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CHAPTER 14

AUDITING

THE

REVENUE CYCLE

Learning
Check
14-1.

a.

The revenue cycle includes the activities involved in the exchange


of goods and services with customers and the realization of the
revenue in cash.

b.

The classes of transactions in this cycle for a merchandising


company are sales, sales adjustments, and cash receipts. The
primary

accounts

affected by these transactions

are sales,

accounts receivable, cost of sales, inventory, cash, sales discounts,


sales returns and allowances, bad debts expense, and allowance for
uncollectable accounts
14-2.

a.

Specific audit objectives for the revenue cycle are derived from the
five categories of management's financial statement assertions.

b.

Specific audit objectives for credit sales transactions include the

following:
Specific Audit Objectives
Transaction Objectives
Occurrence. Recorded sales transactions represent goods shipped
or services provided during the period.
Recorded cash receipt transactions represent cash received during
the period.

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Recorded sales adjustment transactions during the period represent


authorized discounts, returns and allowances, and uncollectable
accounts.
Completeness. All sales cash receipts and sales adjustments made
during the period were recorded.
Accuracy. All sales and cash receipts and sales adjustments are
accurately valued using GAAP and correctly journalized, summarized
and posted.
Cutoff. All sales, cash receipts and sales adjustments have been
recorded in the correct accounting period.
Classification. All sales, cash receipts, and sales adjustments have
been recorded in the proper accounts.
Balance Objectives
Existence. Accounts receivable representing amounts owed by
customers exists at the balance sheet date.
Completeness.
Accounts receivable include

all

claims

on

customers at the balance sheet date.


Rights and Obligations. Accounts receivable at the balance sheet
date represent legal claims of the entity on customers for payment.
Valuation and Allocation. Accounts receivable represents gross
claims on customers at the balance sheet date and agrees with the
sum of the accounts receivable subsidiary ledger. The allowance for
uncollectable accounts represents a reasonable estimate of the
difference between gross receivables and their net realizable value.
Disclosure Objectives
Occurrence and Rights and Obligations. Disclosed revenue
cycle events and transactions have occurred and pertain to the
entity.
Completeness. All revenue cycle disclosures that should have been
included in the financial statements have been included.
Understandability.
Revenue cycle information is appropriately
presented and information in disclosures is understandable to users.
Accuracy and Valuation. Revenue cycle information is disclosed
accurately and at appropriate amounts.

14-3.

Following are a few examples of differences between how the auditor


might use the knowledge of the entity and its environment for a
computer company v. a hotel.

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a.

Certain balance sheet accounts like accounts receivable and


inventories are going to be very significant for the computer
manufacturer, but relatively immaterial for the hotel.

The

computer company is also likely to have a higher ratio of sales to


fixed assets, or sale to total assets, than the hotel.
b.

The computer company auditor will have significant issues


associated with the risk of misstatement with respect to the
existence of receivables and inventories that are not present for
the hotel. The computer company auditor will also have to address
valuation and allocation issues associated with the collectability of
receivables and lower of cost or market of inventories that are
insignificant for the hotel.

The hotel will have a potential risk of

material misstatement in terms of how it accounts for revenues


from properties that it manages for others, as opposed to
properties that it owns.
14-4. Factors that might motivate management to deliberately misstate
revenue cycle assertions include:

Pressures

to

overstate

revenues

in

order

to

report

achieving

announced revenue or profitability targets or industry norms that were


not achieved in reality owing to such factors as global, national, or
regional

economic

conditions,

the

impact

of

technological

developments on the entity's competitiveness, or poor management.

Pressures to overstate cash and gross receivables or understate the


allowance for doubtful accounts in order to report a higher level of
working capital in the face of liquidity problems or going concern
doubts.

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Factors that might contribute to unintentional misstatements in revenue


cycle assertions include:

The volume of sales, cash receipts, and sales adjustments transactions


is often high, resulting in numerous opportunities for errors to occur.

The timing and amount of revenue to be recognized may be


contentious owing to factors such as ambiguous accounting standards,
the need to make estimates, the complexity of the calculations
involved, and purchasers' rights of return.

14-5. a.

Following are example analytical procedures that the auditor might


use

to

estimate

total

revenue

for

household

appliance

manufacturer and for an airline.


Industry
Household Appliance Mfg.

Possible Analytical Procedures


Use past ratio of net sales to
capacity

with

adjustments

for

capacity changes.

Use a combination of past ratios of


market share with adjustments of
current changes in market share.
Requires knowledge of the total

Airline

market size in the industry.


Estimate
net
revenues
information

on

utilization

using
of

capacity (airline seat miles) and


average revenue per seat.
b.

Two analytical procedures that the auditor might use to estimate


gross margin for company might include.

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14-4

Analytic Procedure
Audit Significance
Compare historical trends Companies with commanding market
in market share and gross shares often are able to obtain larger
margin

with

current gross margins.

unaudited data.
Evaluate the percentage Companies with a high proportion of
of revenues coming from revenues from new products may earn
new products.

premium gross margins due to the


ability to innovate.

c.

Two analytical procedures that the auditor might use to estimate


net receivables and the allowance for doubtful accounts for
company might include.

Analytic Procedure
Audit Significance
Accounts receivable turn Understanding a companys history of
days

accounts and sales volume can assist


the

auditor

in

evaluating

net

receivables and the adequacy of the


Evaluate
history

the
of

allowance for doubtful accounts.


entities This procedure is primarily related to

uncollectable the adequacy of the allowance for

accounts expense to net uncollectable accounts.


credit

sales,

The above

with history of accounts receivable turn

adjustment for economic days


conditions

would

evaluating

be

most

estimating

useful

for

gross

receivables given sales.


14-6. Several control environment factors and their applicability to revenue
cycle assertions are:

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14-5

Integrity

and

ethical

values

reduction

of

risk

of

overstatement of revenues and receivables by eliminating


incentives to dishonest reporting.
Commitment to competence - by chief financial officers and
accounting personnel.
Management's

philosophy

and

operating

style

conservatism in developing such accounting estimates as


the allowance for uncollectable accounts and allowance for
sales returns.
Human

resource

policies

and

practices

bonding

of

employees who handle cash


14.7. The following table summarizes the functions that apply to credit sales
transactions, the department that performs the functions, and the
principal documents or records produced in performing the function.
Department

that Principal

documents

and

produced

in

Function

performs function

records

Initiating

Sales department

performing the function.


Documents

credit sales

Customer Order
Credit department

Sales Order
Computer Files and Records
Customer Master File (with credit
information)

and

Accounts

Receivable Master File.


Perpetual Inventory
Authorized Price List
Open Order File
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2005, John Wiley and Sons, Inc.

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Department
Function

that Principal

performs function

records

documents

and

produced

in

performing the function.


Delivering
good

Warehousing

and Documents

and shipping department Shipping documents

services

for goods.

Reports of unfilled orders and


back orders

Line

operating

departments

for Computer Files and Records

services.

Open Order File


Perpetual Inventory

Recording

Accounting (Billing)

sales

Shipping File
Documents
Sales Invoice
Sales Reports and Sales Journal
Various Exception Reports
Monthly Customer Statements
Computer Files and Records
Sales Transaction File
Accounts Receivable Master File

14-8.

In order to assess control risk as low based on programmed control


procedures the auditor should test the following.
Control
Programmed
procedures

Importance to Control Risk Assessment


control If a programmed control procedure in critical
to a low control risk assessment then the
auditor should directly test the control

procedure.
Computer general control In order to obtain assurance that the
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14-7

procedures

programmed control procedure functions


effectively throughout the period the auditor
also needs to these the effectiveness of
computer general control procedures.
follow-up Programmed
controls
usually
report

Manual
procedures.

exceptions
control.

noted

when

performing

the

As a result auditors also need to

test the effectiveness of manual controls


that follow-up on reported exceptions.
14-9.

The following tables describes programmed controls for a typical


manufacturing company.
Potential

Programmed Control

Misstatement
a. Sales invoices The
may

not

Data)
computer Submit test data for a

be compares

recorded.

CAATs (Assuming Test

entries

in transaction

the sales journal with shipping


underlying

has

information,

shipping both with and without a

information.
shipping

that

All supporting sales invoice.


documents

must be matched with


b. Sales

a sales invoice.
invoice The
computer Submit

may

c.

test

data

with

be compares dates on the dates on sales invoices

recorded in the sales

invoice

wrong

dates

on

accounting

documents.

with that both do and do not

shipping match

with

dates

on

related shipping files.

period.
A
fictitious The computer will not Submit

test

data

with

sales invoice, or prepare a sale invoice sales invoice information


a

sales without

transaction

for information

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underlying that both is and is not


on supported by underlying

2005, John Wiley and Sons, Inc.

14-8

Potential

Programmed Control

Misstatement
which revenue shipping files.

CAATs (Assuming Test


Data)
shipping information.

should not be
recognized,

is

recorded.
d. Sales are made The computer searches Submit test data for sales
without

credit a field for appropriate orders that both are and

approval.

credit

authorization are

before

an

order

placed

on

an

not

supported

is appropriate

by

credit

open authorization.

order file.
e. A sales invoice The computer matches Submit test data for sales
has

incorrect quantities on a sales invoices that both do and

quantities

or invoices

prices.

with do not match underlying

underlying

shipping shipping information and

information

and authorized price lists.

matches prices with an


f.

authorized price list.


invoices The computer checks Submit

Sales
may

not

be run-to-run

totals

test

of batches

data

that

for
with

posted or may beginning

accounts complete and incomplete

not

balances, data

be receivable

journalized

the

the

terms

of

ending

receivable balances.
invoices The computer matches Submit

may be posted customer


to

in

plus sales transactions, completed transactions.


with

g. Sales

sets

test

information underlying

data

with

information

wrong on the sales invoice that both does and does

customers

with

the

master not

match

with

accounts.

customer file, the sales information on previously


order, and the shipping created sales order and

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2005, John Wiley and Sons, Inc.

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Potential

Programmed Control

CAATs (Assuming Test

documents.

Data)
shipping files.

Misstatement

14-10.

A common management control involves having managers with

responsibility for sales to review daily or weekly sales reports to assess


the reasonableness of recorded sales.

Further management responsible

for warehousing and shipping should review daily or weekly sales and
inventory movement reports to assess the reasonableness of recorded
sales and inventory removed from the perpetual inventory.
14-11.

The sub-functions involved in cash receipts include (1) receiving

cash receipts, (2) depositing cash in bank, and (3) recording the cash
receipts.
14-12. a.

Two important controls pertaining to cash sales and the transaction


class audit objectives to which they relate are:

The customer's expectation of a printed receipt and supervisory


surveillance of over the counter sales transactions helps to
ensure that all cash sales are processed through the cash
registers or terminals - completeness.

Independent check by supervisor on the accuracy of cash count


sheets, and verification of agreement of cash on hand with
totals printed by a cash register or terminal - existence or
occurrence and valuation or allocation.

b.

Two important controls pertaining to the initial handling of mail


receipts are (1) immediate restrictive endorsement of checks
received and (2) preparation of a multi-copy listing (prelist) of mail
receipts.

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14-13. a.

A lockbox is a post office box that is controlled by the company's


bank. The bank picks up the mail daily, credits the company for the
cash, and sends the remittance advices to the company for use in
updating accounts receivable. This system eliminates the risk of
diversion of the receipts by company employees and failure to
record the receipts.

b.

Depositing receipts intact daily means that all receipts are


deposited; that is, cash disbursements should not be made out of
undeposited receipts. This control reduces the risk that receipts will
not be recorded (completeness), and the resulting bank deposit
record establishes the existence or occurrence of the transactions.

14-14.

Four controls that can aid in preventing or detecting errors or

irregularities

in

recording

cash

receipts are summarized below along with potential tests of controls:


Control
Independent

Test of Control
of Inspect a sample

check

of

daily

cash

agreement of validated deposit summaries and examine evidence of


slip with daily cash summary.

agreement with validated deposit slip

by responsible employee.
Computer check of information Use CAATs to test computer matching
included in the cash receipts of

information

from

cash

receipts

journal with information from journal with electronic prelist.


prelist.

follow-up

on

how

exceptions

Also
are

reported and examine evidence or


correction
Preparation
independent

of

of

errors

reported

on

exception reports.
periodic Examine a sample of periodic bank
bank reconciliations.

reconciliations.
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bank

Make inquiries about

reconciliation

procedures

2005, John Wiley and Sons, Inc.

and
14-11

test accuracy on a sample basis.


Mailing of monthly statements Observe the mailing of monthly
to customers.

statements

to

customers.

Make

inquiries about procedures to follow-up


on issues raised by customers, and
examine reports or other evidence of
follow-up.
14-15. a.

The functions pertaining to sales adjustments transactions are:


granting cash discounts; granting sales returns and allowances; and
determining uncollectable accounts.

b.

The

following

three

types

of

controls

pertaining

to

sales

adjustments transactions have as their common focus establishing


the validity, or existence of occurrence, of such transactions:

Proper authorization of all sales adjustments transactions.

The use of appropriate documents and records, particularly the


use of an approved credit memo for granting credit for returned
or damaged goods, and an approved write-off authorization
memo for writing off uncollectable customer accounts.

Segregation

of

duties

for

authorizing

sales

adjustment

transactions and handling and recording cash receipts.


14-16. a.

The accounts receivable balance is a function of the transactions


that are posted to the account, namely credit sales, cash receipts,
and sales adjustments. A sound system of internal controls over
these three transaction cycles that ensure the completeness and
accuracy

of

these

transactions,

should

also

ensure

the

completeness and accuracy of account receivable.

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14-12

b.

The primary control over the balance involves sending monthly


statements to customers and having an independent function to
receive and follow-up on any issues raised by customers.

c.

The rights and obligations assertion for accounts receivable


involves selling, or factoring, cash receipts.

If an entity sells its

receivables, it should keep a documentary record of the receivables


that have been sold or pledged, and have a process for following up
on collection of those receivables and the reduction of the related
liability to the factoring agent.

These records should be compared

with monthly statements received from a bank or factoring agent.


d.

Public companies normally control establish controls over the


presentation and disclosure assertion and related audit objectives
through an effective and independent disclosure committee. The
disclosure

committee

should

have

individuals

who

are

knowledgeable about GAAP and the transactions being processed.


14-17. The following table provides example controls and tests of controls for
each assertion (and transaction level audit objective) related to credit
sales and cash receipts.

Examples emphasize programmed control

procedures where appropriate. Student should note that tests of controls


should also emphasize testing computer general controls, observing
exception reports, and testing manual follow-up of items that appear on
exception reports.
Credit Sales
Assertion

(Audit

Control

Objective)
Existence and Occurrence

Computer

(Occurrence)

invoice

Test of Controls
matches

sales

information

with

underlying

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shipping

Submit test data where invoice


data

does

not

match

with

underlying shipping information.

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14-13

Completeness

information.
Computer prints a report of all

Submit test data with shipments

(Completeness)

goods shipped but not billed.

that have not been billed to test


accuracy of report of all good

and

Comparison of invoice date

shipped but not billed.


Submit test data with shipments

with the accounting period

in one period and billing in the

Completeness (Cutoff)
Valuation and Allocation

when goods were shipped.

subsequent period.
Submit test data

(Accuracy)

prices with authorized price

prices that do not match the

list and sales order.

authorized price list or sales order.

Computer matches customer

Submit test data the customer

number on sales invoice with

information on the sales invoice

customer number on sales

does not match the underlying

Existence
Occurrence

Presentation

and

Disclosure (Classification)

Computer

matches

sales

order.

Rights and Obligations

with

invoice

its

sales order.
Observe

and

receivables, it should keep

procedures

for

documenting

a documentary record of

receivables

that

have

the receivables that have

factored or sold.

If

an

entity

sells

reperform
been

been sold and it should


compare that record with
monthly

statements

received from a factoring


company.

Cash Receipts
Assertion

(Audit

Control

Test of Controls

Objective)
Existence and Occurrence

Independent

(Occurrence)

agreement
checks

of

with

check

of

cash

and

cash

count

Completeness

sheets and prelist.


Independent
check

(Completeness)

agreement
checks

of

with

cash
cash

sheets and prelist.

Solutions Manual to Modern Auditing: Copyright

of
and

count

Observe and reperform manual


controls

to

check

independent

check of the prelist with the cash


receipts journal.
Observe and reperform manual
controls

to

check

independent

check of the prelist with the cash


receipts journal.

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14-14

Existence

and

Occurrence

Preparation

of

periodic

independent

bank

Completeness (Cutoff)
Valuation and Allocation

reconciliations.
Independent
check

(Accuracy)

agreement
checks

Presentation

and

Disclosure (Classification)

of

with

cash
cash

of
and

Observe and test the accuracy of


independent bank reconciliations.
Observe and reperform manual
controls

to

check

independent

count

check of the prelist with the cash

sheets and prelist.


Mailing of statements to

receipts journal.
Make inquiries about mailing of

customers.

monthly statements to customers.


Observe

notes and

procedures

used to follow-up upon questions


Rights and Obligations

If

an

entity

sells

its

raised by customers.
Observe
and

reperform

receivables, it should keep

procedures

for

documenting

a documentary record of

receivables

that

have

the receivables that have

factored or sold.

been

been sold and it should


compare that record with
monthly

statements

received from a factoring


company.

14-18. a.

The transaction classes that should be considered in assessing


control risk for accounts receivable assertions are: credit sales,
cash receipts, and sales adjustments.

b.

In assessing control risk for the existence or occurrence account


balance assertion for accounts receivable, the following transaction
class control risk assessments should be considered:

Existence or occurrence for sales transactions that increase


accounts receivable.

Completeness

for

cash

receipts

and

sales

adjustments

transactions that decrease accounts receivable.

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2005, John Wiley and Sons, Inc.

14-15

c.

A revised acceptable level of detection risk for tests of details and a


revised level of substantive tests must be determined for an
assertion

when

the

relevant

final

or

actual

inherent

risk

assessments, control risk assessments, and analytical procedure


risk assessments, differ from the planned assessed levels.

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2005, John Wiley and Sons, Inc.

14-16

14-19.

The following table explains some example preliminary audit

strategies for each financial statement assertion in the context of the


audit risk model.
Assertion

Inherent

Control Risk

Analytic

Test of Details Risk

Existence

Risk
Maximum

Low

Procedures Risk
Moderate to high

Moderate which will allow for

and

due

internal

depending

on

smaller

Occurrence

revenue

controls over

reliability

of

changing

recognition

the

expectation

confirmations of receivables. It

problems.

occurrence of

model.

will also reduce the extent of

to

sales
Completenes

Moderate.

Not

and

Obligations

the

sizes

and

timing

of

cutoff tests.
Moderate to high which will

internal

depending

on

allow for smaller sample sizes

significant

controls over

reliability

of

and changing the timing of

inherent

the

expectation

confirmations of receivables. It

risk.

occurrence of

model.

will also reduce the extent of

Moderate to

strong.
Moderate

high

if

sample

Moderate to high

are

Low: Consider confirming with

high

depending

on

factoring agent and search for

depending

depending on

reliability

of

large unusual cash receipts.

on

internal

expectation

controls.

model.

the

ability

to

to

cutoff tests.
Moderate to high

entitys

However,

generate

control

operating

more

cash flow.

nonroutine

Valuation and

High

Allocation

maximum
due

or
to

subjective
nature

Presentation

are

strong.
Low

sales
Rights

if

of

are

than routine.
Moderate to

Moderate to high

The

high

depending

on

accuracy

depending on

reliability

of

gross value with confirmation.

internal

expectation

The auditor should consider

controls over

model.

extensive

allowance.

collection

of

Inherent risk

receivables.
Moderate to

auditor

can

of

test

the

receivables

tests

of

at

the

allowance after year-end.


Maximum:

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Maximum to High.

2005, John Wiley and Sons, Inc.

It is often

14-17

and

is

Disclosure

high

usually

maximum.

14-20.

or

high

Analytical

depending on

procedures

internal

not

controls over

testing

disclosures.

disclosures.

directed

cost effective to substantively


are
at

test disclosures which are not


complex for receivables.

In vouching recorded accounts receivable transactions to supporting

documentation, a sample of debits to customers' accounts is compared


to data on supporting sales invoices and matching shipping documents,
sales orders, and customer orders. The evidence obtained pertains
primarily to specific audit objectives derived from the existence or
occurrence, rights and obligations, and valuation or allocation assertions
for accounts receivable.
14-21.

Both the sales cutoff test and the cash receipts cutoff test pertain

to accounts receivable. The sales cutoff test involves:

Examining shipping documents for several days before and after the
cutoff date to determine the date and terms of shipment.

Tracing shipping documents to sales and inventory records to establish


that the entries were made in the correct accounting period.

Inspecting invoices for a period of time before and after the cutoff
date to ascertain the validity and propriety of the shipments and
corresponding entries.

Inquiring of management about any direct shipments by outside


suppliers to customers and determining the appropriateness of related
entries.

In performing a cash receipts cutoff test, the auditor may be present at


the balance sheet date to personally observe the promptness of the
cutoff. In particular, the auditor determines that all collections received
prior to the close of business are included in cash on hand or in deposits

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2005, John Wiley and Sons, Inc.

14-18

in transit and are credited to accounts receivable. Alternatively, the


auditor may review the daily cash summary and validated deposit slip for
the last day of the year.
Both cutoff tests relate to the occurrence and completeness audit
objectives for accounts receivable.
14-22. a.

It may not be necessary to confirm accounts receivable when:

The balance is immaterial to the financial statements.

The use of confirmations would be ineffective as an audit


procedure.

The auditor's combined assessment of inherent risk and control


risk is low, and that assessment, made in conjunction with the
evidence expected to be provided by analytical procedures or
other substantive tests of details, is sufficient to reduce audit
risk to an acceptably low level for the applicable financial
statement assertions.

b.

Factors to be considered in choosing the form of confirmation


request are (1) the acceptable level of detection risk and (2) the
composition of the customer balances. The positive form is used
when detection risk is low or individual customer balances are
relatively large. The negative form should be used only when all
three of the following conditions apply:

The acceptable level of detection risk for the related assertions


is moderate or high.

A large number of small balances is involved.

The auditor has no reason to believe that the recipients of the


requests are unlikely to give them consideration.

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2005, John Wiley and Sons, Inc.

14-19

c.

When no response is received after the second or third positive


confirmation request to a customer, the auditor should apply such
alternative procedures as (1) examining subsequent collections and
(2) vouching open invoices comprising the customer's balance.
Alternate procedures may be omitted when both of the following
conditions apply:

There

are

no

unusual

qualitative

factors

or

systematic

characteristics related to the nonresponses, such as that all


nonresponses pertain to year-end transactions.

The nonresponses, projected as 100% misstatements to the


population and added to the sum of all other unadjusted
differences, would not affect the auditor's decision about
whether the financial statements are materially misstated

14-23. a.

The aged trial balance is used primarily in assessing the adequacy


of the allowance for uncollectable accounts.

b.

Procedures applied to the aged trial balance include (1) footing and
crossfooting the aged trial balance and comparing the total to the
general ledger balance for accounts receivable and (2) testing the
aging of the amounts shown in the aging categories by examining
supporting documentation such as dated sales invoices.

c.

After testing the accuracy of the aged trial balance the auditor
should perform the following procedures to draw a conclusion about
the fair presentation of the allowance for doubtful accounts.

Examine past due accounts for evidence of collectability such as


correspondence with customers and outside collection agencies,
credit reports, and customers financial statements.

Solutions Manual to Modern Auditing: Copyright

2005, John Wiley and Sons, Inc.

14-20

Discuss collectability of accounts with appropriate management


personnel.

Evaluated managements process for estimated the allowance


for doubtful accounts using hindsight.

Evaluate the adequacy of the allowance given information about


industry trends, aging trends, and collection history for specific
customers.

d.

Hindsight allows auditors to evaluate the reasonableness of


managements process for estimating the allowance for doubtful
accounts. The reliability of managements process for developing
this accounting estimate can be gauged by evaluating estimates in
prior periods and the degree to which those estimates accurately
estimated subsequent uncollectable accounts.

14-24.

GAAP disclosure for accounts receivable include:


Disclosure

of

receivables

from

employees,

officers,

affiliated

companies and other related parties.

Appropriate classification of material credit balances.

Appropriate classification of current and noncurrent receivables.

Disclosure of pledging, assigning, or factoring receivables.

Solutions Manual to Modern Auditing: Copyright

2005, John Wiley and Sons, Inc.

14-21

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