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Guide

How to write a Resolution

The present document aims to give some guidelines for successful resolution writing at an EYP event.

I. The Resolution
EYP produces its statements in the format of resolutions. The resolution is a formal statement of an opinion
proposed by the delegates on how to deal with a given issue. Essentially, resolutions are the goal of
committee work, and serve as a statement of resolve to progress in a specific matter outlined
in the resolution. The goal of the resolution is to inform and educate the reader in order to inspire them to
take action approving the resolution.
To do this, a successful resolution must do two things:
- identify and explain the problem that needs to be addressed (the introductory clauses);
- and propose a solution that will address the problem as identified (the operative clauses).
- A resolution has three parts: the heading, the introductory and the operative clauses.
(See Annex 5 for an example resolution in english and Annex 6 for an example resolution in french)

II. Terms
- Clause: one section of a resolution, containing one argument or one action
- Phrase: the first word(s) of a clause
- Heading: the first part of a resolution; this section contains general information
- Introductory clauses: the second part of a resolution; this section contains the background, facts and
problems
- Operative clauses: the third part of a resolution; this section contains the actions and solutions to be taken

III. Formatting
The format of a resolution is strict, and certain rules must therefore be followed:
- The resolution should read as one long sentence therefore no full stops should be used and there can
be no sentences internally.
- Each clause begins with a phrase from the list of introductory phrases or operative phrases (see Annex 1
and 2)
- The first word of the phrase capitalised;
- Introductory phrases are lettered (A. to Z.; AA to ZZ for further sentences) and operative phrases are
numbered (1. to 99.),
- Sub-clauses for introductory clauses are numbered while sub-clauses for operative clauses are lettered;
- All lines of each clause should be indented after the first line;
- Sub-clauses should be further indented;
- Generally the resolution should be single-spaced, but there should be some space between each clause
either by skipping a line or increasing the spacing;
- Acronyms and abbreviations should be written out the first time they appear in the resolution. Thereafter
they can be abbreviated (European Union EU);
- Spelling should be British standard in English and French standard in French and consistently used within
the resolution;
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European Youth Parliament Germany

- The resolution should not exceed two pages; the best and most relevant clauses should therefore be
selected.

IV. Heading
In the upper right corner, the location and the date (month and year) of the session should be stated.
The title of the resolution should be Motion for a Resolution by the Committee on NN (see Annex 3 for the
list of Committees including their Abbreviations). The draft resolution submitted by a committee becomes a
motion in order to be debated and eventually voted upon by the General Assembly. If the motion passes
the General Assembly, the wording should change to Resolution by the Committee on NN. The full name
of the committee should be indicated without acronym. The title should be centred. Below the title, the
committee theme should be stated. Note that neither the quotation nor the keywords are indicated, but
purely the core of the committee theme. Also this should be centred.
The third section includes the names of the committee members and the committee chairperson. It starts
by a sentence Submitted by: followed by the names (first name, family name) and the country codes in
parenthesis. The country codes used should be written in accordance to the ISO two-letter codes (see
Annex 4).

V. Introductory Clauses
This portion of a resolution identifies and states the problem that needs to be addressed and should
highlight past action, problems and facts on the issue.
These clauses deal with the background to the issue e.g.
- Aspects of the current situation
- Current legislation
- Previous attempted solutions
- Reference to organisations active in the field.
The introductory clauses should identify the depth, scope and complexity of a specific problem and
highlight possible consequences if a problem is not solved or still persists. It should also make reference to
past action in the area (decisions, reports etc.).
The problem should be stated in factual terms and opinions are not expressed in this portion of the
resolution.
Introductory clauses should be organised in a logical progression and each fact should be listed
as a separate clause.
Each clause begins with a present participle (called an introductory phrase) that should be underlined in the
text with the first letter capitalised. The introductory clauses are always lettered (A, B, C etc.). If a clause
requires further explanation, bulleted lists set off by roman numerals (i, ii, iii etc.) can be used.
Each introductory clause ends with a comma (,), except for the final one which ends with a semicolon (;).

VI. Operative Clauses


The operative clauses state the actions and/or recommendations that are made to address the problems
identified in the introductory clauses. Therefore there should be some connection of the problem to a
solution.
Because resolving most problems involves an exercise of judgment, this is the portion of the resolution
where the Committee expresses its opinion. The operative clauses are proposals, which taken together,
would comprise a solution to the problem, a policy response. They should recommend or decide, if
competent to do so, on a specific course of action to be taken to solve the problem. Operative clauses
should be organised in a logical progression, with each containing a single idea or proposal. Each
operative clause begins with a verb (called an operative phrase) with the first letter capitalised.

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Operative clauses are always numbered (1, 2, 3 etc.). If a clause requires further explanation, bulleted lists
set off by letters (a, b, c etc.) can be used. Each operative clause ends with a semicolon (;), except for the
final one which ends with a full-stop (.).

VII. Advice
- Ensure that the resolution is in the proper format.
- Try to cite facts whenever possible and be factually correct.
- Ensure that the resolution hangs together logically.
- Basically, the introductory clauses should justify the action in the operative clauses and the latter should
suggest policies and be used to explain what the committee will do to address the issue.
- The introductory clauses have little effect; the arguments for the action proposed and the reasoning
behind the calls for action should be in the operative clauses. To gauge the real meaning of a resolution,
look at the operative clauses first!
- Write a comprehensive resolution, for example, if your resolution calls for a new programme or body, think
about how its tasks and functions.
- At the same time, the resolution should be simple, focused and straight forward. Complex arcanity is not a
substitute for quality.
- Long resolutions do not make successful resolutions being succinct is the key to successful resolution
writing. A resolution should not exceed two pages, but often does not need to be longer than a page.
- EYP strongly encourages creativity and recycling old/existing solutions is not the aim of this exercise. Be
visionary!
- As stated above, the resolution should be visionary but also kept within the bounds of realistic action; in
cases where the EU, for example, cannot act, the resolution can call upon its Member States to act.
- Avoid creating new bodies, agencies, panels and committees to deal with the specific issue. In many
cases, in particular in the EU context, there is already such a body existing!
- Remember that the aim is to have a resolution that will promote good debate.

VIII. What the Jury pays attention to


Of course, it is impossible to deal with such an complex matter within two pages. However, it is all about
setting your own main focus and to use a stringent and coherent argumentation to convey. It is not about
producing an invulnerable thesis paper. A sound background knowledge on the topic, a clear
argumentation as well as individuality and creativity will be decisive for your success.

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European Youth Parliament Germany

ANNEX 1 - English
Introductory phrases
Affirming
Alarmed by
Approving
Aware of
Believing
Bearing in mind
Confident
Contemplating
Convinced
Declaring
Deeply concerned
Deeply conscious
Deeply convinced
Deeply disturbed
Deeply regretting

Desiring
Emphasizing
Expecting
Expressing its appreciation
Expressing its satisfaction
Fully alarmed
Fully aware
Fully believing
Fully deploring
Further recalling
Guided by
Having adopted
Having considered
Having devoted attention
Having examined

Having studied
Seeking
Having heard
Taking into account
Having received
Taking into consideration
Keeping in mind
Taking note
Noting with regret
Viewing with appreciation
Noting with satisfaction Welcoming
Noting with deep concern
Noting further
Noting with approval
Observing
Realizing
Reaffirming
Recalling
Recognizing
Referring

Operative phrases
Accepts
Affirms
Approves
Authorizes
Calls
Calls upon
Condemns
Congratulates
Confirms
Considers

Declares accordingly
Deplores
Designates
Emphasizes
Encourages
Endorses
Expresses its appreciation
Expresses its hope
Further invites
Further proclaims

Further reminds
Further recommends
Further resolves
Further requests
Have resolved
Notes
Proclaims
Reaffirms
Recommends
Regrets

Reminds
Requests
Solemnly affirms
Strongly condemns
Supports
Trusts
Takes note of
Transmits
Urges

ANNEX 2 French
Clauses dintroduction
Affirmant que
Alarm par
Sachant que
Croyant que
Dclarant que
Profondment concern
Tout fait conscient
Tout fait convaincu
Profondment troubl
Regrettant vivement
Dsirant

Insistant sur
Pensant que
Exprimant son accord
Exprimant sa comprhension
Etant tout fait au courant de
Etant profondment alarm
Guid par
Ayant adopt
Ayant considr
Ayant examin
Ayant tudi

Ayant reu
Ayant entendu
Se souvenant de
Remarquant avec regret
Remarquant avec plaisir
Observant que
Ralisant que
Reconnaissant que
Prenant en considration que
Tenant compte que

Clauses opratives
Accepte
Affirme
Autorise
Appelle
Fait appel
Condamne
Flicite
Confirme

Considre
Dclare dun commun accord
Dplore
Attire lattention sur
Dsigne
Insiste sur
Exprime son apprciation
Incite

Remarque
A rsolu
Regrette
Fait confiance
Transmet
Prend note
Demande
Soutient

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ANNEX 3 Committee List with Abbreviations


AFCO

Constitutional Affairs

Konstitutionelle Fragen

Affaires constitutionnelles

AFET

Foreign Affairs

Auswrtige Angelegenheiten

Affaires trangres

AGRI

Agriculture and Rural Development

Landwirtschaft und lndliche Entwicklung

Agriculture et dveloppement rural

BUDG

Budgets

Haushalt

Budgets

CLIM

Climate Change

Klimawandel

Changement climatique

CONT

Budgetary Control

Haushaltskontrolle

Contrle budgtaire

CRIS

Financial, Economic and Social Crisis

Finanz-, Wirtschafts- und Sozialkrise

Crise financire, conomique et sociale

CULT

Culture and Education

Kultur und Bildung

Culture et ducation

DEVE

Development

Entwicklung

Dveloppement

DROI

Human Rights

Menschenrechte

Droits de l'homme

ECON

Economic and Monetary Affairs

Wirtschaft und Whrung

Affaires conomiques et montaires

EMPL

Employment and Social Affairs


Environment, Public Health and Food
Safety

Beschftigung und soziale Angelegenheiten


Umweltfragen, Volksgesundheit und
Lebensmittelsicherheit

Emploi et affaires sociales


Environnement, sant publique et scurit
alimentaire

Rechte der Frau und Gleichstellung der Geschlechter

IMCO

Women's Rights and Gender Equality


Internal Market and Consumer
Protection

Binnenmarkt und Verbraucherschutz

Droits de la femme et galit des genres


March intrieur et protection des
consommateurs

INTA

International Trade

Internationaler Handel

Commerce international

ITRE

Industry, Research and Energy

Industrie, Forschung und Energie

Industrie, recherche et nergie

JURI

Legal Affairs

Recht

Affaires juridiques

LIBE

Civil Liberties, Justice and Home Affairs

Brgerliche Freiheiten, Justiz und Inneres

Liberts civiles, justice et affaires intrieures

PECH

Fisheries

Fischerei

Pche

PETI

Petitions

Petitionen

Ptitions

REGI

Regional Development

Regionale Entwicklung

Dveloppement rgional

SEDE

Security and Defence

Sicherheit und Verteidigung

Scurit et dfense

TRAN

Transport and Tourism

Verkehr und Fremdenverkehr

Transports et tourisme

ENVI
FEMM

ANNEX 4
ALBANIA

AL

FINLAND

FI

LUXEMBOURG

LU

SAN MARINO

SM

MACEDONIA, THE
FORMER
YUGOSLAV
REPUBLIC OF

MK

SERBIA

RS

MT

SLOVAKIA

SK

ANDORRA

AD

FRANCE

FR

AUSTRIA

AT

GEORGIA

GE

BELARUS

BY

GERMANY

DE

MALTA
MOLDOVA,
REPUBLIC OF

MD

SLOVENIA

BELGIUM
BE
BOSNIA AND
HERZEGOVINA BA

GREECE

GR

MONACO

MC

SPAIN

SI

HUNGARY

HU

MONTENEGRO

ME

SWEDEN

SE

BULGARIA

BG

ICELAND

IS

NETHERLANDS

NL

SWITZERLAND CH

CROATIA

HR

IRELAND

IE

NORWAY

NO

TURKEY

TR

CYPRUS
CZECH
REPUBLIC

CY

ITALY

IT

POLAND

PL

UA

CZ

LATVIA

LV

PORTUGAL

PT

UKRAINE
UNITED
KINGDOM

DENMARK

DK

LIECHTENSTEIN

LI

RO

ESTONIA

EE

LITHUANIA

LT

ROMANIA
RUSSIAN
FEDERATION

RU

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GB

ANNEX 5 Example for a resolution in english

M OTION FOR A R ESOLUTION BY


THE C OMMITTEE ON I NTERNAL M ARKET AND C ONSUMER
P ROTECTION (IMCO)
Behavioural targeting vs. the right to informational self-determination: Proceeding
from the Unfair Commercial Practices Directive, how can the EU tackle emerging
advertising techniques and data storage in order to protect consumer safety and
transparency?
Submitted by:

Jakob Ahlers (DE), David Banis (DE), Lutz Ruben Baumann (DE), Maximilian Drees (DE),
Luis Engels (DE), Rajmunda Grdelaj (DE), Regina Grund (DE), Krystyna Kotthaus (DE),
Vanessa Marquardt (DE), Sebastian Merten (DE), Katharina Moosig (DE), Deborah Paluch
(DE), Lucas Andreas Vilches Rodrguez Jeppesen (DK), Christian Macht (Chairperson, DE).

The European Youth Parliament,


A. Defining data as a collection of information such as name, address, age, nationality, family, profession,
religion, interests and hobbies, income and property, consumer behaviour, passwords, bank details
and all kinds of media,
B. Bearing in mind that advertising is needed to keep the internet freely accessible,
C. Alarmed by the lack of European restrictions in dealing with consumers' data, thus enabling abuse,
reselling and theft,
D. Aware that data is permanently stored, often without the consumer's awareness of:
i)

who has access to it,

ii)

where it is stored,

iii) for what purpose it is used,


E. Emphasising that companies often do not respect consumers' privacy due to their concept of making
money by exploiting the consumers' data with new advertising techniques,
F. Fully aware that consumers have no influence on the newly emerging advertising techniques (e.g.
behavioural targeting), causing a possible loss of independence and free-will on the internet, where the
consumer cannot avoid advertisements,
G. Noticing that social platforms, such as Facebook, weakening personal boundaries, therefore resulting
in the voluntary publishment of private and sensitive information,
H. Noting with deep concern that all data published on the internet is saved on several central and backup
servers, making it nearly impossible to delete data permanently,
I.

J.

Realizing that only fourteen Member States have implemented the Unfair Commercial Practices
Directive (UCPD) that:
i)

inhibits the development of an internal market,

ii)

prevents the introduction of general limits to advertising techniques that continue to confuse and
deceive consumers,

Taking note of the fact that consumers are badly educated about new advertising techniques because
of:
i)

the lack of information about trustworthy web sites,

ii)

the dependence on big web pages,

iii) companies abusing their power over the consumers;

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1. Calls for a common set of laws, clearly stating which data can be stored and for what purposes it can
be used, laws that have to be enforced in all European Union (EU) Member States in order to
guarantee transparency for the consumer;
2. Strongly encourages to completely enforce the UCPD in all Member States, in order to clarify and
possibly overcome all trade barriers between the countries;
3. Requests companies to:
a)

be obliged to delete your data, if wished - the option being offered in a consumer-friendly way,

b)

introduce an expiration date after which stored data will be automatically deleted;

4. Considers initiating new laws for online consumer safety;


5. Calls upon the creation of an institution that:
a)

controls the enforcement of the aforementioned laws,

b)

investigates in case of any suspicion of abuse,

c)

brings the case to court, if evidence support the claim,

d)

assures the consumer of their data's security, thus annulling the feeling of being powerless in the
case of an abuse;

6. Strongly recommends that consumers should have the ability to approve the use of their data via a
signature or a password;
7. Desires the support of browser plug-ins (through financial aid and media campaigns) that would block
analytical software, in order to enable anonymous surfing and stop the collection of user data, both of
which provide informational self-determination;
8. Demands consumers to be properly informed about the details and risks of personal data storage and
usage, so that they can be fully aware of their own responsibilities regarding the issue.

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European Youth Parliament Germany

ANNEX 6 Example for a resolution in french

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Europisches Jugendparlament in Deutschland e. V.
European Youth Parliament Germany

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