KittitasCountyDataCenterVirtualizationRequestforProposal

KittitasCountyBoardofCommissioners
205W5thAvenueSuite108
EllensburgWA98926
(509)9627508

RequestforProposal
for
DataCenterVirtualization

RFP#:KCIS121

ClosingDate:27February2012,5:00pm

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KittitasCountyDataCenterVirtualizationRequestforProposal

TableofContents
1 InvitationforBids......................................................................................................................5
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10

Purpose......................................................................................................................................5
Coverageandparticipation.......................................................................................................5
Theorganization........................................................................................................................5
OriginalRFPdocument..............................................................................................................5
Keyeventsanddates.................................................................................................................5
Communication.........................................................................................................................6
Addenda....................................................................................................................................6
Qualifiedbidders.......................................................................................................................6
VendorsunderstandingoftheRFP..........................................................................................6
Goodfaithstatement................................................................................................................7

2 CurrentEnvironment................................................................................................................8
2.1
2.2
2.3
2.4
2.5
2.6

Power........................................................................................................................................8
Cooling.......................................................................................................................................8
Compute....................................................................................................................................8
Storage......................................................................................................................................8
Infrastructure............................................................................................................................8
Dataprotection.........................................................................................................................8

3 KCObjectivesRankedbyPriority..............................................................................................9
4 ScopeofWork.........................................................................................................................10
4.1 Design......................................................................................................................................10
4.1.1 Scopeofdesigncompute........................................................................................10
4.1.2 Scopeofdesignstorage...........................................................................................11
4.1.3 Scopeofdesignpower............................................................................................13
4.1.4 Scopeofdesigndataprotection,backup,anddisasterrecovery(DR)...................13
4.1.5 Scopeofdesignmanagement.................................................................................14
4.2 Supply......................................................................................................................................14
4.3 Installation...............................................................................................................................15
4.4 Training....................................................................................................................................15
4.5 Supportwarranties...............................................................................................................15
4.6 Documentation........................................................................................................................15
4.7 Timeline...................................................................................................................................15
4.8 Rolesandresponsibilities........................................................................................................15
4.9 Requiredresources..................................................................................................................16

5 BudgetandEstimatedPricing.................................................................................................17
6 InstructionstoBidders............................................................................................................18
6.1 Bidpreparation........................................................................................................................18
6.1.1 Localconditions..........................................................................................................18
6.1.2 Sitevisit......................................................................................................................18
6.1.3 Responsibilitytoacquirenecessaryinformation.......................................................18
6.1.4 Locallegalrequirements............................................................................................18
6.1.5 Financialadjustment..................................................................................................18
6.1.6 Bidwithdrawal...........................................................................................................18

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KittitasCountyDataCenterVirtualizationRequestforProposal

6.2

6.3

6.4
6.5

6.6
6.7
6.8
6.9
6.10

6.1.7 Timingofbidwithdrawal............................................................................................18
6.1.8 LastDateforNotice....................................................................................................18
Bidcontent..............................................................................................................................19
6.2.1 Threepart,multicopybid.........................................................................................19
6.2.2 Qualificationbid.........................................................................................................19
6.2.3 Technicalbid...............................................................................................................19
6.2.4 Commercialbid..........................................................................................................20
Procedureforsubmissionofbids............................................................................................21
6.3.1 Assembly....................................................................................................................21
6.3.2 Packaging....................................................................................................................21
6.3.3 Submittingacompletedocument..............................................................................21
6.3.4 Digitalcopies..............................................................................................................22
6.3.5 Discrepancies..............................................................................................................22
6.3.6 Delivery.......................................................................................................................22
6.3.7 Authenticationofbid.................................................................................................22
6.3.8 Validationofinterlineationsinbid.............................................................................23
6.3.9 Documentscomprisingthebids.................................................................................23
6.3.10 Costofbidding...........................................................................................................24
6.3.11 Bidlanguage...............................................................................................................24
Bidclosing................................................................................................................................24
Openingandevaluationofbids..............................................................................................24
6.5.1 Openingofbids..........................................................................................................24
6.5.2 Bidsnotconsideredforevaluation............................................................................24
6.5.3 Criteriaforselection...................................................................................................24
Rectificationoferrors..............................................................................................................24
KCsrighttoacceptanybidandtorejectanyorallbids........................................................25
Negotiation..............................................................................................................................25
Notificationofaward...............................................................................................................25
Rejectioncriteria.....................................................................................................................25
6.10.1 Qualificationrejectioncriteria...................................................................................25
6.10.2 Technicalrejectioncriteria.........................................................................................25
6.10.3 Commercialrejectioncriteria.....................................................................................25

7 AdditionalTerms&Conditions...............................................................................................26
7.1 PersonalInformation...............................................................................................................26
7.1.1 General.......................................................................................................................26
7.1.2 Requestedpersonalinformation...............................................................................26
7.2 Costs........................................................................................................................................26
7.3 Intellectualproperty................................................................................................................26
7.4 Governinglaw..........................................................................................................................26
7.5 Liability....................................................................................................................................26
7.6 EntireRFP................................................................................................................................26

8 Appendices..............................................................................................................................27
8.1
8.2
8.3
8.4
8.5

Serverdescriptions..................................................................................................................27
SANdescriptions......................................................................................................................27
Switchinfrastructure...............................................................................................................27
Existingpowercircuits.............................................................................................................27
Availableequipment...............................................................................................................28

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8.6
8.7
8.8
8.9

Existingnetwork......................................................................................................................29
Serverlist.................................................................................................................................30
ScheduleAVendorCertification...........................................................................................31
ScheduleBNoticeofIntention.............................................................................................32

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KittitasCountyDataCenterVirtualizationRequestforProposal

1 InvitationforBids
1.1 Purpose
ThepurposeofthissealedRequestforProposal(RFP)istoinviteprospectivevendorstosubmitabidto
supplyadatacentervirtualizationsolutiontoKittitasCounty,Washington(hereinafterreferredtoas
KC).ThisRFPprovidesvendorswiththerelevantoperational,performance,application,and
architecturalrequirementsforsuccessfulresponses.

1.2 Coverageandparticipation
TheintendedcoverageofthisRFP,andanyagreementresultingfromthissolicitation,shallbeforthe
useoftheKittitasCountyInformationServicesdepartment(hereafterreferredtoasKCIS)servingall
countydepartmentsandemployees.

KCreservestherighttorefuseentryintoanycontract,toaddtoand/ordelete,ortochangeany
elementofthecoverageandparticipationatanytimewithoutpriornotificationandwithoutanyliability
orobligationofanykindoramount.

1.3 Theorganization
KCisadjacenttotheeastofKingCounty,WashingtonovertheCascadeMountains.TheKCcourthouse,
at205West5thAvenue,Ellensburg,Washingtonis107mileseastofSeattleand173mileswestof
Spokane,Washington.Thecountygovernmentservesalmost41,000citizens.

KCIS(7staff)offerstechnicalservicestocountyofficesandemployees(approximately320users)via
threedivisions:applicationdevelopment,operations,andservice.TheKCdatacenterisinthe
courthousebasementandisthecoreinfrastructurecomponenthostingmissioncriticalapplications.

1.4 OriginalRFPdocument
KCshallretaintheRFP,andallrelatedtermsandconditions,exhibits,andotherattachmentsinoriginal
forminanarchivalcopy.Anymodificationofthese,inthevendorssubmission,isgroundsfor
immediatedisqualification.

1.5 Keyeventsanddates
ThefollowingschedulewillapplytothisRFP,butmaychangeinaccordancewiththeorganizations
needsorunforeseencircumstances.ChangeswillbepostedontheKCwebsite.

IssuanceofRFP
8February2012
Questions/inquiries/errors/omissionsdue
17February20125:00pm
Questions/answers/addendapostedby
21February2012Noon
RFPdue

27February2012,5:00pm
RFPopening

28February2012,8:00am
RFPmustbevalidthrough
30June2012

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KittitasCountyDataCenterVirtualizationRequestforProposal
1.6 Communication
ApplicabletermsandconditionshereinshallgoverncommunicationsandinquiriesrelatedtothisRFP
betweenKCandvendors.

Inquiries,questions,andrequestsforclarificationaretobedirectedviaemailto:

ISdatacenterRFP@co.kittitas.wa.us

Anyotherformofcommunicationshallbeconsideredinformalandshallhavenoweight,bearing,or
influenceinthisRFPprocess.

KCwillrespondtorequestsforclarificationandqueriesontheRFP,receivednolaterthanthedateset
forthin1.5Keyeventsanddates.Responses/clarifications(includingthequerybutwithoutidentifying
thesourceofinquiry)willbepostedontheKCwebsite:

http://www.co.kittitas.wa.us/is/isdatacenterrfp/

Allqueriesmustbesubmittedinthefollowingformattobeconsidered:

SectionNo.
ReferenceSubject
ClarificationSought

Queriesnotadheringtothisformatshallnotreceiveresponse.VendorsmayrecommendtoKCany
discrepancies,errors,omissionsorenhancementswhichmightbeinthebestinterestofKittitasCounty.

1.7 Addenda
Allquestions,answers,andaddendawillbepostedonthecountywebsitenolaterthanthedateset
forthin1.5Keyeventsanddates.

1.8 Qualifiedbidders
Anysinglefirm(soleproprietorship,partner,corporation,orotherlegalentity)iswelcometo
participate.

AconsortiumofcompaniesdulybackedupbyanAgreement(tobesubmittedalongwithQualification
bid)isalsoeligibletoparticipatesubjecttothefollowingtwoconditionsandsatisfactionoftheRFP
EvaluationCommitteeduringtheevaluationoftheRFP.

Theprimebidder(themembernominatedastheprimebidderbytheotherconsortium
members)ofthisconsortiumshallbeliableforadherencetoallprovisionsofthisAgreement.
TheTechnicalBidshallincludeexactdetailsastohowcompaniesintheconsortiumwillbeused
throughouttheproject.

1.9 VendorsunderstandingoftheRFP
InrespondingtothisRFP,thevendoracceptsfullresponsibilitytounderstandtheRFPinitsentirety,and
indetail,includingmakinganyinquiriestoKCasnecessarytogainsuchunderstanding.KCreservesthe
righttodisqualifyanyvendorwhodemonstrateslessthansuchunderstanding.Further,KCreservesthe

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righttodetermine,atitssolediscretion,whetherthevendorhasdemonstratedsuchunderstanding.
Thatrightextendstocancellationofaward,ifawardhasbeenmade.Suchdisqualificationand/or
cancellationshallbeatnofault,cost,orliabilitywhatsoevertoKC.

1.10 Goodfaithstatement
AllinformationprovidedbyKCinthisRFPisofferedingoodfaith.Individualitemsaresubjecttochange
atanytime.KCmakesnocertificationthatanyitemiswithouterror.KCisnotresponsibleorliablefor
anyuseoftheinformationorforanyclaimsassertedtherefrom.

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2 CurrentEnvironment
2.1 Power
Powertothedatacenterisprovidedviaa200ampsinglephase,110220vservicetrunkfedthrougha
CutlerHammerloadcenter(allpositionsfilled)withanadjacentsubpanelwithnineofthetwentyfour
positionsvacant.PleaseseethecircuitlayoutinAppendix8.4.Existingpowercircuits.

2.2 Cooling
Thedatacenteriscooledbyathree(3)tonenvironmentalcoolingunitwithoutdoorcompressorand
indoorcoolingcoilandfan,andtwoportableone(1)tonunits.Allthreeunitsrun24x7.Theaverage
temperatureinsidethedatacenteris82Fduringthewintermonthsandover90Fduringthesummer
months.

2.3 Compute
Ourdatacenterincludes45Dellphysicalservers(mostwithMSWindowsServer2008R2),usingdirect
attachedstorage,currentlymountedin48UracksandconnectedtoastackofsevenCisco3750G
switchesviamultiple1GBEthernetcables.Mostserveasingleapplication.Sixserversarevirtualhosts
(underMSHyperV)holdingatotalof30virtualservers.SeeAppendix8.1Serverdescriptionsfordetails.
Itisourintenttoreplaceallphysicalservers(exceptonedomaincontroller,andourbackupserver;see
Appendix8.1Serverdescriptions)withvirtualizedservers.

2.4 Storage
WehaveamixtureofDAS,anenterpriseclassIBMDS3300,andtwoCyberneticmiSANs
SeeAppendix8.1Serverdescriptionsforexistingapplicationsanddatasetswithavailability
requirements
SeeAppendix0PleaserequestthespreadsheetfromKCISatISdatacenterRFP@co.kittitas.wa.us.
SANdescriptionsforexistingstoragearrays

2.5 Infrastructure

SeeAppendix8.3Switchinfrastructureforexistingswitches
SeeAppendixError!Referencesourcenotfound.Error!Referencesourcenotfound.for
existingnetworkdiagram

2.6 Dataprotection
WeuseaDellR710server(Fangorn64GBofRAM)with:
22TBRAIDdirectattachedstorage
16TB(9TBavailableasconfigured)iSCSISAN
Wealsohaveabackupserver(Isengard)ataremotesite(3milesfromourdatacenter)ona
1GBopticalfiber.ThisservercontrolsaDellPV132Ttapedevice(23slots)andanIBM3573TL
tapedevice(43slots).TheseuseLTOUltrium4tapes(800GBnative/1600GBcompressed).

Thesuccessfulsolutionwillpresentadataprotectionandbackupstrategy.

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KittitasCountyDataCenterVirtualizationRequestforProposal

3 KCObjectivesRankedbyPriority
1. Significantlyreduceelectricalconsumptioninthedatacenter
2. Reducecoolingloadinthedatacenter
3. Implementfilebackupanddisasterrecoverysothateveryclientisassuredoffilebackups
preservedforatleast:
o Eachofthemostrecent5businessdays,
o Onedayeachweekforthemostrecentcalendarmonth,
o Onedayeachmonthforthelast12months,
4. Increasesystemstabilitybyeliminatinganysinglepointoffailure,providinghardware
redundancyandautomatingfailover.

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KittitasCountyDataCenterVirtualizationRequestforProposal

4 ScopeofWork
4.1 Design
ThisRFPinvitesvendorstoproposeadesignwhichwillreduceoverallpowerconsumptionandcooling
needs.Itisanticipatedthatvirtualizingexistingserversintofewerphysicalhostswillaccomplishthis.KC
wouldliketointegratethesuccessfuldesignresponsetothisRFPintoitsexistingcampusnetwork.

Totalsolutionwillmeetorexceedthefollowing:
Wearecurrentlyusing35TBofdatathatwillbemigratedtothenewSANs.Thisarraywillbein
useforatleast7years.
Ourcurrentserversreach701peakIOPS(49average)&12MB/sec.peakthroughput(1MB/sec.
average).SolutionsIOPSandthroughputwillneedtobeabletohandle7yearsgrowth.Vendor
mustdetailandjustifygrowthestimates.
Ourproductionvirtualinfrastructurerequires99.999%uptimeduringbusinesshours(8am5pm
MondayFriday)and99.9%duringnonbusinesshours(includingscheduledmaintenance).

4.1.1 Scopeofdesigncompute
Thesuccessfulsolutionwillvirtualizetheexistingphysicalserversandmovevirtualmachinestonew
hostswiththecapacitytomovevirtualmachinesandassociatedstoragefromonelocationtoanother,
duetoperformance,power,ormaintenanceneeds,withoutclientdisruption,automaticallyorat
administrativeoption.ThedesignwillbeappliedtotheKCdatacenteronlyandwillnotbeapplied
outsidethatfacility

OneActiveDirectorydomaincontrollerwillremainphysical,aswillthebackupsolution.

Vendorshouldquoterackmountdevicessufficienttoaccomplishtherequirementsofthenewsystem.
Proposedmodule(s)istobefullyredundantinallpartstoeliminateanysinglepointoffailure.

Solutionshouldreducepowerconsumptionofunusedorunderusedresourcesuntiltheyarerequired.

Aclearanddetailedlistofallhardwareproposedbythevendormustbeprovided.Vendorshouldalso
quoteprofessionalservicesforinstallationofhardware.SeeAppendix8.5Availableequipmentfor
existingequipmentthatmaybeusedaspartoftheredesign.

Vendorshouldprovideallnecessarysoftwarecomponents.Thevendorwillincludedemonstrationand
handsontrainingofKCISstaffinconvertingphysicalserverstovirtual.

VendorshouldincludeKVMoverIPmanagementconsole.

CapacityandScalabilityProposedsolutionshouldbecapableofhandlingthefailureofonephysical
serverbymovingallaffectedVMstoanotherphysicalserverandallaffectedstoragelocationswithout
interruptionofexistingapplicationsandservices.Thesuccessfulproposalshouldstillbeableto
accomplishthisattheendofthe60monthprojectperiod.Thustheproposedsolutionshouldpossess
sufficientreserveresources(processor,storage,andI/O)tohandlecurrentsystemdemand,anticipated
growth,andfailoverfunctions.

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4.1.2 Scopeofdesignstorage
ConvertexistingDAS(directattachedstorage)andoneIBMSANtoasingle,tiered,virtualizedstorage
systemwithhotswapcapacitytoassurecontinualstoragefunctionintheeventofthelossoftwo
physicaldrives.TheexistingDS3300IBMSANwillnotbeapartofthevirtualizedenvironment.

Vendorshouldspecifyatieredsolutionwithonetieroptimizedforperformanceandanothertierfor
highcapacitystorage.

Thestoragesolutionshouldprovidethefollowing:
1. Event/statemonitoring
2. Capacityandperformancereporting
3. SNMP&SMTPalerts
4. Solidstatedrivesformanagementofheavilyusedextentsindiskdrives
5. Automatedtiering
6. Spaceorstoragereclamation
7. Thinorvirtualprovisioning
8. Cloningorlocalmirroring

Pleaseaddressthefollowingquestions:

1. Whatprotocolsdoesthestoragecontrollersupport?
2. WhatisthemaximumI/O&throughputoftheproposedstoragecontroller(s)?
3. Whatisthemaximumstoragecapacitysupportedbythestoragecontroller(s)?Whatisthe
largestsinglevolume/LUNsupported?
4. WhatRAIDlevelsaresupported?
5. Doeseachmodelofcontrollersupportthesamesoftware(firmware,OS,managementtools,
etc.)?
6. Arethecontrollershotswappable?
7. Canthecontrollersbeupgradedwithoutdowntime(e.g.software,firmwareupdates)?
8. Shouldthecontrollersbeupgradedtoadifferentmodel,cantheshelvesbemigratedinplace?
9. Howlongdoesthecontrollerfailoverprocesstake?Howlongwillvolumesbeofflineduringthe
failoverprocess?
10. Whattypesofdisk(SATA,SAS,FC,SSD)doesthecontroller&diskshelfsupport?
11. WhatistheratedI/O&throughputforeachdrivetypeintheproposedconfiguration?
12. Howiscontrollertoshelfmultipathinghandled?Cannewdisk/shelvesbeaddedwithout
downtime?
13. Howmanydisksarecontainedineachshelf?
14. ForeachRAIDlevel,howmuchadditionaldiskI/Oisrequiredforawrite?
15. Howaredataprotectedfromdoublediskand/orparityerrors?
16. Candrivefirmwarebeupdatedwithoutdowntime?
17. Doesthearraysupportpredictivedrivehealing/diagnostics?
18. Whatfeaturesspeedupthehotsparerebuildprocess?
19. Whendisks/shelvesareaddedand/oravolumeisextendedbyaddingdisks,isdatarestriped
acrossthenewdisksautomatically?
20. Whatstorageefficienciesaresupported?Examplesincludethinprovisioning&deduplication.
21. Howdoestheperformanceofathinprovisionedvolumecomparetothatofanonthin
provisionedvolume?

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KittitasCountyDataCenterVirtualizationRequestforProposal
22. Ifdeduplication/datacompressionaresupported,how&whenaresuchfeaturesintendedto
beused?Howisperformanceaffectedbytheuseofthesefeatures?
23. Canvolumesbedynamicallygrown/shrunk?
24. Canavolumebemigratedtoanotherarrayoranothershelf/diskgroup/RAIDgroupwithout
downtime?
25. Whatisthemaximumnumberofconnectedhostssupportedbytheproposedsystem?
26. Canavolume/LUNbecloned?Howmuchperformanceoverhead/spaceoverheaddoesthe
cloningprocessrequire?
27. Whatarraybaseddataprotectionfeaturesaresupported?
28. Aresnapshotssupported?Ifso,howmanysnapshotspervolume/LUN?
29. Howdoestheperformanceofavolume/LUNchangewhenoneormoresnapshotsareinuse?
30. Howmuchsparecapacityisusedbythesnapshotprocess?
31. HowmanyadditionalI/Oeventsarerequiredtotrackblockchangesforasnapshot(write
penalty)?
32. Arethedataprotectionfeaturesapplicationaware?
33. Arethedataprotectionfeaturesvirtualmachineaware?
34. Howwouldsnapshotdatabemigratedtoanoffboardsystem,likeabackupsystem?
35. Whatvirtualizationfriendlyfeaturesdoesthearraysupport?
36. Canthearrayrapidlyprovisionvirtualmachinesviasnapshotting/cloning?Describetheprocess.
37. IsthereaVMwarevSphere/CitrixXen/MicrosoftHyperVmanagementpluginforstorage
management?
38. CanthesolutionperformVMbackupsviasnapshots?IstheVMquiescedpriortothearray
snapshotbeingtaken?CantheVMberecoveredinplaceortoanewdatastore?
39. DoesthearraysupportVMwareSiteRecoveryManager(SRM)viaanSRAmodule?
40. Whatspaceefficiencyfeaturesdoesthearraysupport,asitrelatestovirtualmachines?
41. Howisarraytoarrayreplicationhandled?Whatisthenetworktransportforreplication?Are
thirdpartyaddonsrequiredforreplication?
42. Arebothsynchronousandasynchronousreplicationsupported?Whatarethedistance
limitationsforboth?
43. Howisareplicationrelationshipinstantiated?Isafullvolumecopyrequired?
44. Whattechnologiesmitigatetheamountofbandwidthneededforreplication?Examplesinclude
compressionanddeduplication.
45. Canareplicationeventbetriggeredautomaticallyafteranapplication/virtualmachinebackup
event(providedthebackupeventisanarraysnapshot)?
46. Ifreplicationisinterrupted,canitberesumedwithoutrequiringacompletevolumecopy?How
longcanreplicationbepaused/interrupted?
47. Cantheprimary/secondaryrelationshipsbereversed?Ifso,doestheentirevolumehavetobe
replicatedinitsentirety?
48. Whattypesoffiberchannelconnectivitydoesthecontrollersupport?Howmanyportsper
controller?
49. WhattypesofEthernetnetworkconnectivitydoesthecontrollersupport?Is10Gbavailable?
Howmanyportspercontroller?
50. DoesthecontrollersupportEthernetlinkaggregation?
51. DoesthecontrollersupportALUAoranotherLUNloadbalancing/multipathingtechnology?
52. WhatisthemaximumnumberofpathsperLUN&controller(iSCSI&fiberchannel)?
53. DoesthecontrollersupportmultipleVLANs&IPsubnets?Ifso,howmany?
54. Inadualcontrollerenvironment,canI/Oforanyvolume/LUNbeservicedbybothcontrollersat
thesametime?

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KittitasCountyDataCenterVirtualizationRequestforProposal
55.
56.
57.
58.
59.
60.
61.
62.
63.
64.
65.
66.
67.
68.
69.
70.
71.

Howisthearraymanaged?
WhatOSsdoesthemanagementclientsupport?
Doesthearray/managementnodeprovideSNMPand/oremailalerts?
Areallmanagementfeaturesavailableintheclientoristheuseofcommandlineutilitiesa
requirement?Ifso,whatfeaturesarenotavailableinthemanagementclient?
Howisthemanagementsoftwarelicensed?
Howmuchavailablecapacitydoesthesolutionprovide?
Whatisthemaximumcapacitysupportedbythisconfiguration?
Howisrawvs.availablecapacitycalculated?
Shouldthissystemneedtobeextendedbeyondthesupportedmaximum,whatwouldbe
involvedintheupgrade?Newcontrollers?Licensing/featurechanges?
HowmuchavailableI/Ocapacitydoesthesolutionprovide?
Howmuchavailablethroughput(MB/sec.)doesthesolutionprovide?
HowwereI/O&throughputnumberscalculated?
CanI/Obeprioritized(canvolumeAbegivenahigherprioritythanvolumeB)?
Canreadintensiveworkloadbetuned?Writeintensiveworkloads?
BasedonI/O&throughputrequirements,howmuchavailableheadroomdoesthesolution
have?
DoesthissolutionmeetStorageManagementInitiativeSpecification(SMISlatestver.currently
1.5)?
AreallcomponentsofthisstoragesolutionfullyfunctionalunderIPv4andIPv6(usingvirtual,
staticordynamicaddressing)?

4.1.3 Scopeofdesignpower
KCusesanAPC16kvaInfrastruxureuninterruptablepowersupply(UPS).Itisourintenttointegrateit
intothenewdesign.Someadditionalpowerdistributionunits(PDUs)mayberequiredforthenew
design.ThosePDUsshouldbeapartoftheproposeddesignandcoveredbythesuccessfulbidtothis
RFP.ExistingInfrastruxureManagementsoftwarefortheAPCissufficientforourneedtomonitor
devicesattachedtoit.

AlldigitalhardwarespecifiedinthisRFPwillbeservedbytheexistingAPCUPS.ServersandSANsshould
beredundantlypowered(i.e.lossofonesideoftheUPSwillnotcauselossofanycomponentinthe
chain).

NetbotzsoftwarecurrentlylicensedtoKCprovidesadequatetemperaturemonitoringofthedata
center.

Noprovisioncurrentlyexistsforustomeasurethetotalpowerconsumptionofthedatacenter,
especiallythepowerrequiredforcooling(3airconditioningunits),lighting,ordevicesnotusingAPC
suppliedpower.Theabilitytomonitoralldatacenterpowerusewithdigitaloutputthatcanbe
recordedovertimeallowinggranularmanagementofpowerconsumptionandperiodicreportingis
desirable.

4.1.4 Scopeofdesigndataprotection,backup,anddisasterrecovery(DR)
Thevirtualizationofexistingserverswillrequirearedesignedbackupandrecovery/disasterrecovery
solution.Itisourintenttoretaintheuseofourexistingbackupserver(Fangorn)butthisprojectmay

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KittitasCountyDataCenterVirtualizationRequestforProposal
requireanalterationofsoftware/licensingwhichshouldbeapartofthesuccessfulbid.Weintendto
usearemotetapesolution(distanceof3milesservedbya1GBopticalfiber)forarchivalpurposes.

Thesuccessfuldesignwillprovidefortheautomatedmovementofafailingservertoanotherphysical
host,thecapacityofthesystemtoloseanentirephysicalhostwiththeresultingloadbeingpickedupby
associatedphysicalserverswithoutperceivedlossofservicetotheendusers,andtheautomated
reductionofpowerorrelocationofunusedorunderusedservers.

Vendorshoulddesignabackupsolution.KChastwoSymantecBackupExec2010R3licenses.Vendor
shouldincludeabackupsolutionthatwillprovideadequatecoveragefortherecommendedsystem
whichmayormaynotuseBackupExec.Vendorwillincludeallrequiredagentsandserverlicenses.
Vendorshouldincludesufficientprofessionalservicestoinstallhardware,configureBackupExec(if
used),andtoestablishthebackupsolutionandcreateandvalidatebackupplansforthesystemin
consultationwithKCISstaff.

Thisbackupandrecoverysolutionshouldincludethecapacityto:
Restoreinadvertentfiledeletionswithinonemonth
Restorecorruptedfilesfromupto12monthsinthepast
Moveallaffecteddatatoanotherstoragedeviceintheeventoffailureoftheprimarystorage
device
Recoverentiredatacenterduetocatastrophicdestruction

TheDRsolutionshouldmeetorexceedtheRecoveryTimeObjectives(RTO)andRecoveryPoint
Objectives(RPO)identifiedinAppendix8.1Serverdescriptions.

OurproductionExchangeenvironmentrequiresa4hourrecoverypointobjective(RPO)forbothbackup
anddisasterrecovery.Thisdatamustbereplicatedoffsiteevery24hours;thelocal(array)copiesmust
bekeptforseven(7)daysandtheremotecopiesforthirty(30)days,beforebeingarchivedtotape.
EmailarchivingisaccomplishedviaeitherQuestArchiveManagerorBarracudaMessageArchiver.The
successfulsolutionwillbeabletoaccommodatethesearchivalsolutions.

4.1.5 Scopeofdesignmanagement
Vendorwilllistthemanagementapplicationsproposedwiththeiruserinterfacesanddescribethe
administrativecapabilitiesthatKCISstaffwillusetomanagethedatacenterenvironment.Easeofuse,
integrationoffeatures,andfunctionalityarecriticalfactorsinselectionofmanagementapplication
solutions(suchasVMturboorVeeam).

4.2 Supply
Vendorsmustprovideacompletelistanddescriptionofthehardware,softwareandservicesincludedin
theRFPresponse.

KCisseekingproposalsfromqualifiedmanufacturerauthorizedvendorstoprovideadatacenter
virtualizationsolutionincludingservers,storageareanetwork,backupsolution,relatedhardware,
software,professionalservices,installation,andtraining.

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4.3 Installation
Proposedsolutionswillincludeaninstallationplanwhichaddressesdeliveryfromthemanufacturer(s),
deliveryonsitetoKC,installationintoKCsdatacenter,andanyintegrationwithexistingnetworkwith
zerobusinesshourdowntime.Cleardetailaboutwhichportionsoftheinstallationwillbecarriedoutby
BidderpersonnelandwhichbyKCISpersonnelwillbeincluded.

4.4 Training
KCISstaffhasexperiencewithMicrosoftHyperVbutwithnootherhypervisor.Thesuccessfulbidder
willincludetrainingfortwoKCpersonnelsufficientforthemtotakeoversystemmanagementfrom
Bidderatacceptance.

4.5 Supportwarranties
Thesuccessfulproposalwillincludeasupportplanforaminimumof60monthswiththeoptionfor
extension.ThiswilldetailKCISstaffaccesstotelephone,onlinesupport,andtechnician/partsdispatch
providedbytheBidderandeachequipmentmanufacturer.

Bidderswillclearlyindicatethelevel,timewindow,durationandsupportdetailforhardware,software,
andsystemmanagement/configurationtools.

Vendorwillsupplyatechnicalroadmapfortheproposedsolutionsdetailinghowtheproposedsolution
fitsintothevendorscurrentproductlifecycle.

Providealistofpoliciesonfirmwareupdatesfortheproposedsolutionincludingfrequencyofchange
releases,customernotification,andapplicationprocedure.

4.6 Documentation
ThesuccessfulproposalwillincludeagraphicdesignwithcleardistinctionsbetweenBiddersupplied
elementsandexistingKCelements.Thisdesignwillindicatecapacities,speeds,protocols,and
configurationsamong/betweenBiddersuppliedelementsandexistingKCelements.

Accompanyingdocumentationwilldemonstratetheperformanceoftherecommendedsolutionunder
normaloperatingconditionsandfailoverconditionsusingexistingsystemperformanceasabaseline.

Atacceptance,thesuccessfulBidderwilldelivertoKCISagraphicandnarrativeasbuiltdocumentin
electronicformat.

4.7 Timeline
ThisprojectwillbemanagedbyKCISstaffwiththeassistanceofthesuccessfulbidder.Aproposed
timelinewillalsobeincludedwhichshallbefinalized/negotiatedwithKCbythesuccessfulbidder.
Preferencewillbegiventoearlyinstallationandcompletiontimeframes.

4.8 Rolesandresponsibilities
Cleardelegationofresponsibilitiesmustbeestablishedwithexpectationsandcriticalpathagreed
amongallparticipants.TheBidderwillproposeanoutlineofthoserolesandresponsibilitieswhichwill
benegotiatedbetweenKCandthesuccessfulBidder.

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KittitasCountyDataCenterVirtualizationRequestforProposal
4.9 Requiredresources
AnyKCISequipmentand/orservicesrequiredtocompletetheprojectaretobespecificallynotedinthe
RFPresponse.

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KittitasCountyDataCenterVirtualizationRequestforProposal

5 BudgetandEstimatedPricing
KChasallocatedanannualbudgetofUS$50,000foreachofthenextfiveyearsforcompletionofthis
project.Itisanticipatedthatsomeformoftimepaymentorleaseagreementwillbenegotiatedtotaling
notmorethan$250,000fortheentirescopeoftheproject.Itisalsoanticipatedthatownershipofthe
elementsoftheproject(hardware,software,licenses)willdevolvetoKCfornotmorethan$1nolater
thantheendofthe60monthprojectperiod.

AlongwithcriteriastatedelsewhereinthisRFP,evaluationofproposalswillfavorthosesolutionsthat
donotexceedourbudgetwiththehighestlevelsof:
Quality
Engineering
Capacity
Training

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KittitasCountyDataCenterVirtualizationRequestforProposal

6 InstructionstoBidders
6.1 Bidpreparation
6.1.1 Localconditions
ItisincumbentuponeachBiddertobefullyacquaintedwiththelocalconditionsandotherrelevant
factorsattheDataCentersitewhichwouldhaveanyeffectontheperformanceofthecontractand/or
thecost.

6.1.2 Sitevisit
TheBiddermayrequestanappointmentforasitevisittotheDataCenterfacilitytoobtaininformation
thatmaybenecessaryforpreparingthebidandenteringintocontract.Obtainingsuchinformationshall
beatBiddersowncost.

6.1.3 Responsibilitytoacquirenecessaryinformation
Failuretoobtaintheinformationnecessaryforpreparingthebidand/orfailuretoperformactivitiesthat
maybenecessaryforprovidingrequiredservicesbeforeenteringintocontractwillinnowayrelievethe
successfulBidderfromperforminganyworkinaccordancewiththeRFP.

6.1.4 Locallegalrequirements
ItwillbeimperativeforeachBiddertofullyinformthemselvesofalllegalconditionsandfactorswhich
mayhaveanyeffectontheexecutionofthecontractasdescribedinthebiddingdocuments.KCshall
notentertainanyrequestforclarificationfromtheBidderregardingsuchconditions.

6.1.5 Financialadjustment
ItistheresponsibilityoftheBidderthatsuchfactorshaveproperlybeeninvestigatedandconsidered
whilesubmittingthebidproposalsandthatnoclaimwhatsoeverincludingthoseforfinancial
adjustmenttothecontractawardedunderthebiddingdocumentswillbeentertainedbyKCandthat
neitheranychangeinthetimescheduleofthecontractnoranyfinancialadjustmentsarisingthereof
shallbepermittedbyKConaccountoffailureoftheBiddertoappraisethemselvesoflocallawsandsite
conditions.

6.1.6 Bidwithdrawal
TheBiddermaymodifyorwithdrawitsbidafterthebid'ssubmission,providedthatKCreceiveswritten
noticeofthemodificationorwithdrawal,priortotheclosingtimeanddateforreceiptofbids.

6.1.7 Timingofbidwithdrawal
TheBiddersmodificationorwithdrawalnoticeshallbeprepared,sealed,markedanddispatchedin
accordancewiththeprovisionshereinpriortoclosingtimeanddateforreceiptofbids.

6.1.8 LastDateforNotice
Nobidmaybealteredsubsequenttotheclosingtimeanddateforreceiptofbids.Unsolicited
correspondencesfromBidderswillnotbeconsidered.

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KittitasCountyDataCenterVirtualizationRequestforProposal
6.2 Bidcontent
6.2.1 Threepart,multicopybid
ResponsestothisRFPshallhavethreeparts:
QualificationBid(detailingcorporatequalifications)underonecover
TechnicalBid(detailingtechnicalsolution)underonecover
CommercialBid(detailingcompensation)underonecover

6.2.2 Qualificationbid
Insupportofeligibility,abiddermustprovidethefollowinginformation:
6.2.2.1 Generalinformationaboutthebidder
1. Abriefoutlineofthevendorcompanyandservicesoffered,including:
a. Fulllegalnameofthecompany
b. Yearbusinesswasestablished
c. Numberofpeoplecurrentlyemployed
2. Anoutlineoftheproductlineupand/orservicestheycurrentlysupport.
3. Adescriptionoftheirgeographicreachandmarketpenetration.
4. Anoutlineoftheircurrentpartnershipsandrelationships.
5. Anoutlineoftheircurrentandfuturestrategiesinthemarketplace.
6. Informationonitscurrentclients,including:
a. Alistofclientswithsimilarneedsusingsimilarproductsand/orservices.
b. Evidenceofsuccessfulcompletionofprojectsofasimilarsizeandcomplexity.
7. References:Contactinformationforfivereferences(ifpossible)fromprojectssimilarinsize,
application,andscopeandabriefdescriptionoftheirimplementation.
6.2.2.2 Debarmentdeclaration
DeclarationthatthebidderhasnotbeendebarredbythefederalgovernmentoftheUnitedStatesor
theStateofWashingtonforanyreason(suchasqualityofservicesorproduct).
6.2.2.3 Endoflifedeclaration
Declarationthattheproductssuppliedarenotatorpasttheirendoflife,arenotexpectedtoreach
theirendoflife,andwillbesupportedfornext5years.
6.2.2.4 DefinitionofBidder
The"Bidder"asusedinthisRFPshallmeantheonewhohassignedSection8.8ScheduleAVendor
CertificationattheendofthisRFP.TheBiddermaybeeitherthePrincipalOfficerordulyAuthorized
Representative.Alldocuments(includinganyclarificationssoughtandanysubsequent
correspondences)receivedhereby,shall,asfaraspossible,befurnishedandsignedbythe
representativeandtheprincipal.
6.2.2.5 Constitutedattorney
ItisfurtherclarifiedthattheindividualsigningtheRFPorotherdocumentsinconnectionwiththeRFP
mustindicatewhetherhe/shesignsastheconstitutedattorneyofthefirmoracompany.The
authorizationshallbeindicatedbywrittenpowerofattorneyaccompanyingtheQualificationBid.

6.2.3 Technicalbid
TheTechnicalBid,besidestheotherrequirementsoftheRFP,shallbecomprisedofthefollowing:

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KittitasCountyDataCenterVirtualizationRequestforProposal
1. TechnicalBidLetter
2. TechnicalSolution
a. Detaileddesignandsizingcalculationlistingallassumptionsthathavebeenconsidered
b. PhysicalComponentsDesign
i) ElectricalRequirements
ii) CoolingandEnvironmentalControlrequirements
3. ITComponentsdesign
a) Cleararticulationanddescriptionofthedesignandtechnicalsolutionandvarious
componentsincludingmakeofequipmentorsizingofinfrastructure(includingdiagramsand
calculationswhereverapplicable)
b) Extentofcompliancetotechnicalrequirementsspecifiedinthescopeofwork
4. TechnicalDesignandcleararticulationofbenefitstoKCofvariouscomponentsofthesolution
visvisotheroptionsavailable
5. Detaileddescriptionofthepowerconsumptionandthermaloutputofthesolution
6. DeviationsoftheproposedsolutionfromtheRFPspecifications
7. Detaileddescriptionofbackupandrestorationsolution

6.2.4 Commercialbid
TheCommercialBid,besidestheotherrequirementsoftheRFP,shallbecomprisedofthefollowing:
1. Commercialbidletter
2. Breakdownofcostcomponents
3. Detailontermsoffinancingandpaymentschedule
6.2.4.1 Prices
TheBiddershallindicatetheunitratesandtotalbidpricesoftheequipmentandservicesitproposesto
provideunderthecontract.PricesshouldbeshownseparatelyforeachitemasdetailedinRFP.Inthe
absenceofaboveinformationasrequested,thebidmaybeconsideredincompleteandbesummarily
rejected.ThepricecomponentsfurnishedbytheBidderinaccordancewithformatbelowwillbesolely
forthepurposeoffacilitatingthecomparisonofbidsbyKCandwillnotinanywaylimitKCsrightto
contractonanyofthetermsoffered.
6.2.4.2 Changes
TheBiddershallpreparethebidbasedondetailsprovidedintheRFP.Itmustbeclearlyunderstoodthat
thescopeofworkisintendedtogivethebidderanideaabouttheorderandmagnitudeoftheworkand
isnotinanywayexhaustiveandguaranteedbyKC.TheBiddershallcarryoutallthetasksinaccordance
withtherequirementoftheRFPandduediligenceanditshallbetheresponsibilityoftheBiddertofully
meetalltherequirementsoftheRFP.Ifduringthecourseofexecutionoftheprojectanyrevisionsto
theworkrequirementssuchastechnicalspecifications,equipmentsizingetc.aretobemadetomeet
thegoalsofKC,allsuchchangesshallbeexplainedinwriting,agreedtobyKC,andcarriedoutatno
additionalexpensetoKC.
6.2.4.3 Pricevolatility
Pricesquotedinthebidmustbefirmandfinalandshallnotbesubjecttoanyupwardmodifications,on
anyaccountwhatsoever.However,KCreservestherighttonegotiatethepricesquotedinthebidto
effectdownwardmodification.
6.2.4.4 Inclusiveprices
TheCommercialbidshouldclearlyindicatethepricetobechargedwithoutanyqualifications
whatsoeverandshouldincludealltaxes,duties,fees,deliverycosts,leviesandotherchargesasmaybe
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KittitasCountyDataCenterVirtualizationRequestforProposal
applicableinrelationtotheactivitiesproposedtobecarriedout.Itismandatorythatsuchcharges
whereverapplicable/payableshouldbeindicatedseparatelyintheBreakdownofCostComponents.
However,shouldtherebeachangeintheapplicabletaxesKCreservestherighttonegotiatewiththe
bidder.
6.2.4.5 Priceconfidentiality
UponpublicationofthisRFP,pricesmaynotberevealedinanyformorforanyreasonbeforeopening
theCommercialBid.Ifrevealed,theproposalmayberejected.Ifpricechangeisenvisaged,arevisedBid
inaseparatesealedcovershallbesubmittedwiththepriorwrittenpermissionofKC.
6.2.4.6 Bidcurrencies
PricesshallbequotedinUSdollars($).
6.2.4.7 Periodofvalidityofbids
Bidsshallremainvaliduntil30June2012.Abidvalidforashorterperiodwillberejectedasnon
responsive.Thepricessubmittedintheawardedresponseshallnotincreasethroughouttheperiodof
implementationandoperation.
6.2.4.8 Extensionofperiodofvalidity
Inexceptionalcircumstances,KCmayrequesttheBidder(s)foranextensionoftheperiodofvalidity.
Therequestandtheresponsestheretoshallbemadeinwriting.

6.3 Procedureforsubmissionofbids
6.3.1 Assembly
EachsubmissionofaQualificationBid,TechnicalBidandCommercialBidandcopiesinresponsetothis
RFPshouldbeboundinthree,separate,sealedenvelopeslabeledQualificationBid,"TechnicalBid"
andCommercialBidrespectively.ThereshallbethreecopiesofeachoftheQualificationBid,
TechnicalBid,andCommercialBidmarked"Original","Firstcopy"and"Secondcopy"asthecasemay
be.Thecompleteprinted(hardcopy)responseshallthusbecomprisedofninevolumesinthree
envelopes.PleasenotethatpricesshouldnotbeindicatedintheQualificationBidorTechnicalBidbut
shouldonlybeindicatedintheCommercialBid.

6.3.2 Packaging
ThethreeenvelopescontainingcopiesofQualificationBid,TechnicalBidandCommercialBidshouldbe
putinanothersinglesealedenvelopeclearlymarkedDONOTOPENUNTILBIDOPENINGandindicate
thename,address,telephonenumber,andemailaddressofthebiddertoenablethebidtobe
returnedunopenedincaseitisdeclaredlate.

6.3.3 Submittingacompletedocument
EachoriginalresponsetothisRFPshouldbeacompletedocumentandshouldbetreatedasasingle
volumeforpurposesofpagenumbering,indexingandcontents.Thedocumentshouldbepage
numberedandappropriatelyflaggedandmustcontainthelistofcontentswithpagenumbers.Different
copiesmustbeboundseparately.Anydeficiencyinthedocumentationmayresultintherejectionofthe
bid.

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KittitasCountyDataCenterVirtualizationRequestforProposal
6.3.4 Digitalcopies
Aspartofthebid,BidderwillalsoprovidetheTechnicalandCommercialbidinsoftcopyformat,inthe
formofanonrewriteableCD(CompactDisc).AcceptabledigitalformatsincludeMicrosoftWordand
AdobePDF.
6.3.4.1

One(1)CDcontainingtheTechnicalBidTheCDcontainingtheTechnicalBidshouldbesealed
alongwiththehardcopiesoftheTechnicalBids.

6.3.4.2

One(1)CDcontainingtheCommercialBidTheCDcontainingtheCommercialBidshouldbe
sealedalongwiththehardcopiesoftheCommercialBids.

6.3.4.3

AllCDssubmittedbytheBiddermustbeinsealedcovers.ThesealedcoversaswellastheCD
mediamustbedulysignedbytheBidderusingapermanentmarkerandlabeledasTechnical
Bid/CommercialBid(asthecasemaybe)andshouldbearthenameoftheBidder.

6.3.4.4

BiddermustensurethattheinformationfurnishedinrespectiveCDsisidenticaltothat
submittedintheoriginalpaperbiddocument.

6.3.4.5

BiddermustensurethatTechnicalBidCDsdonotcontainanyCommercialitems/prices.

6.3.5 Discrepancies
IncaseofanydiscrepancyobservedbyKCinthecontentsofthesubmittedoriginalpaperbid
documents,respectivecopies,anddigitalversions,theinformationfurnishedonoriginalpaperbid
documentwillprevailoverothers.

6.3.6 Delivery
ResponsestothisbidsolicitationmustbedeliveredtoKCassealedbidsnolaterthanthebidclosing
datespecifiedin1.5Keyeventsanddates.Itisthesoleresponsibilityoftherespondentstoensurethat
theirresponsesarriveinatimelymanner.KCwillrejectalllatearrivals.

Proposalsmustbedeliveredsealedto:

RFPKC121
KittitasCountyBoardofCommissioners
205West5thAvenue,Suite108
Ellensburg,Washington98926

Iftheouterenvelopeisnotsealedandmarkedasindicatedabove,KCwillassumenoresponsibilityfor
thebidsmisplacementorprematureopening.

6.3.7 Authenticationofbid
Theoriginalandallcopiesofthebidshallbetypedorwritteninindelibleink.Theoriginalandallcopies
(hardcopies)shallbesignedbytheBidderorapersonorpersonsdulyauthorizedtobindtheBidderto
theContract.Aletterofauthorizationshallbesupportedbyawrittenpowerofattorneyaccompanying
thebid.

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KittitasCountyDataCenterVirtualizationRequestforProposal
6.3.8 Validationofinterlineationsinbid
Thebidshallcontainnointerlineations,erasuresoroverwritingexceptasnecessarytocorrecterrors
madebytheBidder,inwhichcasesuchcorrectionsshallbeinitialedbythepersonorpersonssigning
thebid.

6.3.9 Documentscomprisingthebids
TheBidpreparedbytheBiddershallbecomprisedofthosecomponentsdescribedin6.2Bidcontent
and6.3Procedureforsubmissionofbids.
6.3.9.1 Localconditions
ItisincumbentuponeachBiddertobefullyacquaintedwiththelocalconditionsandotherrelevant
factorsattheDataCentersitewhichwouldhaveanyeffectontheperformanceofthecontractand/or
thecost.
6.3.9.2 Sitevisit
TheBiddermayrequestanappointmentforasitevisittotheDataCenterfacilitytoobtaininformation
thatmaybenecessaryforpreparingthebidandenteringintocontract.Obtainingsuchinformationshall
beatBiddersowncost.
6.3.9.3 Responsibilitytoacquirenecessaryinformation
Failuretoobtaintheinformationnecessaryforpreparingthebidand/orfailuretoperformactivitiesthat
maybenecessaryforprovidingrequiredservicesbeforeenteringintocontractwillinnowayrelievethe
successfulBidderfromperforminganyworkinaccordancewiththeRFP.
6.3.9.4 Locallegalrequirements
ItwillbeimperativeforeachBiddertofullyinformthemselvesofalllegalconditionsandfactorswhich
mayhaveanyeffectontheexecutionofthecontractasdescribedinthebiddingdocuments.KCshall
notentertainanyrequestforclarificationfromtheBidderregardingsuchconditions.
6.3.9.5 Financialadjustment
ItistheresponsibilityoftheBidderthatsuchfactorshaveproperlybeeninvestigatedandconsidered
whilesubmittingthebidproposalsandthatnoclaimwhatsoeverincludingthoseforfinancial
adjustmenttothecontractawardedunderthebiddingdocumentswillbeentertainedbyKCandthat
neitheranychangeinthetimescheduleofthecontractnoranyfinancialadjustmentsarisingthereof
shallbepermittedbyKConaccountoffailureoftheBiddertoappraisethemselvesoflocallawsandsite
conditions.
6.3.9.6 Bidwithdrawal
TheBiddermaymodifyorwithdrawitsbidafterthebid'ssubmission,providedthatKCreceiveswritten
noticeofthemodificationorwithdrawal,priortotheclosingtimeanddateforreceiptofbids.
6.3.9.7 Timingofbidwithdrawal
TheBiddersmodificationorwithdrawalnoticeshallbeprepared,sealed,markedanddispatchedin
accordancewiththeprovisionshereinpriortoclosingtimeanddateforreceiptofbids.
6.3.9.8 LastDateforNotice
Nobidmaybealteredsubsequenttotheclosingtimeanddateforreceiptofbids.Unsolicited
correspondencesfromBidderswillnotbeconsidered.

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KittitasCountyDataCenterVirtualizationRequestforProposal
6.3.10 Costofbidding
TheBiddershallbearallcostsassociatedwiththepreparationandsubmissionofitsbidincludingcostof
presentationforthepurposesofclarificationofthebid,ifsodesiredbyKC.KCwillinnocasebe
responsibleorliableforthosecosts,regardlessoftheconductoroutcomeoftheRFPprocess.

6.3.11 Bidlanguage
BidspreparedbytheBidderandallcorrespondenceanddocumentsrelatingtothebidsexchangedby
theBidderandKC,shallbewrittenintheEnglishlanguage,providedthatanyprintedliterature
furnishedbytheBiddermaybewritteninanotherlanguagesolongthesameisaccompaniedbyan
Englishtranslationinwhichcase,forpurposesofinterpretationoftheBid,theEnglishtranslationshall
govern.

6.4 Bidclosing
Bidswillbeaccepteduntilthebidclosingdateandtimeasdefinedin1.5Keyeventsanddates.

6.5 Openingandevaluationofbids
6.5.1 Openingofbids
Submittedbidswillbeopenedatthedateandtimedefinedin1.5Keyeventsanddates,andnamesof
Bidderswillbepostedonthecountywebsite.

6.5.2 Bidsnotconsideredforevaluation
Bidsthatarerejectedduringthebidopeningprocessduetoincompletedocumentationorlatereceipt
shallnotbeconsideredforfurtherevaluation.

6.5.3 Criteriaforselection
TheevaluationofeachresponsetothisRFPwillbebasedonitsdemonstratedcompetence,compliance,
format,andorganization.ThepurposeofthisRFPistoidentifythosesuppliersthathavetheinterest,
capability,andfinancialstrengthtosupplyKCwithasolutionidentifiedintheScopeofWork.
6.5.3.1 Proposalpresentations
Eligiblebiddersmaybeinvitedtomakeapresentationatadate,timeandlocationchosenbyKCIS.The
purposeofsuchpresentationswouldbetoallowthebidderstopresenttheirtechnicalproposal,
approach,methodology,qualityoftheprofessionals,andotherkeypointsintheirproposals.

6.6 Rectificationoferrors
ArithmeticalerrorsintheFinancialBidwillberectifiedonthefollowingbasis.
Ifthereisadiscrepancybetweentheunitpriceandthetotalpricethatisobtainedby
multiplyingtheunitpriceandquantity,theunitpriceshallprevailandwillbeconsideredfor
futurecalculations.
Ifthereisadiscrepancybetweenwordsandfigures,theamountinwordsshallprevail.
Ifthebidderdoesnotacceptthecorrectionoferrors,itsbidwillberejected.

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KittitasCountyDataCenterVirtualizationRequestforProposal
6.7 KCsrighttoacceptanybidandtorejectanyorallbids
KCreservestherighttoacceptanybidandtoannultheRFPprocessandrejectallbidsatanytimeprior
toawardofContract,withouttherebyincurringanyliabilitytotheaffectedBiddersoranyobligationto
informtheaffectedBiddersofthegroundsforKCsaction.

6.8 Negotiation
KCreservestherighttonegotiatewiththeBiddersandseekrevisedproposals.

6.9 Notificationofaward
VendorsdeterminedbyKCwhopossessthecapacitytocompeteforthiscontractwillbeselectedto
moveintothenegotiationphaseofthisprocess.Notificationwillbesenttothesevendorsviaemail.
Thosevendorsnotselectedforthenegotiationphasewillnotbenotified.

6.10 Rejectioncriteria
BesidesotherconditionsandtermshighlightedintheRFP,bidsmayberejectedunderthefollowing
circumstances:
BidswhichdonotconformtounconditionalvalidityofthebidasprescribedintheRFP.
IfanyinformationprovidedbytheBidderisfoundtobeincorrectormisleadingatanytime
duringtheRFPProcess.
AnyeffortonthepartofaBiddertoinfluencethebidevaluation,bidcomparisonorcontract
awarddecisions.
BidsreceivedbyKCafterthelastdateprescribedforreceiptofbids.

6.10.1 Qualificationrejectioncriteria

Bidsmissinggeneralinformationaboutthebidder,debarmentdeclaration,orendoflife
declaration
Bidswithoutsignatureofperson(s)dulyauthorizedonrequiredpagesofthebid

6.10.2 Technicalrejectioncriteria

TechnicalBidcontainingcommercialdetails.
RevelationofpricesinanyformorbyanyreasonbeforeopeningtheCommercialBid.
FailuretofurnishallinformationrequiredbytheRFPdocumentorsubmissionofabidnot
substantiallyresponsivetotheRFPineveryrespect.
BiddersnotquotingforthecompletescopeofworkasindicatedintheRFP,addendum(ifany)
andanysubsequentinformationgiventotheBidder.
BiddersnotcomplyingwiththeTechnicalandGeneralTermsandconditionsasstatedinthe
RFP.
TheBiddernotconformingtounconditionalacceptanceoffullresponsibilityofproviding
servicesinaccordancewiththescopeofworkasindicatedintheRFP.

6.10.3 Commercialrejectioncriteria

IncompletePriceBid
PriceBidsthatdonotconformtotheRFPspricebidformat.
TotalpricequotedbytheBidderdoesnotincludeallstatutorytaxesandleviesapplicable.

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KittitasCountyDataCenterVirtualizationRequestforProposal

7 AdditionalTerms&Conditions
7.1 PersonalInformation
7.1.1 General
Dependingonthecircumstances,KCmayrequireinformationrelatedtothequalificationsand
experienceofpersonswhoareproposedoravailabletoprovideservices.Thismayinclude,butisnot
limitedto,resumes,documentationofaccreditation,andlettersofreference.TheRespondentshould
notsubmitaspartofitsresponseanyinformationrelatedtothequalificationsorexperienceofpersons
whoareproposedoravailabletoprovideservicesunlessspecificallyrequested.AllResponsesand
supportingdocumentationshallbecomethepropertyofKCandsubjecttoPublicDisclosureunder
Chapter42.56RCW.

7.1.2 Requestedpersonalinformation
AnypersonalinformationthatisrequestedfromeachRespondentbyKCshallonlybeusedtoconsider
thequalifiedindividualstoundertaketheproject/servicesandtoconfirmthattheworkperformedis
consistentwiththesequalifications.ItistheresponsibilityofeachRespondenttoobtaintheconsentof
suchindividualspriortoprovidingtheinformationtoKC.KCwillconsiderthattheappropriateconsents
havebeenobtainedforthedisclosuretoandusebyKCoftherequestedinformationforthepurposes
described.

7.2 Costs
TheRFPdoesnotobligateKCtopayforanycosts,ofanykindwhatsoever,whichmaybeincurredbya
Respondentoranythirdparties,inconnectionwiththeResponse.

7.3 Intellectualproperty
TheRespondentshouldnotuseanyintellectualpropertyofKCincluding,butnotlimitedto,alllogos,
registeredtrademarks,ortradenamesofKCatanytimewithoutthepriorwrittenapprovalofKC,as
appropriate.

7.4 Governinglaw
ThisRFPandthevendorsresponseshallbegovernedbythelawsoftheStateofWashington.

7.5 Liability
KCshallnotbeliabletoanyrespondent,person,orentityforanylosses,expenses,costs,claims,or
damagesofanykind:
Arisingoutof,byreasonof,orattributableto,theRespondentrespondingtothisRFP;or
Asaresultoftheuseofanyinformation,error,oromissioncontainedinthisRFPdocumentor
providedduringtheRFPprocess.

7.6 EntireRFP
ThisRFP,anyaddendatoit,andanyattachedschedules,constitutetheentireRFP.

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KittitasCountyDataCenterVirtualizationRequestforProposal

8 Appendices
8.1 Serverdescriptions
PerformancedatadrawnfromVMwareCapacityPlanningManager
PleaserequestthespreadsheetfromKCISatISdatacenterRFP@co.kittitas.wa.us.

8.2 SANdescriptions
Existingstorageisdirectlyattached(DAS)tophysicalserversexcept:
IBMDS3300iSCSISANwith2controllers,2RAID5arraysand4logicaldrives(24SASdrivesand
2hotspares)withatotalcapacityof6.7TBprovidingstoragetosixphysicalhostservers
housing30VirtualMachinesunderHyperV.
Backupserver(Fangorn)has24TBofattachedRAIDstorageandaCyberneticsiSCSImiSANwith
16TB(raw)/9TBconfiguredasRAID5.
Videoserver(Denethor)hasaCyberneticsiSCSImiSANwith16TB(raw)/10TBconfiguredas
RAID5.

8.3 Switchinfrastructure
WecurrentlyuseCISCOproductsexclusivelyforinfrastructure.Thecoreisastackedsetofseven(7)
Cisco3750Gswitches.Thesecurrentlyservedesktopsinthecourthouseand(viafiber)wiringclosetsin
facilitiesawayfromthecourthouse.Thefastestnetworkspeedanywhereinthenetworkis1GB.

8.4 Existingpowercircuits
Servedbya200aservicemainDataCentercircuitsareindicatedinblueitalic.

MainPanelEP4
1.
40a
coupledwith#3outsideairconditioner(compressor)
2.
100a
coupledwith#4UPS
3.
40a
coupledwith#1outsideairconditioner(compressor)
4.
100a
coupledwith#2UPS
5.
20a
coupledwith#7insideairconditioner(airhandlerfan)
6.
30a
UPS
7.
20a
coupledwith#5insideairconditioner(airhandlerfan)
8.
30a
UPS
9.
20a
outlets1,2,14,15,24,25,32,33
10.
20a
outlets44,45
11.
20a
outlets8,9,18,19,26,27,34,35
12.
20a
outlets46,47
13.
20a
outlets6,7,10,11,20,21,36,37
14.
20a
outlets48,49
15.
20a
outlets3,4,12,13,22,23
16.
20a
outlets50,51
17.
20a
outlets16,17,28,29
18.
20a
outlets52,53
19.
20a
outlets30,31
20.
20a
outlets54,55
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KittitasCountyDataCenterVirtualizationRequestforProposal
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.

20a
20a
20a
20a
20a
20a
20a
20a
100a
20a
100a
20a

SubpanelEP5
1.
20a
2.
30a
3.
20a
4.
30a
5.
20a
6.
20a
7.
20a
8.
20a
9.
20a
10.
20a
11.
vacant
12.
20a
13.
vacant
14.
20a
15.
vacant
16.
20a
17.
vacant
18.
20a
19.
vacant
20.
20a
21.
vacant
22.
vacant
23.
vacant
24.
vacant

outlets38,39
liftpump,alarmlight
outlets40,41
sprinklersystemoutlet,FM200fireextinguishingdevice
outlets42,43
lights
Exitsign,computerroomfan
lights
coupledwith#31Backupbattery
lights
coupledwith#29Backupbattery
Emergencylights

serviceteamoutlets
coupledwith#4,Auditorsairconditioner
operationsoutlets
coupledwith#2,Auditorsairconditioner
operationsoutlets
servicetechoutlets
operationsoutlets
servicetechoutlets
operationsoutlets
servicetechoutlets
servicetechoutlets
servicetechoutlets
applicationteamsconcelights
applicationteamemergencylights
applicationteamoutlets

8.5 Availableequipment

KCusesaDellR710server,Fangorn,with64GBofRAM,aDellPowerVault24TBRAID,anda
CyberneticsiSCSImiSAN(16TBnative,9TBasconfigured)asabackupserver.Itwillremain
unvirtualized.
6servercabinetsofstandardwidthand48uheight(1withausabledepthof29,3withausable
depthof33,and2withausabledepthof38).
APCInfrastruXureUPS16kVA
o GeneratorbackedbyJuly2012(projected)

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KittitasCountyDataCenterVirtualizationRequestforProposal

o Netbotz500sensorsystem
o InfrastruXuremanagementapplication
Cisco3750Gcoreswitchstack
o 1fiberswitch,12port
o 6copper,48port
TapelibraryLTO4

8.6 Existingnetwork
PleaserequestthenetworkdiagramfromKCISatISdatacenterRFP@co.kittitas.wa.us.

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KittitasCountyDataCenterVirtualizationRequestforProposal
8.7 Serverlist

PhysicalServers

Angmar DellPE2950
Arda
DellPVNF500
Balrog
DellPE2950
BaradDur DellPE2950
Brego
DellPE2850
Denethor DellPE1950
Elbereth DellPE2850
Elrond
DellPE750
Eowyn
DellPE1850
Fangorn DellR710
Faramir
DellSC1450
Frodo
DellPE2850
Gandalf
DellPE2950
Gimli
DellPE2850
Glamdring DellPE2850
Isengard DellPE2850
Meriadoc DellPE2950
Mirkwood DellPE2950
Morgoth DellPE2950
Morgul
DellPE2850
Moria
DellPE850
Oliphant DellPE2850
Olorin
DellPE2950
Pippin
DellPE1950
Radagast DellPE2850
Samwise DellPE2850
Sandyman DellPE2850
Saruman DellPE860
Shagrat
DellPE750
Sharkey DellPE860
Shelob
DellPE2950
Smaug
DellPE1650
Smeagol DellPE2950
Thorondor DellPE2850
Valinor
DellPE2950
Vilya
DellPE2950

HostsandVirtualServers

Belegaer DellPE2950

Gloin

Isildur

Legolas

Took
Gondor
DellPE2950

Aragorn

Bombadil

Butterbur

Dori

Luthien

Tirion

Treebeard
Harad
DellPE2950

Edoras

Madril

Palantir

Rosie

Stormcrow
Mordor
DellPE2950

Boromir

Harith

Lothlorien

Mithrandir

Nazgul

Smaug

Theoden

Thorin
Rohan
DellPE2950

Arod

Arwen

Bagend

Bree

Gollum

Snowmane

Sting
Shire
DellPE2950

Cotton

Galadriel

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KittitasCountyDataCenterVirtualizationRequestforProposal
8.8 ScheduleAVendorCertification
ThiscertificationatteststothevendorsawarenessandagreementtothecontentofthisRFPandall
accompanyingcalendarschedulesandprovisionscontainedherein.

Thevendormustensurethatthefollowingcertificateisdulycompletedandcorrectlyexecutedbyan
authorizedofficerofyourcompany.

ThisproposalissubmittedinresponsetoKCIS121issuedbyKC.Theundersignedisadulyauthorized
officer,herebycertifiesthat

(VendorName)

agreestobeboundbythecontentofthisproposalandagreestocomplywiththeterms,conditions,and
provisionsofthereferencedRFPandanyaddendatheretointheeventofanaward.Exceptionsareto
benotedasstatedintheRFP.Theproposalshallremainineffectuntil30June2012.

Theundersignedfurthercertifythattheirfirm(checkone):
IS
ISNOT
currentlydebarred,suspended,orproposedfordebarmentbyanyU.S.federalorWashingtonState
entity.TheundersignedagreetonotifyKCofanychangeinthisstatus,shouldoneoccur,untilsuchtime
asanawardhasbeenmadeunderthisprocurementaction.

Person[s]authorizedtonegotiateonbehalfofthisfirmforpurposesofthisRFPare:

Name:

Title:

Signature:

Name:

Date:

Title:

Signature:

SignatureofAuthorizedOfficer:

Name:

Date:

Title:

Signature:

Date:

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KittitasCountyDataCenterVirtualizationRequestforProposal
8.9 ScheduleBNoticeofIntention

RFPKCIS121

NoticeofIntention
RequestforProposal

From:

[VendorOrganizationName]

[AuthorizedRepresentative]

[TelephoneNumber]

[FaxNumber]

[EMail]

PleasestateyourintentionwithregardtotheRequestforProposalKCIS121byselectingoneofthe
following:

IntendstorespondtoKCRequestforProposal
DoesnotintendtorespondtoKCRequestforProposal

TO:

RFPKCIS121
KittitasCountyBoardofCommissioners
205West5thAvenue,Suite108
Ellensburg,Washington98926

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