, in writing.

1.2.2

Purchaser
Company or third party specifically designated in writing by Company, to
purchase materials on Company's behalf.

1.2.3

Bidder/Vendor/Supplier/Manufacturer/Fabricator
Refers collectively to the Indonesian Company or agent (who shall assume
primary responsibility for proper and timely execution of the order and to
whom the purchase order is awarded), the manufacturer or fabricator of the
primary materials, all his subsuppliers, and all other parties involved in the
supply of services or materials to Company.

1.2.4

Subsupplier
Those corporations, firms or persons providing material, equipment, labor,
services, parts or assemblies to Vendor/Supplier/Manufacturer/ Fabricator.

1.2.5

Inquiry Documents/Tender Documents/Bid Documents

All covering documents, drawings, specifications, codes and standards, and
data sheets listed on the Request for Quotation (RFQ), issued by or on
behalf of Company.

1.2.6

Government Authority
BP Migas and all other local, regional and National regulatory agencies with
jurisdiction over the design, fabrication, testing, importation, use or
operations involving the material specified.

File:F:\WPDATA\NEWVES\2002\VES-3500

Page 3 of 11

VES-3500
Rev. 5, 11/02

2.0

INFORMATION AND INSTRUCTIONS TO BIDDERS

2.1

Instructions For Tender

The intent of this standard is to ensure that the data required for comparative price
and engineering analysis of all proposals is submitted. Those Vendors supplying
exact detail, as requested, will be given primary consideration. Failure to provide
requested data and clarity of detail may result in disqualification of the Bidder's
proposal. Bidder's proposals shall comply with the following general requirements

2.2

2.1.1

All brochures, leaflets, catalog pages and other descriptive literature,

supplied with the proposal, shall be clearly marked to identify those specific
accessories, characteristics or features applicable to that proposal.
Assumptions will not be made by the evaluating parties.

2.1.2

Proposals, data, documents, literature, drawings and correspondence shall

be presented in the English language.

2.1.3

All pricing shall be shown in U.S. Dollars, and the conversion rate given for
any calculation involving other currencies.

2.1.4

Vendors requiring progress payments for material must incorporate

Purchaser's receipt of satisfactory approval drawings, receipt of certified
drawings, critical material deliveries and all final documentation into the
payment schedule. In no case will final payment for goods be authorized
until all documentation requirements have been satisfied.

2.1.5

Should it be necessary for Vendor to take exception to any of the

requirements of this inquiry, he shall clearly state such exception on a
separate list of "Comments and Exceptions to the Specifications", and the
reason for such. Vendor, in his proposal, shall declare "complete
compliance with all remaining requirements."

2.1.6

In the event of conflict between this standard, any referenced specification,

drawing, data sheet, code, etc., the matter shall be referred to Company for
resolution, immediately on discovery.

2.1.7

Proposals will only be accepted from Vendors who can demonstrate that
they have been continuously engaged in the manufacture or supply of the
specified or similar equipment for a minimum of 3 years. In the case of an
association of interests or companies, Vendor/ supplier taking unit (single)
responsibility for warranty purposes shall meet the requirement.

Proposal Data and Information Requirements

Data and information supplied with the proposal shall include, but not be limited to,
the following:
2.2.1

Firm inspection and shipping schedule, provided an order is placed within

120 days of Purchaser's receipt of the quotation.

File:F:\WPDATA\NEWVES\2002\VES-3500

Page 4 of 11

VES-3500
Rev. 5, 11/02

3.0

2.2.2

Expiration data of proposal pricing and firm escalation formula to extend

pricing in monthly increments, up to 120 days, from expiration of the quoted
price. Progress payment schedule, if required by Vendor, shall also be
included.

2.2.3

Current worldwide user list of similar systems supplied by Vendor.

2.2.4

Freight cost to Houston, Texas for all material manufactured in North

America. Freight cost to Batam Island for all material manufactured
elsewhere and outside of Indonesia. Separate price for export crating of
material.

2.2.5

Statement from Vendor that all material supplied shall be new and unused.

2.2.6

Statement of warranty.

2.2.7

Listing of Vendor's and/or Subsuppliers standard tests, both NDT and

destructive.

2.2.8

Schedule of cancellation charges.

CODES AND STANDARDS

3.1

The most recent editions of the following codes and standards shall be considered to
be part of this specification:
ANSI A12.1

Safety Requirements For Floor And Wall Openings, Railings And

Toeboards (U.S.A.).

ANSI A14.3

Safety Requirements For Fixed Ladders (U.S.A.).

Code of Federal Regulations, Title 46, Parts 72, 159, 163, 164 (U.S.A.).
O.S.H.A., Chapter XVII, Title 29 (U.S.A.), Section:

3.2

1910.23 -

Guarding Floor And Wall Openings And Holes.

1910.24 -

Fixed Industrial Stairs.

The following shall be considered to be a part of this specification to the extent

indicated in subsequent paragraphs:
ASTM

American Society For Testing And Materials (U.S.A.).

NFPA

National Fire Protection Association (U.S.A.).

U.L.

Underwritters Laboratories (U.S.A.).

File:F:\WPDATA\NEWVES\2002\VES-3500

Page 5 of 11

VES-3500
Rev. 5, 11/02

4.0

MATERIALS OF MANUFACTURE
4.1

Fiber
Continuous fiber roving, woven roving and mat material shall be E-Glass, with
minimum tensile strength of 500,000 psi and tensile modulus of 10.5 x 106 psi or
greater. Mat shall be continuous strand type.
The outer fiber envelope of all pultruded shapes shall consist of Burlington Glass
Fabrics Company "Nexus 111-10" Polyester veil material, for ultra violet (U.V.-9)
protection.

4.2

Resins
Manufacturing of shapes shall be with series EX-25, premium grade, isophthalic, fire
retardant, polyester resin.

4.3

Composite Properties
4.3.1

All grating bearing bars and cross bars shall contain a minimum of 73%
glass by weight. Structural sections requiring multidirectional strength shall
be a minimum of 45% glass by weight, to accommodate use of woven
roving. No voids shall allowed.

4.3.2

The Flame Spread Index of components shall be 23.1 and Smoke Density
shall be 698, or better, to be determined in accordance with ASTM E-84-80
(Class I). ASTM D-635 testing shall demonstrate "No Ignition" and 0
seconds "Burning Time". All products shall meet or exceed U.S. Coast
Guard, NEMA and OSHA specification requirements for fire resistivity,
electrical non-conductivity and non-sparking properties.

4.3.3

Platform, ladder and handrail material color shall be Signal Yellow and
uniform throughout the component section. Drain grating color shall be
green.

4.3.4

Part dimension tolerances shall not exceed allowances specified by ASTM

D-3917-80.

File:F:\WPDATA\NEWVES\2002\VES-3500

Page 6 of 11

VES-3500
Rev. 5, 11/02

5.0

FABRICATION OF ASSEMBLIES
5.1

All shop assembly of grating section bars shall be completed with locking bar
geometry. Glues, adhesives, or solvent welding shall not be utilized. Cross bars
shall be installed flush with top of bearing bars and flush or recessed on the under
side of the grating panel.

5.2

All composite surfaces cut, punched or otherwise shaped during fabrication shall be
seal coated with compatible epoxy resin.

5.3

Clips, plates, clamps, bolts, nuts, washers and other non-composite materials
required for assembly and installation shall be 316 stainless steel.
Stainless steel warning signs shall be banded onto all components in prominent
locations:

5.4

"FIBERGLASS DO NOT WELD

JANGAN DILAS"
5.5
6.0

All assemblies shall be fabricated to dimensions shown on attached drawings.

TESTING AND INSPECTION

6.1

Company or its representative shall, with sufficient notice, be allowed access to

Vendor's facility, during normal working hours, to observe and inspect any phase of
manufacturing, assembly, testing, any required dimension checks and preparation for
shipment. Vendor shall also secure, from his suppliers, the same access privileges
for Purchaser.

6.2

All assemblies shall be test erected in Vendor's shop for dimension check, prior to
shipment. Erected assemblies shall be inspected by Company or its designated
representative.

6.3

If it is determined by Company, or its designated representative, during testing and/or

final inspection of the goods at the factory, that the purchase order documents have
not been complied with, the equipment or material will be rejected as unacceptable
for shipment. Company's representative will then return to his point of origin, until
such time as the situation has been declared corrected by Vendor, and ready for
reinspection.

6.4

Approval of testing and inspection and final acceptance of the material by Purchaser
shall not relieve Vendor of his warranties or his responsibility to comply with the
requirements of the Purchase Order Documents.

6.5

Vendor shall not ship material from his factory until written or telex approval from
Purchaser's Project Manager has been received.

6.6

Properties and characteristics of pultruded products specified herein shall have been
determined in accordance with the following. Where minimum criteria limits have
been established, these criteria shall be met by Vendor.

File:F:\WPDATA\NEWVES\2002\VES-3500

Page 7 of 11

VES-3500
Rev. 5, 11/02

ASTM-C-177

Steady-State Thermal Transmission Properties By Means Of

The Guarded Hot Plate

ASTM-C-581

Chemical Resistance Of Thermosetting Resins Used In Glass

Fiber Reinforced Structures

ASTM-D-149

Dielectric Breakdown Voltage And Dielectric Strength Of Solid

Electrical Insulating Materials At Commercial Power
Frequencies

ASTM-D-256

Impact Resistance Of Plastics And Electrical Insulating

Materials
High-Voltage, Low-Current, Dry Arc Resistance Of Solid
Electrical Insulation

ASTM-D-495
ASTM-D-570

Water Absorption Of Plastics

ASTM-D-635

Rate Of Burning And/Or Extent And Time Of Burning Of SelfSupporting Plastics In A Horizontal Position

ASTM-D-638

Tensile Properties Of Plastics

ASTM-D-695

Compressive Properties Of Rigid Plastics

ASTM-D-696

Coefficient Of Linear Thermal Expansion Of Plastics

ASTM-D-790

Flexural Properties Of Unreinforced And Reinforced Plastics

And Electrical Insulating Materials

ASTM-D-792

Specific Gravity And Density Of Plastics By Displacement

ASTM-D-1505

Density Of Plastics By The Density Gradient Technique

ASTM-D-2583

Indentation Hardness Of Rigid Plastics By Means Of A Barcol

Impressor

ASTM-D-3647

Classifying Reinforced Plastic Pultruded Shapes According To

Composition

ASTM-D-3916

Tensile Properties Of Pultruded Glass-Fiber-Reinforced Plastic

Rod

ASTM-D-3917

Dimensional Tolerance Of Thermosetting Glass-Reinforced

Plastic Pultruded Shapes

ASTM-D-3918

Standard Definition Of Terms Relating To Reinforced Plastic

Pultruded Products

ASTM-E-84

Surface Burning Characteristic Of Building Materials

File:F:\WPDATA\NEWVES\2002\VES-3500

Page 8 of 11

VES-3500
Rev. 5, 11/02

7.0

8.0

NFPA 258

Standard Test Method For Measuring Smoke Generated By

Solid Materials

U 94

Tests For Flammability Of Plastic Materials

INSTALLATION
7.1

Field erection and installation shall be facilitated by match numbers marked on tags
attached to individual assemblies shipped to the site. Assembly numbers shall also
be shown on factory drawings.

7.2

Field assembly shall be with stainless steel fasteners to be supplied by Vendor.

7.3

Purchaser assumes that assembly shall only require standard craftsman hand or
power tools. Any special tools required shall be supplied with the material, by Vendor.

7.4

Vendor shall supply, with his installation instructions, torque requirements for any
screw type fasteners required, and warnings of any standard thread setting
compounds are detrimental to the base fiber composite material.

7.5

Vendor shall also supply recommendations for commercial paint systems, should
user wish to finish coat the fiber composite material.

POST ORDER REQUIREMENTS

8.1

Drawings
8.1.1

Within six (6) weeks after the purchase order date, or I.L.C. issue date,
whichever is later, approval drawings shall be issued by Vendor to
Purchaser. All drawings shall be transmitted in the same mailing. Approval
drawings shall be submitted as one (1) reproducible (sepia) and three (3)
prints, each stamped "For Approval".

8.1.2

Within four (4) weeks after Vendor's receipt of approval drawings marked
"Approved" or "Approved as Noted", final drawings stamped "Certified", in
the form of two sepias and three prints, Shall be issued to Purchaser.

8.1.3

All "general arrangement" drawings shall show detailed plan and elevation
views, including attachment points, connection details, weight of heaviest
piece for installation and any special lifting requirements.

8.1.4

All drawings and data shall be identified with Company's name, Purchaser's
name, purchaser order number, AFE number and other data as required by
the purchase order and as may be shown on marked-up and returned
approval drawings.

8.1.5

One (1) week prior to packing of the first shipment, Vendor shall have
transmitted, to Purchaser, three (3) copies of the complete installation
instructions.

File:F:\WPDATA\NEWVES\2002\VES-3500

Page 9 of 11

VES-3500
Rev. 5, 11/02

8.2

8.3

8.1.6

Vendor shall allow, in his scheduling, four (4) weeks for mail time, review
and approval of drawings by Purchaser, for each transmittal.

8.1.7

Vendor shall comply with all other terms and conditions as set forth in the
purchase documents, and in addition to those requirements, shall submit
one copy of the packing list to Purchaser, prior to the start of packing.

Production Schedule and Status Reporting

8.2.1

Commencing with return of approval drawings, Vendor shall submit

engineering and manufacturing status reports, to Purchaser, every two
weeks. Reports shall indicate major raw material delivery, start of
fabrication or manufacturing, final inspection, and shipping dates, for each
major fabricated assembly. Reporting shall cease with shipment of the final
item.

8.2.2

Vendor shall not proceed with ordering, fabrication or manufacturing until his
receipt of all drawings stamped "Approved" or "Approved As Noted".
Purchaser will not accept charges for order cancellation prior to Vendor's
receipt of "Approved" drawings from Purchaser. Vendor may, however,
prior to receipt of Purchaser "Approved" drawings, solicit written approval
from Purchaser to order "long lead" or "buy out" items affecting delivery of
the finished goods, and state the time benefit and cancellation charges
which would become applicable. Vendor shall assume, for shop scheduling
purposes, that no commitments will be allowed by Purchaser until drawing
approval has been completed.

8.2.3

Vendor shall notify Purchaser a minimum fourteen (14) days in advance of

start of fabrication.

Shipping Preparation
8.3.1

When specified in the Purchase Order, Vendor shall be responsible for

preservation, protection and export crating of material.

8.3.2

Lifting, load-out, and handling instructions shall be securely attached to the

exterior of each package in a well-marked weatherproof package. "Upright
position", lifting points, weight, and dimensions shall be clearly marked on
each package.
Each package shall be properly and clearly identified with the item number,
package number, P.O. number, AFE number and other marks as identified
in the Purchase Order.

8.3.3

Each component, within the shipping packages shall be properly tagged

with P.O., AFE, and item numbers. All material shipped separately shall be
properly tagged or marked with the item number for which it is intended.

File:F:\WPDATA\NEWVES\2002\VES-3500

Page 10 of 11

VES-3500
Rev. 5, 11/02

8.3.4

8.4

All items shall be forwarded together. No partial shipments shall be allowed

without prior written approval from Purchaser. Any item discovered missing
from any shipment shall be air freighted to a site designated by Purchaser,
at Vendor's expense.

Warranty
8.4.1

Vendor shall warrant that the design, material and workmanship shall be
free of defects for a period of eighteen (18) months from the date of delivery
to the job site or twelve (12) months from the date of installation whichever
occurs first. Vendor shall, at his expense, correct any defect, to the
satisfaction of both Purchaser and Company.

8.4.2

Vendor shall supply factory certificates stating that all material supplied
under the purchase order is genuine, new and unused. On receipt of
factory Certificates by Company, photocopies will be sent back to the
factory for verification of authenticity. If discovered otherwise, by Company,
Vendor shall supply, free of all charges to Company, genuine, new and
unused material in accordance with the purchase order documents. The
replacement material shall be shipped air freight, free of charge, to the
same location specified by the original purchase order. Any Vendor who is
discovered to have provided Company with used, reconditioned, or
counterfeit material or parts will be deleted from Company acceptable
Vendor list.

File:F:\WPDATA\NEWVES\2002\VES-3500

Page 11 of 11

VES-3500
Rev. 5, 11/02