The Board of Education of Garrett County

Prepared by: Public Information Office

Board of Education Meeting: June 21, 2016

Board of Education
Mrs. Charlotte A. Sebold, President
Mrs. Monica Rinker, Vice President
Mr. Thomas A. Carr, Member
Mr. Matthew Paugh, Member
Mrs. Cynthia Downton, Member
Ms. Lauren E. Frick, Student Member
Janet S. Wilson, Ph. D., Superintendent
Mr. Brandon Hoover, Attorney

WORK SESSION
Recognitions
Kids Helping Kids Award
Mrs. Cynthia Downton, Board member,
recognized Swan Meadow School for The Kids
Helping Kids Food and Fund Drive.
Swan Meadow School was recently recognized by
the Maryland State Department of Education and
the Maryland Food Bank for being a top achiever
in the Kids Helping Kids Food and Fund Drive.
The Kids Helping Kids Food and Fund Drive
provides an opportunity for students to collect
non-perishable food items as well as monetary
donations that go to community food banks. The
Kids Helping Kids Food and Fund Drive raised
more than $104,000 and collected more than
420,000 pounds of food to help feed hungry
children across Maryland.
As a top achiever, Swan Meadow School, was
honored with a special Education Citation and a
school-wide gift for their students on Thursday,
May 9, 2016, at the Maryland Food Bank in
Baltimore, MD. The Board would like to not only
recognize Swan Meadow School, but also Mrs.
Jessica Beachy and Ms. Emma Beachy, who were
contributors to the schools successful campaign
and represented the school at the May 9th awards
ceremony. Mrs. Arlene Lantz, teacher, accepted
the recognition on behalf of Swan Meadow
School.

New Business
Special Education Staffing Plan
Ms. Heather Raybold, Supervisor of Special
Education, presented this informational item.
Ms. Raybold presented the Special Education
Staffing Plan for 2016-17. There are several
changes in staffing positions for next year based
on students needs.
She shared staff data and various funding sources
in special education in the schools, as well as

certain positions. A total of 70.7 staff is employed

by the school system.
Ms. Raybold, Tracy Park, Partners for Success
Parent Liaison, and Ms. Babette Smith, Family
Support
Network/Preschool
Partners Garrett
County Infants & Toddlers Program shared the
May 19, 2016, WE C.A.R.E. event information
with the Board members.
We C.A.R.E. was a community event offering
information and resource connections to families
of students receiving special education services
through a current IEP or IFSP. At Smileys
Pizzeria in McHenry, families receive food, day
passes, and resources from various agencies.

FY2017 Paper Bid Order

Ms. Alison Sweitzer, Interim Director of Finance,
presented this informational item.
Ms. Sweitzer indicated that Contract Paper Group,
Inc., submitted a complete bid for the sum of
$30,927.38 for the paper order for the system.
Ms. Sweitzer recommended to the Board to accept
the proposal from Contract Paper Group, Inc.
Student Handbook for 2016-17 School Year
Dr. Phil Lauver, Supervisor of Pupil Services,
presented this informational item.
The Student Handbook committee recently met to
review and recommend any needed revisions. The
committee included high school assistant
principals, middle school principals, several
elementary principals, a Pupil Personnel Worker,
and the Supervisor of Pupil Services.
Revisions to the Garrett County Public Schools
Student Handbook for the 2016-17 school year
were aligned to be consistent with the changes in
COMAR and the adoption of the State Code of
Conduct by the State Board of Education.
The majority of the changes in the Student
Handbook were in regards to attendance matters.
There were revisions in the areas of lawful

absences, monitoring of attendance concerns, and

compulsory attendance.
Like the 2015-16 version, the Student Handbook
includes the Annual Notification of Rights to
Student Records. The Acknowledgement Form is
to be signed by both the student and
parent/guardian. This will confirm the review of
the Student Handbook and Annual Notification of
Rights to Student Records, and provide
information should the parent/guardian wish to
refuse the release of directory information.
The Board will revisit the revisions to the Student
Handbook at next months meeting.

Budget Amendment
Ms. Alison Sweitzer, Interim Director of Finance,
presented this informational item.
Ms. Sweitzer presented to the Board a FY2016
budget transfer request.
As a result of positive utility variances relative to
building infrastructure costs, as well as having a
net positive variance for Instructional Supplies and
Materials, the following budget transfers are
requested:
Administration: Transfer $75,000 from
"Utilities" to "Salaries. These funds are
necessary to meet contractually agreed upon
salary obligations.
Administration:
Contracted
ServicesTransfer $20,000 from "Instructional
Supplies and Materials" to "Contracted
Services." These funds are necessary to meet
the contractually agreed upon cost of the MABE
Superintendent Search plus expenses.
Instruction:
Instructional
EquipmentTransfer $12,500 from "Instructional
Supplies and Materials" to "Instructional
Equipment." This is for the purchase of a John
Deere Gator for the Hickory location.
Fixed Charges: Healthcare Costs- Transfer
$50,000 from "Instructional Supplies and
Materials" to "Healthcare Costs." There were
additional retirements over and above those
budgeted for this year which has contributed to
the increase in healthcare costs.
FY2018 Capital Improvement Plan (CIP) Draft
Mr. William Swift, Director of Facilities,
Maintenance, Operations, and Security, presented
this informational item.
Mr. Swift reviewed the process since the Southern
Middle School renovation was not funded. He
looked at the systems in the school that could be
upgraded/renovated.
He indicated that those
projects have been prioritized over the next two

years: roof replacement, fire alarm replacement,

sanitary line replacement, and a new
entrance/office suite.
Also on the CIP is the Northern High Parking Lot
and Bus Loop renovation, the Northern and
Southern High School HVAC upgrades, and the
Broad Ford Elementary School roof replacement.

SGHS Parking Lot Lighting Project

Mr. William Swift, Director of Facilities,
Maintenance, Operations, and Security, presented
this informational item.
Mr. Swift indicated that this project at Southern
High School involves parking lot lighting, as well
as an emergency entrance and angle parking with a
one way loop. This is an approved Aging School
Program (ASP) project. He indicated that the low
bid for the Southern High School parking lot
modifications was by BYCO Enterprises, Inc., of
Grantsville, for $124,200.

Hearing of Constituents

There were no comments at this time.

BUSINESS MEETING
Announcements

There were no announcements at this time.

Hearing of Constituents

There were no comments at this time.

Continuing Business
Special Education Staffing Plan
Ms. Heather Raybold, Supervisor of Special
Education, presented this action item.
During the Work Session, Ms. Raybold presented
the Special Education Staffing Plan for 2016-17.
The Board unanimously voted to accept the
Special Education Staffing Plan.
FY2017 Paper Bid Order
Ms. Alison Sweitzer, Interim Director of Finance,
presented this action item.
During the Work Session, Ms. Sweitzer
recommended the acceptance of the paper bid by
Contract Paper Group, Inc.
The Board unanimously voted to accept the
FY2017 Paper Bid Order.

Budget Amendment
Ms. Alison Sweitzer, Interim Director of Finance,
presented this action item.
The Board unanimously voted to accept the
FY2016 budget transfer requests.
Adoption of FY2017 Budget
Ms. Alison Sweitzer, Interim Director of Finance,
presented this action item.
As the Board was previously made aware, there
was a discrepancy of $20,000 from the request of
County Government of $27,444,903 and the
Commissioners Proposed Fiscal 2017 funding
level to the Board of $27,424,903. As a way to
close that gap and expedite the budget adoption
process, Ms. Sweitzer recommended reducing the
Fiscal 2017 appropriation of Trades and Industry
equipment from $70,000 to $50,000, which will
allow the Boards FY2017 budget to become
balanced.
The Board voted to accept the FY2017 budget.
Math Textbook Recommendation
Ms. Barbara Baker, Assistant Superintendent of
Educational Services, presented this action item
Ms. Baker recommended the adoption of math
textbooks entitled enVision MATH 2.0 by
Pearson.
The Board unanimously voted to accept the math
textbook adoption.
Maintenance Project Bids (Northern High School
Stadium Lights and Dennett Road Maintenance
Facility)
Mr. William Swift, Director of Facilities,
Maintenance, Operations, and Security, presented
this action item.
The Board unanimously voted to accept the
maintenance project bids from BYCO Enterprises,
Inc., from Grantsville for Northern High School
stadium lights, and AEI Builders, LLC from
Oakland for Phase 1 and 2 of the Dennett Road
Maintenance Facility.
Educational Facilities Master Plan
Mr. William Swift, Director of Facilities,
Maintenance, Operations, and Security, presented
this action item.
During the last months Work Session, Mr. Swift
presented the Educational Facilities Master Plan
for 2016-17.
The Board unanimously voted to accept the
Facilities Master Plan.

SGHS Parking Lot Lighting Project

Mr. William Swift, Director of Facilities,
Maintenance, Operations, and Security, presented
this action item.
The Board unanimously voted to accept the
project bid from BYCO Enterprises, Inc., from
Grantsville, for Southern High School Parking Lot
Lighting Project.

Board Business
MABE Report
Mr. Thomas Carr, Board Member, presented
informational items.
Mr. Carr provided an update on MABE
conference planning with the conference
scheduled for October.
Mr. Carr also thanked Dr. Wilson for her
exemplary service in Garrett County.
Ratification of Employee Contracts
Ms. Amy Barnhouse, Interim Director of Human
Resources and Employee Relations, recommended
the ratification of the A&S Association and the
Head Custodians and Cafeteria Managers
contracts.
The Board unanimously voted to accept the
ratification of the A&S Association and Head
Custodians and Cafeteria Managers contracts.
Superintendent Appointment
Mr. Charlotte Sebold, Board President, indicated
that the appointment of a new superintendent has
been tabled until a Board meeting on Tuesday,
June 28, 2016.

Next Meeting

A special meeting of the Board of Education will

be held on Tuesday, June 28, 2016. Details will be
announced prior to the meeting.

The next regular meeting of the Board of

Education will be held on Tuesday, July 12, 2016.
Details will be announced prior to the meeting.