Professional Documents
Culture Documents
Another part of the PowerPoint 2010 working area is the menu bar at the top, also known as the ribbon. To
learn more about the PowerPoint ribbon, see Familiarize yourself with the ribbon in PowerPoint 2010.
If you are already familiar with the workspace in PowerPoint 2007 and you want information about the new
features in PowerPoint 2010, see What's new in PowerPoint 2010?
If PowerPoint 2010 is already running, save and close any open presentations, and then exit and restart
PowerPoint 2010.
A picture of PowerPoint 2010 in Normal view that has several labeled elements.
1. In the Slide pane, you can work directly on individual slides.
2. Dotted borders identify placeholders, where you can type text or insert pictures, charts, and other objects.
3. The Slides tab shows a thumbnail version of each full size slide shown in the Slide pane. After you add other slides,
you can click a thumbnail on the Slides tab to make the slide appear in the Slide pane. Or you can drag thumbnails to
rearrange the slides in your presentation. You can also add or delete slides on the Slides tab.
4. In the Notes pane, you can type notes about the current slide. You can distribute your notes to your audience or see
your notes in Presenter view when you give your presentation.
1.
Point to New, and under Available Templates and Themes select Blank Presentation.
2.
Click Create.
, drag the border up to make some more room for your speaker notes, as shown
Notice that the slide in the Slide pane resizes automatically to fit the available space.
Now that you have prepared the working space for you to use, you are ready to start adding text, shapes, pictures,
animations, (and other slides, too) to your presentation. To learn more about how to create a basic presentation from
start to finish, see Create a basic PowerPoint presentation.
Near the top of the screen there are are three buttons that you might find useful as you start to work:
Undo
, which undoes your last change. (To see a ScreenTip about which action will be undone, rest the
pointer on the button. To see a menu of other recent changes that can also be undone, click the arrow to the right
of Undo
or Repeat
, which either repeats or redoes your last change, depending on what action that you
previously performed. (To see a ScreenTip about which action will be repeated or redone, rest the pointer on the button.)
You can also repeat or redo a change by pressing CTRL+Y.
, which opens the PowerPoint Help pane. You can also open Help by
pressing F1.
TIP Did you know that you can add more buttons to this area near the top of the screen? The area at the top of
the screen is called the Quick Access Toolbar. You can add other frequently used commands to this toolbar to help you
find them quickly. To learn more about how to add or remove commands from the Quick Access Toolbar,
see Customize the Quick Access Toolbar.
2.
On the left-hand pane in the Save As dialog box, click the folder or other location where you want to save your
presentation.
4.
In the File name box, type a name for your presentation, or do nothing to accept the default file name, and
then click Save.
Add a text placeholder from within Slide Master view when you want to prompt users of your template to
replace the prompt text with text that is pertinent to their own project. Normal behavior of custom prompt text in a text
placeholder is that it disappears when you begin typing. To learn how to do this, see Specify what you want users of your
template to enter into text placeholders.
Add a text box from within Slide Master view when you want it to contain permanent, uneditable text.
When you add a text box in Normal view, the text is editable by anyone.
2.
a.
Drag to select one or more lines of text for which you want to change the spacing.
b.
On the Home tab, in the Paragraph group, click the Dialog Box Launcher.
c.
In the Paragraph dialog box, on the Indents and Spacing tab, make any changes that you want to
alignment, indentation, or spacing, and then click OK.
NOTE If your text exceeds the size of the placeholder, Microsoft PowerPoint 2010 reduces the font size and line
Master view, the text you add to it will become permanent and uneditable outside the slide master.
1.
On the Insert tab, in the Text group, click Text Box.
NOTE If you are using an East Asian language, click the arrow below Text Box, and then click
o
or paste text.
To add text to a text box that is contain permanent and uneditable, in Slide Master view, click click
Drag to select one or more lines of text for which you want to change the spacing.
On the Home tab, in the Paragraph group, click the Dialog Box Launcher.
In the Paragraph dialog box, on the Indents and Spacing tab, make any changes that you want to
To add text that becomes part of a shape, select the shape, and then type or paste text.
Top of Page
Master view, the text you add to it will become permanent and uneditable outside the slide master.
1.
On the Insert tab, in the Text group, click Text Box.
NOTE If you are using an East Asian language, click the arrow below Text Box, and then click
o
or paste text.
To add text to a text box that is contain permanent and uneditable, in Slide Master view, click click
On the Home tab, in the Paragraph group, click the Dialog Box Launcher.
In the Paragraph dialog box, on the Indents and Spacing tab, make any changes that you want to
alignment, indentation, or spacing, and then click OK.
2.
In the Clip Art task pane, in the Search for text box, enter the type of clip art or picture you're looking for.
3.
Click Go.
When you search for clip art and pictures online, you'll be directed to Bing. You're responsible for respectingcopyright,
and the license filter in Bing can help you choose which images to use.
4.
2.
3.
4.
If you want to add slide numbers, click the Slide tab, and then select the Slide number check box.
If you want to add notes page numbers, click the Notes and Handouts tab, and then select the Page
number check box.
5.
If you want to add numbers to all of the slides or notes pages in your presentation, click Apply to All.
6.
On the Design tab, in the Page Setup group, click Page Setup.
In the Number slides from box, enter the number that you want to to print on the first slide or notes
page, with subsequent slides numbered.
Top of Page
3.
On the Insert tab, in the Text group, click Date & Time.
4.
If you want to add the date and time to your slides, click the Slide tab.
If you want to add the date and time to your notes pages, click the Notes and Handouts tab.
5.
Select the Date and time check box, and then do one of the following:
If you want to set the date and time to a specific date, click Fixed, and then in the Fixed box, type in
open or print the presentation, click Update automatically, and then select the date and time format that you want .
6.
If you want to add the date and time to all of the slides or notes pages in your presentation, click Apply to All.
The three-slides-per-page handout includes lines that your audience can use to take notes.
A Green Idea...
To conserve paper and printer ink, before printing slides or handouts for your whole audience, consider putting the
presentation in a shared location instead. Then, before your presentation, tell your audience where the presentation is
located. Those who want printouts can print them, and those that don't don't have to.
In this article
Set the slide size, page orientation, and starting slide number
Set printing options and then print your slides or handouts
Save your print settings
1.
On the Design tab, in the Page Setup group, click Page Setup.
2.
In the Slides sized for list, click the size of paper on which you will be printing.
NOTES
If you click Custom, type or select the measurements that you want in the Width and Height boxes.
To set the page orientation for the slides, under Orientation, under Slides, click Landscape or Portrait.
NOTE By default, PowerPoint slide layouts appear in landscape orientation. Although you can use only one
orientation (either landscape or portrait) in a presentation, you can link two presentations to display both portrait and
landscape slides in what seems to be one presentation. For more information, see Use portrait and landscape slide
orientation in the same presentation.
4.
In the Number slides from box, enter the number that you want to to print on the first slide or handout, with
subsequent slides numbered after it.
Top of Page
2.
Click Print, and then under Print, in the Copies box, enter the number of copies that you want to print.
3.
o
4.
To print one or more slides that you selected, click Print Selection.
o
o
TIP To select multiple slides to print, click the File tab, and then in Normal view, in the left-
hand pane that contains the Outline and Slides tabs, click the Slides tab, and then press and hold CTRL while you select
the slides that you want.
To print only the slide that is currently displayed, click Print Current Slide.
To print specific slides by number, click Custom Range, and then enter a list of individual slides, a
range, or both. Use commas to separate the numbers and no spaces, for example, 1,3,5-12.
Click the Print On Both Sides list, and then choose whether you want to print on one or both sides of
o
the page.
o
Click the Collated list, and then choose whether you want your slides to print collated or uncollated.
Click the Full Page Slides list, and then do the following:
To click one slide on a full page, under Print Layout, click Full Page Slides.
To click one or multiple slides per page in handout format, under Handouts, click the number
of slides you want per page, and whether you want them to appear in order vertically or horizontally.
NOTE When you want to create more complex handouts than what you can create
in PowerPoint, you can print your handouts in Microsoft Word 2010. For more information, see Send PowerPoint
handouts to Word for printing.
To print a thin border around your slides, select Frame Slides.
To print your slides on the paper that you selected for your printer, click Scale to Fit Paper.
To increase resolution, blend transparent graphics, and print soft shadows in your print job,
click High quality.
TIP When you print in high quality, it may take longer for your presentation to
print. To prevent a possible decrease in your computer's performance, clear the High quality selection after you finish
printing.
o
Click the Color list, and then click one of the following:
Color
NOTE
Print your slides in grayscale. See Grayscale below for more information.
This option prints images that contain variations of gray tones between black
and white. Background fills are printed as white, so that the text will be more legible. (Sometimes grayscale appears the
same as Pure Black and White.)
Pure Black and White
5.
6.
To include or change headers and footers, click the Edit Header and Footer link, and then make your
selections in the Header and Footer dialog box that appears.
Click Print.
Top of Page
3.
4.
Under When printing this document, click Use the most recently used print settings, and then click OK.