EUP MM (PUR) Procurement of Materials ProcessV2

WorldFish
Project SAPisces Implementation

END USER PROCEDURE
PURCHASING PROCUREMENT OF MATERIALS
End User Procedure

for
Materials Management
(Purchasing)
Procurement of Materials
Process
File name:
EUP MM(PUR) 325754002.doc Process.doc
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
1 of 82
WorldFish
END USER PROCEDURE
Table of Contents
1
Overview.................................................................................................................................. 4
1.1 Purpose............................................................................................................................. 4
1.2 Definition............................................................................................................................ 4
1.2.1
Purchase Requisition (PR)........................................................................................ 4
1.2.2
Purchase Order (PO)................................................................................................ 4
1.2.3
Goods Receipt........................................................................................................... 5
1.2.4
Goods Return............................................................................................................ 5
1.3 Organizational Elements.................................................................................................... 5
1.4 Business Process Overview............................................................................................... 5
2 Process - Create Purchase Requisition (PR)...........................................................................8
2.1 Navigation on the SAP Menu............................................................................................. 8
2.2 Create Purchase Requisition select PR document type..................................................8
2.3 Create Purchase Requisition............................................................................................. 9
3 Process - Change Purchase Requisition (PR).......................................................................22
3.1 Navigation on the SAP Menu...........................................................................................22
3.2 Change Purchase Requisition (Change icon)..................................................................22
3.3 Change Purchase Requisition..........................................................................................24
4 Process - Display Purchase Requisition (PR)........................................................................26
4.1.1
Display Purchase Requisition (Display icon)...........................................................26
4.2 Display Purchase Requisition..........................................................................................27
5 Process - Delete Purchase Requisition (PR).........................................................................30
5.2 Delete Purchase Requisition (Delete icon).......................................................................30
5.3 Delete Purchase Requisition............................................................................................32
5.3.1
Restoring deleted items...........................................................................................35
6 Process SAP Work Flow e-mail Notification.......................................................................37
6.1 Work Flow e-mail Notification for PR Released...............................................................37
6.2 Work Flow e-mail Notification for PR rejected..................................................................38
6.3 Work Flow e-mail Notification for PR Deadline Reached.................................................41
7 Process - Create Purchase Order (PO).................................................................................42
7.2 Create Purchase Order select PO document type........................................................42
7.3 Create Purchase order Document overview.................................................................43
7.4 Create Purchase Order.................................................................................................... 45
7.5 Print Purchase Order....................................................................................................... 51
7.5.1
Navigation on the SAP Menu..................................................................................51
7.6 Message Output Screen.................................................................................................. 51
7.6.1
Message Output Screen.......................................................................................... 52
8 Process - Change Purchase Order (PO)...............................................................................58
8.2 Change Purchase Order Screen (navigation icon)...........................................................58
8.3 Change Purchase order................................................................................................... 60
9 Process - Delete Purchase Order (PO).................................................................................62
9.2 Change Purchase Order Screen (navigation icon)...........................................................62
9.3 Change Purchase order................................................................................................... 64
10
Process - Display Purchase Order (PO)..........................................................................67
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
2 of 82
WorldFish
END USER PROCEDURE
10.1
Navigation on the SAP Menu.......................................................................................67
10.2
Display Purchase Order Screen (navigation icon).......................................................67
10.3
Display Purchase order............................................................................................... 68
11
Good Receipt................................................................................................................... 69
11.1
Business Process Overview........................................................................................ 69
11.2
WorldFishs To-Be Business Process Flow..................................................................70
12
Process Good Receipt..................................................................................................71
12.1
12.2
Good Receipt Screen.................................................................................................. 71
13
Good Return.................................................................................................................... 73
13.1
Business Process Overview........................................................................................ 73
13.1.1 WorldFishs To-Be Business Process Flow..............................................................74
14
Process Goods Return.................................................................................................. 75
14.1
14.2
Return Delivery Material Document Screen.................................................................75
15
Process Display Material Document.............................................................................78
15.1
15.2
Return Delivery Material Document Screen.................................................................78
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
3 of 82
WorldFish
END USER PROCEDURE
Overview
1.1
Purpose
This end user procedure underlines the Procurement for Materials (including IT
Equipment, IT Consumables, Stationeries, maintenance & facilities contract and Software
development) business process for WorldFish. It will cover from creation, change, display
and flag for deletion of Purchase Requisition and Purchase order, goods receipt and
goods return.
1.2
1.2.1
Definition
Purchase Requisition (PR)
Request or instruction to Purchasing to procure a certain quantity of a material or a
service so that it is available at a certain point of time. There are different account
assignment categories in a PR. The account assignment in a PR is the specification of
the objects (e.g. cost center, project, asset) that are charged to for a material that is
intended for direct usage or consumption. Document type is a key that used to denote
what the document is created for.
WorldFishs Design:
In WorldFish, the following account assignments can be used depending on the nature of
WorldFishs procurement processes.
Document
type
Document
description
ZPR
ZNPR
PR for Grant
Project
PR for Core Fund
ZT1
ZT2
ZCON
type
Account
assignment
category
P
Account
Assignment
Description
Project
Project
PR for Ind Travel
Project
PR for Group
Travel
PR for Consultant
Project
Project
Number ranges
0010000000
0019999999
0010000000
0019999999
0010000000
0019999999
0010000000
0019999999
0010000000
0019999999
The number ranges for all Purchase requisitions (regardless of the different account
assignments) will be internally generated by the system and it will be a running number.
1.2.2
Purchase Order (PO)

A formal request or instruction from a purchasing organization to a vendor or a plant to
supply or provide a certain quantity of goods or services at or by a certain point in time.
WorldFishs Design:
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
4 of 82
WorldFish
END USER PROCEDURE
Since a Purchase Order can be created by converting a Purchase Requisition, thus, all
the account assignments listed for the PR applies to Purchase Orders as well.
Document
type
Document
description
NB
Standard
Purchase Order
Standard
Purchase Order
NB
1.2.3
type
Account
assignment
category
P
Account
Assignment
Description
Project
Asset
Number ranges
4500000000
4599999999
4500000000
4599999999
Goods Receipt
A term from inventory management denoting a physical inward movement of goods or
materials. The SAP system differentiates between the following tyes of goods receipt:
1.2.4
Goods receipt with reference to a purchase order

Goods receipt with reference to a production order
Other goods receipts without reference
Goods Return
A term from inventory management denoting a physical outward movement of goods or
materials.
1.3
1.4
Organizational Elements
Plant
WF01
Description
WorldFish
Purchasing Organization
WF01
Description
WorldFish
Purchasing Group
MY1
BD1
EG1
Description
Malaysia - Buyer 1
Bangladesh Buyer 1
Egypt Buyer 1
Business Process Overview

This process will apply to the procurement of all types of materials inclusive of IT
Equipment, IT Consumables and Stationeries. This is the standard process of PR and PO
creation. Maintenance and facilities contract will also follow this process as the amount of
the work assignment is fixed. Therefore a normal PR and PO can be created.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
5 of 82
WorldFish
END USER PROCEDURE
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
6 of 82
WorldFish
END USER PROCEDURE
Process steps:
a. Requestor will raise a PR in the system.
b. Requestor selects the corresponding document type for the PR. If the request is
for a grant project, the document type ZPR will be used. If the request is for the
core fund, then the document type ZNPR will be used.
c.
The requestor will need to key in P under the account assignment column. The
requestor will key in the material code (if the material code has not been created,
the requestor can key in the material description), quantity, expected delivery
date, the estimated price, the additional costs such as sales tax, the project code
and the GL code. The requestor will also need to key in the requestor name in
the PR.
d. Before the PR is saved, the system will perform budget availability check to
check if the price in the PR has exceeded the budget allocated for it.
e. If the price has exceeded the budget, then the system will give an error message
and prevent the PR from being saved. The requestor will then have to refer back
to FPBU for further action. The requestor can either cancel the PR (if there is no
budget left) or request FPBU to increase the budget.
f.
If the price does not exceed the budget, then the PR will be saved. A PR number
will be generated by the system.
g. The PR will then be routed for approval.

h. All PRs that has been approved will then be routed to AOU department for further
processing.
i.
Admin will proceed to raise a PO against the PR by the drag and drop method.
This way the details in the PR will automatically be brought over to the PO. As a
result the Admin personnel will not need to manually type in all the details of the
item into the PO again.
j.
Before the PO is saved, the system will perform budget availability check to
check if the price in the PO has exceeded the budget allocated for it.
k.
If the price has exceeded the budget, then the system will give an error message
and prevent the PO from being saved. Admin will then need to revert back to the
requestor for further action.
l.
If the price does not exceed the budget, then the PO will be saved. A PO number
will be generated by the system.
m. Admin will then print out the PO, attach the quotations and sent it for final
signature either from the Admin & Operations Manager or the Head of Corporate
Finance and Admin depending on the monetary limit.
n. Once signed, the PO will be sent to the vendor either by email or fax.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
7 of 82
WorldFish
END USER PROCEDURE
2
2.1
Process - Create Purchase Requisition (PR)

Navigation on the SAP Menu
Via Menus
Via Transaction Code
2.2
Logistics > Materials Management > Purchasing > Purchase

Requisition > Create
ME51N
Create Purchase Requisition select PR document type
a. The requestor will have to select a document Purchase requisition document type before
creating the PR. The document type controls number assignment and the selection of
fields to be maintained. Refer to the table below for Purchase requisition document type
used in WorldFish:Document type
Document type description
ZPR
PR for Grant Project
ZNPR
PR for Core Fund
NB
Standard Purchase Requisition
NOTE :
The workflow will be triggered and the PR will automatically be routed for approval immediately
upon saving the PR. If the requestor does not want to send the PR for approval yet upon saving
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
8 of 82
WorldFish
END USER PROCEDURE
the PR, but instead want to put it on hold while he/she finds out some finer details pertaining to
the PR, the requestor can use the document type NB first when the creating the PR. Save the
PR. When the requestor is ready to send the PR for approval, the requestor can go into the
Change PR transaction, change the document type of the PR from NB to either ZPR or ZNPR.
2.3
Create Purchase Requisition
a. User can create a default value for repeating values, for example: - Plant. Click on the
Default values
File name:
Last changed on:
4 August 2016
icon to proceed to the next screen.
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
9 of 82
WorldFish
END USER PROCEDURE
b. To add more default values which do not appear on the screen, click on
icon to add more fields. Refer to the screen below:-
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
10 of 82
WorldFish
END USER PROCEDURE
2. Click on the
icon to add the
column content
into the display
fields.
1. Click on the push

button to select the fields
c.
On the change layout screen, user can display or hide column content on the item default
values screen. For example:- user would like to add Purchasing group from the hidden
fields to the display fields.
d. Click on the push button to select the column content, then click on the Show selected
field
icon.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
11 of 82
WorldFish
END USER PROCEDURE
e. Then click on the Copy
File name:
Last changed on:
4 August 2016
icon to proceed back to the Items default value screen.
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
12 of 82
WorldFish
END USER PROCEDURE
Refer to the table below and enter the required data:Field Name
Account
assignment
category
Description
R/O/C / D
User Action and Values
The account
assignment R
Select P Project
category determines which
account assignment data
(such as cost center, account
number and so on) is
necessary for the item.
Plant
Specifies the key for a R
Select WF01 WorldFish
production facility or branch
office within the company.
Legend: R = Required O = Optional C = Calculated D = Defaulted
f.
Remember to check the checkbox for Always propose required fields. Then click on the Save
screen.
File name:
Last changed on:
4 August 2016
for all the
icon to proceed back to the PR creation
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
13 of 82
WorldFish
END USER PROCEDURE
Refer to the table below:Field Name

Item
of
requisition
Description
Specifies the number that
uniquely identifies an item in
the purchase requisition
R/O/C / D
D

System Default.
Account
assignment
category
Account assignment category

determines which account
assignment data (such as
WBS element
and GL
account
number)
is
necessary for the item.
Select P for Project from the drop

down button.
Note : The value P will be used
for all purchases
Exceptions :
Account assignment X will be
used for :
CG Net purchases which is
normally done by only the
CIO office
Purchases that are charged
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
14 of 82
WorldFish
END USER PROCEDURE
Field Name
Description
R/O/C / D

to project accruals or other
accruals
Material
Number
Alphanumeric key uniquely

identifying the material.
Enter the material number which

you want to purchase.
You can do a search for the material
number by clicking on the
icon
or pressing the F4 function key.
There are many ways to search for
a material number. The most
commonly used would be to search
by Material Group or by Description
of the Material.
If the material number cannot be
found, you may enter the material
Short Text.
Short Text
Short description
material.
Quantity
Requested
Unit
measure
of
of
the
D/R
System Default if the Material

master is maintained. You may
need to enter the short text if
Material master is not maintained.
Specifies the quantity to be

ordered.
Enter the desired qty for the

material which you want to
purchase.
Specifies the unit of measure

in which the requested
material is to be ordered.
R/D
If the material code is entered, then

this value is defaulted from the
material master.
If the material code is not entered,
then enter the unit of measure for
the material.
Valuation
Price
Shows the price of the

requested material per price
unit.
Enter the valuation price for the

material.
AOU will be providing a list of prices
for a certain number of items. If you
are not able to find the price, then
please put in an estimated price or
please check with AOU for the
price.
Delivery Date
Category
Indicates whether the delivery

date is to be entered and
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
This is defaulted to D Day.

mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
15 of 82
WorldFish
END USER PROCEDURE
Field Name
Description
displayed as a calendar day,
week or month.
Date on which the goods are
to be delivered or the service
is to be performed.
R/O/C / D
The system will automatically

default the creation date as the
delivery date. Change the delivery
date as desired.
Number and description of

the material group.
A material group comprises
several materials or services
having the same attributes.
Plant in which you produce or
for which you wish to procure
materials or services.
D/R
Defaulted from the material master.

If there is no material code, then a
material group must be entered.
Enter the plant code WF01
Key for a buyer or a group of

buyers,
who
is/are
responsible
for
certain
purchasing activities
D/R
Requisitioner
Indicates for whom the

material or external service
shown in the purchase
requisition is to be ordered.
Enter the name of the requestor.
Purchasing
Organization
Denotes
the
organization.
Enter the Purchasing organization

WF01
Delivery date
Material group
Plant
Purchasing
group
purchasing
Legend: R = Required O = Optional

g. Press the Enter or click
Defaulted from the material master.

If there is no material code, then
the purchasing group must be
entered. Enter the purchasing
group MY1 for HQ.
C = Calculated
D = Defaulted
icon.
h. When the account assignment category used is P, the system requires you to enter the
G/L account number at the G/L account no. field and the Work Breakdown Structure
Element (WBS Element) at the WBS element field on the Account assignment tab. The
WBS Element represents the project code at donor line item. Refer to the diagram
below:-
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
16 of 82
WorldFish
END USER PROCEDURE
Account Assignment Category Field
Enter the G/L account no.

Enter the WBS element
i.
When the account assignment category used is X, the system requires you to enter the
G/L account number at the G/L account no. field only on the Account assignment tab.
Refer to the diagram below:-
Enter the G/L account no.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
17 of 82
WorldFish
END USER PROCEDURE
j.
Click on the Valuation tab, enter the price of the requested material per price unit at the
Valuation price field. Please refer to the diagram below:-
Enter the price of the requested material

per price unit.
k.
Next, click on the
Check button.
l.
The system will perform a budget availability check in the PR. If the budget is exceeded,
the system will generate an error message as shown :
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
18 of 82
WorldFish
END USER PROCEDURE
m. If the message
PR can be saved.
is displayed, then the
n. Below are the possible error messages that could happen when creating a PR :
This means that the Requisitioner data is missing. User need to enter the data
before saving the PR. All required fields must be maintained before the PR can
be saved.
This means the GL account number is missing. Please enter the G/L account no.
Please check with Finance if you are unsure of which G/L account no to use.
This means that the WBS element (project code) is missing. Please enter the
WBS element (project code). If you do not know the project code, you may do a
search by pressing on the F4 or clicking on the
You will see the screen below :
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
icon.
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
19 of 82
WorldFish
END USER PROCEDURE
Key in the first few characters of the project. Note : please remove the dash in
between the code. For example, key in pe0451* instead of pe-0451*.
Press Enter.
A list of all the project codes donor line items will be displayed as shown below :
Select the desired donor line item. ( Note : please always use the project code
with the longest string. Eg. PE-0451-000-M310-0-0000 )
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
20 of 82
WorldFish
END USER PROCEDURE
o. Once all required information has been keyed in, click on the Save
PR.
icon to save the
p. The Purchase requisition number is created once the PR is saved by the user.
.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
21 of 82
WorldFish
END USER PROCEDURE
3
3.1
Process - Change Purchase Requisition (PR)

Via Menus
3.2

Requisition > Change
ME52N
Change Purchase Requisition (Change icon)
Click on icon to create a new PR.

Click on icon to display/change the current PR.
Click on to go to other PR
a. Click on the
icon to expand the Select document screen. Example as below:-
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
22 of 82
WorldFish
END USER PROCEDURE
b. Enter the PR number which you want to edit / change in the Purchase requisition field
and press enter or click on the
icon to proceed to the PR. Example: Enter 10000107 in the Purchase requisition field.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
23 of 82
WorldFish
END USER PROCEDURE
3.3
Change Purchase Requisition
a. User can change which ever field that is white in colour. For example, we can change the
quantity for all items to 60. Press enter.
b. Next, click on the
generated.
c.
Check icon. If there is any error, an error message will be
If there is no error, the message below will appear on the status bar.
d. All required field are completed with data entry. You can proceed to save the PR or enter
the next material you wish to purchase.
e. Click on the Save
icon
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
24 of 82
WorldFish
END USER PROCEDURE
f.
The Purchase requisition number was changed will appear on the status bar.
.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
25 of 82
WorldFish
END USER PROCEDURE
Process - Display Purchase Requisition (PR)
4.1
Via Menus
4.1.1

Requisition > Display
ME53N
Display Purchase Requisition (Display icon)

a. Click on the
icon to expand the Select document screen.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
26 of 82
WorldFish
END USER PROCEDURE
b. Enter the PR number which you want to Display in the Purchase requisition field and
press enter or click on the
10000107 in the Purchase requisition field.
4.2
icon to proceed to the PR. Example: - enter
Display Purchase Requisition
a. You can view by selecting on the item tab.

File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
27 of 82
WorldFish
END USER PROCEDURE
b. Another way to navigate on the screen is by expanding the document overview. You can
turn it on by clicking on the
icon. Refer to the diagram below:-
1. Click on the Document overview icon.
2. Click on the Selection Variant icon.
3. Select My purchase requisitions.
c.
This will bring you to the next screen below:-
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
28 of 82
WorldFish
END USER PROCEDURE
d. You can navigate your view from PR to PR by double-clicking on the PR no. on the
document overview.
e. Click on the Exit
icon to exit to the SAP menu after you finish viewing the data field.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
29 of 82
WorldFish
END USER PROCEDURE
5
5.1
Process - Delete Purchase Requisition (PR)

Via Menus
5.2

Requisition > Change
ME52N
Delete Purchase Requisition (Delete icon)

a. Click on the
icon to expand the Select document screen. Example as below:-
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
30 of 82
WorldFish
END USER PROCEDURE
b. Enter the PR number which you want to delete in the Purchase requisition field and press
enter or click on the
icon to proceed to the PR. Example: - enter
10000107 in the Purchase requisition field.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
31 of 82
WorldFish
END USER PROCEDURE
5.3
Delete Purchase Requisition
2. Click on the Delete / Restore

icon to delete / restore the item
selected.
1. Click on the push button on the

left of the item to select the item.
a. User can delete which the item in the PR by selecting the push button on the left hand
side of the screen.
b. Next, click on the
Delete / Restore icon if you want to delete or restore the
selected item. Message screens will pop-up as below:-
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
32 of 82
WorldFish
END USER PROCEDURE
c.
Click Yes if you want to delete the item or click No to cancel to proceed to the next
screen below:-
Item selected for deletion.
d. Notice that, there is an

deletion.
icon next to the item. This means that the item selected for
icon.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
33 of 82
WorldFish
END USER PROCEDURE
f.
The Purchase requisition number was changed.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
34 of 82
WorldFish
END USER PROCEDURE
5.3.1
Restoring deleted items
To restore the deleted item, go to Change Purchase Requisition. Refer to the screen below:-
2. Click on the Delete / Restore icon to

restore the item selected.
1. Click on the push button on the left of

the item to select the item.
a. Select the item you desire to restore by clicking on the push button on the left hand side
of the item, then click on the
b. Next, click the save
icon and select restore to restore the item.
icon to save the changes and proceed to the display PR screen.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
35 of 82
WorldFish
END USER PROCEDURE
c.
The Purchase requisition number was changed.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
36 of 82
WorldFish
END USER PROCEDURE
6
6.1
Process SAP Work Flow e-mail Notification

Work Flow e-mail Notification for PR Released
a. The requestor will receive a notification mail above once the PR has been approved by
all levels of approvers.
b. An email notification will be sent to AOU for Purchase Order (PO) creation.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
37 of 82
WorldFish
END USER PROCEDURE
6.2
Work Flow e-mail Notification for PR rejected
a. If the PR has been rejected by the Approver, an e-mail notification will be sent to the
requestor.
b. The requestor can click on the
resubmit. Refer to the example below:-
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
icon to edit or view the PR and
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
38 of 82
WorldFish
END USER PROCEDURE
Item overview
Item Information
c.
Take note that item 20 and item 50 is highlighted in Grey colour at the Item overview. At
the item information, click on the Status tab, note that item 20 has been Released
Refused. This means that the item has been rejected.
d. If the user wish to purchase the same item but would not like to raise a new PR for it, the
user can create a new line item in the same PR. To do this, the user will need to select
the item that has been rejected, then click on the Copy item
icon. Item 20 will be
copied down to another line Item 80. Refer to the example below:-
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
39 of 82
WorldFish
END USER PROCEDURE
e. Then the requestor can click on the Save

80 will be re-routed for approval.
File name:
Last changed on:
4 August 2016
icon to save the changes. The PR line item
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
40 of 82
WorldFish
END USER PROCEDURE
6.3
Work Flow e-mail Notification for PR Deadline Reached
a. If the approver did not approve the PR after 2 days it was submitted, the requestor will
received an e-mail notification as above.
b. The requestor can choose to click on the
resubmit for approval.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
icon to edit the PR and
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
41 of 82
WorldFish
END USER PROCEDURE
7
7.1
Process - Create Purchase Order (PO)

Via Menus
7.2

Order > Create > Vendor / Supplying Plant Known
ME21N
Create Purchase Order select PO document type
a. Select NB- Standard PO. All Purchase Orders will use the same Document Type.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
42 of 82
WorldFish
END USER PROCEDURE
7.3
Create Purchase order Document overview
a. To select the PR in which the PO is referenced to, click on the

icon to expand the Document overview. Click on the Selection Variant
select Purchase requisitions.
The screen below will appear :
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
icon and
Status:
Active
Page:
43 of 82
WorldFish
END USER PROCEDURE
b. This screen allow you to search for the PR desired. Check on the checkbox for Open only
checkbox and key in WF01 at the Plant field, assuming you wish to list
all open PR that is available in WorldFish.
c.
Click on
icon.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
44 of 82
WorldFish
END USER PROCEDURE
7.4
Create Purchase Order
a. The list of PR will be listed on the far left column. The layout of this column can be
changed. Click on the
displayed :
File name:
Last changed on:
4 August 2016
icon. Then select Change Layout . The box below will be
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
45 of 82
WorldFish
END USER PROCEDURE
b. Select the fields from the Hidden Columns click on the

Displayed Columns.
c.
Click on
icon to bring it over to the
icon.
d. To create the Purchase Order, select a vendor at the vendor field by clicking on the
icon. Example select vendor:- 30500006 Art Stationery Supplies.
e. User can either enter the information based on the PR manually or drag & drop the PR
document into the shopping basket
icon.
Example 1: - you can perform the drag & drop like the example below:-
PR document Drag & Drop into

the shopping basket.
When you drag the PR 10000104 to the shopping basket, all the item in the PR will be transfer
into the PO. Refer to the example below:File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
46 of 82
WorldFish
END USER PROCEDURE
Example 2:- you can perform it at the item level as well like the example below:-
PR item Drag & Drop into the

shopping basket.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
47 of 82
WorldFish
END USER PROCEDURE
When you drag Item 10 from PR 10000104 and Item 10 from PR 10000099 to the shopping
basket, 2 item from both PR will be transfer into the PO. Refer to the example below:-
f.
User can use Example 1 if we are purchasing all the items in the PR from a (1) single
Vendor. However, sometimes not all items in a PR are purchased from the one single
vendor. In this instance, then we need to use Example 2.
g. By using the scenario from Example 1, below is the expected screen:-
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
48 of 82
WorldFish
END USER PROCEDURE
h. Click on the Check

All data is correct.
i.
button. If the messages pop up is: -
If you see the message below:-
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
49 of 82
WorldFish
END USER PROCEDURE
1. Select the checkbox
2. Click on this icon.
j.
Enter the net price for Item 20.
k.
Click on the Check
l.
A message Standard PO created under the number 4500000039 will appear on the
button. Then click on the Save
status bar:-
File name:
Last changed on:
4 August 2016
icon.
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
50 of 82
WorldFish
END USER PROCEDURE
7.5
Print Purchase Order
7.5.1
Via Menus
7.6

Order > Messages > Print/Transmit
ME9F
Message Output Screen
Enter the Purchase order No.
a. Enter the Purchase number at the Document number field. Then press the Execute
icon or F8 button to proceed to the next screen.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
51 of 82
WorldFish
END USER PROCEDURE
7.6.1
Message Output Screen
2. Click on Output
message icon.
1. Click on the checkbox.
a. Click on the checkbox on the left hand side of the item. Select NEU for Malaysia, ZNBG
for Bangladesh and ZNEG for Egypt. Then click on the Output message icon to print the
Purchase order.
b. Go to the Own Spool Requests. Refer to the diagram below :
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
52 of 82
WorldFish
END USER PROCEDURE
c.
You will see the screen below. Own Spool Requests screen is shown below :
d. To display the spool, select the line, then click the

be displayed as shown below :
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
to view. The sample of the PO can
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
53 of 82
WorldFish
END USER PROCEDURE
e. If you wish to change the printer, click on
File name:
Last changed on:
4 August 2016
icon. You will see the screen below :
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
54 of 82
WorldFish
END USER PROCEDURE
f.
Change the Output Device as desired. Click on the
icon.
Key in *. Press Enter to list the printers available.

File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
55 of 82
WorldFish
END USER PROCEDURE
g. Select the desired printer and then click on

h. Click on the
icon to print.
i.
If there is a need to reprint the PO, go back to the PO using transaction code ME22N.
j.
Click on the
icon. You will see the screen below :
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
56 of 82
WorldFish
END USER PROCEDURE
k.
Select the row that has the green traffic light (which means that the PO has been
printed ), then click on the
l.
icon. Refer to the screen below :
Another line will be created with the yellow traffic light.
m. Save the PO by clicking on the
icon.
n. Proceed to reprint the PO by repeating the steps a to h.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
57 of 82
WorldFish
END USER PROCEDURE
8
8.1
Process - Change Purchase Order (PO)

Via Menus
8.2

Order > Change
ME22N
Change Purchase Order Screen (navigation icon)
Click on icon to create a new PO.

Click on icon to display/change the current PO.
Click on to go to other PO
a. Click on the
icon to expand the Select document screen. Example as below:
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
58 of 82
WorldFish
END USER PROCEDURE
b. Enter the PO number which you want to edit / change in the Purchase order field and
4500000039 in the Purchase Order field.
File name:
Last changed on:
4 August 2016
icon to proceed to the PO. Example: - enter
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
59 of 82
WorldFish
END USER PROCEDURE
8.3
Change Purchase order
a. User can change which ever field that is white in colour. For example, we can change the
delivery date for all items from 26.08.2005 to 25.08.2005. Press enter.
b. Next, click on the Check
c.
icon.
If there is no error, the message below will appear on the status bar.
d. All required field are completed with data entry. You can proceed to save the PO or enter
the next material you wish to purchase.
icon.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
60 of 82
WorldFish
END USER PROCEDURE
f.
The Standard Purchase order number was changed.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
61 of 82
WorldFish
END USER PROCEDURE
9
9.1
Process - Delete Purchase Order (PO)

Via Menus
9.2

Order > Change
ME22N
Change Purchase Order Screen (navigation icon)

a. Click on the
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
62 of 82
WorldFish
END USER PROCEDURE
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
63 of 82
WorldFish
END USER PROCEDURE
9.3
Change Purchase order
2. Click on the Delete icon to

delete the item selected.
1. Click on the push button on the left of
the item to select the item.
a. User can delete which the item in the PO by selecting the push button on the left hand
side of the screen.
b. Next, click on the Delete
icon if you want to delete the selected item. Message
screens will pop-up as below:-
c.
Click Yes if you want to delete the item or click No to cancel to proceed to the next
screen below:-
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
64 of 82
WorldFish
END USER PROCEDURE
Item selected for deletion.
d. Notice that, there is an

deletion.
icon next to the item. This means that the item selected for
icon.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
65 of 82
WorldFish
END USER PROCEDURE
f.
The Standard Purchase order number was changed.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
66 of 82
WorldFish
END USER PROCEDURE
10 Process - Display Purchase Order (PO)

10.1 Navigation on the SAP Menu
Via Menus

Order > Display
ME23N
10.2 Display Purchase Order Screen (navigation icon)

a. Click on the
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
67 of 82
WorldFish
END USER PROCEDURE
10.3 Display Purchase order
a. To exit to the SAP menu click on the Exit
File name:
Last changed on:
4 August 2016
icon.
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
68 of 82
WorldFish
END USER PROCEDURE
11 Good Receipt
11.1 Business Process Overview
When the vendor delivers goods to WorldFish, the goods will be placed in AOU. The Admin
personnel will then call up the requestor to inform the requestor to collect the goods. Goods
receipt will be posted as soon as the goods are received from vendor to enable an accurate
evaluation towards the vendor. When the goods receipt has been posted, Admin will pass
the delivery order and invoice to Finance for payment. All goods are expensed out at the
point of goods receipt. Only a few items such as souvenirs, letter heads and envelopes are
inventorized by AOU and then allocated out at the end of the month but these inventories is
maintained outside the system.
Process steps:
a. When the goods arrive at WorldFish, the Admin personnel will inform the requestor to
pick up the goods.
b. The Admin personnel will proceed to post the goods receipt in the system. The goods
receipt will be posted against the PO. The admin personnel will have to key in the PO
number, the information from the PO will be brought onto the goods receipt screen.
Admin personnel checks through the details, key in the quantity and post that the goods
receipt. The movement type that will be used for goods receipt is 101.
c.
The items will be expensed out at the point of goods receipt. For those items in which the
inventory need to be monitored, the monitoring of the inventory will be done outside the
system.
d. Once the goods receipt has been posted, Admin will pass the delivery order and the
invoice to Finance.
e. Finance will proceed with the invoice receipt in the system and subsequently followed by
payment.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
69 of 82
WorldFish
END USER PROCEDURE
11.2 WorldFishs To-Be Business Process Flow
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
70 of 82
WorldFish
END USER PROCEDURE
12 Process Good Receipt.

Via Menus

order > Follow-On Functions > MIGO - Goods Receipt.
MIGO

12.2 Good Receipt Screen
Select A01 Goods Receipt
Enter the Delivery Note

number
Check the Checkbox to flag the item as OK
a. Ensure that you select A01 Goods Receipt at MIGO Transaction field.
b. Enter the Purchase order number 4500000039 into the Purchasing Document Number
field or you can click on the Purchase order document number on your left hand side
window, then right click and select Adopt.
c.
Enter the Delivery note number into the Delivery note. Press enter.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
71 of 82
WorldFish
END USER PROCEDURE
d. Ensure that the GR goods receipt field is = 101 (Goods receipt for purchase order into
warehouse/stores).
e. Check on the checkbox
f.
to flag the Item OK.
If its a partial delivery, change the quantity to the desired quantity in the Qty in unit of
entry field.
g. Click on the Check
icon to make sure the document is OK. A message like this

will appear on the status bar.
h. Click on the Post
i.
message
on
icon.
the
status
File name:
Last changed on:
4 August 2016
bar
Material
.
document
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
5000000028
mySAP Release:
ECC5.0
Version:
V002
posted.
Status:
Active
Page:
72 of 82
WorldFish
END USER PROCEDURE
j.
Click on the Exit
icon to exit to the SAP menu.
13 Good Return.
13.1 Business Process Overview
When there are items that are faulty or goods that have been wrongly sent by vendor, the
requestor will inform the admin personnel. The admin will then call up the vendor to inform
the vendor about the goods that need to be returned to the vendor. When the vendor
comes to collect the faulty goods, Admin personnel will then perform a goods returns
movement (movement type 122) against the PO in the system. When the correct goods are
delivered, the Admin personnel will perform goods receipt against the PO again. Admin
personnel will be given the authorization to perform goods return movement. Finance will
create a corresponding credit note if applicable.
Process steps:
a. If the goods are faulty and need to be returned to vendor, requestor will inform the Admin
personnel.
b. Admin will then call up the vendor to inform the vendor.
c.
When the vendor comes to collect the faulty goods, Admin personnel will then perform a
goods returns movement (movement type 122) against the PO in the system.
d. When the correct goods are delivered, the Admin personnel will perform goods receipt
against the PO again.
e. Finance will create a corresponding credit note if applicable.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
73 of 82
WorldFish
END USER PROCEDURE
13.1.1 WorldFishs To-Be Business Process Flow
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
74 of 82
WorldFish
END USER PROCEDURE
14 Process Goods Return

Via Menus

MIGO
14.2 Return Delivery Material Document Screen
Select A02 Return Delivery

Enter the Material document number
Enter the Delivery Note

number
Check the Checkbox to flag the item as OK
a. Ensure that you select A02 Return Delivery at MIGO Transaction field.
b. Enter the Material document number 5000000028 into the Number of Material
Document field or you can click on the Material Document number on your left
hand side window, then right click and select Adopt.
c.
Enter the Delivery note number into the Delivery note. Press enter.
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
75 of 82
WorldFish
END USER PROCEDURE
d. At the Reason for movement field, click on the

Poor Quality
e. Check on the checkbox
f.
Click on the Check
to flag the Item OK.

icon to make sure the document is OK. A message
like this
g. Click on the Post
File name:
Last changed on:
4 August 2016
icon. Example:- select 0001-
will appear on the status bar.
icon.
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
76 of 82
WorldFish
END USER PROCEDURE
h. A message on the status bar Material document 5000000029 posted.
i.
Click on the Exit
File name:
Last changed on:
4 August 2016
icon to exit to the SAP menu.
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
77 of 82
WorldFish
END USER PROCEDURE
15 Process Display Material Document

Via Menus

MIGO
15.2 Return Delivery Material Document Screen
Enter the Material document number
a. Ensure that you select A04 Display at MIGO Transaction field.

b. Enter the Material document number into the Number of Material Document field and
click on the Execute
icon or you can click on the Material Document number on your
left hand side window, then right click and select Adopt. Refer to the example below:-
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
78 of 82
WorldFish
END USER PROCEDURE
2. Or you can enter the Material

Document number here and click
on the Execute icon.
1. Select the Material documents, right

click and select Adopt.
c.
Select a Material document, right click and select adopt. Example:- click on 5000000028,
right click and select Adopt. Refer to the screen below:-
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
79 of 82
WorldFish
END USER PROCEDURE
d. The above screen, displays the information of the material document that have been
posted. You can differentiate between a Good receipt document (101) and a Goods
return document (122) by the Movement type.
e. You can view the materials that have been posted with the quantity unit of entry, WBS
element, G/L account, Vendor, the Purchase order no. and the reason for return.
f.
Finance can view the Accounting postings by clicking on the Doc Info tab. Refer to the
screen below :
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
80 of 82
WorldFish
END USER PROCEDURE
g. Click on
.
The screen below will appear :
File name:
Last changed on:
4 August 2016
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
81 of 82
WorldFish
END USER PROCEDURE
Select the Accounting document and click on
to display the accounting document.
h. The accounting document is displayed as shown below :
i.
User can click on the Exit
File name:
Last changed on:
4 August 2016
icon to exit to the SAP main menu.
Responsibility:
Purchasing
Last changed by:
Chan Wee Lyn (JSPC)
mySAP Release:
ECC5.0
Version:
V002
Status:
Active
Page:
82 of 82

EUP MM (PUR) Procurement of Materials ProcessV2

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

EUP MM (PUR) Procurement of Materials ProcessV2

Uploaded by

Copyright:

Available Formats

WorldFish

Project SAPisces Implementation

End User Procedure

PR for Ind Travel

Purchase Order (PO)

Goods receipt with reference to a purchase order

Business Process Overview

g. The PR will then be routed for approval.

Process - Create Purchase Requisition (PR)

Logistics > Materials Management > Purchasing > Purchase

Create Purchase Requisition select PR document type

Document type description

Create Purchase Requisition

icon to proceed to the next screen.

1. Click on the push

e. Then click on the Copy

icon to proceed back to the Items default value screen.

for all the

icon to proceed back to the PR creation

Refer to the table below:Field Name

User Action and Values

Account assignment category

Select P for Project from the drop

User Action and Values

Alphanumeric key uniquely

Enter the material number which

System Default if the Material

Specifies the quantity to be

Enter the desired qty for the

Specifies the unit of measure

If the material code is entered, then

Shows the price of the

Enter the valuation price for the

Indicates whether the delivery

This is defaulted to D Day.

User Action and Values

The system will automatically

Number and description of

Defaulted from the material master.

Enter the plant code WF01

Key for a buyer or a group of

Indicates for whom the

Enter the name of the requestor.

Enter the Purchasing organization

Legend: R = Required O = Optional

Defaulted from the material master.

Account Assignment Category Field

Enter the G/L account no.

Enter the G/L account no.

Enter the price of the requested material

Next, click on the

is displayed, then the

icon to save the

Process - Change Purchase Requisition (PR)

Logistics > Materials Management > Purchasing > Purchase

Change Purchase Requisition (Change icon)

Click on icon to create a new PR.

icon to expand the Select document screen. Example as below:-

Change Purchase Requisition

Check icon. If there is any error, an error message will be

Process - Display Purchase Requisition (PR)

Navigation on the SAP Menu

Logistics > Materials Management > Purchasing > Purchase