Chapter 1

The Problem and Its Background

Chapter 1The Problem and Its Background

This chapter contains the background of the research project. Italso
discusses regarding the problem, general and specific objectives, scopeand
delimitation, opportunities and hindrances of the project.in developing
aGuidance Student Information for Technological University of the Philippines

Taguig Campus which leads this research project for being accepted.
1.1 Introduction
1.2
Guidance Program has become an integral part of the overall educational
program. With the basic assumption that all students need direction in their
personal, educational, and career planning, it has become the instructional
responsibility of the guidance counselor, administrator and staff to provide
the students the specific knowledge and skills required to address the needs
( Arevalo, 2009 ). An important aspect of the Guidance program is the
recognition that some students require special assistance in dealing with
developmental problems and immediate crisis. With this teacher and other
staff who are indirect contact with the students require support that can best
be supplied bythe guidance program. Guidance program moreover is based
on the belief that all students, including those with challenging needs have
the right to benefit from effective instruction to ensure
optimal development .The Manual systems are things of the past.
Its aquite tedious, time consuming, less efficient, more error prone and
inaccurate in comparison to computerized system. A manual-based system
will see information
recorded and kept in different ways such as in files in paper form. While
acomputer based information system will see data stored on
variouscomputer programsincluding on databases, Word documents, Excel
etc. Bothtypes of information system are designed to help a business carry
out its dailyrunning and operations. In recent times, computerbased systems aregenerally considered to be more popular as more
businesses are choosing tokeep up with the developments
in informationtechnology.

The Technological University of the Philippines - TaguigCampus Guidance

Office has been using the manual processing of guidanceinformation and
monitoring student information for many years now. With thegrowth of
population of students enrolled in the university, the guidance officemust
perform more efforts in maintaining a reliable and accurate data. Theyalso
suffer from a very time-consuming retrieval of student information
for academic purposes. With that stated problem, the researchers proposed
asystem called TUP

T Guidance Information and Monitoring System (TUP-TGIMS). It is a software

application for educational establishments to manageand monitor student
data. This system is designed to provide capabilities for managing student
s information
, such as tracking student attendance,penalties, and assessments of other
student-related data in schools, colleges,or universities.The University does
not implement any application regardingorganizing files or records of the
students, so, as researchers they would liketo create one for the University.
They will develop a system that willconcentrate on the Guidance Center to
make the management of student records be a lot easier, efficient, less time
consuming and reliable withoutsacrificing quality.
1.2 Statement of the Problem
The TUP -T Guidance Office is currently using a manual operation in
monitoring students
activities and performance. To a large extent, the workload is very taxing to
retrieve files, generating reports and track attendanceand offense, and
implements standards adhere from the student manual.Considering that
these are the factors subjectively experienced by theguidance counselors,
the researchers prompted to develop the GuidanceInformation
and Monitoring System ( GIMS ) for better quality service. Theseproblems
need to be addressed promptly. Specifically, it should answer thefollowing:
1.2.1. How to prevent losing of information of students' records?
1.2.2. How to easily monitor the students' records especially attendance
andoffenses?
1.2.3. Will a paperless management system lessen the hassle and
timeconsumption during work?
1.2.4. Is the current method in monitoring students' records consistent
andreasonably convenient?
1.3 Objectives

1.3.1 General Objective:

The general objective is to develop, design and implement a
GuidanceInformation and Monitoring System in TUP-Taguig Campus.
1.3.2 Specific Objectives:
The proposed project specifically aims the following:
1.3.2.1. To develop a system that will give detailedinformation of the
students such as basic information,
educational background and parents information
.
1.3.2.2. To create a module
that will track the students
attendance such as absent and late.
1.3.2.3. To create a module that will track
students
penalties.
1.3.2.4. To create a module that will trace employed andunemployed alumni
of TUPT.
1.3.2.5. To test and evaluate the effectiveness of theproject study in terms of
implementation.
1.4 Significance of the Project Study
This project study aims to develop a Guidance Information andMonitoring
System that will help the university to have an easier management
on students records.

6
The system will give benefit to the university, especially guidance
officebecause the system will provide a secure and an automated records
keepingsystem for creating records. It will provide an up-to-date and
accurate recordof students and will resolve the possibility of losing the
information because ithas database. It will track students' offenses and
attendance. The system will
also offer easily retrieval of records and generates report such as students

information, disciplinary action records and attendance monitoring

sheetinformation.The system will give benefit to the faculty because it will
giveconvenient in passing student attendance
and it can easily track the students
status regarding with their attendance.The system will give benefit to the
students because it will providesufficient information about the Guidance
office such as their services and
hierarchy and theyll be aware of committing offense because theyll receive
a
notification from the Guidance.
7
1.5 SCOPE AND DELIMITATION
This project study was proposed to automate the manual operation
of Guidance office in monitoring students' records. The functions focus into
thestudents

information/profile, mission and vision of the school, rules andregulations

based on the handbook, problems, and proposed solutions toproblems.
This section explains about the scope and delimitation of the project tofully
understand the possible opportunities and restrictions of the study.