OPIF

Organizational Change Readiness

Questionnaire

Introduction
What are we doing?
Describe OPIF nationally (vision and context) and by department (scope
statement)...
Why are we doing this survey?
The success of any potential implementation of OPIF will rely heavily on how
effectively we can.
How are we doing it?
Describe how we might implement the local OPIF project plan...
The surveys can be anonymous, unless you choose to be individually identified.
However, we do need to gather information on such things as . in
order to ensure that we provide the right support to the right group of people.
If you wish to remain anonymous, please print the attached form out, complete it in
pen and post back to xxxxxxx. Alternatively you can complete the form electronically
and send via e-mail to xxxxxx. No record will be kept of which person sent back
which reply, if you choose not to include your name on the actual survey.
Please note that due to the tight deadlines, replies received prior to xxx will be
greatly appreciated

Frequently Asked Questions

Do I have to complete the survey?
No, but if you do, you will be helping the project team identify the support needed by
staff to make the OPIF project successful.
How long will the survey take
The questionnaire should take no longer than 15 minutes to complete.
Can I be identified by my reply?
If you complete a paper copy, you cannot be identified and we would not seek to do
so. Responses will only be seen by the Project Manager.
Will the results of the survey be published?
NO.

Will my colleagues have to complete this survey also?

Yes and explain the types of dept if the survey is small we cannot identify business
areas

Questions
For each question, two responses are given with a range of responses between them. Please mark the most appropriate box.
The closer the box is to the answer, the stronger you agree. For example, if you felt that the information gathered on youth crime
have enables you to do your job effectively to a large extent, you would complete the questionnaire as follows:
Ex1

Does the information gathered on budget

allow you to do your job properly?

Not at all

Very much so

If you have no view on a particular question, please leave it blank.

Business Case for Change
A1

Are you aware of the OPIF project?

Not at all aware

Very aware

A2

Do you understand the objectives and goals of

the OPIF project ?

Not at all well

Very well

A3

How important is the OPIF project to achieving

your vision of implementing the mission and
vision of the department?
How achievable are the objectives of the OPIF
project?

Of no
importance

Essential

Not at all
achievable

Entirely
achievable

A4

Page 4 of 11

Vision for Change

B1

Do you understand the contribution the OPIF

project will make to the vision?

Not at all

Very much so

B2

Do you understand the change that an

implemented OPIF will make to the way that
agencies carry out their work ?

Not at all

Very much so

Leadership
C1

Do you think your Leadership Team is committed

to the success of the OPIF project?

Not at all
committed

Very
committed

C2

Do you think that your Leadership Team has the

right people involved to make this change
happen?

Not at all

Very much so

C3

Do you believe your OPIF local manager to be

committed to the success of the OPIF pilot?

Not at all
committed

Very committed

C4

Do you believe that your OPIF manager will help

you to understand how you can support and
adapt to changes needed to implement OPIF?

Not at all

Very much so

C5

Will you be able to support your OPIF manager

through this change process?

Not at all

Very much so

Page 5 of 11

Communication
D1

How effective is communication from the

Leadership Team to people involved in
implementation?

Very ineffective

Very effective

D2

How regularly do you receive communication on

changes in the way you perform your tasks?

Hardly ever

All the time

D3

Do the messages you have heard on OPIF make

you feel that you will be comfortable about what
the project will mean to you?

Less
comfortable

More
comfortable

D4

What is the most effective way for you to receive

communications? (Please prioritise with 5 being
the most useful and 1 being the least useful. If
you are completing the form electronically, please
select the number from the drop down menu to
the right of the box)

E-mail

5 most useful, 1 least useful

Intranet

Memos

Newsletters

Meetings

Casual Conversation

Other (please specify)

Page 6 of 11

Individual and Team Capacity

E1

Is your job role clearly defined?

Not at all clear

Very clear

E2

Do you receive the necessary training and

support to enable you to do your job more
effectively

Not at all

Very much so

E3

Do you understand how the OPIF project will

affect you?

Not at all

Very much so

E4

Not at all
Are you confident that you would receive the
relevant training and support to enable you to fulfil confident
any new activities/ role effectively within OPIF?

Very confident

E5

As an individual, how quickly do you adapt to

change?

Over a long
period of time

Almost
immediately

E6

As an organization, how quickly do you think that

your organization adapts to changes?

Over a long
period of time

Almost
immediately

Page 7 of 11

Organizational Design
F1

Are your reporting relationships clear (others

reporting to you and you reporting to others)?

Not at all clear

Very clear

F2

Do you think the decision making is effective?

Very ineffective

Very effective

HR Practices
G1

How often do you have reviews with your line

manager to discuss objectives and priorities?

Never

Very often

G2

Are the relationships between you and the

strategic managers effective?

Very ineffective

Very effective

Internal/External Events
H1

Have previous change initiatives achieved their

objectives?

Not at all

Very much so

H2

Do you think that your organization is undertaking

too much or not enough change at the moment?

Not enough
change

Too much
change

Page 8 of 11

Culture
J1

How do you feel about the culture within your

organization relating to change?

Backward
looking

Forward looking

Unresponsive

Responsive

Directive

Involving

Overall average:
Additional Questions
K1

In your experience, what has helped change

projects to be successful within your organization
?

K2

In your experience, what has limited the success

of change projects within your organization ?

Page 9 of 11

K3

What do you think will be critical to the success of

OPIF?

K4

What do you think could limit the success of

OPIF?

Page 10 of 11

Profile
i)

How long have you worked at your department?

Less than 2 years
2-7 years
More than 7 years

ii)

Which business unit (name and location) do you belong to?

Name
Location

iii)

The following information is strictly voluntary.

Name
E-mail address
Phone number

Thank you very much for taking the time to complete this form. If you have completed it electronically, please save and
return via e-mail to xxxxx. If you have completed a paper copy, please send it to the address printed on the first page.

DSWD Performance Measurement IA Tool

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