SPA

ALUMNI
MEMORANDUM OF ASSOCIATION AND RULES AND REGULATIONS












School of Planning and Architecture, 4, Block-B, Indraprastha Estate, New Delhi -110002

SPA ALUMNI
(Registered under the Societies Registration Act of 1860)
(Certificate of Registration No.S-23095 of 1992, dated 30th June,1992)

MEMORANDUM OF ASSOCIATION OF SPA ALUMNI

Amended based on approval of the General Body Meeting held on 7th August, 2015, in accordance with
Agenda item no. 4.
1.

Name

1.1

The name of the Association shall be 'SPA Alumni', hereafter referred to as the Association. SPA
Alumni shall be an autonomous body of the Alumni of the School of Planning and Architecture,
New Delhi.

2.

Registered Office

2.1

The registered office of the Association shall be in the National Capital Territory of Delhi and at
present it is located at:
School of Planning and Architecture,
4, Block-B, Indraprastha Estate,
New Delhi -110002.
Tel : 23317892
The registered office of the Association shall remain in the National Capital Territory of Delhi. Any
change in the Registered Office of the Association shall be communicated to the Registrar of
Societies, Delhi

3.

Aims and Objects

3.1
3.2

To foster fraternity among the members of the Alumni;

To promote and encourage academic, professional, and social activities that concern Alumni and the
School;
To maintain a register of all Alumni of the School with their complete bio-data, present occupation,
present address and other relevant details;
To collect and disseminate information and to publish magazines and bulletins and by any other
medium that the Executive Committee may approve;
To organise and establish scholarship funds to help needy and deserving students, and in furtherance
of any or all of its objects;
To institute prizes and awards for outstanding project work, research papers, academic/professional
activity, and outstanding social and community service by Alumni and Students;
To undertake to organise, own, or take on lease or hire temporarily, property necessary or convenient
for the furtherance of the objects of the Association;
To receive, invest and deal with the funds and monies of the Association;
To realise its objectives, the Alumni shall have representation on the various decision-making bodies
of the School and of other institutions relating to the Members of the Alumni.
To do all such lawful acts and things as are conductive or incidental to the attainment of the above
objects and/or beneficial to the interests of the School and its Alumni

3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
4.

All the income, earnings, movable and/or immovable properties of the Association shall be solely
utilised and applied towards the promotion of its aims and objects only as set forth in this
Memorandum of Association and no portion thereof shall be paid or transferred directly or indirectly
by way of dividends, bonus, profit or in any manner whatsoever to the present or past members of
the Association or to any person claiming through anyone or more of the present or the past

members. No member of the Association shall have any personal claim on any movable or
immovable properties of the Association or make any profits, whatsoever, by virtue of this
membership
5.

Management
The management of the affairs of the Association is entrusted by the Rules and Regulations of the
Association to the Executive Committee of the Association. The names, addresses, occupations and
designations of the present members of the Executive Committee to whom the management of the
Association is entrusted as required under Section 2 of the Societies Registration Act, 1860, as
applicable to the National Capital Territory of Delhi are as follows:

6.

S.No. Full Name

Addresses

Occupation

1
2
3
4
5
6
7
8
9

C-934, Sushant Lok - I, Gurgaon-122009

3/19, LGF, Kalkaji Extn., New Delhi-110019
L-321, Delta -2, Greater Noida 201308
24/37, Rajinder Nagar, New Delhi-110060
C-98, PreetVihar, Delhi - 110092
B-2/G-1, Dilshad Garden, Delhi-110095
300/G-21, Sec-7, Rohini, Delhi-110034
A 3/150, Paschim Vihar, Delhi-110063
A-202, Habitat Apts, B-17, Vasundhara Encl.,
Delhi - 110096

Architect
Architect-Urban Designer
Architect
Architect-Landscape Architect
Architect-Planner
Architect- Urban Designer
Architect
Architect

Designation in the
Association______
Chairman
Vice-Chairman
Secretary
Treasurer
Member
Member
Member
Member

Architect

Member

Punit Sethi
Ashish Gupta
Anuj Srivastava
Ameet Babbar
Kavas Kapadia
Mandeep Singh
Ankit Gupta
Amarjeet Singh
Anil Dewan

Desirous Persons
We, the undersigned members, are desirous of forming an Association, namely 'SPA Alumni' under
the Societies Registration Act, 1860, as applicable to the Union Territory of Delhi in pursuance of
this Memorandum of Association:
S.No.
1
2
3
4
5
6
7

Full Name
M.R. Agnihotri
Santosh Auluck
RasikBahl
Ajay Bhardwaj
Malay Chatterjee
Ajoy Choudhary
Rajiv Gupta,

8
9
10
11
12

Akshay Jain
Roopak Kothari
Chandra Prakash
Kukreja
Vijay Kumar
Anil Laul

13
14
15
16
17
18
19
20

Ranjana Mittal
Ravindra Punde
V.P. Roari
N.S. Saini
Ram Sharma
Kuldip Singh
Nalini Thakur
T.M. Vinod Kumar

Addresses
9/26, Kalkaji Extn., New Delhi-19
7, Bhagwan Das Road, New Delhi-1
D-127, Anand Niketan, New Delhi-21
48, Sunder Nagar, New Delhi-3
E6/14, Vasant Vihar, New Delhi-57
F-1182, Chittranjan Park, New Delhi-19
39, Bharti Co-op. House Bldg. Society,
Vikas Marg, Delhi-92
A-6, Defence Colony, New Delhi-24
G-65, Connaught Place, New Delhi-1
D-1/B, Green Park, New Delhi-17

Occupation
Architect-Planner
Architect
Architect
Architect
Architect-Planner
Architect

L-10, Kailash Colony, New Delhi-48

D-936A, New Friends Colony,
New Delhi-25
E14/7, Vasant Vihar, New Delhi-57
C-21, Gulmohar Park, New Delhi-49
C-89, Greater Kailash-I, New Delhi-48
174, Saini Enclave, Delhi-92
G-104, Saket, New Delhi-17
406, Jangpura Road, New Delhi-14
A-37, Lajpat Nagar-II, New Delhi-24
C-487, Sheikh Sarai -I, New Delhi-17

Architect
Architect

Signatures

Architect
Architect
Architect
Architect-Planner

Architect
Architect
Architect
Architect
Architect-Landscape Architect
Architect-Planner
Architect
Engineer-Planner

Witness
I hereby witness the signatures of the Management who have signed in my presence at New Delhi.

(Dhiraj Gupta)
PRAKASH K PRAKASH
Chartered Accountants
B-1, Sagar Apartments, 6-Tilak Marg, New Delhi- 110001

RULES AND REGULATIONS OF SPA ALUMNI

1.

Name
The name of the Association shall be 'SPA Alumni'.

2.

Title

2.1

These rules and regulations shall be called the Rules and Regulations of 'SPA Alumni'.

Status of the Association

3.1

SPA Alumni will be an association registered under the Societies Registration Act, 1860 (XXI of
1860), as applicable to the National Capital Territory of Delhi.

4.

Definitions
In the interpretation of the Rules and Regulations the singular shall include the plural, the masculine
gender shall include the feminine gender and vice-versa, any fraction shall be rounded off to the
next whole number and in these Rules and Regulations, unless the context otherwise requires,

4.1

'School means the School of Planning and Architecture, New Delhi and all institutions of which the
present School of Planning and Architecture is the successor institution.

4.2

'Association means 'SPA Alumni'.

4.3

Alumni' means person who who hold degrees or diploma awarded by or through the School.

4.4

'Member' means a person who is an alumnus of the School and has joined the Association fulfilling
the provisions under this Memorandum.

4.5

Rolls' means the official register listing names of the members of the Association.

4.6

Deleted.

4.7

'Executive Committee' means the Executive Committee of SPA Alumni.

4.8

'Director means the Director of the School of Planning and Architecture, New Delhi

4.9

'Honorary Member' means a person who is not an alumnus but has been conferred membership by
the Executive Committee. Honorary members shall not have a right to vote or get elected.

4.10

'Year' means the period commencing on the first day of April and ending on the Thirty First Day of
March next following.

4.11

'Annual Subscription Fee' means fee due for particular accounting year as defined in clause 4.10.

5.

Membership

5.1

Membership of the Association shall be open to the alumni of the school. They shall be known as
Members and shall be on the live rolls of the Association on the payment of the prescribed fees. The
General Body of the Association shall be composed of following classes of members:
a) Founder Members, mean the alumni who took an active interest or part in the establishment of
the Association and were enrolled as such before the date of Registration of the Association.
b) Life members, means Alumni who pay a lump sum fee as prescribed.
c) Deleted

6.

Admission and Qualifications for Membership

6.1

Applications for Membership under clause 5.1(b) shall be on the prescribed form along with the
prescribed fees as applicable and shall be submitted through the Secretary to the Executive
Committee.

6.2

All classes of members shall be persons who hold degrees or diplomas awarded by or through the
School.

7.

Subscription Fees

7.1

Fees and Subscription payable by each class of Member living in the Union of India and the
SAARC Countries shall be as follows:
Class of Membership
1)
2)
3)

7.2

Founder Member
Life Member
Deleted

Admission Fee in Rs.

Not applicable
2,500/-

Annual Subscription in Rs.

-

Person living outside the Union of India and the SAARC Countries shall pay as follows:
Class of Membership
1)
2)
3)

Founder Member
Life Member
Deleted

Admission Fee
in US Dollars
Not applicable
USD 500

Annual Subscription
in US Dollars
-

7.3

The fees may be increased upto 30% once every three years by the Executive Committee. Any
increase beyond this shall be referred to the General Body.

7.4

Deleted

7.5

If a member of the Association changes his/her address, he/she shall notify the new address to the
Secretary who shall thereupon enter the new address in the Roll of Members.

8.

Resignation and Removal

8.1

Deleted.

8.2

Deleted.

8.3

Should a person who has resigned/removed from the Rolls due to Non Payment, subsequently seek
readmission to the membership of the Association, the question of his readmission to such
membership will be determined by the Executive Committee in the same manner as the admission
of a new member.

8.4

A person's name shall be removed from the rolls of members of the Association upon:
(i) his resignation or death;
(ii) the declaration of his incompetency, or for any act of omission or commission which, in the
opinion of the Executive Committee makes it undesirable for that person to continue as the
member of the Association;
(iii) Deleted.
(iv) upon a resolution by the Executive Committee that the person is guilty of conduct which is
unbecoming of a member of the Association.

8.5

It is clarified that a person removed from the rolls as provided herein above shall have a right of
appeal to the General body whose decision shall be final. However, reasons for refusal shall be
communicated to the concerned person.

9.

Rights and Privileges of Membership

9.1

All members, including honorary members, are entitled to receive all announcements and the
publications connected with the activities of the Association, and may participate in all social
functions and other activities of the Association. Honorary members, however, shall not form a part
of General Body and hence are not eligible to vote.

10.

Structure of the Association

10.1

The Association shall consist of the following:

1) Patron - The Patron of the Association shall be the Director of the School.
2) General Body - The General Body shall consist of members as defined in Clause 11.1.
3) Executive Committee - The Executive Committee shall consist of seventeen members as defined
in Clause 12.1.1.

10.2

The Patron in his/her capacity as Director of the School shall provide human and physical resources
for the proper functioning of the Association. The Patron may by the way of a written request,
explaining the extra ordinary matters, request the Executive Committee to convene a General Body
meeting.

11.

General Body

11.1

The General Body of the Association shall consist of1) Founder Members
2) Life Members
3) Deleted.

11.2

Powers, Duties and Functions of the General Body

11.2.1 With the exception of Honorary Members, each member of the General Body shall have voting
rights;
11.2.2 The General Body shall decide matters on a simple majority of members present and voting;
11.2.3 The General Body shall elect the fifteen members to the Executive Committee from among its
members;
11.2.4 The General Body shall have the power to make, amend, repeal, modify, alter, substitute or abrogate
the rules and regulations or the Memorandum of Association by a three-fourth majority of the
members who vote either in person or through post; and
11.2.5 The General Body shall meet as prescribed and the meetings shall be referred to as the 'Annual
General Body Meeting' and shall consider the following;
i) Receiving details of the previous year's accounts and activities;
ii) Elections, if any;
iii) Appointment of auditors;
iv) Appointment of at least two Electoral Officers who shall conduct elections and shall not be
eligible to contest elections; and
v) Any other matter with the permission of the Chair
11.3

Quorum, Notice of Meetings and Periodicity of Meetings

11.3.1 The quorum for holding a General Body Meeting shall be one-third of the membership of the
association.
11.3.2 The quorum for a General Body meeting on extra-ordinary matters shall be one-third of the
membership of the Association.
11.3.3 No quorum shall be required for a reconvened General Body Meeting after it is adjourned due to
lack of quorum.

11.3.4 The Secretary shall notify members by posting notice at least four weeks prior to the meeting date;
and
11.3.5 The Annual General Body meeting shall be called at least once a year with a maximum lapse of
fourteen months between two consecutive meetings.
12.

Executive Committee

12.1

Composition, Election and Terms of Office

12.1.1 The Executive Committee shall consist of Seventeen members and include the past Chairman and
past Secretary who shall be ex-officio members. The General Body shall elect fifteen members to
the Executive Committee.
12.1.2 The two members representing the outgoing Executive Committee shall normally be the outgoing
Chairman and the outgoing Secretary. In the event of - (i) the non-availability of the outgoing
Chairman and/or the outgoing Secretary, the Executive Committee shall nominate substitute(s) from
among the members of the previous Executive Committee; (ii) the entire outgoing Executive
Committee being unable to take up a second term then these seats shall be filled by the persons
elected from the General Body.
12.1.3 The composition of Executive Committee shall be:
(i) Chairman;
(ii) Vice Chairman;
(iii) Secretary & Joint Secretary
(iv) Treasurer;
(v) Members (10 nos.)
(a) Six Under-Graduate Alumni including One graduate from B. Plan. and Five graduates from
B. Arch.;
(b) Four Post-Graduate Alumni including Two Post-Graduates from M. Arch. and Two PostGraduates from M. Plan.
(vii) Two Ex-Officio Members.
12.1.4 Notwithstanding any other rule the General Body may increase the strength of the Executive
Committee by three persons at a time and such increase made shall be subject to the Executive
Committee having a maximum strength of seventeen members.
12.1.5 The first elections to the Executive Committee shall be from the General Body present at the venue
of the meeting. The mandatory first elections for the Executive Committee shall be on the floor of
the General Body Meeting and shall be held not later than October 31,1992. The subsequent
elections shall be Secret Postal Ballot for all members.
12.1.6 The Electoral Officers shall issue a notice for nominations along with the prescribed form and shall
post them to all members nine weeks before the Annual General Body meeting. They should be
returned by the members to the Central Office six weeks before the annual General Body Meeting
and the nomination shall be closed on that date.
12.1.7 Withdrawals shall be accepted to the Central Office six weeks before the annual General Body
Meeting and nomination shall be closed on that date.
12.1.8 Secret Ballots shall be returned to the Electoral Officers latest by 2.00pm on the day of Annual
General Body Meeting.
12.1.9 The Electoral Officer shall organise the counting of votes and shall declare the results before the
adjournment of the General Body.
12.1.10 No person holding a term of office to the Executive Committee shall be allowed a third consecutive
term except as a representative member from the outgoing Executive Committee. Such person shall
be debarred from being elected to a fourth term to the Executive Committee and shall be eligible for
election after a gap of one term during which they will not be members of the Executive Committee.

12.1.11 Elections shall be by simple majority vote.

12.1.12 One of the two representatives of the outgoing Executive Committee preferably the outgoing
Chairman, shall chair the first meeting of the newly elected Executive Committee. He/she shall
conduct the Elections to the post of Chairman, Vice Chairman, Secretary, Joint Secretary and
Treasurer, from among the fifteen members elected from the General Body.
12.1.13 Any vacancy amongst the member of the Executive Committee arising from death, resignation or
otherwise, may be filled by nomination by the General Body at its subsequent meeting.
12.1.14 Notwithstanding the previous clauses, if any vacancy arises in the office of the Chairman/ViceChairman/Secretary/Joint Secretary/Treasurer, the Executive Committee shall elect a new office
bearer from amongst its own members, who shall hold office till the next General Body Meeting.
12.1.15 The Executive Committee may terminate with prior intimation in writing, the membership of any of
its members, elected or nominated in case he/she fails to attend three consecutive meetings of the
said committee; the Executive Committee shall in such a case co-opt another member of the General
Body to fill the vacancy for the residue of the term or until elections are held, whichever is earlier.
12.1.16 The term of the office bearers will be three years from joining the post after elections.
12.1.17 The term of office for the Fifteen elected members to the Executive Committee shall be three years;
and
12.1.18 Deleted.
.
12.2

Powers, Duties and Functions of the Committee

12.2.1 Subject to the broad control and guidance of the General Body, whose decision shall be final, the
Executive Committee shall perform all such acts and duties as may be delegated or assigned to it by
the General Body from time to time and shall be responsible for the implementation of the aims and
objects of the Association.
12.2.2 The Executive Committee shall be the Executive Authority of the Association and shall give effect
to the plans and programmes of the General Body and shall have the authority to carry them out.
12.2.3 Subject to the limits prescribed and the guidelines laid down by the General Body in this respect,
the Committee shall have the powers to incur expenses from time to time, as it considers necessary,
for the implementation of projects and programmes approved by the General Body. The sources of
income shall be from subscription and donations to the Association.
12.2.4 The property, immovable and movable belongings to the Association shall be vested with the
Executive Committee
13.

Powers and Duties of the Office Bearers

13.1

The two members representing the previous Executive Committee shall (i) Be instrumental in the
transfer of duties from the outgoing Executive Committee to the incoming Executive Committee;
(ii) Acquaint the new members with all matters dealing with the functioning of the Executive
Committee; and (iii) Carry out any duties that are assigned to them by Executive Committee.

13.2

Chairman

13.2.1 The Chairman shall chair both the General Body and the Executive Committee meetings;
13.2.2 In the absence of the Chairman, the Vice-Chairman shall chair such meetings; and
13.2.3 The Chairman shall, in consultation with the Executive Committee, represent the Alumni in all
matters except where stated otherwise, and shall report back to the Executive Committee on all such
matters;
13.2.4 If, in the opinion of the Chairman, any emergency has arisen which requires that action be taken by
the Executive Committee, he shall inform all the members of the date and time of the Emergency
Meeting. Decision regarding the emergency shall be taken by the Chairman in consultation with a

minimum of three other members present at the meeting. The Chairman shall report such decision
and action taken for the confirmation at the next meeting of the Executive Committee.
13.3

Vice-Chairman

13.3.1 The Vice-Chairman may be requested in writing by the Chairman to act on his/her behalf in any
matter that the Chairman may deem fit, and shall exercise such powers and functions as may be
delegated by the Executive Committee.
13.4

Secretary

13.4.1 To keep the Minutes of all meetings of the General Body and the Executive Committee;
13.4.2 To carry out the directions of the General Body and the Executive Committee;
13.4.3 To conduct all correspondence on behalf of the Association;
13.4.4 To give notice of all meetings of General Body and Executive Committee;
13.4.5 To exercise administrative control over the Central Office of the Association;
13.4.6 To keep such registers of members and of the property of the Society as necessary;
13.4.7 To operate the Association's funds together with the Treasurer
13.4.8 To seek the advice of the Chairman in case clarification of any kind is required; and
13.4.9 To be the chief co-ordinator for implementation of all directives of the General Body and the
Executive Committee.
13.5

Treasurer

13.5.1 To collect all subscriptions, donation, grants and other payments due or payable to the Association
and to make all disbursements within the limits sanctioned by the General Body.
13.5.2 To keep the books of accounts of the Association and report on these periodically to the Executive
Committee;
13.5.3 To liaise with bankers and the auditors of the Association;
13.5.4 To assist the Chairman in ensuring that budgetary grants are correctly utilised;
13.5.5 To cause all sanctioned payments to be made;
13.5.6 To operate the funds of Association with any one of three: Chairman, Vice-Chairman, or Secretary
13.5.7 To present the previous years audited accounts to the Executive Committee and the General Body;
and
13.5.8 To perform all such other duties and functions relating to finances and accounts as may be directed
or approved of by the Committee. The Treasurer will be provided administrative assistance, etc. by
the Central Office of the Association.
13.6

Joint Secretary

13.6.1 To assist the secretary in discharge of his/her duties.

13.6.2 In the absence of the Secretary, act on his/her behalf in any matter that the Secretary may deem fit,
and shall exercise such powers and functions as may be delegated by the Executive Committee.
14.

Working of the Executive Committee

14.1

Place of Meeting: Meetings of the Committee shall ordinarily be held at the office of the Association
or at such other place designated in the notice of the meeting with the approval of the Chairman.

14.2

Schedule of Meetings: The Committee shall meet at least once every two months and as often as
may be necessary to transact its business.

14.3

Notice of Meetings: Meetings of the Committee shall be convened by the Secretary who shall give
at least two weeks notice.

14.4

Quorum: The quorum for the meetings of the Committee shall be nine or half its membership
strength whichever is larger. No quorum shall be required for a reconvened Executive Committee
Meeting after it is adjourned due to lack of quorum.

14.5

Vote: The Executive Committee shall manage the affairs of the Association by simple majority vote
in Committee meetings provided that in case of equality of votes, the Chairman shall have the casting
vote.

14.6

Minutes: Minutes of the meetings of the Committee shall be entered in the same minute book used
for recording minutes of meetings of the General body. The minutes shall be signed by the Secretary
and the Chairman after they are duly confirmed at the following meeting and shall be conclusive
evidence of the statements recorded therein.

14.7

Subject to the Rules the Committee shall regulate the conduct of its meeting as it deems fit.

15.

Sub-Committees - The Executive Committee shall have the right to co-opt members from the
General Body to Sub-committees for the execution of specific assignment as required. Each subcommittee shall have a member of the Executive Committee on it.

15.1

The Convenors of sub-committees shall co-ordinate and delegate work to the co-opted members so
as to ensure proper functioning.

15.2

The Convenors shall take directions from and shall report their actions to the Executive Committee
on all matters, and shall submit full financial accounts of the sub-committee to the Treasurer
whenever requested to do so.

16.

Sources of Income and Utilisation of Funds

16.1

The Association may receive funds, donation and financial assistance from only non-political
sources for the furtherance of its objects .

16.2

The Association shall have its own Fund and all the receipts of the Association through grants,
donations, subscriptions, fees as well as income from specified investments, publications and other
sources shall be credited to the Fund and all payments by the Association shall be made there from.
All the income of the Association shall be utilised for the furtherance of its objects.

16.3

All monies received on behalf of the Association shall be placed in the name of 'SPA Alumni' in an
account to be maintained in the bank approved by the Executive Committee. Cheques will be signed
by the Treasurer and any one of the Chairman, Vice-Chairman and Secretary.

16.4

All expenditure paid out from the Fund shall be incurred solely for the promotion of the aims and
objects for which the Association has been formed and in the manner approved by the General Body.
No portion of the Fund shall be transferred directly or indirectly by way of dividend, bonus or
otherwise, to the member of the Association. Provided that nothing herein contained shall prevent
the payment in good faith or remuneration to any employee of the Association or to any member, or
other person, for any services actually rendered to the Association, or by way of reimbursement for
authorised expenses incurred on behalf of the Association.

16.5

The Executive Committee shall determine the expenditure which is necessary to carry on the affairs
of the Association and is authorised to incur such expenditure. Within 30 days of Annual General
Body Meeting a meeting of Executive Committee will be held to determine a budget for the major
activities for the coming year. Once the budget is approved, the Chairman will be responsible for
the proper utilisation of the funds. The Treasurer shall cause the payment to be made. All
investments will be ratified by the General Body at its next meeting.

17.

Financial Year and Audit of Accounts

17.1

The Association shall have a financial year beginning April 1st and ending on March 31st of the
following year.

17.2

The Executive Committee shall direct the accounts to be audited at least once a year by the Auditor
who shall be qualified Chartered Accountant and shall be appointed by the General Body at the

annual General Body Meeting. The Treasurer shall maintain the account books in an efficient
manner and at the end of each financial year shall draw up a complete statement of accounts which,
after audit, shall be placed before the committee and subsequently before the General Body for
approval.
18.

Filing of Annual List (Section 4 of the Act)

18.1

Once in every year, a list of the Office-bearers and members of the Executive Committee shall be
filed with the Registrar of the Societies, Delhi, as required under section 4 of the Societies
Registration Act.

19.

Legal Proceedings

19.1

The Association may sue or be sued in the name of the Chairman according to provisions laid down
under Section 6 of the Societies Registration Act, 1860, as applicable to the National Capital
Territory of Delhi.

20.

Amendments

20.1

Clauses 1 and 3.1 of the Memorandum of Association cannot be amended. Any amendments to any
part of the Rules and Regulations which violates in principle the above mentioned clauses shall stand
null and void, except for changes in the nomenclature affected by change of name/status of the
School.

20.2

Any amendment to the Memorandum of Association or Rules and Regulations will be carried out in
accordance with procedures laid down under sections 12 and 12A of the Societies Registration Act,
1860.

20.3

Members of the General Body shall have the right to propose amendments to this Memorandum and
any bye-law stipulated by the Executive Committee at General Body Meetings. The change shall be
incorporated on the approval by three-fifth majority of members who vote either in person or through
the post. The quorum shall be one-fifth of the membership.

20.4

Notice of intention to propose amendments and the proposed amendments themselves must be given
in writing to the Secretary at least eight weeks in advance of the General Body Meetings. The
Secretary in turn shall inform all members of the proposed amendments by posting notice of these
to members at least four weeks in advance of the vote.

21.

Extra-Ordinary Matters

21.1

Extra-ordinary matters are those:

a) Brought up by any member of the General Body in writing counter-signed by at least one-tenth
of the members of the Association.
b) Matters that two-third of the office bearers of the Executive Committee think fit.
c) Deemed to be so by the Patron

22.

Proceedings not Invalidated by Vacancies

22.1

No Act or Proceeding of the Association or any organ thereof shall be invalid or questioned by the
reason of the existence of any vacancy or vacancies among its members or any defect in the
constitution thereof or of any defect in the appointment or nomination of any member.

23.

Dissolution Under Sections 13 and 14 of the Act

23.1

The Association shall not be wound up or dissolved except by a resolution to wind up or dissolve
the Association passed by a majority of not less than three-fifth of all members, at an extra-ordinary
General Body Meeting of which notice shall be given to every member thirty clear days before the
date of Meeting Setting out full particulars of the resolution proposed and the reason thereof.

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23.2

If upon winding up or dissolution of the Association there remains after the satisfaction of all its
debts and liabilities any money or property, whatsoever, the same shall not be given or paid to or
distributed among the members of the Association but shall be handed over to an
Association/Society having similar objects. The modalities and condition of such transfer shall be
determined by the votes of not less than three-fifths of the members present personally or by postal
ballot at the time of dissolution or in default thereof, according to the decision of a competent court.

24.

Applicability of Indian Societies Registration Act

24.1

All the provision of the Societies Registration Act, 1860 (XXII of 1860) as applicable to the National
Capital Territory of Delhi will apply to the Association.

25.

Essential Certificate

25.1

Certified that this is the correct copy of the Rules and Regulation of the Association.

(Punit Sethi)
Chairman
C-934, Sushant lok-I,
Gurgaon.

(Anuj Srivastava)
Secretary
L-321, Delta - II
Greater Noida.

(Ameet Babbar)
Treasurer
24/37, Rajinder Nagar,
New Delhi.

I hereby witness and certify the signatures of the Office bearers who have signed in my presence at New
Delhi.

(Dhiraj Gupta)
PRAKASH K PRAKASH
Chartered Accountants
B-1, Sagar Apartments, 6-Tilak Marg, New Delhi- 110001

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