Professional Documents
Culture Documents
International
TM
International
Table of Contents
1
Introduction and Overview................................................................................................................................................................................................ 7
1.1
Purpose of this Document................................................................................................................................................................................................. 7
1.2
Version Control................................................................................................................................................................................................................. 9
1.3
Summary of Key Features and High Level System Overview......................................................................................................................................... 10
1.3.1 Key Business Features.............................................................................................................................................................................................. 10
1.3.2 Summary of SAP Modules and Functionalities to be Implemented............................................................................................................................ 12
1.3.3 Key Management Considerations.............................................................................................................................................................................. 14
1.3.3.1
Use of a Data Warehousing System to obtain Cross System Information........................................................................................................ 14
1.3.3.2
Implementation of SAP HR............................................................................................................................................................................... 14
1.3.3.3
SAP SD Module to Meet Sales Requirement of Intermediate Customers and not End Customers..................................................................14
1.3.3.4
Possible Enhancements Needed to SAP MM................................................................................................................................................... 15
1.4
Summary of Global SAP Settings Required for TMI........................................................................................................................................................ 16
1.5
Standard SAP Organisation Structure............................................................................................................................................................................. 18
1.6
Overall Systems Maps for Each Country........................................................................................................................................................................ 19
1.6.1 Sri Lanka Site Systems Map...................................................................................................................................................................................... 19
1.6.2 Bangladesh Site Systems Map.................................................................................................................................................................................. 20
1.6.3 Malaysia Site Systems Map....................................................................................................................................................................................... 21
1.7
Flowcharting Convention Used....................................................................................................................................................................................... 22
2
Financial Accounting and Controlling............................................................................................................................................................................ 23
2.1
Scope of Financial Accounting and Controlling............................................................................................................................................................... 23
2.2
Financial and Controlling Organisation Structure............................................................................................................................................................ 24
2.2.1 Organisation Structure Diagram................................................................................................................................................................................. 24
2.2.2 Organisation Structure Definitions............................................................................................................................................................................. 25
2.3
Financial and Controlling Master Data............................................................................................................................................................................ 27
2.3.1 General Ledger.......................................................................................................................................................................................................... 27
2.3.1.1
General Ledger Account................................................................................................................................................................................... 27
2.3.2 Tax Code.................................................................................................................................................................................................................... 29
2.3.3 Accounts Receivable................................................................................................................................................................................................. 30
2.3.3.1
Customer Account Groups................................................................................................................................................................................ 30
2.3.4 Accounts Payable...................................................................................................................................................................................................... 31
2.3.4.1
Vendors Group................................................................................................................................................................................................. 31
2.3.4.2
House Bank...................................................................................................................................................................................................... 32
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2.3.4.3
Bank................................................................................................................................................................................................................. 32
2.3.5 Fixed Assets............................................................................................................................................................................................................... 32
2.3.6 Controlling.................................................................................................................................................................................................................. 32
2.3.6.1
Primary Cost Element....................................................................................................................................................................................... 32
2.3.6.2
Secondary Cost Element.................................................................................................................................................................................. 32
2.3.6.3
Profit Centres.................................................................................................................................................................................................... 33
2.3.6.4
Cost Centres..................................................................................................................................................................................................... 33
2.3.6.5
Internal Order................................................................................................................................................................................................... 33
2.3.6.6
Statistical Key Figure........................................................................................................................................................................................ 33
2.4
Financial and Controlling Business Processes............................................................................................................................................................... 34
2.4.1 General Ledger.......................................................................................................................................................................................................... 34
2.4.2 Accounts Receivable................................................................................................................................................................................................. 40
2.4.3 Accounts Payable...................................................................................................................................................................................................... 45
2.4.4 Fixed Assets............................................................................................................................................................................................................... 54
2.4.5 Cost Centre Accounting / Profit Centre Accounting.................................................................................................................................................... 62
2.4.6 Internal Order................................................................................................................................................................................................................ 71
2.5
Interfaces........................................................................................................................................................................................................................ 73
2.6
List of Customised Reports and Forms........................................................................................................................................................................... 76
3
Project System.................................................................................................................................................................................................................. 77
3.1
Scope of Project System................................................................................................................................................................................................. 77
3.2
Project System Organisational Structure........................................................................................................................................................................ 78
3.2.1 Organisational Structure Diagram.............................................................................................................................................................................. 78
3.2.2 Organisational Structure Definitions........................................................................................................................................................................... 79
3.2.2.1
Project System Organisation Data Definitions.................................................................................................................................................. 79
3.2.2.2
Accounting Organisational Data Definitions...................................................................................................................................................... 81
3.2.2.3
Logistic Organisational Data Definitions........................................................................................................................................................... 82
3.2.3 Proposed Coding Structure for Projects..................................................................................................................................................................... 84
3.2.3.1
Naming Convention for the Coding Structure................................................................................................................................................... 85
3.2.3.2
Coding Structure for Site-Rollout Projects........................................................................................................................................................ 87
3.2.3.3
Coding Structure for Network Development Projects and IT Projects............................................................................................................... 88
3.2.3.4
Coding Structure for Sales & Distribution Projects, Special Projects, Merger & Acquisition Projects, Product Development Projects.............89
3.3
Project System Master Data........................................................................................................................................................................................... 90
3.3.1 Project Definition........................................................................................................................................................................................................ 90
3.3.2 WBS Elements........................................................................................................................................................................................................... 90
3.3.3 Network...................................................................................................................................................................................................................... 91
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3.3.4 Activity....................................................................................................................................................................................................................... 91
3.3.5 Milestone.................................................................................................................................................................................................................... 92
3.3.6 Material Components................................................................................................................................................................................................. 92
3.4
Project System Business Process.................................................................................................................................................................................. 94
3.4.1 Project Business Flow................................................................................................................................................................................................ 94
3.4.1.1
Determine Business Plan (Outside SAP).......................................................................................................................................................... 94
3.4.1.2
Determine Projects for the Year (Outside SAP)................................................................................................................................................ 94
3.4.1.3
Determine Project Business Scenarios (Outside SAP)..................................................................................................................................... 95
3.4.1.4
Project Planning................................................................................................................................................................................................ 95
3.4.1.5
Submit for Board Approval (Outside SAP)........................................................................................................................................................ 95
3.4.1.6
Project Implementation..................................................................................................................................................................................... 95
3.4.1.7
Project Completion........................................................................................................................................................................................... 96
3.4.2 Project Business Scenarios....................................................................................................................................................................................... 96
3.4.2.1
Site-rollout project............................................................................................................................................................................................. 96
3.4.2.2
Network Development project........................................................................................................................................................................... 97
3.4.2.3
IT project........................................................................................................................................................................................................... 97
3.4.2.4
Sales & Distribution project............................................................................................................................................................................... 97
3.4.2.5
Special project.................................................................................................................................................................................................. 98
3.4.2.6
Mergers and Acquisitions project...................................................................................................................................................................... 98
3.4.2.7
Product Development project........................................................................................................................................................................... 98
3.4.3 Project Processes in SAP.......................................................................................................................................................................................... 99
3.4.3.1
Project Planning................................................................................................................................................................................................ 99
3.4.3.2
Project Budgeting........................................................................................................................................................................................... 102
3.4.3.3
Project Materials and Equipment Usage......................................................................................................................................................... 104
3.4.3.4
Project Services Usage.................................................................................................................................................................................. 106
3.4.3.5
Project Monitoring........................................................................................................................................................................................... 107
3.4.3.6
Project Interim Settlement............................................................................................................................................................................... 112
3.4.3.7
Project Final Settlement.................................................................................................................................................................................. 113
3.4.3.8
Project Status Control..................................................................................................................................................................................... 114
3.5
Interfaces...................................................................................................................................................................................................................... 117
3.6
List of Customised Reports and Forms......................................................................................................................................................................... 117
4
Materials Management................................................................................................................................................................................................... 118
4.1
Scope of Materials Management................................................................................................................................................................................... 118
4.2
Material Management Organisation Structure............................................................................................................................................................... 120
4.2.1 Organisation Structure Diagram............................................................................................................................................................................... 121
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4.2.1.1
Materials Management Organisation Structure for Sri Lanka......................................................................................................................... 121
4.2.1.2
Materials Management Organisation Structure for Bangladesh..................................................................................................................... 122
4.2.1.3
Materials Management Organisation Structure for Malaysia.......................................................................................................................... 123
4.2.2 Organisation Structure Definitions........................................................................................................................................................................... 124
4.3
Material Management Master Data............................................................................................................................................................................... 129
4.3.1 Introduction.............................................................................................................................................................................................................. 129
4.3.2 Material Master Data................................................................................................................................................................................................ 129
4.3.3 Serial Number Management.................................................................................................................................................................................... 133
4.3.4 Materials Requirement Planning (MRP) Controller.................................................................................................................................................. 134
4.3.5 Vendor Master Data................................................................................................................................................................................................. 135
4.3.5.1
Vendor Master Data Processing..................................................................................................................................................................... 136
4.3.6 Material Information Records................................................................................................................................................................................... 138
4.4
Material Management Business Processes.................................................................................................................................................................. 139
4.4.1 Procurement............................................................................................................................................................................................................ 139
4.4.2 Procurement of Stock Materials............................................................................................................................................................................... 140
4.4.3 Procurement of Non Stock Materials....................................................................................................................................................................... 145
4.4.4 Procurement for Intra Company Stock Transfers..................................................................................................................................................... 149
4.4.5 Request for Quotation.............................................................................................................................................................................................. 151
4.4.6 Inventory Control...................................................................................................................................................................................................... 153
4.4.7 Goods Receipt for Purchase Orders........................................................................................................................................................................ 154
4.4.8 Transfer Postings..................................................................................................................................................................................................... 157
4.4.9 Goods Issue............................................................................................................................................................................................................. 159
4.4.10 Stock Revaluation.................................................................................................................................................................................................... 161
4.4.11 Physical Inventory.................................................................................................................................................................................................... 163
4.4.12 Vendor Returns........................................................................................................................................................................................................ 166
4.4.13 Materials Planning................................................................................................................................................................................................... 168
4.4.14 Invoice Receipt........................................................................................................................................................................................................ 170
4.4.15 Credit Note and Subsequent Credit/Debit................................................................................................................................................................ 173
4.5
Interfaces...................................................................................................................................................................................................................... 175
4.6
List of Customised Reports and Forms......................................................................................................................................................................... 176
5
Sales and Distribution.................................................................................................................................................................................................... 177
5.1
Scope of Sales And Distribution.................................................................................................................................................................................... 177
5.2
Sales and Distribution Organisation Structure.............................................................................................................................................................. 181
5.2.1 Organisation Structure Diagrams............................................................................................................................................................................. 181
5.2.1.1
Sales Organisation Structure for Sri Lanka..................................................................................................................................................... 181
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5.2.1.2
Sales Organisation Structure for Bangladesh................................................................................................................................................. 182
5.2.2 Organisation Structure Definitions........................................................................................................................................................................... 183
5.2.3 Sales Area to Sales Office Mapping......................................................................................................................................................................... 186
5.2.4 Organisational Units for Shipping............................................................................................................................................................................. 188
5.3
Sales and Distribution Master Data............................................................................................................................................................................... 190
5.3.1 Introduction.............................................................................................................................................................................................................. 190
5.3.2 Customer Master..................................................................................................................................................................................................... 190
5.3.3 Material Master for Sales Related Processes.......................................................................................................................................................... 191
5.3.4 Pricing Conditions.................................................................................................................................................................................................... 192
5.4 Sales and Distribution Business Processes..................................................................................................................................................................... 193
5.4.1 Free Of Charge Sales Processing........................................................................................................................................................................... 194
5.4.2 Credit Sales Processing............................................................................................................................................................................................ 197
5.4.3 Cash Sales Processing............................................................................................................................................................................................. 200
5.4.4 Consignment Sales Processing................................................................................................................................................................................ 204
5.4.5 Consignment Returns Processing............................................................................................................................................................................. 207
5.4.6 Non-Consignment Returns Processing..................................................................................................................................................................... 209
5.4.7 Credit Memo Request Processing............................................................................................................................................................................. 211
5.4.8 Debit Memo Request Processing.............................................................................................................................................................................. 213
5.4.9 Quotation Processing................................................................................................................................................................................................ 215
5.4.10 Inter Company Sales Processing............................................................................................................................................................................ 217
5.5 Interfaces........................................................................................................................................................................................................................ 219
5.6
List of Customised Reports and Forms......................................................................................................................................................................... 220
6
Plant Maintenance.......................................................................................................................................................................................................... 221
6.1
Scope of Plant Maintenance......................................................................................................................................................................................... 221
6.2
Plant Maintenance Organisation Structure.................................................................................................................................................................... 222
6.2.1 Organisation Structure Diagram............................................................................................................................................................................... 222
6.2.2 Organisation Structure Definitions........................................................................................................................................................................... 223
6.3
Plant Maintenance Master Data.................................................................................................................................................................................... 225
6.3.1 Functional Location.................................................................................................................................................................................................. 225
6.3.1.1
Functional Location Description...................................................................................................................................................................... 225
6.3.1.2
Functional Location Category......................................................................................................................................................................... 226
6.3.1.3
Functional Location Processing...................................................................................................................................................................... 227
6.3.2 Equipment................................................................................................................................................................................................................ 229
6.3.2.1
Equipment Processing.................................................................................................................................................................................... 231
6.3.3 Maintenance Work Centre....................................................................................................................................................................................... 234
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6.3.3.1
Work Centre Description................................................................................................................................................................................. 234
6.3.3.2
Work Centre Processing................................................................................................................................................................................. 236
6.3.4 Task List................................................................................................................................................................................................................... 238
6.3.4.1
Task List Description....................................................................................................................................................................................... 238
6.3.4.2
Task List Processing....................................................................................................................................................................................... 241
6.4
Plant Maintenance Business Processes....................................................................................................................................................................... 244
6.4.1 Maintenance Plan.................................................................................................................................................................................................... 246
6.4.1.1
Maintenance Plan Description........................................................................................................................................................................ 246
6.4.1.2
Maintenance Plan Processing........................................................................................................................................................................ 247
6.4.2 Preventive Maintenance Processing........................................................................................................................................................................ 251
6.4.2.1
Preventive Maintenance Description.............................................................................................................................................................. 251
6.4.2.2
Preventive Maintenance Processing............................................................................................................................................................... 252
6.4.3 Corrective Maintenance Processing........................................................................................................................................................................ 255
6.4.3.1
Corrective Maintenance Description............................................................................................................................................................... 255
6.4.3.2
Corrective Maintenance Processing............................................................................................................................................................... 256
6.4.4 Work Completion Processing................................................................................................................................................................................... 261
6.4.4.1
Work Completion Description......................................................................................................................................................................... 261
6.4.4.2
Work Completion Processing.......................................................................................................................................................................... 262
6.5
Interfaces...................................................................................................................................................................................................................... 265
6.6
List Of Customised Reports and Forms........................................................................................................................................................................ 265
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The Business Blueprint is a statement of the process design that has been jointly developed by TMI & Atos Origin during the Develop Business Blueprint
phase (also known as Work Package 1) of the mySAP ERP Implementation project. The objectives of the Business Blueprint are to:
1.
2.
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The Business Blueprint makes a statement as to the design of the SAP system as far as is known at the time of the submission. Further changes to reflect
updates or revisions should be subject to strict change control procedures by TMI in order to control the contents of the document. Section 1.2 Version
Control below has been included for this purpose and should be used to track changes to the document at a high level.
The intended audience for the Business Blueprint include:
Project Managers.
Key Users.
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1.2
1.3
Version Control
Version
Date
1.0
1/12/04
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The following information has been extracted from the Business Blueprint details. The intention is to present an overall view of the system and features of the
SAP system as will be implemented in the following stages of the project. The overall view also serves as an executive summary to the Business Blueprint
document.
Financial and
Controlling
Project System
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lifespan.
Transfer of capital investment projects to completed Assets
Material Management
Develop a standard set of process flows for sales and distribution for
TMI group of companies.
Facilitate sales, delivery and billing functions for customers.
Facilitate credit management for sales processes.
Enable direct integration with inventory control.
Plant Maintenance
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CO
PS
SD
Core Functionality
Consolidation
General Ledger
Accounts Receivable
Accounts Payable
Asset Management
Cash Management
Funds Management
Cost Centre Accounting
Profit Centre Accounting
Internal Orders
Project Organization Structure WBS element,
Networks
Planning
Budgeting
Execution
functions.
E.g.
Reservations,
confirmations.
Settlement
Sales Master Data Processing
Sales Order Processing
Credit Management
Delivery Order Processing
Billing
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SAP Module
MM
PM
Core Functionality
Materials Management Master Data Processing
Purchasing
Inventory Management
Materials Planning
Invoice Verification
Equipment and Technical Objects Master Data
Preventive Maintenance Processing
Corrective Maintenance Processing
Maintenance Order Management
Work Clearance Management
Data conversion objects for transaction data and master data for each of the SAP modules that have been proposed for implementation will be identified
through a separate data conversion document, which will be produced at the implementation phase of the TMI MYSAP ERP project. The data conversion
document to be produced will clearly identify the data objects required for conversion and the strategy to be used to convert these identified objects into SAP
data.
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1.3.3.3 SAP SD Module to Meet Sales Requirement of Intermediate Customers and not End Customers
Customers in TMI have generally been categorised as:
1. End Customers Customers who procure cellular or internet services provided by TMIB or MTN either directly or through third parties
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2. Intermediate Customers Customers who act as agents that sell cellular or Internet services to individuals or companies on behalf of MTN or TMIB.
Currently telecommunication specific billing and pre paid solutions have been implemented in Sri Lanka and Bangladesh. An Internet billing solution has also
been implemented in Sri Lanka. These solutions handle all sales transactions for post paid access, pre paid access and Internet access to End Customers.
SAP Sales and Distribution (SD) module will not replace the existing End Customer solutions that have been implemented in Sri Lanka and Bangladesh but
instead complement these existing solutions. Standard SAP SD module does not provide a good fit for telecommunication specific sales requirement for End
Customers but is able to provide a good fit for the sales requirements of Intermediate Customers. As such, SAP SD will only be implemented to meet the sales
requirement of Intermediate Customers.
SAP does not track sales from intermediate customers to end customers. Therefore sales commission reports and sales performance reports of intermediate
customers sale to end customers cannot be generated from SAP. The existing billing system and pre paid system should be used as the platform to generate
such reports and not SAP.
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1.4
We have extracted the following in order to provide in an overview of the key SAP settings required for TMI.
Module
Financial and
Controlling
Materials
Management
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Module
Sales and
Distribution
Project Systems
Three sales organisations for Sri Lanka and one sales organisation for Bangladesh.
Plant Maintenance
One planning maintenance plant respectively for TMI, MTN and TMIB.
Planner group for each planning plant based on the function (ITO, NSS, BSS, M&E, S&F)
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1.5
Following is an illustration of a standard SAP Organisation Structure. Both static data (Materials, Vendors, Customers etc) and transactional data (Sales
orders, Purchase orders etc) are held against these structure elements. The detailed set up of the relevant organisational structures for TMI are provided by
SAP module in the respective organisation structure sections of this Business Blueprint.
SAP System
Client
Credit Control
Area
Operating
Concern
Sales
Organisation
Controlling
Area
Sales Office
Chart of
Accounts
Sales Group
Distribution
Channel
Company
Code
Plant
Purchasing
Organisation
Division
Profit Centre
Maint. Planning
Plant
Shipping Point
Maintenance
Plant
Loading Point
Purchasing
Group
Material
Cost Centre
Storage Location
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1.6
The system map for each country will illustrate the SAP modules to be implemented as well as any interfaces to/from other TMI systems. The arrows indicate
the direction of the interfaced information (ingoing from vs. outgoing to external systems).
Roaming
System
Cost
Summary
Customs
Declaration Sys.
Customs
Data
Revenue
Summary
Interconnect
System
Revenue and
Cost Summary
Satellite phone
system
Revenue and
Cost Summary
SAP
Materials
Management
Project
System
Plant
Maintenance
Revenue
Summary
Key
Banking
System
Payment &
Bank Statement
Summary
Human Resource
System
Program Interface
General Ledger
Account Payable
Inventory Control
Order Entry
HR Resource
Data
Cost Information
System
ACCPAC
Payroll
System
Payroll
Summary
HR Resource
Data
Revenue Summary
&SIM/Scratch Card Data
Asset Barcode
System
Stock Inquiry
And Reservation
Replace
Pre Paid
System
Project Cost
Data
Balance
Scorecard System
KPI Characteristics
Manual Interface
Site Rollout
System
Asset Master
Sales &
Distribution
Revenue and
Cost Summary
Internet
Billing System
External Gateway
System
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Roaming
System
Cost
Summary
External Gateway
System
SIM Data
Post Paid
System
Revenue and
Cost Summary
Revenue
Summary
Interconnect
System
Revenue and
Cost Summary
Satellite phone
system
Sales &
Distribution
Materials
Management
Project
System
Plant
Maintenance
Revenue
Summary
Key
Program Interface
Payroll
Summary
Payroll
System
Banking
System
Payment &
Bank Statement
Summary
Replace
Pre Paid
System
Revenue Summary
&SIM/Scratch Card Data
Stock Inquiry
And Reservation
SAP
Revenue and
Cost Summary
Internet
Billing System
Site Rollout
System
ACCPAC
General Ledger
Account Payable
Inventory Control
Order Entry
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Payroll
System
Payroll
Summary
SAP
Materials
Banking
System
Management
Payment &
Bank Statement
Summary
Replace
ACCTRACK
General Ledger
Account Payable
Account Receivable
Key
Program Interface
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1.7
The following convention is used for the flowcharts appearing in the Business Process sections. The size of the flowchart elements and the related font may
vary depending on the complexity of the flowchart, in an effort to fit each flowchart within its designated section.
Text
Text
Text
Text
Text
Non-SAP Process
Output
XX
Text
Text
Decision Point
Flow
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Financial Accounting and Controlling manages the processing, reporting and where applicable, interfacing of financial documents and balances. All relevant
aspects of Consolidation, General Ledger, Accounts Payable, Accounts Receivable, Asset Accounting, Cash Management, Funds Management, Cost Centre
Accounting, Profit Centre Accounting and Internal Order are addressed.
For MTN and TMIB, majority of the sales transaction are captured via the external billing system. Interfaces between these external systems with SAP will be
required to capture the financial impact for reporting purposes. However, the level of detail for the data to be posted into SAP will be determined during
implementation where joint efforts between the SAP consultant, key users and external systems consultants will be required.
The recommended SAP Financial Accounting and Controlling module for all the six company codes are: 1.
Consolidation
2.
General Ledger
3.
Accounts Receivable
4.
Accounts Payable
5.
Asset Accounting
6.
Cash Management
7.
Funds Management
8.
Cost Centre Accounting
9.
Profit Centre Accounting
10.
Internal Order
However, for TMIB and MTN where the majority of the billing information are captured externally, the functions of Accounts Receivable will be limited. Please
refer to Section 2.4.2.10: Interface.
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2.2
CONTROLLING AREA
COMPANY CODE
TMCA
MY01
MY02
MY03
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BD01
LK01
LK02
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Definition
A company id is used for the purpose of legal
consolidation within SAP.
Decided Implementation
One company id will be implemented for the TMI Group
of Ccompaniesy
Codes
TMIC
LK01
Financial Management
Area
each
TMIB, TMI, TMI Labuan and TMS will not use credit
management.
Six Ccompany Ccodes will be implemented. They are:
TM International Sdn Bhd
TM International (L) Ltd
Telekom Management Services Sdn Bhd
TM International (Bangladesh) Ltd
MTN Networks (Pte) Ltd
TM International Lanka (Private) Ltd
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MY01
MY02
MY03
BD01
LK01
LK02
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R/3 structure
Controlling Area
Definition
A Controlling Area is an organisational unit that
represents a closed-system for management
accounting purposes.
Decided Implementation
All the six companies will be assigned to one
controlling area.
Company Code
Chart of Accounts
Chart of Depreciation
MY01
MY02
MY03
BD01
LK01
LK02
TCOA
Codes
TMCA
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MY01
MY01
MY01
BD01
LK01
LK01
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2.3
Assumption
For Telekom Management Services Sdn Bhd and TM International (L) Ltd (i.e. Labuan), the master data will be structured according to TM International Sdn
Bhd. While for TM International Lanka (Private) Ltd, the master data will be structured according to MTN Networks (Pte) Ltd.
Local Currency
MYR
MYR
MYR
BDT
LKR
LKR
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However for foreign currency bank accounts, the G/L Account shall be maintained in Foreign Currency. However for reporting purpose, it is required to be
converted into Local Currency.
The current structure and coding of the accounts group and accounts number ranges are as follow: TM International Sdn Bhd
Balance Sheet
Investments
- 1040000 to 1049999
Fixed Assets
- 111000 to 119000
Current Assets
- 120000 to 129999
Current Liabilities
- 130000 to 139999
Capital
- 200000 to 299999
Profit & Loss
Revenue
Cost Of Sales
Other Income
Operating Expense
Retain Earnings
- 310000 to 319000
- 32000 to 32999
- 330000 to 349999
- 349000 to 355199
- 355200 to 355299
- 380000 to 388000
- 570000 to 581000
- 600000 to 639999
- 645000 to 841999
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The proposed Accounts Group and Accounts Number Ranges are as follow: Accounts Group
Fixed Assets
Investment
Current Assets
Cash & Banks
Liabilities
Capital
Revenue
Cost Of Sales
Expense
Conversion Accounts
On the controlling module, the number ranges from 8000000 to 8999999 will be used for Secondary Cost Elements.
Sri Lanka
A0
0% Output Tax
A1
15% Output Tax
A2
1% Output Tax
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Bangladesh
A0
0% Output Tax
A1
15% Output Tax
2.
Input Tax (Purchasing Tax)
Sri Lanka
V0
0% Input Tax
V1
15% Input Tax
Bangladesh
V0
0% Input Tax
V1
1% Input Tax
V2
2% Input Tax
V3
3% Input Tax
V4
4% Input Tax
V5
15% Input Tax
For Malaysia, no tax code is required at the moment but this has to be reconfirmed during implementation.
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changing master records. Currently, for MTN and TMIB, all the customer records and transactions are recorded in an external billing system. Hence no subledgers are maintained for the individual subscribers in the current accounting system.
The proposed customer account groups are: 1)
2)
3)
4)
5)
6)
Network Debtors
Interconnect Debtors
Interco
Associates
Employee
Other Debtors
However, Tthe number ranges for each grouping will be determine during implementation. An additional grouping will be reserved for external billing systemuploaded data. The details of the G/L accounts will be broken downeakdown according to the services rendered. The breakdown of the accounts can only be
determined during implementation as it depends on how much detail can the external billing systems can provides. Theseis reserved accounts are not control
account in nature, as there will be direct transaction posting from the external billing system via an interface program.
Local
Foreign
Others
Employee
Page 32
Date: 01-December-2004
TM
International
5) Inter company
However, tThe number ranges for each grouping will be determined during implementation.
2.3.4.3 Bank
A Bank contains all of the information that is required to carry out a financial transaction with that bank. This information, which includes the bank name,
address, national code, and international code(s), is stored centrally within SAP so that all functional areas as required can refer to a common directory. SAP
contains country-specific validation rules for Bank details (e.g. Malaysian bank account numbers cannot exceed 15 digits) to help improve data accuracy.
Bank master records will be maintained during the maintenance of payment details for Customers and Vendors
2.3.6 Controlling
2.3.6.1 Primary Cost Element
Primary Costs Elements correspond to cost and revenue relevant General Ledger Accounts. They are a technical requirement of the Controlling (CO) module
and the balance on each Cost Element is reported against a Cost Object, such as Cost Centres and Internal Orders.
Page 33
Date: 01-December-2004
TM
International
Page 34
Date: 01-December-2004
TM
International
2.4
Process
component
Master Data
Process
Owners
FI Users
Financial
Settings
ConsultantFI
Users
Financial Period
The financial reporting period for all the six company codes is
similar. They are reported from 01 January to 31 December
on each year.
Page 35
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
2.4.1.3
Journal
Posting
FI Users
2.4.1.4
Journal
Posting
FI Users
2.4.1.5
Journal
PostingSub
Ledger
Transactions
FI Users
2.4.1.6
Journal
PostingIntercompany
Postings
FI Users
Page 36
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
2.4.1.7
InterfacePayr
oll
Transactions
FI
User
Consultant
All six (6) Company codes have their own payroll system.
They are not directly integrated to the accounting system.
Currently, the month end payroll information is posted either
manually or electronically via an interface program.
The
payroll systems used are: MTN Networks (Pte) Ltd
Paypac system
Page 37
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
TEGAS system
2.4.1.8
External
Billing
System
Interface
FI User /
Consultant
Prepaid system
CCBS
Sales System
ICCBS
Thuraya System
Roaming Systems
Interconnect Billing
EGO System
Page 38
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
2.4.1.9
2.4.1.10
Revaluation
Of Foreign
Currency
Reporting
FI Users
FI Users
Page 39
Date: 01-December-2004
TM
International
Ref no.
2.4.1.11
Process
component
Consolidation
Reporting
Process
Owners
FI Users
Page 40
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Page 41
Date: 01-December-2004
TM
International
Process
component
Customer
Master
Process
Owners
FI Users
Remarks
2.4.2.2
Customer
Withholding
Tax
FI Users
2.4.2.3
Customer
Agents &
Dealer
Treatment
FI Users
Page 42
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
Customer
Reconciliation
Account
FI Users
2.4.2.5
Master
DataCredit
Management
FI Users
Page 43
Date: 01-December-2004
TM
International
Ref no.
2.4.2.6
Process
component
Master
DataPayment
Terms
Process
Owners
FI Users
Remarks
Payment Term
C000
C015
C030
Description
Payable immediately Due net
Payable within 15 days
Payable within 30 days
2.4.2.7
Debit Note /
Credit Note
FI Users
Page 44
SAP will need a customised form for each company code for
generating a Debit / Credit Memo documents.
Theseis
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
documents will be printed and sentd to customer for their
references.
2.4.2.8
Deposits
FI Users
2.4.2.9
Collections
FI Users
C
R
S
T
- Cash
- Credit Card
- Cheque
- Telegraphic Transfer
2.4.2.10
Interface
FI Users
2.4.2.11
Forms Printout
FI Users
Page 45
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
During month end, users will execute the dunning letter printout.
The system will verify all the customers transactions. Any
defaulter found, aA dunning letter should be generated
depending on the level to all defaulters. Theis dunning level
represents the number of dunning letters sent to for each
customer for each on each defaulted invoices.
However, Tthis dunning function is only valid if MTN utilises the
SD module to perform sales function for equipment sales,
scratch card sales and etc.
2.4.2.12
Forms Printout
FI Users
2.4.2.13
Reporting
FI Users
Page 46
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
2.4.3.2
Process
component
Vendor Master
Data
Process
Owners
FI Users
Remarks
Vendor
Reconciliation
Account
FI Users
Page 47
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
and less than 100 for foreign.
2.4.3.3
Vendor
Withholding
Tax
FI Users
2.4.3.4
Payment
Terms
FI Users
0 day
14 days
15 days
30 days
60 days
Payment Term
V000
V014
V015
V030
V060
2.4.3.5
Advance
Payment
FI Users
Advance payment
It will be possible to generate advance
payments and to later set it off against the
actual supplier invoice when it is received.
Page 48
Description
Payable immediately Due net
Payable within 14 days
Payable within 15 days
Payable within 30 days
Payable within 60 days
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
iii)
iv)
2.4.3.6
Refunds of
Payment
FI Users
2.4.3.7
Petty Cash
Treatment
FI User
2.4.3.8
Vendor Detail
Analysis
FI Users
Government Agencies
Inter-company
Refund Payments
Outstanding payments are checked against the
customers account and the billing department
calculates the refund. This is checked by
finance operations and upon approval the
payment is made to the customer by the billing
department. The system should be able to
make payment to customer.
The system will facilitate maintaining of petty
cash floats for a few divisions such as the
Admin division. These will be used in case of
ad-hoc payments such as lock repairs, etc
where purchase orders does not apply.
Page 49
Date: 01-December-2004
TM
International
Ref no.
2.4.3.9
Process
component
Journal
Posting
Process
Owners
FI Users
Remarks
2.4.3.10
2.4.3.11
Payment
Methods
Outgoing
Payment
FI Users
FI Users
1.
2.
3.
4.
5.
6.
C
D
S
T
Telegraphic Transfer
Cheque
Bank Draft
Cash
Letter of Credit
Bank Guarantee
- Cash
- Bank Draft
- Cheque
- Telegraphic Transfer
For Letter Of Credit (LC) and Bank Guarantee (BG) will be using
special GL indicators as a noted item. This facilitates the user to
track the LC and BG in the system.
Page 50
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
Outgoing
Payment
Authorisation
FI Users
Page 51
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
Recurring
Entries
FI Users
USD1000 /mth
USD1100 /mth
USD1150 /mth
USD1200 /mth
USD1250 /mth
Page 52
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
2.4.3.14
Rental
Advance
Payments
FI Users
2.4.3.15
Prohibit
Recurring
Expense
FI Users
Standard SAP does not prohibit users to post the same G/L
Account twice for the same vendor. However there is a checking
function for double entry of same invoice number for the same
vendor. However, since the invoice number is different, it would
require using a different method to cater for this requirement. In
order to have this blocking facility, we would need to utilise the
recurring entry to capture these invoices. Hence, the journal
entry, start date and end date will have to be set up and this
entry can only be executed once a month using the setting in
Interval in months. Normally, recurring entries are executed
in background mode without the need of user to intervene during
the posting. However, for this set of recurring entries, it must be
executed in foreground in order to allow user to change the
amount for posting.
Do take note that once this entry is posted, you will not be able
to execute again. However, users can still perform journal
entries via Accounts Payable but this is up to the management
discretion.
Page 53
Date: 01-December-2004
TM
International
Ref no.
2.4.3.16
Process
component
Electronic
Bank Interface
Process
Owners
FI Users
Remarks
1.
2.
Page 54
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
and
TM International (L) Ltd
1. Bank Islam Malaysia Berhad
2. Bumiputra-Commerce Bank Berhad
2.4.3.17
Reporting
FI Users
1. Overdue Payments
For report 4 to 7, this report would require an ABAP program to
develop the reports.
2. Aged Payables
3. Outstanding Invoices
4. Purchase Commitment
5. Where Bought
2.4.3.18
Cashflow
Reporting
FI Users
6. What Bbought
7.
Price Vvariances
Cashflow Reporting
The system should be able to provide a
Cashflow statements and forecasts taking into
account of aAccounts Rreceivable, Aaccounts
Ppayable and Ppending Ppurchase Oorder
information.
Page 55
Date: 01-December-2004
TM
International
Process
component
Asset Class
Depreciation
Rate
Process
Owners
FI Users
Remarks
Book
Tax
12.5
6 2/3
2.5
6 2/3
2. Building Structure
3. Telecom Equipment
10
50
4. Office Equipment
20
50
5. Computer Equipment
20
50 100 *
6. Motor Vehicle
20
25
7. Computer Software
8. Furniture and Fittings
9. Tools Equipment
For
8. Computer Software
100
50 100 *
20
25
10
50
Nil
Page 56
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
Book
1. Land
1. Land
Nil
Nil
2. Building - Structure
2. Building Structure
10
10
3. Telecom Equipment
3. Telecom Equipment
10
20
4. Billing System
4. Billing System
20
20
10
10
6. Computer
6. Computer
25
20
7. Motor Vehicle
7. Office Equipment
20
20
8. Motor Vehicle
20
20
Tax
50
20
Nil
Tax
Yr 1
Yr 2
Yr3 >
1.
20
60
40
Nil
2.
12.5
30
10
10
3. Motor Vehicle
3.
Motor Vehicle
20
To obtain later
Page 57
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
4. Office Equipment
4.
Office Equipment
12.5
30
10
10
5.
12.5
30
10
10
Computer Hardware
2.
Computer Software
3.
4.
Asset
Depreciation
Area
FI Users
Book Depreciation
2.
Tax Depreciation
3.
Group Depreciation
Page 58
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
fixed asset. They will be assigned with different depreciation
rates via a Depreciation Key. Only the Book Depreciation will
have financial posting to ledger. The other two depreciation
areas will be utilised for reporting purposes.
The computation of the depreciation varies for each company
code.
For MTN Networks (Pte) Ltd,
TMI International Sdn Bhd,
Telekom Management Services Sdn Bhd and
TM International (L) Ltd
The depreciation will be calculated immediately upon the date of
purchase / capitalisation.
For TM International (Bangladesh) Ltd
During the 1st year of the asset being acquired, no depreciation
will be charged against the asset. The depreciation begins only
on the 1st day of the following year. However, during the disposal,
it must be fully depreciated for the year. This is only applicable to
book depreciation. For tax depreciation, the depreciation is
calculated immediately upon capitalisation.
2.4.4.3
Asset
FI User
Page 59
In addition, the asset useful life for each asset that falls under the
same asset class is the same.
In the asset master record, there are 5 fields that are used for
Date: 01-December-2004
TM
International
Ref no.
Process
component
Grouping
Process
Owners
Remarks
2.4.4.4
Asset Under
Construction
FI User
2.4.4.5
Transfer Of
FI Users
Page 60
Date: 01-December-2004
TM
International
Ref no.
Process
component
Assets
Process
Owners
Remarks
another
During the course of usage of each asset,
Ttransferring of asset from one location to
another location is a common practice. Hence,
aAt the moment each company uses various
methods to update the asset system differently.
Page 61
Date: 01-December-2004
TM
International
Ref no.
2.4.4.6
Process
component
Assets
Business
Transaction
Process
Owners
FI User
Remarks
1.
Asset Revaluation
1.
Asset revaluation
2.
2.
3.
Upgrades
3.
Unplanned depreciation
4.
5.
6.
7.
8.
Assets
Disposal
FI User
Page 62
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
2.4.4.8
Reporting
FI User
1.
2.
3.
2.4.4.9
Interface
FI Users
Page 63
Date: 01-December-2004
TM
International
Process
component
Cost Centre
and
Profit
Centre
Structure
Process
Owners
FI Users
Remarks
1.
GSM
2.
3.
Page 64
Date: 01-December-2004
TM
International
Proposed Structure
1.
Company Level
MTN
Business Unit
Area / Location
Division/Department
GSM
ISP
IB
Location 1
Location 2
Location 3
Dept 1
Dept 2
The maximum character available for the profit center coding is 10 alphanumeric. The naming convention for the profit center structure is: Company Level
Business Unit
Area / Location
Division / Department
No. of Character
2
2
3
2
With the above structure in place, there is a balance of 1 character, which can be use for future expansion or restructuring.
This structure should be re-confirmed during implementation.
Page 65
Date: 01-December-2004
TM
International
MTN
Business Unit
GSM
Area / Location
Location 1
ISP
Location 2
IB
Location 3
The maximum character available for the profit center coding is 10 alphanumeric. The naming convention for the profit center structure is: Company Level
Business Unit
Area / Location
No. of Character
2
2
3
With the above structure in place, there is a balance of 3 characters, which can be use for future expansion or restructuring.
We recommend using the same number of characters for both cost center and profit center coding. Hence, we recommend
to extend 2 zeroes to be placed immediately after the location in order to expand the above structure up to 9 characters.
This structure should be re-confirmed during implementation.
Page 66
Date: 01-December-2004
TM
International
Proposed Structure
2.
Company Level
Area / Location
Division / Department
Sub-Division / Sub-Department
Location 1
Dept 1
Sub-Dept 1
Location 2
Location 3
Dept 2
Sub-Dept 2
The maximum character available for the cost center coding is 10 alphanumeric. The naming convention for the cost center structure is:
No. of Character
Company Level
2
Area / Location
2
Division / Department
2
Sub-Division / Sub-Department
2
With the above structure in place, there is a balance of 2 characters, which can be use for future expansion or restructuring.
This structure should be re-confirmed during implementation.
Page 67
Date: 01-December-2004
TM
International
TMIB
Area / Location
Location 1
Location 2
Location 3
The maximum character available for the profit center coding is 10 alphanumeric. The naming convention for the profit center structure is: Company Level
Area / Location
No. of Character
2
3
With the above structure in place, there is a balance of 6 characters, which can be use for future expansion or restructuring.
We recommend using the same number of characters for both cost center and profit center coding.
Hence, we recommend to extend 4 zeroes to be placed immediately after the location in order to expand the above structure up to 8 characters.
This structure should be re-confirmed during implementation.
Page 68
Date: 01-December-2004
TM
International
Proposed Structure
3.
Company Level
Country / Location
Company
Division / Department
Country 1
Country 2
Company 1
Company 2
Dept 1
Dept 2
Country 3
The maximum character available for the cost center coding is 10 alphanumeric. The naming convention for the cost center structure is: Company Level
Country / Location
Company
Division / Department
No. of Character
2
2
2
1
With the above structure in place, there is a balance of 3 characters, which can be used for future expansion or restructuring.
This structure should be re-confirmed during implementation.
Page 69
Date: 01-December-2004
TM
International
Company Level
Business Unit
Area / Location
Country 1
Country 2
Company 1
Company 2
Country 3
The maximum character available for the profit center coding is 10 alphanumeric. The naming convention for the profit center structure is: Company Level
Country / Location
Company
No. of Character
2
2
2
Hence there is balance of 4 characters, which can be use for future expansion or restructuring.
We recommend using the same number of characters for both cost center and profit center coding.
Hence, we recommend to extend 1 zero to be placed immediately after the location in order to expand the above structure up to 7 characters.
This structure should be re-confirmed during implementation.
For TM International (L) Ltd and Telekom Management Services Sdn Bhd, both cost center and profit center will be located at company code level.
No detail structure of cost center and profit center is required. This structure should be re-confirmed during implementation.
Page 70
Date: 01-December-2004
TM
International
Ref no.
2.4.5.2
Process
component
Budget
/
Report
Process
Owners
FI Users
Remarks
Budget
Control
FI Users
Page 71
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
Owners
Remarks
Through authorisation, Funds Management allows specific users
to perform funds transfer, increase budgets, and release specific
transaction if any transactions are blocked for posting due to the
budget being exceeded.
The mapping of the G/L account and Cost Centre to Funds
Management shall be determined during the implementation
stage.
2.4.5.4
Cost
Allocation
FI User
2.4.5.5
Reporting
FI Users
Page 72
Date: 01-December-2004
TM
International
Process
component
Internal
Order Type
Process
Owners
FI Users
Remarks
1.
Staff
- To track staff claims
2.
Motor Vehicle
Project (TMI)
- To track investment projects
Project (MTN)
For Staff and Motor Vehicle order type, they will be created as a
statistical order. There are no settlement steps required at
month end. This order is used merely for analysis purposes.
Hence, during posting, the expense that need to point to this
order will have to insert a real CO Object i.e. Cost Center or
WBS Element together with this statistical internal order.
For Sales Promotion, Project (TMI), Project (MTN) and
Import/Clearing Inventory order, they will be created as this order
are real orders or real CO Objects. The nature of these orders
would require the expenses to be settled to various objects i.e.
G/L Account, Material No. or etc. Hence, settlement would need
to be performed at every month end.
Page 73
Date: 01-December-2004
TM
International
Ref
no.
2.4.6.2
Process
component
Reporting
Process
Owners
FI Users
Remarks
Page 74
Date: 01-December-2004
TM
International
2.5
Interfaces
No.
2.5.1
Direction
Outbound
External Application
Telekom
Berhad
chart
accounts template
2.5.2
Inbound
Payroll System
of
Description
Report / Program to download the consolidated
financial information using Telekom Berhad Chart of
Accounts.
Remarks
ABAP Program to generate flat file.
Customise Program to upload payroll data for: MTN Networks (Pte) Ltd
Paypac system
ABAP Program.
May require one for each system depending on
the information provided.
Inbound
Page 75
Date: 01-December-2004
TM
International
No.
Direction
External Application
2.5.4
Outbound
Electronic
Application
Bank
Payment
Description
TM International (Bangladesh) Ltd
1.
CCBS System
Remarks
Electronic Payment
MTN Networks (Pte) Ltd
ABAP Program
1.
2.
3.
4.
Deutsche Bank
Standard Chartered Bank
HSBC Bank
Sampath Bank
HSBC Bank
Standard Chartered Bank
Eastern Bank Ltd
2.5.5
Inbound
Electronic
Application
Bank
Statement
Page 76
ABAP Program
Date: 01-December-2004
TM
International
No.
Direction
External Application
Description
1.
Deutsche Bank
2.
Standard Chartered Bank
3.
HSBC Bank
4.
Sampath Bank
Remarks
HSBC Bank
Standard Chartered Bank
Eastern Bank Ltd
2.5.6
Inbound
ABAP Program
2.5.7
Inbound
Page 77
Date: 01-December-2004
TM
International
2.6
No.
Description
Ageing Report for customer
Vendor Ageing
Actual Vs Flexible
Budget Report
SAPScript
Customers Receipt
Cheques
Customer
Credit Note
Debit
Customer
Letter
Reminder
Page 78
Date: 01-December-2004
TM
International
3 Project System
3.1
Project Management is heavily used by MTN and TMIB. 90% of MTN and TMIB projects arewill be related to the building and enhancement of Base Stations,
which are primarily Site Rollout Projects. For TMI, Project Management is occasionally used to manage its Merger & Acquisition Projects and Product
Development Projects.
There are 7 business scenarios identified for TMI, TMIB and MTN. Each business scenario is handled differently in the aspects of project management.
These scenarios are all within the scope of SAP Project System (PS) in their related project management processes
The 7 Business Scenarios identified are: 1. Site-Rollout Project
2. Network Development Project
3. IT Project
4. Sales & Distribution Project
5. Special Project
6. Merger & Acquisition Project
7. Product Development Project
SAP PS, as a tool, will provide TMI, TMIB and MTN with better control of project work scope, shorter timeframe for project implementation and tighter control
on capital and operating expenditures within any project management undertaken.
Terminology
Work Scope
Time Frame
Capital Expenditures (CAPEX) and Operational Expenditures (OPEX)
Description
The task and activities to complete in order to accomplish a project
The start date, end date and duration provided for every task and activity.
The costs incurred for a project, that must be within the limit of a given budget
Page 79
Date: 01-December-2004
TM
International
3.2
The purpose of the Organisational Structure for SAP PS is to present a controlled way to define and classify a project organisation structure for PS related
business processes, as well as assignment of Financial, Controlling, Material Management and Project System organisational objects and master data into this
structure. This assignment to other areas of finance and logistics enables the SAP PS to present data in a clear and concise manner.
Description of the purpose of the org structure for PS
Page 80
Date: 01-December-2004
TM
International
Controlling Area
Company Code
Profit Centre
Plant
WBS Element
Company Code
Profit Centere
Plant
Network
Plant
Profit Centre
Activities
Plant
Profit Centre
Material Component
Purchasing Organisation
Purchasing Group
Storage Location
Plant
Page 81
Date: 01-December-2004
TM
International
Definition
Decided Implementation
Codes
Project Definition
WBS
Network
Activities
Page 82
Date: 01-December-2004
TM
International
R/3 structure
Internally Process
ActivitiesMaterial
Component
Definition
Decided Implementation
Material
ComponentMilesto
nes
Duration.
Incur costs.
Codes
Page 83
Date: 01-December-2004
TM
International
Note: The formation of a project organisation structure will be elaborated in more comprehensive detail under Chapter 3.4 Business Processes.
Definition
Organisational unit within a company. It is
used to represent a closed system for
cost accounting purposes
Decided implementation
Controlling Area code.
Company Code
Legal entity.
A company code has its own general
ledger and can generate its own P&L
Statement and Balance Sheet.
1.
2.
3.
4.
5.
6.
Page 84
Codes
Please refer to Chapter 2:
Financial Accounting and
Controlling Section 2.2.2
Organisation Structure
Definitions
Please refer to Chapter 2:
Financial Accounting and
Controlling Section 2.2.2
Organisation Structure
Definitions
Date: 01-December-2004
TM
International
R/3 structure
Profit Centre
Definition
Organisational unit in Accounting that
reflects a management-oriented structure
of the organisation for the purpose of
internal control.
Decided implementation
Optional entry to be decided. The Profit Centre in
which the project belongs to.
Responsible Cost
Centre
Codes
Please refer to Chapter 2:
Financial Accounting and
Controlling Section 2.2.2
Organisation Structure
Definitions
Please refer to Chapter 2:
Financial Accounting and
Controlling Section 2.2.2
Organisation Structure
Definitions
Definition
An organisational unit subdividing an
enterprise according to the requirements of
purchasing. It procures materials and
services, negotiates conditions of purchase
with vendors, and is responsible for such
transactions. The following forms of
procurement available in SAP are as
follow:
Decided implementation
Company specific purchasing Organisations will be
established for each company code to be defined.
Codes
Please refer to Chapter 4:
Material Management Section
4.2.2 Organisation Structure
Definitions
Corporate-group-wide
A purchasing Organisation procures for
all the company codes belonging to a
client.
Company-specific
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R/3 structure
Definition
A purchasing Organisation procures for
just one company code.
Decided implementation
Codes
Plant-specific
A purchasing Organisation procures
for a plant
Purchasing Group
Storage Location
Plant
The central office for the TMIB, MTN and TMIB will be
represented as plants. All branches will also be
represented as plants.
A Country
Country
1. Malaysia
1 character
1. M
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2. Bangladesh
3. Sri Lanka
BBB Strategic Business Units or Companies
Strategic Business Units
1. MTN - IB
2. MTN - GSM
3. MTN - ISP
Companies
1. TM International Sdn Bhd
2. TM International (L) Ltd
3. Telekom Management Services Sdn Bhd
4. TM International (Bangladesh) Ltd
5. MTN Networks (Pte) Ltd
6. TM International Langka (Private) Ltd
2. B
3. L
3 characters
IBL
GSM
ISP
MY1
MY2
MY3
BD1
LK1
LK2
CC Business Scenarios
1. Network Development Project
2. IT Projects
2 characters
1. ND
2. IT
DDD Sub-categories
1. Base Station Sub-System
2. Network Switching Sub-System
3. Value Added Services
4. Transmission
5. Infrastructure
6. Enterprise Business System
3 characters
1. BSS
2. NSS
3. VAS
4. TRN
5. INF
6. EBS
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2 numerals
01 to 99
3 numerals
001 to 999
1 numerals
1 to 9
04
05
001
010
2 numerals
01 to 99
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3.2.2.6 Sales & Distribution, Special Project, Merger & Acquisition and Product Development
The Business scenarios for Sales & Distribution, Special Project, Merger & Acquisition and Product Development Projects may be assumed to have very
similar project coding structure. They are as proposed below: -
Level 1
<A/BBB.CC.DD.EEE>
e.g. B/TMB.SM.05.001
Level 2
<A/BBB.CC.DD.EEE> <FF>
<A/BBB.CC.DD.EEE><FF>
e.g. B/TMB.SM.05.001-01
Level 3
e.g. B/TMB.SM.05.001-02
<A/BBB.CC.DD.EEE><FF><G>
e.g. B/TMB.SM.05.001-01-1
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Note: The example above has been illustrated to Level 3 but in SAP we have the option to expand the hierarchy down to 99 levels
1 character
1. M
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2. Bangladesh
3. Sri Lanka
BBB Strategic Business Units or Companies
Strategic Business Units
1. MTN - IB
2. MTN - GSM
3. MTN - ISP
Companies
1. TM International Sdn Bhd
2. TM International (L) Ltd
3. Telekom Management Services Sdn Bhd
4. TM International (Bangladesh) Ltd
5. MTN Networks (Pte) Ltd
6. TM International Langka (Private) Ltd
2. B
3. L
3 characters
1. IBL
2. GSM
3. ISP
1.
2.
3.
4.
5.
6.
MY1
MY2
MY3
BD1
LK1
LK2
CC Business Scenarios
1. Sales & Marketing Project
2. Special Projects
3. Merger & Acquisition
4. Product Development
2 characters
1. SM
2. SP
3. MA
4. PD
2 numerals
01 to 99
04
05
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3 numerals
001 to 999
2 numerals
01 to 99
1 numerals
1 to 9
001
010
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Level 1
<A/BBB.CC.DDDD.EE.FFF>
e.g. B/ISP.SR.ST01.05.001
Level 2
<A/BBB.CC.DDDD.EE.FFF><GG>
e.g. B/ISP.SR.ST01.05.001-01
Level 3
<A/BBB.CC.DDDD.EE.FFF><GG>
e.g. B/ISP.SR.ST01.05.001-02
<A/BBB.CC.DDDD.EE.FFF><GG><H>
e.g. B/ISP.SR.ST01.05.001-01-1
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Note: The example above has been illustrated to Level 3 but in SAP we have the option to expand the hierarchy down to 99 levels
1 character
1. M
2. B
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3. Sri Lanka
BBB Strategic Business Units or Companies
Strategic Business Units
1. MTN - IB
2. MTN - GSM
3. MTN - ISP
Companies
1. TM International Sdn Bhd
2. TM International (L) Ltd
3. Telekom Management Services Sdn Bhd
4. TM International (Bangladesh) Ltd
5. MTN Networks (Pte) Ltd
6. TM International Langka (Private) Ltd
3. L
3 characters
o
IBL
GSM
ISP
TML
MY1
MY2
MY3
BD1
LK1
LK2
CC Business Scenarios
Site-Rollout Project
2 characters
1. SR
4 alphanumeric
0000 to ZZZZ
2 numerals
ST04
ST05
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NN
Eg:
Year 2004
Year 2005
01 to 99
3 numerals
001 to 999
1 numerals
1 to 9
04
05
001
010
2 numerals
01 to 99
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Project
L/GSM.ND.BSS.05.001
L/GSM.ND.BSS.05.001
WBS
(Level 1)
L/GSM.ND.BSS.05.001-01
L/GSM.ND.BSS.05.001-02
L/GSM.ND.BSS.05.001-03
L/GSM.ND.BSS.05.001-02-1
L/GSM.ND.BSS.05.001-02-2 L/GSM.ND.BSS.05.001-02-3
WBS
WBS
WBS
(Level 3)
(Level 3)
(Level 3)
Page 97
L/GSM.ND.BSS.05.001-03-1
WBS
WBS
(Level 3)
(Level 3)
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Object Type
Country
Description / Representation
1. Malaysia
2. Bangladesh
3. Sri Lanka
1. MTN - IB
2. MTN - GSM
Naming Convention
1. M
2. B
3. L
1. IBL
2. GSM
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S/No.
Object Type
Companies
Business Scenarios
Description / Representation
3. MTN - ISP
1. TM International Sdn Bhd
2. TM International (L) Ltd
3. Telekom Management Services Sdn Bhd
4. TM International (Bangladesh) Ltd
5. MTN Networks (Pte) Ltd
6. TM International Langka (Private) Ltd
1. Network Development Project
2. IT Projects
3. Sales & Marketing Project
4. Special Projects
5. Merger & Acquisition
6. Product Development
7. Site-Rollout Project
1. Base Station Sub-System
2. Network Switching Sub-System
3. Value Added Services
4. Transmission
5. Infrastructure
6. Enterprise Business System
Year where the project is planned to start.
Use the last 2 digits for the year. For example, 2005 would be represented
as 05.
Page 99
Naming Convention
3. ISP
1. MY1
2. MY2
3. MY3
4. BD1
5. LK1
6. LK2
1. ND
2. IT
3. SM
4. SP
5. MA
6. PD
7. SR
1. BSS
2. NSS
3. VAS
4. TRN
5. INF
6. EBS
00 to 99
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A/BBB.CC.DDDD.EE.FFF-GG-H
Coding Level
Project Definition
WBS Level 1
WBS Level 2
WBS Level 3
Coding Structure
A/BBB.CC.DDDD.EE.FFF
A/BBB.CC.DDDD.EE.FFF
A/BBB.CC.DDDD.EE.FFF-GG
A/BBB.CC.DDDD.EE.FFF-GG-H
Example
L/GSM.ND.BSS.05.001
L/GSM.ND.BSS.05.001
L/GSM.ND.BSS.05.001-01
L/GSM.ND.BSS.05.001-01-1
Character
Usage
Field Length
Field Type
A
B
C
D
E
F
G
H
Country
Strategic Business Units or Companies
Business Scenario
Site Number
Year Project Approved
Project to implement for year
Level 2 of WBS element
Level 3 of WBS element
1
3
2
4
2
3
2
1
Character
Character
Character
Alphanumeric
Numeric
Numeric
Numeric
Numeric
Number
Range
0000 - ZZZZ
00 99
001 999
01 99
1-9
Key Differentiator in the Coding Structure for Site-Rollout Projects: Site Number
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A/BBB.CC.DDD.EE.FFF-GG-H
Coding Level
Project Definition
WBS Level 1
WBS Level 2
WBS Level 3
Coding Structure
A/BBB.CC.DDD.EE.FFF
A/BBB.CC.DDD.EE.FFF
A/BBB.CC.DDD.EE.FFF-GG
A/BBB.CC.DDD.EE.FFF-GG-H
Example
L/GSM.ND.BSS.05.001
L/GSM.ND.BSS.05.001
L/GSM.ND.BSS.05.001-01
L/GSM.ND.BSS.05.001-01-1
Character
Usage
Field Length
Field Type
A
B
C
D
E
F
G
H
Country
Strategic Business Units or Companies
Business Scenario
Network Development and IT Types
Year Project Approved
Project to implement for year
Level 2 of WBS element
Level 3 of WBS element
1
3
2
3
2
3
2
1
Character
Character
Character
Character
Numeric
Numeric
Numeric
Numeric
Number
Range
00 99
001 999
01 99
1-9
Key Differentiator in the Coding Structure for Network Development Projects and IT Projects: Network Development and IT Types
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3.2.3.4 Coding Structure for Sales & Distribution Projects, Special Projects, Merger & Acquisition Projects, Product
Development Projects
Sales & Distribution Projects, Special Projects, Merger & Acquisition Projects and Product Development Projects share a similar coding structure The following
is the proposed coding structure:
A/BBB.CC.DD.EEE-FF-G
Coding Level
Project Definition
WBS Level 1
WBS Level 2
WBS Level 3
Coding Structure
A/BBB.CC.DD.EEE
A/BBB.CC.DD.EE
A/BBB.CC.DD.EE-FF
A/BBB.CC.DD.EE-FF-G
Example
B/ LK1.SD.05.001
B/LK1.SD.05.001
B/LK1.SD.05.001-01
B/LK1.SD.05.001-01-1
Character
Usage
Field Length
Field Type
A
B
C
D
E
F
G
Country
Strategic Business Units or Companies
Business Scenario
Year Project Approved
Project to implement for year
Level 2 of WBS element
Level 3 of WBS element
1
3
2
2
3
2
1
Character
Character
Character
Numeric
Numeric
Numeric
Numeric
Number
Range
00 99
001 999
01 99
1-9
Key Differentiator in the Coding Structure for other Projects: No Site Number and Network Development and IT Types
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3.3
Definition
Organisational unit within a company. It is used to represent
a closed system for cost accounting purposes
Decided implementation
Controlling Area code.
Company Code
Legal entity.
A company code has its own general ledger and can
generate its own P&L Statement and Balance Sheet.
Profit Centre
Cost Centre
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Plant
SAP Project Systems Master Data forms the foundation for creating the Project Organisation Structure. In SAP PS, there are two types of Master Data.
Master Data that is predefined in Accounting (Financial and Controlling) and Logistic (Material Management), and defaulted to the Project Organisation
Structure at each Project Creation.
Master Data that is unique to the Projects WBS Elements, Network, Activities, Milestones and Material Components and is manually keyed in to the
Project Organisation Structure at each Project Creation.
Description
Project Coding structure for the identified Business Scenario
The Profile describing the project belonging to
The project manager for the project
The initial planned start and completion date of the project
The controlling area for the project
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Company Code
Plant
Profit Centre
Project Currency
Time Unit
Description
Project Coding structure for the identified Business Scenario
The criteria for a project e.g. Site Rollout Project
Define the urgency for the project e.g. High, Low Medium
Planning Element
Person Responsible
Responsible Cost Centre
Statistical
Integrated Planning
The team leader, or group leader for the task (or WBS)
Cost Centre of the team or group where the task is assign to
Indicator, if set, will specify the WBS statistical purpose only and cannot accept actual costs.
Note: If this is not set, the WBS can be classified as a CAPEX WBS
When you create or incorporate new WBS elements, the value is taken from the project definition
3.3.6 Network
Data Type
Network Element
Start Date and End Date
Scheduling Type
Description
System generated code for the Network
The initial planned start and completion date of the project
Specifies the scheduling type for detailed scheduling of the project eg Forward Scheduling where all
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3.3.7 Activity
Data Type
Activity
Note: This is for the Internal Process Activity as
identified for use for TMI, TMIB and MTN in section
3.2.2.1 Project System Organisation Data Definition.
Scheduling:
Description
System generated code for the Activity
Normal Duration
Factory Calendar ID
3.3.8 Milestone
Data Type
Milestone
Usage
Release Stop indicator
Offset Activity
Description
System generated code for the milestone
To specify the use of the milestone
Use as a indicator to prevent the next activity from execution without the Person Responsible
knowledge
Indicators to specify that the milestone is offset to the latest dates of the activity
Description
The material code which is required by project
The plant where the material is located
To indicate if the item is a stock (L) or non-stock (N)
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Data Type
Reservation Number
Requirement Quantity
Requirement Date
Offset
Recipient
Unloading Point
Quantity Withdraw
Commitment Quantity
Reservation for network:
Description
System generated reservation number at project implementation
Note: Reservation number will only be generated for Stock Item
Quantity of material required
Date material is to be issued to project
The follow-up time or the lead time in relation to the requirement date
Specify the recipient for whom the material or service is issued to
Specify a point in which material to be unloaded
Specifies the quantity already withdrawn
Quantity which, according to the availability check, is available
Indicator to align the requirement date to the start date of the activity
Indicator to align the requirement date to the end date of the activity
Cost Relevance
Storage Location
Additional Data for Non-Stock Materials
Requisition Number
Purchasing Group
Purchasing Organisation
Info Record
Outline Agreement
Vendor
Requisitioner
Requisitioner Tracking No
Price Currency
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Data Type
Description
Price unit
Unit Price of a piece of material
GL Account Number
The General Ledger account number for the material to be posted
GR Procurement Time
Number of workdays required after receiving the material for inspection and placement into storage
Delivery Time
Requested Delivery Time in Days
Note: All these information are captured at the creation of Project Definition and will be continuously reflected downwards to the WBS Element and Network,
Activities and Material Component. These Master Data is explained greater detail in Financial and Controlling Blueprint.
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3.4
Outside SAP
3.4.1.2
Determine
Projects for
the Year
Outside SAP
3.4.1.3
Determine
Project
Business
Scenarios
SAP
3.4.1.4
Project
Planning
Outside SAP
3.4.1.5
Submit for
Board
Approval
SAP
3.4.1.6
Project
Implementation
SAP
3.4.1.7
Project
Completion
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Approval for the budget to be spent for the following fiscal year
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During Work-In-Progress, required Equipment, Materials and External Services are raised and issued to the projects from either the inventory or purchases
made directly to external vendors. Also at Work-In-Progress phase, all operational expenditures (OPEX) such as Internal Resources Costs and Incidental
Charges will be charged directly to the projects. At every month-end, all capital expenditures (CAPEX) incurred for the month will be settled to an Asset Under
Construction (AUC).
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The project managers for Site-Rollout projects are typically from the technical divisions such as Engineering, Networking and IT.
3.4.2.3 IT project
IT projects are used mostly by MTN and TMIB for their information technology projects. The activities would typically involve setting up and configuring
software and hardware such as BSS (Business Support System), EBS (Enterprise Business System), Customer Care and Billing System, Pre-Paid System,
EGO Systems and Roaming System. Such activities would probably involve personnel from the IT and Network divisions. There may be an interdependence
of IT projects to the Network Development projects as IT projects provide the activation, usage and enhancement of the Network systems. Costs incurred for
IT Projects are purely CAPEX. At completion, a typical IT project can result in a distinct asset.
IT projects are first identified towards the end of a financial year. They are planned in accordance to the companies direction for the improvement or
enhancement of MTNs and TMIBs businesses.
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Sales & Distribution projects are first identified towards the end of a financial year. They are planned in accordance to the companies direction for the
improvement or enhancement of TMI, MTNs and TMIBs businesses.
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Ref no.
Business Scenario
3.4.3.1
Plan Project
1. High Level Work Packages Planning i.e. Work scope and Timeframe
2. High Level CAPEX Planning
Submit for Board Approval
3. Consolidate Project Plans into Master Plan
4. Management Approval of Projects
5. Management Approve Yearly Budget
Commence Project
6. Allocate Budget for Approve Project
7. Release a portion of Budget to Project
8. Update Work and Detailed Packages i.e. Work scope and Timeframe
9. Update and Detailed CAPEX and OPEX requirements
10.Raise Reservation and Requisition for Equipment, Material and External Services
11. Monitor Project Progress
12.Issue Equipment, Material and External Services to Project
13.Settle CAPEX for project periodically to AUC
Project Completion
14.At Project Work Completion conduct QC Inspection
15.Provide additional resources, time and budget for rectification if QC fails
16.When QC pass, settle all Projects CAPEX to Assets
17.Close Project
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Ref no.
Business Scenario
3.4.3.2
IT Project
Plan Project
1. High Level Work Packages Planning i.e. Work scope and Timeframe
2. High Level CAPEX Planning
Submit for Board Approval
3. Consolidate Project Plans into Master Plan
4. Management Approval of Projects
5. Management Approve Yearly Budget
Commence Project
6. Allocate Budget for Approve Project
7. Release a portion of Budget to Project
8. Update Work and Detailed Packages i.e. Work scope and Timeframe
9. Update and Detailed CAPEX and OPEX requirements
10.Raise Reservation and Requisition for Equipment, Material and External Services
11. Monitor Project Progress
12.Issue Equipment, Material and External Services to Project
13.Settle CAPEX for project periodically to AUC
Project Completion
14.At Project Work Completion conduct QC Inspection
15.Provide additional resources, time and budget for rectification if QC fails
16.When QC pass, settle all Projects CAPEX to Assets
17.Close Project
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Ref no.
Business Scenario
3.4.3.3
Plan Project
1. High Level Work Packages Planning i.e. Work scope and Timeframe
2. High Level CAPEX and OPEX Planning
Submit for Board Approval
3. Consolidate Project Plans into Master Plan
4. Management Approval of Projects
5. Management Approve Yearly Budget
Commence Project
6. Allocate Budget for Approve Project
7. Release a portion of Budget to Project
8. Update Work and Detailed Packages i.e. Work scope and Timeframe
9. Update and Detailed CAPEX and OPEX requirements
10.Raise Reservation and Requisition for Equipment, Material and External Services
11. Monitor Project Progress
12.Issue Equipment, Material and External Services to Project
13.Post Journal Entries for Internal Services and Incidental Charges
14.Settle CAPEX for project periodically to AUC
Project Completion
15.At Project Work Completion conduct QC Inspection
16.Provide additional resources, time and budget for rectification if QC fails
17.When QC pass, settle all Projects CAPEX to Assets
18.Close Project
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Ref no.
Business Scenario
3.4.3.4
Special Project
Plan Project
1. High Level Work Packages Planning i.e. Work scope and Timeframe
2. High Level CAPEX and OPEX Planning
Submit for Board Approval
3. Consolidate Project Plans into Master Plan
4. Management Approval of Projects
5. Management Approve Yearly Budget
Commence Project
6. Allocate Budget for Approve Project
7. Release a portion of Budget to Project
8. Update Work and Detailed Packages i.e. Work scope and Timeframe
9. Update and Detailed CAPEX and OPEX requirements
10.Raise Reservation and Requisition for Equipment, Material and External Services
11. Monitor Project Progress
12.Issue Equipment, Material and External Services to Project
13.Post Journal Entries for Internal Services and Incidental Charges
14.Settle CAPEX for project periodically to AUC
Project Completion
15.At Project Work Completion conduct QC Inspection
16.Provide additional resources, time and budget for rectification if QC fails
17.When QC pass, settle all Projects CAPEX to Assets
18.Close Project
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Ref no.
Business Scenario
3.4.3.5
Plan Project
1. High Level Work Packages Planning i.e. Work scope and Timeframe
2. High Level CAPEX and OPEX Planning
Submit for Board Approval
3. Consolidate Project Plans into Master Plan
4. Management Approval of Projects
5. Management Approve Yearly Budget
Commence Project
6. Allocate Budget for Approve Project
7. Release a portion of Budget to Project
8. Update Work and Detailed Packages i.e. Work scope and Timeframe
9. Update and Detailed CAPEX and OPEX requirements
10.Raise Reservation and Requisition for Equipment, Material and External Services
11. Monitor Project Progress
12.Issue Equipment, Material and External Services to Project
13.Post Journal Entries for Internal Services and Incidental Charges
14.Settle CAPEX for project periodically to AUC
Project Completion
15.At Project Work Completion conduct QC Inspection
16.Provide additional resources, time and budget for rectification if QC fails
17.When QC pass, settle all Projects CAPEX to Assets
18.Close Project
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Ref no.
Business Scenario
3.4.3.6
Plan Project
1. High Level Work Packages Planning i.e. Work scope and Timeframe
2. High Level CAPEX and OPEX Planning
Submit for Board Approval
3. Consolidate Project Plans into Master Plan
4. Management Approval of Projects
5. Management Approve Yearly Budget
Commence Project
6. Allocate Budget for Approve Project
7. Release a portion of Budget to Project
8. Update Work and Detailed Packages i.e. Work scope and Timeframe
9. Update and Detailed CAPEX and OPEX requirements
10.Raise Reservation and Requisition for Equipment, Material and External Services
11. Monitor Project Progress
12.Issue Equipment, Material and External Services to Project
13.Post Journal Entries for Internal Services and Incidental Charges
14.Settle CAPEX for project periodically to AUC
Project Completion
15.At Project Work Completion conduct QC Inspection
16.Provide additional resources, time and budget for rectification if QC fails
17.When QC pass, settle all Projects CAPEX to Assets
18.Close Project
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Ref no.
Business Scenario
3.4.3.7
Site-rollout Project
Plan Project
1. High Level Work Packages Planning i.e. Work scope and Timeframe
2. High Level CAPEX and OPEX Planning
Submit for Board Approval
3. Consolidate Project Plans into Site Rollout Plan
4. Incorporate Site Rollout Plan into Master Plan
5. Management Approval of Projects
6. Management Approve Yearly Budget
Commence Project
7. Allocate Budget for Approve Project
8. Release a portion of Budget to Project
9. Update Work and Detailed Packages i.e. Work scope and Timeframe
10.Update and Detailed CAPEX and OPEX requirements
11. Raise Reservation and Requisition for Equipment, Material and External Services
12.Monitor Project Progress
13.Issue Equipment, Material and External Services to Project
14.Post Journal Entries for Internal Services and Incidental Charges
15.Settle CAPEX for project periodically to AUC
Project Completion
16.At Project Work Completion conduct QC Inspection
17.Provide additional resources, time and budget for rectification if QC fails
18.When QC pass, settle all Projects CAPEX to Assets
19.Close Project
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Product Development projects are used by TMI, MTN and TMIB for their research and development activities to improve service, maintain competitiveness,
and provide leading edge technology. Such activities would probably involve personnel from the IT, Research & Development as well as Engineering divisions.
Product Development projects may be quite independent of other projects although many personnel from many divisions are participating in them. Such
projects may also be typically carried out for more than a year. Costs incurred for Product Development Projects have a mixture of OPEX and CAPEX. At
completion, a Product Development project will result in an investment.
Product Development projects are first identified towards the end of a financial year. They are planned in accordance to the companies direction for the
improvement or enhancement of TMI, MTNs and TMIBs businesses.
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WBS Elements
Network
Activities.
All of these have been defined clearly in Section 3.2 Organisational Structure.
Ref no.
3.4.3.1.1
Process
component
Work Scope
Planning
Process
Owners
Project
Managers
Process Description
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Ref no.
3.4.3.1.2
Process
component
Time
Planning
Process
Owners
Project
Managers
Process Description
3.4.3.1.3
Overall
Planning
Project
Managers
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Ref no.
3.4.3.1.4
Process
component
Detailed
Planning
Process
Owners
Project
Managers
Process Description
Equipment
Materials
External Services
Internal Services
Page 125
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Process
component
Budget
Original
Process
Owners
Project
Mangers,
Divisional
Managers,
Finance
Unit
Process description
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Ref no.
3.4.3.2.2
3.4.3.2.3
Process
component
Budget
Release
Budget
Supplement
Process
Owners
Divisional
Managers,
Project
Managers
Divisional
Managers,
Project
Managers
Process description
Page 127
Date: 01-December-2004
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Reservations
In SAP the project manager will be able to know from the Material Component level how much of a material is available in inventory before raising a
reservation to obtain it.
Purchase Requisition
Material required will trigger a purchasing process when requisition is made from the project. In SAP, the project manager is able to raise the Purchase
Requisition when the Material is required, inclusive of quantity and price indifference of its availability. .
Currently MTN obtains all its stocks from Inventory while TIMB do not keep inventory stocks but raises the requisition to purchase the materials when required.
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Ref no.
3.4.3.3.1
Process
component
Request
from
Inventory
Process
Owners
Project
Managers,
Inventory
Unit
Process Description
3.4.3.3.2
Purchase
from
External
Vendors
Project
Managers,
Purchaser
Unit
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Ref no.
3.4.3.3.1
Process
component
Internal
Resources
Process
Owners
Project
Managers,
Appropriate
Divisions,
Finance
Unit
Process Description
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Ref no.
3.4.3.3.2
Process
component
External
Services
Process
Owners
Project
Manager,
Contract
Unit,
Purchaser
Unit
Process Description
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Project Budget
Progress Monitoring
Monitoring Project Progress is achieved through the monitoring of activities within the Project Organisation Structure. SAP has the following features for its
activities to help the Project Manager track the progress of a project:
Three types of dates for the activities:
Plan Dates Dates that are originally used to plan for the duration of each activity
Actual Dates Dates that are captured by the system when the activity is released and when it ends, and the differences between them shows the
actual duration
End Date to Start Date - Relationship from the beginning of an activity to the end of the following activity.
Start Date to Start Date -This is the relationship between the beginning of an activity to the beginning of the following activity.
End Date to End Date This is the relationship between the end of an activity to the end of the following activity.
Start Date to End Date This relationship is seldom used in practice but provided nevertheless.
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Ref no.
Process
component
Process
Owners
Process description
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3.4.3.5.1
Project Cost
Comparison
Project
Managers
At Resources Usage
For request from Inventory for Equipment and Material
Ref no.
Process
component
Process
Owners
Process description
Page 134
Date: 01-December-2004
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International
3.4.3.5.2
Ref no.
Project
Budget
Comparison
Process
component
Project
Managers
Process
Owners
Process description
Page 135
Date: 01-December-2004
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International
3.4.3.5.3
Project
Progress
Comparison
Project
Managers
Ref no.
Process
component
Process
Owners
Process description
Page 136
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International
3.4.3.5.4
Budget
Availability
Control
Project
Managers,
Finance
Unit
All OPEX and CAPEX for the project shall have budget
control. Each posting shall be checked against the
budget before recognising the posting as actual cost.
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Costs are collected in projects only temporarily. Settlement is the process where the actual costs incurred for a WBS Element, Network, or Activity is allocated,
in whole or in part, to one or more receivers. They are settled to one or more receivers as part of month-end processing. For capital investment projects, these
receivers are usually AUC, which can or must be capitalised at the end of the project
During the execution of projects, cost information will be captured. These costs resides temporarily in projects till they are settled to their relevant receivers as
part of the month-end process. For TMI, CAPEX are settled to a CWIP to monitor the costs of capital work-s in- progress.
Ref no.
3.4.3.6.1
Process
component
Settlement
to AUC
Process
Owners
Finance
Unit
Process description
Page 138
Date: 01-December-2004
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Process
component
Settlement
to
Completed
Assets
Business
Owners
Project
Managers,
Finance
Unit
Process description
at
project
Page 139
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International
Page 140
Date: 01-December-2004
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Ref no.
Process
component
Business
Owners
Process description
Page 141
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International
3.4.3.8.1
System
Status
Project
Managers,
Create Project
System Status automatically shows Created (CRTD).
This mark the planning stage of the projectInitial status of
project.
Release Project
Set System Status to Release (REL)
This mark the starting stage as well as cCommencement of
the project
Note: Costs cannot be posted into the project before it is
released
Completes an activity
Set Activitys System Status to Technically Completed
(TECO)
This mark identifiies the end of an activity within the project
Note: No Material Component can be linked to the activity
and no cost can be posted via the activity at TECO
Close Project
Set System Status to Close (CLSD)
This mark identifies the end of the project
Note: No cost can be posted to the project at CLS
Page 142
Date: 01-December-2004
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Ref no.
3.4.3.8.2
Process
component
User Status
Business
Owners
Project
Managers,
Quality
Inspection
Team
Process description
To perform
Completion
quality
at
Project
Work
Page 143
Date: 01-December-2004
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3.5
Interfaces
No.
3.5.1
3.5.2
Direction
Inbound
and
Outbound
Outbound
External Application
Human Resources Information
System
Description
The ERP system will extract human resource
requirements for projects and implementation of
projects from the HRIS system. Project related
information could be fed back to the HRIS system
for employee performance evaluation etc
Note: This is a MTN requirement
CIS: A Cost and Tariff Modelling System to
maximise and balance the business objectives for
customer
acquisition,
customer
retention,
competitiveness, capacity utilisation, volumes,
revenues and margins.
CIS will require project and business plan related
cost information including cost of human capital to
be recorded from the ERP system and the HRIS
system.
Remarks
The requirement of extract HR info for SAP into
HRIS system is not possible if the HR system
in SAP is not implemented.
For SAP the internal labour charges will be
passed via journal entries.
Provide information link to CIS
3.6
Page 144
Date: 01-December-2004
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4 Materials Management
4.1
Materials Management (MM) is the process of managing materials in an organisation. MM covers the areas of Purchasing, Inventory Management, Invoice
Verification and Consumption Based Planning within an enterprise. A purchase request may be generated by a materials planning run, triggered from a
request from project systems, sales, or from an ad-hoc request. Vendor delivery is posted as a goods receipt and material is stored (and managed under
Inventory Management) until it is delivered to intermediate customers (Sales & Distribution).
At present only MTN has an inventory control system in place. No system is available to perform purchase order management, invoice verification and
materials planning for TMI, TMIB and MTN.
SAP Materials Management will be implemented to replace the current inventory control system at MTN and manage all procurement, inventory control,
materials planning and invoice verification processes for MTN, TMIB and TMI. Import and export management will only be partially supported by SAP
materials management. Therefore it is expected that some level of customisation will be required to generate new screens to support the business
requirements for export and import processing especially for Sri Lanka.
Page 145
Date: 01-December-2004
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The following diagram illustrates the materials management related processes for MTN, TMIB and TMI, which shall be addressed by SAP Materials
Management.
Purchase
Requisitions
Purchase
Requisitions
Project Systems
And Plant
Maintenance
Consumption
Based Planning
MRP
Reservation
Purchase
Order
Procurement
PR Processing
Vendor
Inventory
Level
Issues
Master
Data
Sales Order
Processing
Inventory
Management
PO Processing
Delivery Note
Picking
AP postings
Invoice
Verification
Sales
Delivery
Processing
Customer
Order
Delivery
Note
Intermediate
Customer
Invoice
Processing
Financial
Transactions
Invoice
Payment
Payment
Accounts
Payable
Accounts
receivable
Page 146
Date: 01-December-2004
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4.2
Organisation levels are logical structures that represent the organisational or legal views of an enterprise. An organisation can be structured according to
purchasing, inventory control, sales and accounting views. The key organisational levels defined within materials management are as follow:
Company Code
Plant
Storage Location
Purchasing Organisation
Purchasing Group
Page 147
Date: 01-December-2004
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International
LK01
LK02
Purchasing Organisations
LK01
LK02
Refer to
Organisation
Structure Definition
Section 4.2.2
2001
Refer to
Organisation
Structure Definition
Section 4.2.2
2001
Plant
Storage Locations
Page 148
Date: 01-December-2004
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International
Company codes
BD01
Purchasing organisations
BD01
3001
Plants
Storage
Locations
3001
3002
3003
Page 149
3004
3005
Date: 01-December-2004
TM
International
Company codes
MY01
MY02
MY03
Purchasing organisations
MY01
MY01
MY03
4001
4002
4003
4001
4001
4001
Plants
Storage
Locations
Page 150
Date: 01-December-2004
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International
Definition
Decided Implementation
Codes
Sri Lanka
The following plants and storage location codes
have been proposed for company code LK01
Page 151
1000 HQ
Storage Location Code
1001 Central
1004 Damage
1005 Re-export
1001 L1
Storage Location Code
1001 Trading
1002 Engineering
1003 Finance and Admin.
1002 L2
Storage Location Code
1002 Engineering
1003 Finance and Admin.
1003 L6
Storage Location Code
1001 Trading
1002 Engineering
1003 Finance and Admin.
Date: 01-December-2004
TM
International
R/3
Structure
Definition
Decided Implementation
Codes
1004 L7
Storage Location Code
1001 Trading
1002 Engineering
1003 Finance and Admin.
2001
Storage Location Code
2001 Central Store
Bangladesh
The following plant and storage locations code
have been proposed for company code BD01
3001
Storage Location Code
3001 Technical
3002 Trading
3003 General
3004 Damaged
Page 152
Date: 01-December-2004
TM
International
R/3
Structure
Definition
Decided Implementation
Codes
3005 Re-export
Malaysia
The following plant and storage location code
have been proposed for company code MY01
4001
Storage Location Code
4001 General
4002
Storage Location Code
4001 General
4003
Storage Location Code
4001 General
Page 153
Date: 01-December-2004
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International
R/3
Structure
Storage
Location
Definition
Decided Implementation
Codes
Purchasing
Organisation
Sri Lanka
The following purchasing organisations will be
defined:
Corporate-group-wide
Malaysia
The following purchasing organisations will be
defined:
Plant-specific
A purchasing organisation procures for
a plant
Company-specific
A purchasing organisation procures for
just one company code.
Bangladesh
The following purchasing organisations will be
defined:
Page 154
Date: 01-December-2004
TM
International
R/3
Structure
Purchasing
Groups
Definition
Decided Implementation
Codes
Sri Lanka
Purchasing Org LK01
PG 001(Trading)
PG 002(Engineering)
PG 003(Network)
Purchasing Org LK02
PG Code to be supplied by users
Bangladesh
Purchasing Org BD01
PG 301(Technical)
PG 302(Operation)
PG 303(Marketing)
Malaysia
Purchasing Org MY01
PG 401(Operational Supplies)
Purchasing Org MY02
PG 402(Operational Supplies)
Purchasing Org MY03
PG 403(Operational Supplies)
Page 155
Date: 01-December-2004
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4.3
4.3.1 Introduction
The material master data and the vendor master data are the most important master data for procurement and inventory control in Materials Management.
When purchasing documents are created, the R/3 System facilitates data entry by copying data from existing master records as default values into the
purchasing documents. It also copies data such as units of measure and material short texts from the material master record. The data in the vendor master
record includes addresses and payment data.
Page 156
Date: 01-December-2004
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No
Fill Maintenance
Request Form
Refer to Data
Charter
Submit Maintenance
Form for Approval
Yes
File Maintenance
Request Form
4.3.2.1
Maintain
Material Master
Inform Requestor
Of Maintenance Completion
Page 157
Date: 01-December-2004
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International
Ref no.
4.3.2.1
Process
component
Maintain
Material
Master
Process
owners
Purchaser
Quantity
Page 158
Date: 01-December-2004
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International
Ref no.
Process
component
Process
owners
Page 159
Date: 01-December-2004
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International
Ref no.
Process
component
Process
owners
Page 160
Date: 01-December-2004
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International
Bangladesh
TMIB
NSS Network Switch Sub System
BSS Base Station Sub System
MW Microwave Equipment
SIL Local SIM cards
SCB Scratch Cards
SIR Roaming SIM cards
Page 161
Malaysia
No MRP controller will be required for TMI since it
does not keep any stock.
Date: 01-December-2004
TM
International
Terms of payment
SAP divides the vendor master data into the accounting and purchasing views. The purchasing view contains purchasing related data such as purchasing
currency, vendor details while the accounting view contains data such as payment terms and methods.
Page 162
Date: 01-December-2004
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International
No
Fill Maintenance
Request Form
Refer to Data
Charter
Submit Maintenance
Form for Approval
Yes
File Maintenance
Request Form
4.3.5.1
Maintain
Vendor Master
Inform Requestor
Of Maintenance Completion
Page 163
Date: 01-December-2004
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International
Ref no.
4.3.5.1.1
Process
component
Vendor
Master
Maintenance
Process
owners
Purchaser
Price
Quantity
Quality
Warranty Period
Page 164
Date: 01-December-2004
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International
Page 165
Date: 01-December-2004
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International
4.4
Purchasing and inventory control is the business area within TMI and its subsidiaries that includes all supplier related business processes, such as purchase
requisition handling, purchasing, receiving, stock control and invoice receipt. Except for the process of stock control all other supplier related business
processes will apply for stock and non-stock items.
4.4.1 Procurement
The following procurement scenarios will be handled by SAP:
Page 166
Date: 01-December-2004
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International
Ad hoc requirements
Project requirements
Purchases of stock items will be generally be classified into two main classes:
General stock
Such stock is not managed at work breakdown structure level and can be issued to any WBS element if required. General stock purchases are
triggered from order proposals generated from the materials planning run or ad hoc purchase requests.
Purchases based on Indents - a detailed agreement prepared by the respective division, which the Vendor and MTN sign (usually for Capital Expenditure).
Purchases based on Book PO - Regular PO Book based purchases (purchase order in 3 copies).
Purchases based on Letter PO - a letter prepared by the respective division and signed by MTN management based on price and the guidelines provided
in the FPP.
Letter based PO and book based PO will not be used in MTN. All purchase orders must be generated by SAP. All other current purchases in MTN will be
captured as a purchase order in SAP.
Page 167
Date: 01-December-2004
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Ad Hoc
Request
System Generated
Proposal
Project Request
Available
Request Budget
Increment
Reject
4.4.2.1
Budget Check
Refer
To Quotation
Processing
4.4.5
Accept
4.4.2.2
Stock Check
Yes
Insufficient stock
Issue
Quotation
No
Requestor receive
PO rejection
Yes
No
4.4.2.3
Delete PR
4.4.2.4
Approve Purchase
Requisition
4.4.2.5
Create PO
4.4.2.6
Approve PO
Sign PO
Requestor receive
PR rejection
No
Issue PO
To Vendor
Yes
Ensure all Necessary
import Documents
complete if required
Print
PO
Page 168
Date: 01-December-2004
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International
Ref no.
Process
component
Budget
Check
Process
owners
Initiator
of
procurement
4.4.2.2
Stock
Check
Initiator
of
procurement
4.4.2.3
Delete
Purchase
Requisition
Initiator
of
procurement
4.4.2.4
Approve
Purchase
Requisition
Appropriate
Approver
4.4.2.1
Page 169
Date: 01-December-2004
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International
Ref no.
4.4.2.5
Process
component
Create
Purchase
Order
Process
owners
Purchaser
CIF or FOB
Import Duties
VAT
Insurance
Page 170
Date: 01-December-2004
TM
International
Ref no.
4.4.2.6
Process
component
Approve
Purchase
Order
Process
owners
Appropriate
Approver
Page 171
Date: 01-December-2004
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International
Ad hoc requirements
Project requirements
Asset
Asset number will have to be obtained from finance before the PR can be processed. Such assets to be procured can include computer equipment,
vehicles and etc.
Project Related
Project related items such as network cards and BTS equipment are not treated as stock as in the case of project related procurement in Bangladesh.
Project related items are considered as consumed at goods receipt.
Operational Supplies
Includes office supplies and other non asset office equipment
Services
Any external services procured such as building maintenance, equipment repair and etc.
Contracts will be used for IT equipment maintenance (PC) and services such as cleaning or maintenance contract. A release order will be created as and when
the service for the contract is executed. A goods receipt will be performed for the release order to represent acceptance of the service rendered for the
contract.
Purchase orders with recurring charges such as rental of equipment or properties will not be handled by the invoicing plan functionality in Materials
Management. Instead recurring charges for rental of properties and equipment will be addressed by the recurring payment function in AP.
Page 172
Date: 01-December-2004
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Ad Hoc
Request
Request Budget
Increment
Project Request
Reject
4.4.3.1
Budget Check
Accept
Refer
To Quotation
Processing
4.4.5
Yes
Issue
Quotation
No
Requestor receive
PR rejection
Requestor receive
PO rejection
No
4.4.3.3
Create PO
Yes
4.4.3.2
Approve Purchase
Requisition
No
4.4.3.4
Approve PO
Yes
Sign PO
Issue PO
To Vendor
Print
PO
Page 173
Date: 01-December-2004
TM
International
Ref no.
4.4.3.1
4.4.3.2
Process
component
Budget
Check
Process
owners
Initiator
of
procurement
Approve
Purchase
Requisition
Appropriate
Approver
4.4.3.3
Create
Purchase
Order
Purchaser
Page 174
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
owners
Approve
Purchase
Order
Appropriate
Approver
Page 175
Date: 01-December-2004
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International
System Generated
Proposal
Ad Hoc
Request
4.4.4.2
Execute SD
Delivery Due
List
4.4.4.1
Create Stock
Transport Order
4..4.4.3
Post Goods
Issue
4.4.4.4
Post GR at
Receiving plant
Repeat process
To transfer
Additional qty
Or return the
difference
No
Yes
Quantity
Correct
Page 176
END
Date: 01-December-2004
TM
International
Ref
no.
4.4.4.1
4.4.4.2
Process
component
Create
Stock
Transport
Order
Process
owners
Purchaser
Process
Delivery
Due List
Store
Post Goods
Issue
Store
4.4.4.4
Post Goods
Receipt
Store
Page 177
Date: 01-December-2004
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International
Requirement for
Quotation
4.4.5.1
Create
Quotation
Receive Vendor
Quotation
Issue
Rejection
Letter
4.4.5.4
Process
Rejected
Quotations
4.4.5.2
Maintain
Quotation
4.4.5.3
Evaluate
Quotation
4.4.5.5
Process
Accepted
Quotations
Page 178
Date: 01-December-2004
TM
International
Ref no.
Process
component
Create
Quotation
Process
owners
Purchaser
4.4.5.2
Update
Quotation
Purchaser
4.4.5.3
Evaluate
Quotation
Purchasing
Committee
4.4.5.1
4.4.5.4
4.4.5.5
Process
Rejected
Quotations
Process
Accepted
Quotations
Purchaser
Purchaser
Page 179
Date: 01-December-2004
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International
Page 180
Date: 01-December-2004
TM
International
Visual Inspection
Of Shipment
4.4.7.1
Post GR
No
END
Full
Inspection Required
Print
GRN
Yes
Perform
Full Inspection
4.4.7.2
Transfer Block
To Available
for accepted
qty
Page 181
Date: 01-December-2004
TM
International
Ref no.
4.4.7.1
Process
component
Post Goods
Receipt
Process
owners
Store
Page 182
Date: 01-December-2004
TM
International
Ref no.
Process
component
Process
owners
4.4.7.2
Transfer
Block to
Available
Store
Page 183
Date: 01-December-2004
TM
International
Store transfers
Transfer of
Project stock to
Available stock
Blocking of
Damage Goods
Transfer of
Available stock
To Project stock
4.4.8.1
Post GR
Unblocking of
Goods that pass
Inspection
Transfer of stock
Between store
locations
Page 184
Date: 01-December-2004
TM
International
Ref no.
4.4.8.1
Process
component
Transfer
Postings
Process
owners
Store
Movement Type 343 and 344 will be used for blocking and
unblocking of materials
Movement Type 313 and 315 will be used for two step
storage location transfers
No accounting documents are created as a result of all the
movement types that have been mentioned above.
Page 185
Date: 01-December-2004
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International
Sales Issue
Issue to Asset
Vendor Returns
4.4.9.1
Post GI
Inter/Intra
Company
Transfer
Project stock
issue
Scrapping Stock
Internal
Consumption for
Cost Centre
Page 186
Date: 01-December-2004
TM
International
Ref
no.
4.4.9.1
Process
component
Goods
Issue
Process
owners
Store
Sales Issue
Sales Issue
Vendor Returns
Scrap
Project
Issue to Asset
Vendor Returns
Scrap
Project
Issue to Asset
Page 187
Date: 01-December-2004
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International
Obtain Market
Price of Material
Compare
Against book value
Of material
Page 188
Date: 01-December-2004
TM
International
Ref no.
4.4.10.1
Process
component
Stock
Revaluation
Process
owners
Finance
Page 189
Date: 01-December-2004
TM
International
Recognize need
For PI
4.4.11.1
Create PI
Counted
PI
4.4.11.2
Update
Count
4.4.11.3
Generate
Dif. List
PI
(Stock Count
Sheet)
Recount
Variance
Acceptable?
No
Yes
Distribute Count
Sheets
4.4.11.4
Update
Count
File Difference
Report
Print Difference
Report
Page 190
Date: 01-December-2004
TM
International
Ref no.
4.4.11.1
4.4.11.2
4.4.11.3
Process
component
Create
Physical
Inventory
Update
Physical
Inventory
Generate
Difference
Report
Process
owners
Store
Store
Store/Finance
Page 191
Date: 01-December-2004
TM
International
Ref no.
4.4.11.4
Process
component
Post
Physical
Inventory
Document
Process
owners
Store/Finance
Page 192
Date: 01-December-2004
TM
International
4.4.12
Vendor Returns
Vendor returns are initiated when faulty goods are to be returned to vendors.
Vendor Returns Process Flow
Refer to Credit
Memo Processing
4.4.15
Requirement to
Return damaged
goods
Identify Original
Import Documents
4.4.12.1
Post Vendor
Returns
Request Finance to
Perform IR reversal
Print Vendor
Return Slip
Refer to Procurement
Process 4.4.2 and
4.4.3
Page 193
Date: 01-December-2004
TM
International
Ref no.
4.4.12.1
Process
component
Vendor
Returns
Process owners
Purchaser/Finance
Page 194
Date: 01-December-2004
TM
International
4.4.13.1
View
MRP List
Accept
Process
Order Proposal
Refer to Procurement
Process 4.4.2
Reject
4.4.13.2
Delete
Order Proposal
Page 195
Date: 01-December-2004
TM
International
Ref no.
4.4.13.1
Process
component
View MRP
List
Process owners
Materials Planner
4.4.13.2
Delete
Order
Proposal
Materials Planner
Page 196
Date: 01-December-2004
TM
International
One of the basic questions is the invoice reference, which enables the allocation of the invoice to a business transaction. If such a reference exists, the system
uses "knowledge" that it already has and proposes the appropriate values when verifying the invoice, for example:
Quantities to be invoiced
If the vendor invoice contains different information, the data proposed can be overwritten. The system checks whether the entries are allowed and displays a
warning or error message if a variance is detected.
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Receive Invoice
4.4.14.1
Post
Invoice
No
Variance
Detected
Yes
Yes
Do Not Post
Invoice
Difference due
To unplanned
Delivery
charges
Initiate
Investigation
For differences
Request vendor
To send
Correct invoice
No
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Ref no.
4.4.14.1
Process
component
Invoice
Receipt
Process owners
Finance
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Receive
Credit/Debit
Note
Goods
returned to
vendor
No
4.4.15.2
Post
Subsequent
Debit/credit
Yes
4.4.15.1
Post
Credit Note
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Ref no.
4.4.15.1
4.4.15.2
Process
component
Credit Note
Processing
Subsequent
Debit
and
Credit
Processing
Process owners
Finance
Finance
DR: Vendor
CR: Clearing Account
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4.5
No.
4.5.1
Interfaces
Direction
Outbound
External Application
Site rollout management
system
4.5.2
Inbound
Site
system
4.5.3
Outbound
CUSDEC
rollout
management
Description
List Inventory Items by Category, Generate Online
Item Requests
The interface will enable external systems such as
a Site-rollout management system, a telecom
industry specific project management system or a
fully integrated customer care and billing system to
view available inventory items.
The interface will enable external systems such as
a Site-rollout management system, a telecom
industry specific project management system or a
fully integrated customer care and billing system to
generate online item requests.
Facility to compare the customs declaration with the
PO to ensure no Discrepancy
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Remarks
Further clarification required to determine
extend of interface expected.
Date: 01-December-2004
TM
International
4.6
No.
4.6.1
4.6.2
4.6.3
4.6.4
4.6.5
4.6.6
4.6.7
Asset Transfer
Internal Consumption
Vendor Returns
Scrap
Project Issue
Description
Customised layouts are required for Sri Lanka, Bangladesh and Malaysia
Customised layouts are required for Sri Lanka, Bangladesh and Malaysia
Customised layouts are required for Sri Lanka, Bangladesh and Malaysia
Remarks
SAP Script
SAP Script
SAP Script
ABAP Report
ABAP Report
Customised report for new screens required for data capture of import
export document status.
New tables to capture purchase order status must be defined in SAP.
The table links the status of a purchase order and its line items to the
overall status of the relevant import and export documents.
Flexibility should be built into this customised program as to make it easily
adaptable to local country requirements. IE export and import rules in Sri
Lanka and Bangladesh can be totally different.
Purchase order related data would be extracted onto several standardised
templates in order to produce relevant export import documents required.
Customised report to display quantity and value variance for a physical
inventory document.
ABAP Report
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ABAP Report
Date: 01-December-2004
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Sales and Distribution processes are only applicable for MTN and TMIB since both of these companies sell telecommunication products and services to
customers. TMI however does not sell any telecommunication products or services. The primary sales revenue of MTN and TMIB is generated through the
sales of airtime to pre paid and post paid customers. Sri Lanka also has sales of Internet connections to customers. Billings systems for post paid customers
dedicated to the specific requirements of the sales cycle process for the telecommunication industry have been implemented in TMIB and MTN. In the case of
pre paid customers, pre paid systems have also been implemented in TMIB and MTN. In addition other systems such as interconnect billing is also used to
track call charges when a customer switches network have been implement for TMIB and MTN. An Internet customer care billing system for tracking Internet
connection charges of customers has only been implemented for MTN.
SAP Sales and Distribution will be implemented not to supplant or replace the systems mentioned but instead act as a complement to the existing systems.
Therefore all end customer interactions will be handled by the current systems in place. End customers are defined as customers who procure cellular or
Internet services provided by TMIB or MTN either directly or through third parties. SAP sales and distribution will only handle the sales related transactions
between intermediate customers and the cellular/internet network provider. Intermediate customers are defined as customers who act as agents who sell
cellular or Internet services to individuals or companies on behalf of MTN or TMIB.
The business requirements for sales to end customers are very specific to the telecommunication industry. Standard SAP Sales and Distribution module
without any substantial changes will be a poor fit to meet the business requirements for sales to end customers. However standard SAP Sales and Distribution
module would be a good fit to cater to the business requirements for sales to intermediate customers. This is due to the generic nature of the sales processes
that involve intermediate customers.
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The diagram below illustrates the implementation scope for the SAP Sales and Distribution Module for TMIB and MTN.
SAP R3
SALES &
DISTRIBUTION
Sales for
Intermediate
Customers
Sales for
End
Customers
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The matrix below identifies the sales processes that will be handled by SAP and other non-SAP systems.
Business Process Description
Sale
of
mobile
phones and
accessories.
Mobile
network
customer invoices
revenue
from
Area
Sri Lanka
Type Of Customer
End Customer
System
Current
System
Bangladesh
Not Applicable
Not Applicable
Sri Lanka
End Customer
Current
System
Billing
Bangladesh
End Customer
Current
System
Billing
Sri Lanka
End Customer
Current
System
Billing
Bangladesh
End Customer
Current
System
Billing
Sri Lanka
End Customer
Current
System
Billing
Bangladesh
End Customer
Current
System
Billing
Sri Lanka
End Customer
Current
System
Paid
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Billing
Pre
Remarks
Sri Lanka does not sell phones and accessories to
intermediate customers
Bangladesh does not sell phones and accessories
Date: 01-December-2004
TM
International
Area
Bangladesh
Type Of Customer
End Customer
System
Current
System
Paid
Remarks
Revenue information will be interfaced to finance in
SAP
ISP Services
Sri Lanka
End Customer
Current
Internet
Billing System
Sri Lanka
End Customer
External
Gateway
Operations System
Bangladesh
End Customer
Current
system
SAP
Sri Lanka
End Customer
Bangladesh
End Customer
Sri Lanka
End Customer
Thuraya system
Sri Lanka
Bangladesh
Sri Lanka
Bangladesh
Sri Lanka
Bangladesh
Intermediate Customer
Intermediate Customer
Intermediate Customer
Intermediate Customer
Intermediate Customer
Intermediate Customer
SAP
SAP
SAP
SAP
SAP
SAP
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Pre
Non
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5.2
Organisation structures are logical structures that represent the organisational or legal views of an enterprise. An organisation can be structured according to
purchasing, inventory control, sales and accounting views. The definition of sales related organisation structures employed within an enterprise forms the basis
of all sales and distribution business processes.
5.2.1
Sales
Organisation
Distribution
Channel
Division
1000
BP
10
2000
3000
BP
BP
20
30
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Sales
Organisation
Distribution
Channel
Division
4000
BP
10
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Date: 01-December-2004
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Definition
Decided Implementation
Codes
Sri Lanka
The number of company codes has not been finalised.
There will be one company code to handle the cellular
business. Possibility of two more company codes to
handle ISP and IB businesses. The number of company
codes will have to be finalised during implementation.
Sri Lanka
Distribution
Channel
1000
2000
3000
Bangladesh
4000
BP - Business Partners
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Date: 01-December-2004
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R/3
Structure
Division
Sales Area
Definition
Decided Implementation
Sales organisation
Codes
divisions
to
the
sales
Distribution channel
Division
It is a level where sales analysis, specific price
agreements and G/L account determination
can be carried out.
Sales areas are used to control the type of
sales, products or customers that can be used
for sales and distribution transactions in SAP.
Sri Lanka
10 Cellular
20 ISP
30 IB
Bangladesh
10 Cellular
Sri Lanka
1000 MTN GSM
BP Business
Partners
10 Cellular
2000 ISP
BP Business
Partners
20 ISP
3000 IB
BP Business
Partners
30 IB
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R/3
Structure
Definition
Decided Implementation
Codes
Bangladesh
4000 IB
BP Business
Partners
10 Cellular
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Date: 01-December-2004
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R/3
Structure
Sales
Office
Sales group
Definition
Decided Implementation
Codes
Sri Lanka
Branch codes to be
finalised at
implementation
Sri Lanka
Sales group codes to be
finalised at
implementation
Page 213
Bangladesh
Branch codes to be
finalised at
implementation
Bangladesh
Date: 01-December-2004
Sales group to be
finalised at
implementation
TM
International
R/3
Structure
Plant
Shipping
point
Definition
Decided Implementation
Codes
Sri Lanka
Plant codes to be
finalised at
implementation
Page 214
Bangladesh
Plant codes to be
finalised at
implementation
Sri Lanka
Plant codes to be
finalised at
implementation
Bangladesh
Date: 01-December-2004
Plant codes to be
finalised at
implementation
TM
International
5.3
5.3.1 Introduction
The material master data, the customer master data and the pricing conditions are the most important master data for sales and distribution control in SAP.
When sales documents are created, the R/3 System facilitates data entry by copying the data from existing master records as default values into the sales
documents. It also copies data such as pricing records and customer related information required for sales document processing.
Sold-to Party
Contains data on sales, such as the assignment to a sales office or a valid price list
Ship-to Party
Contains data for shipping, such as unloading point and goods receiving hours
Bill-to Party
Contains the address and data on document printing and electronic communication
Payer
Contains data on billing schedules and bank details.
SAP will not maintain end customer account information. All end customer account information will only be maintained in the Customer Care Billing System or
the Internet Billing System. Open balances of customers from the Customer Care Billing System and Internet Billing System will be transferred to control
accounts in SAP. An example could be that the control accounts in SAP are classified to post paid customers and Internet customers. The classification of the
control accounts will be finalised during implementation.
Only intermediate customers will be maintained in SAP. Intermediate customers are defined as customers who buy products from TMIB for resale to end
customers. The intermediate customers maintained in SAP will have internal number assignment. The system will assign a number to the customer. The
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Date: 01-December-2004
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account groupings which control the number ranges for customers will be finalised during implementation. In the case of intermediate customers, the sold to
party, ship to party, bill to party and payer are all equivalents.
Sales related customer information will be maintained by the marketing department while finance related information will be maintained by the finance
department.
Since only the intermediate customers are maintained in SAP, the customer grouping for sales can be broken down as follow:
Dealers
Franchisees
One-time customers will make use of internal number assignments but have its own number range. The number range for one-time customer is to be finalised
at implementation.
HAWA to represent all inventoried sales items. This can include scratch cards, sim cards, cellular phones and their associated accessories.
Internal numbering will be used for HAWA and DIEN materials. Number ranges to be defined and assigned for HAWA and DIEN will be finalised at
implementation.
Material master maintenance will be carried out centrally. The maintenance of material master can involve create, change or mark for deletion processes. The
marketing department will supply the information required for material master maintenance via a material master maintenance form.
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Discount (% / Value)
Surcharge (% / Value)
The following condition types for Sri Lanka and Bangladesh have been identified:
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Credit Sales
Cash Sales
Consignment Returns
Quotation Processing
Page 218
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Receive
Cus. Order
5.4.1.1
Capture FOC
sale
5.4.1.2
Generate
Delivery
Interface SIM
Card Info to CCBS
Print
DO.
Obtain Goods
From Store
Release
Goods to Cus.
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Date: 01-December-2004
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International
Ref no.
5.4.1.1
Process
component
Capture
FOC Sale
Process
owners
Marketing
Generate
FOC
Delivery
Marketing
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International
Ref no.
Process
component
Process
owners
Page 221
Date: 01-December-2004
TM
International
Rejected
Receive
Cus. Order
5.4.2.1
Capture credit
sale
Credit Check
Sales Order
Blocked
Approved
Interface SIM
Card Info to CCBS/PP
Print
Invoice
Obtain Goods
From Store
5.4.2.3
Generate
Invoice
5.4.2.2
Generate
Delivery
Inform Credit
Manager for
Follow Up
Action
Print
Delivery
Release
Goods to Cus.
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International
Ref no.
5.4.2.1
Process
component
Capture
Credit Sale
Process
owners
Marketing
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Date: 01-December-2004
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Ref no.
5.4.2.2
Process
component
Generate
Delivery
Process
owners
Marketing
5.4.2.3
Generate
Invoice
Marketing
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Date: 01-December-2004
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Ref no.
Process
component
Process
owners
Scratch Cards
In the case of Sri Lanka cash sales will be applicable for the following products:
Scratch Cards
It is also possible to also use cash sales for pre paid starter kit sales. However the decision to use cash sale or credit sale for pre paid starter kit sales will be
dependent on the marketing manager.
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Date: 01-December-2004
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Receive
Cus. Order
Interface SIM
Card Info to CCBS/PP
5.4.3.1
Capture cash
sale
Print
Invoice
Obtain Goods
From Store
Obtain Goods
From Store
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Date: 01-December-2004
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International
Ref no.
5.4.3.1
Process
component
Capture
Cash Sale
Process
owners
Marketing
Page 227
Date: 01-December-2004
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International
Ref no.
Process
component
Process
owners
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Date: 01-December-2004
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Ref no.
Process
component
Process
owners
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Date: 01-December-2004
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International
Receive
Cus. Order
5.4.4.1
Capture fill up
sales
5.4.4.2
Generate
Delivery
Print
Delivery
Receive Customer
Consumption Report
5.4.4.3
Capture cons
Issue sales
5.4.4.5
Post
Invoice
Ref no.
5.4.4.1
Process
component
Consignment
Fill Up Sales
Process
Owner
Marketing
Validate Customer
Consumption Report
5.4.4.4
Generate
Delivery
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Date: 01-December-2004
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Ref no.
Process
component
Process
Owner
5.4.4.2
Generate
Delivery
Store
5.4.4.3
Consignment
Issue Sales
Marketing
5.4.4.4
Generate
Delivery
Marketing
5.4.4.5
Post Invoice
Marketing
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Date: 01-December-2004
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Ref no.
Process
component
Process
Owner
Page 232
Date: 01-December-2004
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Accept Customer
Returns
Receive Customer
Returns Request
No
Inform Customer
Of rejection
Yes
5.4.5.3
Release
Sales returns
5.4.5.4
Generate
Credit Memo
5.4.5.2
Generate
Returns delivery
5.4.5.1
Capture returns
sales
Return Consignment
Stock
Yes
5.4.5.5
Capture
Sales Pick up
5.4.5.6
Generate
Returns Pick up
No
Credit Memo
Leave stock
At customer location
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Ref no.
Process
component
Capture
Returns
Sales
Process
owner
Marketing
5.4.5.2
Generate
Returns
Delivery
Marketing
5.4.5.3
Release
Sales
Returns
Marketing
5.4.5.4
Generate
Credit Memo
Finance
the
5.4.5.5
Capture
Sales Pick
Up
Generate
Returns Pick
Up
Marketing
Marketing
5.4.5.1
5.4.5.6
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Date: 01-December-2004
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International
Receive Customer
Returns Request for
Returns
Accept Customer
Returns Request
Incorrect Goods
Issue
Yes
Customer
Complaint
5.4.6.1
Create Returns
Order
5.4.6.2
Create Returns
Delivery
No
Inspect
Stock
Inform Customer
Of rejection
5.4.6.4
Remove Billing
Block
5.4.6.5
Generate
Credit Memo
5.4.6.3
Transfer stock
To available
Credit Memo
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Date: 01-December-2004
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International
Ref
no.
5.4.6.1
Process
component
Create
Returns
Order
Process
owner
Marketing
5.4.6.2
Create
Returns
Delivery
Marketing
5.4.6.3
Transfer
Stock
to
Available
Marketing
5.4.6.4
Remove
Billing
Block
Marketing
5.4.6.5
Generate
Credit
Memo
Finance
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Date: 01-December-2004
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International
Customer
Complaint
Pricing Error
Manager Approval
Review Credit
Memo Request
No
Yes
Verify
5.4.7.2
Remove Billing
Block
5.4.7.1
Generate Credit
Memo Request
5.4.7.3
Generate Credit
Memo
Investigate
Credit Memo
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Date: 01-December-2004
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International
Ref no.
5.4.7.1
Process
component
Generate
Credit
Memo
Request
Process
owner
Marketing
Remove
Billing Block
Marketing
5.4.7.3
Generate
Credit
Memo
Finance
Page 238
Date: 01-December-2004
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International
Additional Charges
Pricing Error
Manager Approval
Review Debit
Memo Request
5.4.8.1
Generate Debit
Memo Request
No
Yes
Verify
5.4.8.2
Remove Billing
Block
5.4.8.3
Generate Debit
Memo
Investigate
Debit Memo
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Date: 01-December-2004
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International
Ref no.
5.4.8.1
Process
component
Generate
Debit Memo
Request
Process
owner
Marketing
Remove
Billing Block
Marketing
5.4.8.3
Generate
Debit Memo
Finance
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Date: 01-December-2004
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International
Receive customer
Request for Quotation
5.4.9.1
Capture
Quotation
Quotation
No
Yes
Manager
Approve Quotation
Customer Accept
Quotation
No
Yes
Issue Quotation to
Customer
5.4.9.2
Reject
Quotation
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Date: 01-December-2004
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International
Ref
no.
5.4.9.1
Process
component
Capture
Quotation
Process
owner
Marketing
5.4.9.2
Reject
Quotation
Marketing
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Date: 01-December-2004
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International
Vendor
Customer
Receive Transport
Request
5.4.10.1
Raise Interco
Transport Order
5.4.10.2
Process
Delivery due list
5.4.10.4
Post Goods
Receipt
5.4.10.3
Post Goods
Issue
5.4.10.6
Post Invoice
Receipt
5.4.10.5
Generate
Billing Doc
Account
Payable
Account
Receivable
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Date: 01-December-2004
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International
Ref no.
5.4.10.1
5.4.10.2
Process
component
Raise Inter
company
Stock
Transport
Order
Process
Delivery
Due List
Process
Owners
Purchaser
Marketing
5.4.10.3
Post Goods
Issue
Store
5.4.10.4
Post Goods
Receipt
Store
5.4.10.5
Generate
Billing
Document
Marketing
5.4.10.6
Post
Invoice
Receipt
Finance
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5.5
Interfaces
No.
5.5.1
Direction
Inbound
External Application
Post Paid Billing System
Description
Reduction of stock for equipment and accessory
sales captured through billing system for end
customers.
Remarks
To make use of the IDOC message type
WMMBXY for stock postings from external
systems
5.5.2
Outbound
5.5.3
Outbound
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5.1
No.
5.6.1
5.6.2
5.6.3
5.6.4
5.6.5
Area
Delivery Order
Invoice
Credit Memo
Debit Memo
Cash Sale Invoice
5.6.6
5.6.7
5.6.8
Description
Customised layouts would be required for Sri Lanka and Bangladesh
Customised layouts would be required for Sri Lanka and Bangladesh
Customised layouts would be required for Sri Lanka and Bangladesh
Customised layouts would be required for Sri Lanka and Bangladesh
Customised layout for cash sale invoice. Would require separate layouts for
Sri Lanka and Bangladesh
To track SIM card serial number sales by dealer and period.
Remarks
SAPScript
SAPScript
SAPScript
SAPScript
SAPScript
ABAP Report
ABAP Report
Page 246
ABAP Report
Date: 01-December-2004
TM
International
6 Plant Maintenance
6.1
The Plant Maintenance process is primarily used to manage the maintenance of technical objects within TMI, TMIB and MTN. They are:
1.
2.
3.
4.
5.
Site/Location where the network equipment is placed/installed, i.e. building, cabin or outdoor-cabinet.
Network Equipment, i.e. BSC, BTS, MSC, etc.
Supporting Tools and Test Gear equipment
Vehicles
IT/Office equipment, i.e. PC, printer, photocopier, etc.
The Plant Maintenance process is heavily used by TMIB and MTN to do maintenance for all the above technical objects, while TMI only uses Plant
Maintenance process to maintain its IT/Office equipment.
SAP Plant Maintenance will be used by TMI, TMIB and MTN to provide better control for the following areas of maintenance: 1.
2.
3.
4.
5.
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6.2
Client
Company Code
MY02
MY01
BD01
MY03
LK01
LK02
Maintenance Plant
MY01
BD01
LK01
Planning Plant
MY01
BD01
LK01
Planner Group
Location
ITO
MY1
MY2
ITO
NSS
MY3
BSS
BD1
Page 248
M&E
S&F
BD2
BD3
ITO
LK1
NSS
LK2
BSS
M&E
S&F
LK3
Date: 01-December-2004
TM
International
Definition
Decided implementation
Codes
Client
Client in SAP R/3 represents the highestlevel element of all the organisational units.
It corresponds, for example, to a corporate
group with several subsidiaries. Within a
client, the system always accesses the
same database.
100: TM International
Company code
Plant
Maintenance Plant
1.
2.
3.
4.
5.
6.
Page 249
1.
2.
3.
4.
5.
6.
MY01
MY02
MY03
BD01
LK01
LK02
Date: 01-December-2004
TM
International
R/3 structure
Definition
Decided implementation
Maintenance
Planning Plant
Location
Page 250
Codes
1. MY01
2. BD01
3. LK01
Date: 01-December-2004
TM
International
6.3
Plant Maintenance (PM) is used to manage equipment maintenance. Equipment is a physical object that is maintained independently for the purpose of work
planning and history tracking. In TMI it is categorized into 6 categories, i.e. IT/Office, Network, Transmission, Facilities, Vehicles and Test and Tools. 3 of the 6
categories, i.e. Network, Transmission and Facilities are installed at a Functional Location. Functional location is used to represent the site/location within the
plant according to functionality.
A Work Centre is used to represent the employee or group of employees who will be performing the maintenance tasks. A Work Centre serves as a basis of
work accountability in all maintenance orders. However, a maintenance order can be further assigned to more than one work centre for execution.
Equipment may have recommended maintenance guidelines proposed by the manufacturer or vendor. Based on this recommendation, an appropriate task list
or job plan is used to standardize the maintenance work steps.
In SAP the total length of the Structure Indicator is up to 40 characters, using Numerical (N), Alpha (A) or alphanumeric (X) characters.
2. Edit Mask represents the coding convention for the relevant Functional Location.
3. Hierarchy Levels is the number of hierarchy levels of the Edit Mask that are represented by the numbers below the Edit Mask.
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International
The example here is for TMI Bangladesh, i.e. Country followed by Region, Office and Sites Name
Structure Indicator
: 00001
Edit Mask
: AA.AAA.XXXX.XXXXXXXXXX
Hierarchy Levels
: 1 2
3
4
Example:
BD.DHK.BRAC.MSC: MSC site in BRAC Dhaka Bangladesh
Location
A
B
Functional
Location
Category Description
Functional
Category
Location
ID
for
the
IT Data Centre
BD.DHK.BRAC.DATACTR
BD.DHK.BRAC.BTSED6001A
BD.DHK.BRAC.BTSED6001B
BD.DHK.BRAC.MSCDM01
BD.DHK.BRAC.MSCDH02
BD.DHK.MASC.MSCDM03
BD.DHK.MASC.MSCDM04
BD.CTG.FARK.MSCCM02
BD.CTG.FARK.MSCCM05
Network
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International
New MSC/
BSC site
BTS/
6.3.1.3.1
Create Functional
Location
6.3.1.3.2
Change Functional
Location
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Ref No.
Process
Component
Process
Owner
6.3.1.3.1
Create Functional
Location
Planner
6.3.1.3.2
Change Functional
Location
Planner
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6.3.2 Equipment
Equipment is a uniquely identifiable physical asset, upon which work can be carried out and where costs and history can be recorded. Equipment will be
installed at a site/location defined by a Functional Location. More than one piece of equipment can be installed at a site/location.
PM work orders can be raised against a piece of Equipment with the following consequences:
Planned costs, commitments and actual costs associated with the Work Order will be collected automatically against the Equipment.
Ref no.
Equipment Data
Definition
Decided implementation
6.3.2.1
Number Range
Equipment Description
6.3.2.2
Description
Equipment Categories:
A: IT/Office Equipment
B: Network Equipment
C: Transmission Equipment
D: Facilities Equipment
E: Vehicles
P: Test Equipment and Tools
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Codes
A: 10000000-19999999
B: 20000000-39999999
C: 40000000-59999999
D: 60000000-69999999
E: 70000000-79999999
P: 80000000-89999999
Router
Projector
Plotter
Mobile Switching Centre
Home Location Register
Date: 01-December-2004
TM
International
Ref no.
Equipment Data
Definition
Decided implementation
Codes
6.3.2.3
Object Type
A: Billing System
B: Mediation
C: Provisioning
D: Contact Centre
E: CRM
F: Fraud Management
G: Credit Control
H: GSM - Network
I: ISP - Network
J: Microwave
K: Fibre
L: Satellite
M: Laser
N: Building
O: Cabin
P: Tower
Q: Outdoor Cabinet
R: 4-wheels
S: 2-wheels
T: Van
U: Motorcycle
V: GSM - Tools
W: ISP - Tools
X: Transmission
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Equipment move
location
Equipment
worn out
6.3.2.1.1
Create Equipment
6.3.2.1.2
Change Equipment
fully
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Ref No.
Process
Component
Process
Owner
6.3.2.1.1
Create Equipment
Purchase
requisition
originator
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Date: 01-December-2004
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International
Ref No.
Process
Component
Process
Owner
6.3.2.1.2
Change Equipment
Equipment
Owner
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Cost allocation for consumed resources to the receiving cost object i.e. the work order.
Work Centre Structure
Plant
NSS
BSS
M&E
Fleet
Support
IT/Office
The Work Centre structure above is represented as work centre hierarchy. The hierarchy only shows the relationship between work centres.
Whenever there is the need to create a new Work Centre, a decision is required on the Work Centre name. This is because the Work Centre name is a key
data requirement to clearly identify it within the plant.
The SAP field for Work Centres allows 8 alphanumeric characters.
The naming Convention is vital for efficient use of search engines for Work Centres.
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Work Centre coding will be made up of a 4 digit office/region + a 3-4 digit code abbreviating the activity type or group.
Examples:
BRACNSS
BRAC = BRAC office in Dhaka Bangladesh
NSS
= Network Switching Subsystem
MASCBSS
MASC = Mascot office in Dhaka Bangladesh
BSS
= Base Station Subsystem
BRACFLEE
BRAC = BRAC office in Dhaka Bangladesh
FLEE = Fleet or Vehicles
Work
Data
Centre
Configuration
decision
Definition
Decided implementation
Codes
Work Centre
Category
Capacity
Category
002: Person
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Changing
the existing?
NO
6.3.3.2.1
Create Work
Centre
YES
Replacing the
existing name
or
responsibility?
YES
6.3.3.2.3
Replace Work
Centre
NO
6.3.3.2.2
Change Work
Centre
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Date: 01-December-2004
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International
Ref No.
Process
Component
Process
Owner
6.3.3.2.1
Create
Centre
Work
Department
head
6.3.3.2.2
Change Work
Centre
Department
head
6.3.3.2.3
Replace Work
Centre
Department
head
Page 263
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Maintenance
Task List Data
Definition
Decided implementation
Codes
6.3.4.1.1
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Date: 01-December-2004
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International
Ref. No
Maintenance
Task List Data
Definition
Decided implementation
Codes
6.3.4.1.2
Number Range
using
20000000 - 29999999
6.3.4.1.3
Group Counter
6.3.4.1.4
Task List
Operation
Description
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Ref. No
Maintenance
Task List Data
Definition
Decided implementation
Codes
6.3.4.1.5
Maintenance
Strategy
Time-based:
1. Daily
2. Weekly
3. Monthly
4. Every 3 Month
5. Every 6 Month
Activity/Performance-based:
1. Every 3500 km
2. Every 4000 km
3. Every 5000 km
4. Every 8000 km
5. Every 10000 km
6. Every 15000 km
7. Every 20000 km
8. Every 25000 km
9. Every 60000 km
10. Every 90000 km
11. Every 100000 km
Page 266
BDTMWK:
Bangladesh-Time-Weekly
LKTMMN:
Sri Lanka-Time-Monthly
Date: 01-December-2004
TM
International
New Functional
Location/
Equipment Type
Manufacturer
Recommendation
6.3.4.2.1
Create
Maintenance
Strategy
6.3.4.2.3
Create Task List
6.3.4.2.2
Create
Measurement
Points
Page 267
Date: 01-December-2004
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International
Ref No.
Process
Component
Process
Owner
6.3.4.2.1
Create
Maintenance
Strategy
Planner
Create
Measurement
Point
Planner
6.3.4.2.2
Information needed:
1. Measurement
Position
i.e.
speedometer in vehicles or run hour
readings in generator set.
2. Measurement
Point
Object
i.e.
Equipment or Functional Location
3. Measurement Point Category
4. Measurement Point Counter
5. Description
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Date: 01-December-2004
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International
Ref No.
Process
Component
Process
Owner
6.3.4.2.3
Create Task
List
Planner
Page 269
Date: 01-December-2004
TM
International
6.4
Basically, Plant Maintenance processes can be divided into the following categories: 1. Preventive Maintenance
This maintenance is fixed at certain intervals, using a maintenance strategy and triggered by a maintenance plan. The maintenance plan is created and
scheduled in order to monitor the maintenance due dates and generates work orders with relevant work steps automatically based on the parameters set-up in
the maintenance plan.
In TMI, the following Preventive Maintenance order types are identified:
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Date: 01-December-2004
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2. Corrective Maintenance
This maintenance is triggered by the user and not by the maintenance plan.
If there is a breakdown or malfunction condition to the equipment/functional location, SAP is able to support the maintenance process by raising a notification
and creating the work order directly without a maintenance plan.
In TMI, the following Corrective Maintenance order types are identified:
When work is completed, the activities and history are kept in the system. History such as chronological activities in the work order, spare parts consumed,
actual maintenance costs incurred, actual time spent in performing the work and technical findings will be in the system. This information is crucial for reporting
and analysis.
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New Equipment/
Functional Location
6.4.1.2.1
Create Maintenance
Plan
6.4.1.2.2
Create Maintenance
Item
6.4.1.2.5
Schedule Maintenance
Plan
6.4.1.2.3
Change Maintenance
Plan
6.4.1.2.4
Change Maintenance
Item
Page 273
Date: 01-December-2004
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International
Ref No.
Process
Component
Process
Owner
6.4.1.2.1
Create
Maintenance
Plan
Planner
Page 274
Date: 01-December-2004
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International
Ref No.
Process
Component
Process
Owner
6.4.1.2.2
Create
Maintenance
Item
Planner
Page 275
Date: 01-December-2004
TM
International
Ref No.
Process
Component
Process
Owner
6.4.1.2.3
Change
Maintenance
Plan
Planner
6.4.1.2.4
Change
Maintenance
Item
Planner
Equipment/functional
maintenance item.
6.4.1.2.5
Schedule
Maintenance
Plan
Planner
location
removed
from
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Date: 01-December-2004
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International
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Date: 01-December-2004
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International
6.4.2.2.1
Dateline Monitoring
Due?
Yes
6.4.2.2.2
Create & Release
Work Order
No
Require
Material?
No
Require
subcontract
work?
No
Perform
Work
Yes
Yes
Stock?
No
6.4.2.2.3
Create PR
6.4.4
Work
Completion
Yes
MM. Goods
Issue Material
Ref. to 4.4.9
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Date: 01-December-2004
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International
Ref No.
Process
Component
Process
Owner
6.4.2.2.1
Dateline
Monitoring
System
6.4.2.2.2
Create
Release
Order
and
Work
System
Page 279
Date: 01-December-2004
TM
International
Ref No.
Process
Component
Process
Owner
6.4.2.2.3
Create PR from
Work Order
System
Services needed
Desired vendor
Estimated value
Cost element
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Date: 01-December-2004
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International
Page 281
Date: 01-December-2004
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International
Equipment
malfunction
Go to site/
location verify
problem
Inform
Maintenance
Team
Requir
e
Work?
No
6.4.3.2.2
Close Notification
& Update History
Yes
Perform
Work
6.4.4
Work Completion
6.4.3.2.3
Create, Update &
Release Work
Order
No
6.4.3.2.4
Create PR
Yes
Requir
e subcontrac
t work?
No
Require
Material
?
Yes
MM. Goods
Issue Ref.
To 4.4.9
Yes
Stock
?
No
Page 282
Date: 01-December-2004
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International
Ref No.
Process
Component
Process
Owner
6.4.3.2.1
Create
Notification
Maintenance
Request
Operation
User
Page 283
Date: 01-December-2004
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International
Ref No.
Process
Component
Process
Owner
6.4.4.2.2
Close
Notification &
Update
History
Maintenance
Team
Page 284
Date: 01-December-2004
TM
International
Ref No.
Process
Component
Process
Owner
6.4.3.2.3
Create,
Update &
Release Work
Order
Maintenance
Team
Page 285
Date: 01-December-2004
TM
International
Ref No.
Process
Component
Process
Owner
6.4.3.2.4
Create PR
from Work
Order
Maintenance
Team
Page 286
Date: 01-December-2004
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International
Page 287
Date: 01-December-2004
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International
Work
Completed
6.4.4.2.1
Completion
Confirmation
6.4.4.2.2
Close Work
Order
With
Notificatio
n?
Yes
6.4.4.2.3
Update History &
Close Notification
No
Keep
History?
No
Month-End
Yes
6.4.4.2.4
Create Notification
& Update History
6.4.4.2.5
Run Settlement
6.4.5.2.6
Business Completion
Page 288
Date: 01-December-2004
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International
Ref No.
Process
Component
Process
Owner
6.4.4.2.1
Completion
Confirmation
Maintenance
Team
Close Work
Order
Maintenance
Team
6.4.4.2.3
Update
History and
Close
Notification
Maintenance
Team
Page 289
Date: 01-December-2004
TM
International
Ref No.
Process
Component
Process
Owner
6.4.4.2.4
Create
Notification
and
Update
History
Maintenance
Team
6.4.4.2.5
Run
Settlement
System
6.4.4.2.6
Business
Completion
System
Page 290
Date: 01-December-2004
TM
International
6.5
No.
6.5.1
6.6
No.
6.6.1
Interfaces
Direction
Outbound
External Application
Key
Performance
System
Indicator
Description
Plant maintenance related data for KPI reporting to
be extracted from SAP.
Remarks
File structure of plant maintenance data to be
finalised at implementation.
Notification
(Form)
6.6.3
Description
PM Orders will require Print Sets (Work Shop Paper, layouts) which
would include the standard information requirements, and include:
6.6.2
6.6.4
Set
Document Lists
Etc.
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Date: 01-December-2004