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Faculty of Business Management

Ver. 2 June 2016

INDUSTRIAL PLACEMENT
HANDBOOK PART 2
(PA003-5-3)

Faculty of Business Management

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CONTENTS
Introduction

Internship Mechanism and Process Flow

Visiting Academic Supervisor/ Industrial Placement Handbook


Part 2-During Internship
Appendix 1 Logbook Template
Appendix 2 Logbook Cover Page

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Post-Internship
Appendix 3 Content Guidelines for Industrial Placement Essay
Appendix 4 Industrial Placement Report Cover Page
Appendix 5 Essay Clearance Form
Appendix 6 Student Feedback Form

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Assessment and Grading


Appendix 7 Industrial Placement Visit Report Form
Appendix 8 Industrial Placement Assessment Form
Appendix 9 Industrial Placement Assessment Forms

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Introduction
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1. Industrial Experience Rationale


The aim of the Industrial Experience programme is to enable students to gain industrial
or professional learning experiences to develop transferable skills for employability
and thereby to enhance their future value to employers.
Familiarity with all common processes is essential and exposure at a practical level to a
wide variety of processes is required at a level appropriate for young professional.
Whilst it is clearly desirable for students to get a feel for the skills involved, the central
aim is to achieve appreciation of business processes. Industrial training is a key
component of learning in an integrated academic curriculum.

2. Part 2-Industrial Experience Period


12 weeks of industrial experience programme is equivalent to 5 credits.
As per the requirement of the Malaysian Qualifications Agency, the industrial
experience will be undertaken during the year-end break after their 2nd Semester
of Year 2. This means they could enrol in Semester 1 of Year 3 upon returning from the
industrial experience if they have fulfilled all requirements of the programme. The
start date of the briefing will be indicated in the Course Schedule when they progress
into the Semester 2 Year 2.

3. Aims and Objectives of Industrial Placement


a) Interpersonal and Social Skills
This objective is concerned with gaining an appreciation of human relationship. It
relates to such various abilities as working effectively as part of a team and as a
member of a hierarchy; mixing with others including superiors, peers and subordinates;
organising the work of others and exercising responsibility over them. Communication
skills are also an important part of this factor, and include the ability to act tactfully, to
present a case clearly, and to interpret the needs of others, whether articulated or
implied.
b) Insight into the World of Work
This objective is concerned with understanding the 'world of work'. It is about
understanding the constraints of working life, as well as being aware of the functional
relationships within and between organisations. An orientation toward work processes,
the relationship of work to the rest of society, and an understanding of the realities of
working life are all important elements of this factor.

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c) Interrelationships of Theory and Practice
This objective is about relating theory to practice, and it describes how a placement
offers practical experience of the application of theoretical concepts. It is concerned
with appraising the usefulness of theory and academic knowledge at the practical level,
as well as offering a context within which to integrate the practical and theoretical parts
of an academic course. Typically, the placement offers an experience in working
environment whereby they are given the opportunity to apply what they have learned
in previous semesters. During placement, students will be able to practice their
knowledge and skills with the current work environment.
d) Personal Development
This objective is about developing personal attributes like self-confidence, maturity
and self-reliance. The ability to accept responsibility, to work effectively - especially
under stress, and to build on previous knowledge and experience, all contribute to this
factor.
e) Additional and Indirect Benefits of Placements
Various benefits arise from work experience in addition to those directly related to a
training programme. Such benefits include opportunities for employment and
recruitment, course appraisal and review, and informed selection of course options and
project work. It gives university staff links to industry and commerce, and in return
employers gain closer links to the education sector. A placement can provide fresh
ideas and new experiences to all those who participate in it, such as meeting employers'
short-term project needs.
f) Career Preparation
This objective is about the contribution work experience makes to career development.
Knowledge of potential careers, and experience of them, as well as the development of
new areas of interest are important aspects of a placement. An insight into different
careers and the opportunities for recruitment provided are other significant aspects of
this factor.
g) Technical Development
This objective is concerned with the development of technical knowledge and
expertise. It is about being involved in doing the day to day tasks. It concerns
perceiving the needs of a task accurately and knowing how to extract information
quickly and effectively in order to complete the task at hand.

4. Type of Work During Placement


The structure of the placement is dependent on what work the employer requires. Our
only proviso is that the work is where possible, related to the students course of study.
Typically, the student may become part of a project team or work solo on a variety of
projects. We would encourage organisations to contact APU Careers Centre when they
have a role which may be suitable for one of our students, as we have a large number
of awards which combine a variety of skills. Some of the most successful placements
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from the perspective of the employer and student have been challenging projects that
stretch the student and necessitate the use of problem-solving skills. However, it
should be said that students do need some guidance and structured help during the
placement from the employer and University, particularly in the first few months of the
placement.
However, students may draw evidence of their development of employability skills
from the following:

Internship of less than 40 hours per week for 12 weeks with any organisation
Occasional or casual work undertaken
Voluntary or charity work
Conduct of industry based projects during modules studied on their programme
Attendance at industrial talks, conferences, business events or training within or
outside university
Industrial visits or organisational exposure organised as part of the university
studies or other such
Participation in competitions
The final year project especially if related to external organisations and/or
involving industrial or professional fieldwork
Any other activity in which the employability skills can be further developed

5. Support for Students is


The placements team on hand to support the student along with the assigned Visit
Tutor/Academic Supervisor. The student is encouraged to overcome any difficulties
they may encounter themselves but the team is a support mechanism that is always
available.

6. Support for Companies


As with the students, the placements team wish to build a good relationship with the
companies and will endeavour to support the facilitation of a successful placement. A
placement work plan or project is discussed with the appointed Visit Tutor/Academic
Supervisor from the University and the students Industrial Mentor/Company
Supervisor at work. Assessment is made both by the firm using a feedback form and
via discussions during a Visit Tutor/Academic Supervisor visit(s) to the firm. The tutor
checks that the student is performing well and that there are no adverse personal issues.

7. Future Recruitment
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A large number of employers view the placement as a potential induction period


leading to a full-time role after graduation. Some of our students who have recently
returned for the final year of the course are continuing their involvement with their
placement firms and are set to return as full time members of staff after graduation.

8. Remuneration
The placement is normally a paid period of employment. The rate varies according to
type, size and policy of industries. The rate is influenced by factors such as the worth
of the work undertaken and location. However, for companies registered with
TalentCorp, the amount payable by the companies to the interns shall be a
minimum of RM500.

9. Employment Contract
The placement conditions of employment will be derived from a contract drawn up
between the firm and the student. A normal employment contract for shortterm/temporary staff is adequate.
For any further information please contact:
APU Careers Centre
Email: joblink@apu.edu.my
Phone: 03-8949 6000

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Internship Mechanism and Process Flow


1. Briefing
The briefing about the Part 2 internship will be on Week 14 of the Semester 2 of Year
2. At this point students are given the broad outline of the internship. They will be
briefed on what to expect during their internship. This is to mentally prepare students
that they will have to do an internship as well as plan their leaves accordingly.
Students will be briefed on the Part 2 process of the actual internship/industrial
experience that will be taking place. Students will be reminded to submit Part I of the
logbook and documents and provide the current status of their internship/industrial
placement seeking process.

2. Application, Interview and Selection


By now, students have completed their Part 1 of the internship and industrial training
have done/might have done the following:1. CV and cover letter application for industrial experience to employers
2. Attended interviews
3. Completed the Placement Record Form and the Industrial Agreement
Placement/Approval Form
4. Submitted a portfolio of work to secure internship/industrial experience
together with a CV, Cover Letter and evidence of skills acquired during the preinternship process.
Strictly, a student must do his internship in one organisation/company only. If you
change your organisation/ company, you will have to extend your internship period
again for a minimum of 12 weeks. You are not allowed to carry forward the internship
period that you have done in the first organisation/ company as it will be null and void
once you resign from the organisation/company before you finish your internship. You
are to submit the internship report for a single organisation/ company only. You are
allowed to work in different department/ field within the same organisation/ company.
Students are expected to have their own internship portfolios ready and available for
collection by the supervisors. A copy of all documents used for applying for the
internship should be furnished to the Internship Coordinator who will file them in
individual student files.

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3. Placement, Confirmation, Approval & Orientation


The Letter of Appointment/Letter of Offer given by the host company must be signed
by students if they agreed to it. The placement requires verification and confirmation
from the APU CAREERS CENTRE and approval from the School. Once the
application for Internship is successful, the following actions must be carried out by
students, APU CAREERS CENTRE, School and Host Company:
a) The student must forward a copy of host company Letter of Appointment/Letter
of Offer, completed Placement Record Form (filled in by students) and
Industrial Placement Agreement/Approval Form to Internship Coordinator for
verification and a copy to Academic Supervisor.
b) APU CAREERS CENTRE/Internship Coordinator will contact and check the
authenticity of the company and will immediately get the approval of the School
for the said internship placement;
c) Host company is to assign a supervisor and provide a briefing to the interns on the
expectations, rules and regulations of the company. Interns will be treated just like
any other employee in the company.
d) Interns to obey and follow all the regulations set by the host company.

4. Reporting, Supervision and Maintaining Log Book


a) Reporting
Interns are required to report to the host company at the specified date and time.
The host company will ensure that a Company Supervisor is assigned to the intern
and proper briefing/orientation on the rules, regulations and policies are given to
the intern.
b) Supervision.
Each intern will have two supervisors, one supervisor from the host company
(external) and another one from the University (internal), the Company Supervisor
will guide and provide feedback on the students performance, its log book and
internship report during the period of internship. The University Supervisor (known
as Visit Tutor) will assess the students performance, its log book and internship
report during the period of Internship. The University Supervisor, where
possible, will visit the interns during the internship period. For international
students who are on internship in their home countries, a video conferencing or
tele-conferencing is arranged to determine the performance of the intern.

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c) Log Book
Log book refers to all forms of documentation and note takings of all the personal
experiences, attendance report and reflections that the Interns had during the
internship period. It comprises evidence of the achievement gained at the
workplace. Interns must record clearly the supplementary skills and knowledge
gained during the internship. Interns are expected to be organised in their work and
be diligent in keeping their log books complete, signed by the supervisors and
accurate for reporting and to be submitted on-time. The practice of using logbook
to record industrial experience is in-line with Malaysian Qualifications Agencys
requirement.
Interns must record clearly jobs assigned, problems encountered, details of
discussion and tasks accomplished during the internship. Log books should be
presented to and signed by the host Company Supervisor on a weekly basis. Interns
are also required to submit a complete set of attendance record that has been
approved or endorsed by the host company with the company stamp (if any).
All signed log books should be submitted altogether with the final Internship
Portfolio in hard copy to APU University Supervisor.

5. Portfolio Submission, Evaluation and Grading


a) Portfolio Submission.
Once the required number of work-hours for the internship are met or the
internship appointment and placement is completed, the intern is now in the last
stage of his internship. They must complete and submit the internship portfolios
(including the essay, log book, attendance records, future plans to secure
employment(with updated CV and cover letter) and recommendation of quality
internships for future interns and CD-ROM) to both the School and Internship
Coordinator.
The University Supervisor will check the portfolios submitted by the interns, liaise
with the employer and will provide clearance for the administration of interns essay
submission, evaluation and grading by the School. The internship essay and
portfolio of evidence must be submitted within the stipulated date and time. Late
submission of any report is not allowed unless there is proof of extenuating
circumstances.
b) Evaluation, Assessment and Grading.
The intern performance will be evaluated, assessed and graded according to the
quality and completeness of the internship portfolios, essay and feedback given by
the Company Supervisor and Academic Supervisor (i.e. Visit Tutor).The

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components of evaluation, assessment and grading are stated in the Academic
Supervisors Industrial Placement Handbook.

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APU INTERNSHIP PROCESS FLOW CHART


START

Appointment of Academic Supervisor (Week 2), Briefing(Week 3)


Semester 2

Part 1-CV and Cover Letter finalised, Application, Interview and


Selection Workshops (Week 4-15)

Final Briefing- Placement Confirmation, Documents and Logbook Submission(Part 1) to


Academic Supervisor and copy of documents to Internship Coordinator (Week 17)

Part 2-Reporting, Supervision & Maintaining of Log Book


(Start of Internship Module Week 1)

Portfolio Submission. Evaluation and Grading


(Year 3, before Week 3 -Tuesday )

Grade (Year 3,
Week 6)

END

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Visiting Tutors/ Academic Supervisors Industrial Placement


Handbook

The purpose of this document is to provide information and advice as you embark on
your placement visits.
Please brief the Company Supervisor on the Internship Process to ensure an
awareness of their responsibilities during the placement. Of particular importance are
the aims and objectives of the placement year and the Company Supervisors
involvement in the assessment process.

APU Careers Centre


Email: joblink@apu.edu.my
Phone: 03-8949 6000

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1. Administrative Details
Your placement students details will be forwarded to you after allocation, usually in
the form of the Placement Record Form. This provides important information,
including addresses and telephone numbers, which will enable you to contact the
students. Please ensure that you establish contact with your students as soon as
possible after receiving their details. If we have not received full details from the
student before your first visit, please obtain a completed Record Form and return it to
the Internship Coordinator. It is most important that any changes, particularly to
address and telephone number, are notified to Internship Coordinator, to ensure our
information is always accurate.
2. Student Conduct
As an employee of the organisation for which they will be working, the students will
be expected to conduct themselves in a way consistent with the expectations of both
the employer and the University. It is important that the student ascertains what normal
practices exist within the organisation. i.e. use of e-mail, standard of dress code etc. In
particular, they should maintain the same standards of time-keeping, and other working
practices as permanent employees, especially in connection with professional and
ethical protocols in relation to security and confidentiality of data and information.
Our hope is that they will be a good ambassador for the University and that their
performance will form the basis for us being able to sustain long-term relationships
with the company.
3. Length of Placement Period
Minimum of 12 weeks (Apply to all degree programmes)
4. Student Supervision
Throughout the placement the student will be supervised by a Company Supervisor
(usually the line manager) and they will maintain contact with the University through
you as the Academic Supervisor. You may know who is the Company Supervisor from
the Placement Record Form. If this is not the case, you should communicate this via
email to your intern immediately within the first week of internship.
Undergraduate students may receive a visit if the company is located within Klang
Valley during the placement period. It is also compulsory for Visit Tutors to maintain
communication with students with at least 2 emails for 3 months internship (3
emails for 4 months etc.). For overseas internship, Academic Supervisor will
communicate with students and Company Supervisors via teleconferencing facilities.
Do remember to record the conference as evidence of the visit.
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5. Work Expectations
It is hoped that the placement proves to be an interesting and stimulating experience,
which will provide a good basis for academic work in the final year of the course.
Most jobs have their mundane aspects and students should bear in mind that routine
tasks, which may not be particularly interesting or intellectually challenging,
nevertheless have to be done and their timely and accurate completion could be very
important.
If, however, a student feels that they are being asked to undertake an excessive amount
of undemanding work or, perhaps, they are not being given enough work to keep
them constructively occupied then they should take steps to rectify the situation. Often
an informal discussion with the Company Supervisor will be all that is required.
It is most important that the student uses their own initiative to gain the widest possible
experience of the real world aspects of their placement by taking full advantage of
all opportunities open to them, which will help with study in the final year and also
with students career development. In particular, student should proactively seek for
opportunities to participate in performing task which require more in-depth technical
skills and apply relevant knowledge whenever possible.
6. Looking Ahead
In the final year of the course the core curriculum is augmented by a major project. It
is quite likely that the placement will help them to generate ideas for the final year
project.
It is recommended that, once they have settled in and are familiar with their working
environment, they should keep a watchful eye open for any opportunity to identify an
activity (an analysis, an investigation) related to their work which could form the basis
for this project. There is no reason why the Company Supervisor shouldnt be
informed about this and in doing so may prompt some useful suggestions.
7. Aims
The aims of the placement are as follows:
1. Enable students to develop their knowledge and skills in relation to their
discipline.
2. Develop transferable employability skills related to their area of study
3. Enable students to develop their ability to:

Manage self and others, solve problems and plan and organise

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Work alongside, lead, communicate with and motivate others

Perform a range of skills which are relevant and required in employment


situations

Be work ready with the skills that employers seek

8. Learning Outcomes
On successful completion of the Industrial Placement, students should be able to:
a)
b)
c)
d)

Demonstrate the personal skills required in working in organisations


Better manage projects and people to meet tasks and other requirements
Communicate more effectively in appropriate media for the purpose and audience
Demonstrate a range of technical and non technical knowledge and skills required
in the work place.
Reflect on their learning experience, how it has affected them and its value in their
future career and do plan for that career.

9. The Reflective Essay


During the placement period the student will be required to submit an essay giving an
account of the environment in which they have worked and a description of the
activities in which they have been engaged. The production of this essay will be
regarded as an opportunity to demonstrate their written communication skills. The
report is to be produced by the student alone. It is a good idea for the student to keep a
diary or log of their activities from the start, as this will help them when constructing
the report at a later date.
This essay should demonstrate how effectively employability skills have been
developed and the lessons learnt in relation to the value and usefulness of these skills
to their degree of study and subsequent employment, and modes of continuing
professional development.
ONE copy of the essay is to be produced, including copies of the company
assessment sheet. Submission of essay, and logbook will be to the students
relevant school office in Week 3 of Semester 1 of Year 3.
10. Assessment
The assessment is based upon the performance of the student the essay marked by the
Academic Supervisor together with future employment plans made by students to
secure permanent employment.

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Many aspects of the internship which cannot be controlled as tightly as are the time
spent within the University. There are many factors that could upset the progress.
Extreme examples include company closure or industrial action. In such rare cases,
assessors would need to use subjective judgment in awarding an appropriate mark.
The assessment consists of four components:

A portfolio of work, including a log of the details of all relevant activity during
the university-arranged internship or a period equivalent to an internship of not
less than 12 weeks, demonstrating the skills that have been developed and the
contexts in which this took place (LOs 1, 2 and 4) 20%

A reflective essay considering how effectively employability skills have been


developed and the lessons learnt in relation to the value and usefulness of these
skills to degree study and subsequent employment, and modes of continuing
professional development (LOs 1, 4 and 5) 40%

An updated plan of action for seeking employment and continuing professional


development, including supporting documentation such as CV and letter of
application (LOs 1, 3 and 4) 30%

A plan for securing good quality internships for future students (LO 2) 10%

In the assessment process, factors as indicated below should be taken into account.
The Visit Tutors /Acadamic Advisors Assessment of the Essay
a) An assessment of the students essay as a record of his or her employment
experience.
b) An impression of the students contribution to his or her employer, as conveyed by
the essay
c) An assessment of the students essay as a professional communication document.
11. Progression
In order to proceed to Year 3 a student must normally have passed Year 1-2
(undergraduate) as defined by the University regulations. In addition they should
normally have achieved a mark of at least 50% overall in the assessment of part 1 of
the module PA002-5-2 Industrial Experience and 50% of part 2 of the Industrial
Experience module PA003-5-3.

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The form of referral of a failed industrial placement will be decided by the Award
Board and will depend on the nature of the failure. It may, for example, take the form
of a resubmitted report. In exceptional circumstances a student who has failed their
Placement may be allowed to repeat once only. In such cases it will be the students
own responsibility to find an appropriate placement in which to repeat the year.

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Appendix 1
Part 2-Industrial Placement Logbook

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Date: _________________

Objective of the activity:


Contents:

(Record activity on a daily basis/ weekly basis: cover page will provided, limited to 40 pages)

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Appendix 2
ASIA PACIFIC UNIVERSITY OF TECHNOLOGY & INNOVATION
FACULTY OF BUSINESS MANAGEMENT

PART 2-INDUSTRIAL
PLACEMENT LOGBOOK

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Appendix 3
REFLECTIVE ESSAY WRITING
1.

General Information
At the end of your training period you are required to produce:

Your up-dated log book (hand-written)

The reflective essay should be bound using the cover page provided by the
University.
All reports should be signed and dated by the intern and his/her company
supervisor. This signature may be necessary to signify permission for the
document to be released. This takes time and due allowance should be made
for this.
You will need to make two copies of the essay, one hard copy and one softcopy
(CD) and hand them in to the Placements Office on the 3rd week of Semester
1 in Year 3 of the new term.

2.

Points to consider when writing your REFLECTIVE ESSAY

The format outlined in the following pages is described as a general


format and provides general guidance on the content. Your placement
experience will determine the extent to which you have sufficient
information to report on the issues suggested.

Consult your tutor/academic supervisor, on the precise format and


extent of the report, as she/he will be able to give you more precise
guidance in relation to the nature of your placement.

Consult your employer in relation to information on the broader aspects


of the organisation and its activities.

How effectively employability skills have been developed and the


lessons learnt in relation to the value and usefulness of these skills to
degree study and subsequent employment, and modes of continuing
professional development (LOs 1, 4 and 5) 40%

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3. Log Book
During your placement, the log book should be written at regular intervals - at
least once a week. A loose-leaf binder is ideal for the log book; the pages
should be numbered and an Index included. All reference material such as
published leaflets, makers codes, computer programmes and print-outs, etc.,
should be kept separately as Appendices. When appropriate, sketches should
be used where these amplify and add to the written matter. After 6 weeks of
industrial placement, the Visit Tutor will endorse the logbook for monitoring
purposes.

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Reflective Essay
1.

Introduction
The introduction includes concise description of the company/organisation in
which you are undertaking the industrial training. You are required to produce a
reflective essay based upon a business and financial appraisal of the company
organisation in which you are working. The essay should be approximately
3000 words in length, though this may be supplemented by the use of
diagrams, flow charts and/or tables of data where appropriate. The overall aim
is to study how effectively employability skills have been developed and the
lessons learnt in relation to the value and usefulness of these skills to degree
study and subsequent employment, and modes of continuing professional
development.

2.

Objectives of the Essay

To assess how effectively employability skills have been developed and the
lessons learnt in relation to the value and usefulness of these skills to degree
study and subsequent employment, and modes of continuing professional
development

To illustrate your general understanding of the organisation in which you


are working products/services, markets and competitors.

To recognise the main areas of activities and how these have developed.

To develop an understanding of the organisational structure, the main


functions in the organisation, the role they play in the organisation, and how
the organisation structure welds these functions together.

To analyse the general nature of communications within the organisation,


both across different functions, and within individual functions.

To analyse specifically the operation of the particular function/department


with which you are employed and to recognise the contribution this makes
to the organisation as a whole.

To assess the source of funding and financial standing of your placement


organisation and of the functional area/department in which you work.

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3.

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Format and Content of the Essay

Introduction
Brief introduction to the organisation and the specific area of your
involvement

The Organisation
The organisation, its historical development and general range of activities.
The products/services provided by the organisation.
The general objectives of the organisation in relation to its customers and
employees.
The overall structure of the organisation; the different division, departments
or sections and the role they perform.
The geographic distribution of the organisation activities.

The Environment
The general nature of the markets that the organisation operates within.
The nature of competition within these markets.
The effects of technology within the market, and how the company
responds to this.
Details of any particular constraints or issues within the environment, which
influence the organisation.

The Functions
Outlines of the organisations structure of the functional area in which you
are employed. The main Departments/Sections of the function and brief
details of the role they perform and the contribution they make to the
effective running of the Department.

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The Department/Section
Details of the work/activities of the Department or Section within the
organisation in which you are placed and how your specific activity
contributes to this.

Communications/Information Technology
Details of the main methods of communication used in the organisation, in
relation to reports, instructions, procedures etc.
The distinction between formal and informal communications within the
organisation and its departments.

Financial Structure (only if allowed by company)


Details of the sources of capital and methods of funding and financial
planning and control exercised within your placement organisation.
An indication of the degree of effectiveness achieved in financial planning
and control, including the control of individual projects.
An indication of the market share of your organisation.

Introduction to the nature of your work


Remember that this should be succinct but nevertheless, convey all the
essential details of the project/tasks being delegated or designated.

Tasks inclusion/ application of concepts and knowledge


You are required to highlight whether you were able to apply your skills and
knowledge towards completing the task given.

Development of employability skills


How effectively employability skills have been developed and the lessons
learnt in relation to the value and usefulness of these skills to degree study
and subsequent employment, and modes of continuing professional
development

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Format of Report and Comb Bound Layout


A wide variety of working environments make it difficult to lay down a set format, but
the following may be used as a model
Cover Page (provided)
Report Clearance Form (provided)
Acknowledgements
Table of Contents
List of Tables
List of Figures
CHAPTER 1: Essay
Introduction to the business

The Organisation

The Environment

The Functions

The Department/Section

Communications/Information Technology

Financial Structure

Introduction to the nature of your work

Tasks inclusion/ application of concepts and knowledge

Development of employability skills

CHAPTER 2: Future plans for employment


Updated plan to seek employment and continuing professional development
(500 words)
A plan for securing good quality internships for future students (200 words)
Conclusions & Recommendations
Appendices- Updated CV and Letter of Application
References/ Bibliography
Student Feedback Form
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Separate Binding
Log book Cover Page with clearance (provided)
Log book (limited to 40 pages, hand-written notes only)
Attendance Records
Confidentiality
The student should check with the Company Supervisor for possible security or
confidentiality problems in disclosing material, and inform their Academic Supervisor
(at an early stage) if this is likely. Such problems may be resolved by a combination of
the following.
(a)
(b)
(c)
(d)

Removal of data from the essay.


Returning the report to the company after assessment.
You as the University Supervisor may visit the company to mark the
report.
Security vetting of University Supervisor. (This should be avoided if
possible as it causes delays.)

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Faculty of Business Management

Ver. 2 June 2016

Appendix 4
ASIA PACIFIC UNIVERSITY OF TECHNOLOGY & INNOVATION
FACULTY OF BUSINESS MANAGEMENT

INTERNSHIP/INDUSTRIAL
PLACEMENT ESSAY
An internship placement report submitted in partial fulfilment of the requirement of
For the degree of
BA(Hons) in XXXXXXX

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Faculty of Business Management

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Appendix 5
INTERNSHIP/INDUSTRIAL PLACEMENT ESSAY
CLEARANCE FORM
This form must be given to the company supervisor for clearance. Please ensure that
this form is attached to your ESSAY.
Students Particulars
Name of Student:

___

Department: ____________________________________________________
Student ID No:

__________

Intake: _________________________________________________________
Student Passport no/IC no: ________________________________________

Company Details
Name of Company:

_____

Contact Person (Supervisor):

_____

Contact No(s):

______

Internship/ Industrial Placement Report Clearance by Company


Signature

Company Stamp

28

Date

Faculty of Business Management


Ver. 2 June 2016
Note: If the company wishes to have a copy of the report, the arrangement is left
between the company and the trainee.

Appendix 6
INTERNSHIP/ INDUSTRIAL PLACEMENT STUDENT
FEEDBACK FORM
Please fill in the form diligently and ensure that it is

attached at the back of your

Internship Report before submitting it to your APU supervisor to grade.


1.

General Information:

Student's Name:
Student ID No.:
Intake.:
Student Passport No./IC No:
Department:
Period of Placement:
(Start Date and End Date)
APU Supervisor:

2.

Feedback on Company:

Company's Name:
Company Address:

Company Supervisor & contact No/ E-mail:


Department student was attached to:
Describe briefly nature of work performed:

Was nature of work assigned challenging?

Yes/No
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Faculty of Business Management

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(Delete accordingly)

If not, please elaborate:

Comment briefly on level of supervision provided:

Would you recommend that we continue to assign Yes/No


students to this company in future?
(Delete accordingly)
Suggest ways in which you think the Internship Program offered by the company could be
improved:

Overall, how do you rate the company in providing


you with this training?
If poor, please elaborate:

Excellent / Good / Satisfactory / Poor


(Delete accordingly)

Allowance Paid

RM

3. General Feedback (optional):


Suggest ways in which you think the Internship Program, as a whole in APU can be improved:

Date:
Signature of Student:

Date :

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Faculty of Business Management

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Appendix 7
INTERNSHIP/INDUSTRIAL PLACEMENT VISIT
REPORT FORM
To be completed after each industrial visit and returned to:
Internship Coordinator, Asia Pacific University of Technology and Innovation, Faculty
of Business Management Tel: 03-89496178, Fax: 03-89961001
E-mail: rozitaayu.zulkifli@apu.edu.my
Student Name .............................................. Visiting Tutor: .........................................
Award: .............................................................................................................................
Company: .................................................

Industrial Supervisor ................................

Visit Number: (One/Two)..............................

Date: ....................................

SUMMARY
Is the performance of the student satisfactory?
Yes/No
Is the experience provided by the company adequate?
Yes/No
Do the notes below require urgent attention by the coordinator?
Yes/No
RELEVANT ADDRESSES, TELEPHONE NUMBERS, E-MAIL ADDRESSES
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
...........................................................................................................................................
............................................................................................................................................
...........................................................................................................................................
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Faculty of Business Management


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............................................................................................................................................
............................................................................................................................................
NOTES OF DISCUSSION
First / Second Visit :- type of work, pay, accommodation, student card, tax
:- placement report, industrial supervisors assessment form,
another placement student for next year, final year project, final
year options arrangements.
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
....................................

............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
....................................

(Provide a report on the student after each visit)

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Appendix 8
INDUSTRIAL EXPERIENCE PART 2 (PA003-5-3)
INTERNSHIP ASSESSMENT FORM
SECTION TO BE COMPLETED BY THE UNIVERSITY SUPERVISOR
Students name:
Intake Code:
Award Title:

Students ID:
Tutor Name:

COMPONENT 1: (This component contributes to 20% of the module


assessment)
A portfolio of work, including a log of the details of all relevant activity
during the university-arranged internship or a period equivalent to an
internship of not less than 12 weeks, demonstrating the skills that have
been developed and the contexts in which this took place.
Please tick ONE box and provide comments to justify mark.
Fail

Marginal
Fail

Pass

Credit

Distinction

Enter a mark
between
0 and 7

Enter a mark
between
8 and 9

Enter a mark
between
10 and 12

Enter a
mark
between
13 and 14

Enter a mark
between
15 and 20

COMMENTS - (Please continue on another sheet if necessary)

COMPONENT 2: (This component contributes to 40% of the module


assessment)
A reflective essay considering how effectively employability skills have
been developed and the lessons learnt in relation to the value and
usefulness of these skills to degree study and subsequent employment,
and modes of continuing professional development.
Please tick ONE box and provide comments to justify mark.
Fail

Marginal
Fail

Pass

33

Credit

Distinction

Faculty of Business Management

Ver. 2 June 2016

Enter a mark
between
0 and 15

Enter a mark
between
16 and 19

Enter a mark
between
20 and 25

Enter a
mark
between
26 and 29

Enter a mark
between
30 and 40

COMMENTS - (Please continue on another sheet if necessary)

COMPONENT 3: (This component contributes to 30% of the module


assessment)
An updated plan of action for seeking employment and continuing
professional development, including supporting documentation such as CV
and letter of application.
Please tick ONE box and provide comments to justify mark.
Fail

Marginal
Fail

Pass

Credit

Distinction

Enter a mark
between
0 and 11

Enter a mark
between
12 and 14

Enter a mark
between
15 and 19

Enter a
mark
between
20 and 22

Enter a mark
between
23 and 30

COMMENTS - (Please continue on another sheet if necessary)

COMPONENT 4: (This component contributes to 10% of the module


assessment)
A plan for securing good quality internships for future students.
Please tick ONE box and provide comments to justify mark.
Fail

Marginal
Fail

Pass

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Credit

Distinction

Faculty of Business Management

Ver. 2 June 2016

Enter a mark
between
0 and 3

Enter a mark
between
4 only

Enter a mark
between
5 and 6

Enter a
mark
between
7 only

Enter a mark
between
8 and 10

COMMENTS - (Please continue on another sheet if necessary)

Log Book

Report
Cover Letter and
CV
Future Plan

out of 20

out of 40

out of 30
Total

out of 10

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Appendix 9
INTERNSHIP ASSESSMENT FORM
TO BE COMPLETED BY COMPANY SUPERVISOR
Students name...........................................................................................................
Award Title.
Name of Employing Organisation...............................................................................
Name of Company Supervisor.....................................................................................
Start Date
1)

Finish Date...

STUDENTS PROFILE
Please rate the students performance as a second year university student using
the following: A=Excellent, B=Good, C=Satisfactory, D=Poor, U=Untested).

Rating Comments (Please fill in comments)


Attitude to supervision
Social integration
Motivation
Perseverance
Technical knowledge
Productivity
Capacity for teamwork
Problem solving ability
Competence in English written
Competence in English - oral
Others (please specify)
(*Will be used only as a feedback and not for grading)
2)

OVERALL GRADE
The mark awarded will used only as a feedback and not for grading. Please
tick ONE box.

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Faculty of Business Management


Unsatisfactory
Weak
Satisfactory
1

3)

Good
6

Ver. 2 June 2016


Very Good
Exceptional

COMMENTS - (Please continue on another sheet if necessary)

Unsatisfactory- Unable to complete tasks given


Weak- Able to complete tasks given with full supervision
Satisfactory- Able to complete tasks given with sufficient supervision
Good- Able to complete tasks given without any supervision
Very Good- Able to complete tasks given and has met companys expectations
Exceptional- Able to outperform job given and exceeded companys expectations
Signature.

37

Date.

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Ver. 2 June 2016

Appendix 10
INDUSTRIAL PLACEMENT FINAL
ASSESSMENT FORM
(To be completed by Academic Supervisor.)

1. Student Name: ___________________________________________________


2. Programme/Course: _______________________________________________
3. Student ID No: ___________________________________________________
4. Intake: __________________________________________________________
5. Company: _______________________________________________________
6. Period of placement: ______________________________________________
CRITERIA

CHECK LIST

1.

Internship/ Industrial Placement Reflective Essay

2.

Logbook (attached together with attendance evidence)

3.

Updated CV, Cover Letter and Plan of action for future


employment

4. Plan of action for securing good quality internships for


future students
5.

Email correspondences between Industrial Supervisor and


Academic Supervisor(Conference call/Skype for Overseas
Placement)

TOTAL

*PASS / FAIL

* Must have the entire component above in order to pass.


Other Comments:

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____________________________________________________________________________________________
____________________________________________________________________________________________

..
Academic Supervisors Signature
Name :
Designation :
Date :

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