Professional Documents
Culture Documents
ON-LINEUPS/ES-3/RC-D3070000/0317/33
02-03-2016
87.57
Description of Store
UNIT: NOS.
On-Line UPS with isolation transformer suitable for Three Phase AC Input
and Three Phase AC Output,Floor Mounted Type
Rating of UPS
1
10
2
10
3
10
4
15
5
15
6
15
7
20
8
20
9
20
10
30
11
30
12
30
UNIT: NOS.
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
Indicative
Back-Up time
30 minutes
60 minutes
120 minutes
30 minutes
60 minutes
120 minutes
30 minutes
60 minutes
120 minutes
30 minutes
60 minutes
120 minutes
On-Line UPS with isolation transformer suitable for Three Phase AC Input
and Single Phase AC Output,Floor Mounted Type
Rating of UPS
13
10
14
10
15
10
16
15
15
17
18
15
19
20
20
20
20
21
22
30
23
30
30
24
UNIT: NOS.
Rate/Unit
30 minutes
60 minutes
120 minutes
30 minutes
60 minutes
120 minutes
30 minutes
60 minutes
120 minutes
30 minutes
60 minutes
120 minutes
Optional Items for On-Line UPS
Type
Page 1 of 35
Description of Store
Rate/Unit
25
RS 232 Serial Port with Software for Computer Interface.
26
USB Port with Software for Computer Interface.
UNIT: NOS.
On-Line UPS with isolation transformer suitable for single phase AC
input & single phase AC output, Floor Mounted Type
Rating of UPS
27
1.0KVA
30 Minutes
28
1.0KVA
60Minutes
29
1.0KVA
120 Minutes
30
2.0 KVA
30 Minutes
31
2.0 KVA
60Minutes
32
2.0 KVA
120 Minutes
33
3.0 KVA
30 Minutes
34
3.0 KVA
60Minutes
35
3.0 KVA
120 Minutes
36
5.0 KVA
30 Minutes
37
5.0 KVA
60Minutes
38
5.0 KVA
120 Minutes
39
6.0 KVA
30 Minutes
40
6.0 KVA
60Minutes
41
6.0 KVA
120 Minutes
42
7.5 KVA
30 Minutes
43
7.5 KVA
60Minutes
44
7.5 KVA
120 Minutes
45
10 KVA
30 Minutes
46
10 KVA
60Minutes
47
10 KVA
120 Minutes
ON-LINE UPS without isolation transformer suitable for single phase AC
UNIT: NOS.
input & single phase AC output, Floor Mounted Type
Rating of UPS Indicative Back-up time
48
1.0
49
1.0
50
1.0
51
2.0
52
2.0
53
2.0
54
3.0
55
3.0
56
3.0
57
5.0
58
5.0
59
5.0
60
6.0
61
6.0
62
6.0
63
7.5
64
7.5
65
7.5
66
10
67
10
68
10
UNIT: NOS.
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
KVA
AMC for
30 Minutes
60 Minutes
120 Minutes
30 Minutes
60 Minutes
120 Minutes
30 Minutes
60 Minutes
120 Minutes
30 Minutes
60 Minutes
120 Minutes
30 Minutes
60 Minutes
120 Minutes
120 Minutes
30 Minutes
60 Minutes
120 Minutes
30 Minutes
60 Minutes
Online UPS
Description
69
70
71
Page 2 of 35
Page 3 of 35
Schedule 1
Annexure-A
On-Line UPS with isolation transformer suitable for Three Phase AC Input
and Three Phase AC Output,Floor Mounted Type
On-line UPS with isolation transformer & with PWM technology, floor mounted
type suitable for three phase AC input voltage 300V to 450V, 50+/-1.5 Hz and three
phase AC output voltage 400V +/-1%V, 50 +/-0.5Hz. It shall be housed in rugged
enclosure made of M.S sheet 1.2 mm (minimum) thick, aesthetically finished, duly
pretreated and powder coated.
Schedule 2
On-Line UPS with isolation transformer suitable for Three Phase AC Input
and Single Phase AC Output,Floor Mounted Type
On-line UPS with isolation transformer & with PWM technology, floor mounted
type suitable for three-phase AC input voltage 300V to 450V, 50 +/-1.5 Hz and single
phase AC output voltage 230 +/-1%V,50+/-0.5Hz. It shall be housed in rugged
enclosure made of M.S sheet 1.2 mm (minimum) thick, aesthetically finished, duly
pretreated and powder coated.
Schedule 3
UPS shall be provided with serial communication port RS232/ USB for computer
interface for data exchange of electrical parameters of UPS like voltage, current
frequency, charging status, mode of operation etc.,
Schedule 4
On-Line UPS with isolation transformer suitable for single phase AC input &
single phase AC output, Floor Mounted Type
On-line UPS with isolation transformer & with PWM Technology, Floor mounted
type suitable for single phase AC input voltage 160V to 260V,50+/-1.5Hz and single
phase AC output voltage 230+/-1%V, 50+/-0.5Hz. It shall be housed in a rugged
enclosure made of M.S Sheet 1.2 mm( minimum ) thick ,aesthetically finished, duly
pretreated and powder coated.
Page 4 of 35
Schedule 5
On-line UPS without isolation transformer & with PWM Technology, Floor
mounted type suitable for single phase AC input voltage 160V to 260V,50+/-1.5Hz and
single phase AC output voltage 230+/-1%V, 50+/-0.5Hz. It shall be housed in a rugged
enclosure made of M.S Sheet 1.2 mm( minimum ) thick, aesthetically finished, duly
pretreated and powder coated.
Schedule 6
a. Comprehensive AMC including battery and spares for three years after expiry
of original warranty period shall be quoted as a percentage of legal value leviable
on stores ie. percentage of basic value plus taxes.
b. AMC shall be entered in to by the consignee with the supplier directly as
per the AMC rates as per R/C or at a lower rate.
c.
d. Maximum down time shall be one day and there will be a penalty of payment
as decided by the user and supplier together, for down time of more than one day .
Page 5 of 35
Page 6 of 35
UPS shall be free from workmanship defects, sharp edges, nicks, scratches, burs,
etc. All fasteners shall be fixed properly. The equipment shall be
complete with all parts and all parts shall be functional.
b.
UPS Enclosure's Degree of Protection shall be IP2L1 as per appendix C of
IS:13947
(part 1)/1993 (reaffirmed 2004).
c.
d.
UPS shall supply output power and charging current at the same time.
e.
Switching device shall be MOSFET or IGBT and the same shall be confirmed in the
offer.
f.
g.
a.
b.
3.
a.
230V +/-1% (with alternative setting for 220V +/-1%) 50 +/-0.5Hz, single phase.
b.
400V +/-1% (with alternative setting for 380V +/-1%) 50 +/-0.5Hz three phase.
Voltage regulation from no load to full load shall be within +/-1% in both
the cases. UPS shall also have facility for operation in synchronous mode in
which output frequency shall be same as that of mains frequency.
4.
5.
Efficiency (at rated output KVA Rating, rated Pf, rated voltage and frequency)
a.
6.
UPS input power factor at rated load : Better than 0.90 lagging at input side OR
Better than 0.95 lagging at input side (for On Line UPS without Isolation
transformer suitable for single phase AC input & single AC output, Floor
Mounted Type)
7.
Over load : UPS shall withstand 20% overload for 10 minutes and 50% over
load for one minute.
8.
a.
b.
c.
load
to full load).
9.
a.
b.
Mains presence.
Battery charging and discharging
Output overload
Low battery voltage.
UPS shall be supplied with 12 volts SMF VRLA batteries as per JISC:8702/1998/
Pt.1, 2 & 3 OR 12 volts SMF VRLA batteries available on DGS&D Rate Contract.
b.
All batteries, except those which are available on DGS&D rate contract, shall be
type tested for each rating from a Central Govt. Lab / NABL approved lab / ILAC
accredited lab a per JISC 8702/1998/Part 1, 2 & 3. In cases where interim test
report covering all other tests except endurance test is available, same shall
also be acceptable ,provided endurance testing for the same batch of battery
is under progress in a NABL/ILAC approved lab.
Tenderers having valid endurance test report for any one rating of SMF
VRLA battery shall be deemed to be having valid endurance tests report for
all ratings of SMF VRLA battery, provided that each rating is of identical
design like same size & weight of plate and volume of cell per AH rating.
c.
3.
Number of samples for type testing shall be as per IS:7372/1995 with amdt. 1 to
d.
3.
e.
The UPS shall be complete with Trolley for battery bank, battery, Cables and
connectors etc. and the firms shall also connect the batteries with UPS and
do commissioning of the same. Indentor and consignee are required to ensure
the availability of installation site with dedicated input and output to enable
the supplier of UPS to install and commission the same.
g.
Minimum VAH rating of battery bank for different duration of back up time shall
be as detailed below:
Page 8 of 35
UPS rating
in KVA
1 KVA
2 KVA
3 KVA
5 KVA
6 KVA
7.5 KVA
10 KVA
15 KVA
20 KVA
30 KVA
Min.VAH
30 minute
back up
800
1600
2400
4000
4800
6000
8000
12000
16000
24000
Min. VAH
60 minute
back up
1600
3200
4800
8000
9600
12000
16000
24000
32000
48000
Min VAH
120 minute
back up
3200
6400
9600
16000
19200
24000
32000
48000
64000
96000
TYPE TESTS :
At least one sample of EACH rating with maximum backup time of each schedule
shall be type tested at an ILAC accredited laboratory /NABL approved lab
/Central
Govt. lab.
Following shall constitute the type tests :
(i) Visual examination.
(ii) Verification of output power and frequency.
(iii) Verification of voltage regulation.
(iv) Verification of efficiency.
(v) Verification of total harmonics distortion.
(vi) Verification of overshoot, undershoot limits and over voltage protection.
(vii) Test for insulation resistance, leakage current high voltage as per
IS:616/86
(reaffirmed in 2010. Insulation resistance shall not be less than 100 mega
ohms.
(viii) Verification of VAH as per Rate Contract.
(ix) ENVIRONMENTAL TESTS :
Following environmental tests shall be carried out on UPS of highest KVA
rating with highest VAH rating for each schedule. However for type tests other
than Environmental test, tests mentioned in Clause 11 (a) (i to viii) of
Technical
Particulars of GTR shall be conducted on one sample of each rating with highest
VAH for each schedule.
Tests at Sl. Nos. (i to iii) above shall be repeated during the last half an
hour of each environmental condition.
Tests at Sl. No. i to vi shall be repeated after completing the
environmental
tests sequence of the three conditions and recovery period of 1 to 2 hours.
These
parameters shall be within limits.
(A) Dry Heat Test
(B) Damp Heat Cyclic Test : At upper Temperature of 40 degree C, two cycles of
(12+12 hours)each shall be carried out in accordance
with IS:9000 (part 5/sec.2)1981 (reaffirmed 2004).
(C) Cold Test
b.
(10) Firm shall furnish copy of the invoices and details of the serial no. of the
batteries at the time of inspection for the correlation and records purpose
of the QA Office.
(11) Inspection and Testing for batteries :
Batteries shall be SMF (valve regulated) type, 12V conforming to
Japanese
Industrial Standards JISC:8702/1998 (Part 1, 2 and 3) and of the ratings as
per schedule and Rated capacity at 20 hr discharge rate (AH).
Acceptance test shall be as under. Sampling plan and acceptance
criterion
shall be as per IS:7372/1995 with amendments 1 to 3.
(a) Dimension and marking as per JISC:8702 (Part 2)/98
(b) Capacity test as per Clause 5.1 and 7.1 of JISC:8702 (Part 1)
(c) C1 as per clause 5.2 and clause 7.2 of JISC:8702 (Part 1/1998)
12. The firms shall also comply with the provisions of Gazette of India,
Extraordinary
Notification No. part II, Section 3, Sub Section ii Dated : May 11, 2015 of
Ministry of Communications and Information Technology (Department of Electronics
and Information Technology) concerning implementation of "Electronics and IT
Goods (Requirements for Compulsory Registration) Order, 2012 for products
included
in the schedule S.O. 2905(E) published in Gazette of India on 13 Nov. 2014.
ELIGIBLITY CRITERIA FOR FIRMS :
The following essential facilities shall be available with the manufacturer:(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
Page 11 of 35
TENDER DOCUMENT:
PURCHASER:
REGISTRATION
3.1 Rate Contract shall be awarded to only such firms, who are registered with DGS&D
or NSIC.
All tenderers are, therefore, advised in their own interest to get
themselves registered with DGS&D/NSIC.However, the registration with DGS&D/NSIC will
not be required for the firms having Green Channel Status, who are treated as deemed
registered.
3.2 It is prescribed that:(a) Rate Contract will be co-terminus with the validity of the registration
certificate. It would be incumbent on the part of supplier to timely apply for
renewal for registration wherever it is expiring within the validity of the Rate
Contract period.
(b)The Registration Certificate would be granted for a minimum period of two years in
case of Supplier/Stockist of imported stores, while for other categories including
Manufacturers, it may continue to be granted for three years. In any case, QA Wing
also have the authority to review their registrations during interim period.
(Ref P&C Circular 12 dated 2.5.2013)
3.3 It is prescribed that:a)In case a firm submit satisfactory test report/Type Test Certificate (TTC) from
Central Govt Labs or International Laboratory Accreditation Cooperation (ILAC) or
their worldwide affiliated/recognized labs or NABL approved labs for their
standardized parameters for testing of the products for the subject stores along-with
their tender on or before the tender opening date, the firm will be treated as deemed
registered, except for safety/difficult/ complaint prone items as notified by P&C
Directorate from time to time, provided they have applied for registration to QA Wing
on or before tender opening date with requisite registration fee either under normal
registration or Tatkal Scheme registration.
b)If the firm has applied for registration and has not been able to submit TTC but is
confident about test reports/TTCs,they will be allowed time of 4 weeks after tender
opening date by 1% of the drawal amount as EMD(Earnest Money Deposit),which will be
forfeited if the date is not compiled with. If the date is compiled with, the amount
will be refunded to them. Meanwhile, firm can put their bid which remains under
Page 12 of 35
The Green Channel firms will be treated as deemed registered and allowed to selfcertify their products for the required quality. Registration and pre-despatch
inspection by DGS&D would not be required in their cases. Green Channel firms shall
be responsible and accountable for the required product quality supplied by them as
specified under the governing terms and conditions including specification of the
Rate Contract. Green Channel firms will also abide by the terms and conditions as
contained in Correction Slip 36 dated 18.12.2012,Correction Slip 39 dated 23-1-2013
and Correction Slip 40 dated 25-4-2013 to DGS&D Manual, read with P&C Circular No.11
dated 18-3-2013 and Circular No.16 dated 6-6-2013 and circular No 26 dated
08.08.2013(available on DGS&D Website www.dgsnd.gov.in).
5
a) It is clarified that the Correction Slip No. 38 dtd 18.12.2012 only widens the
acceptability of test reports by adding after the existing entries in para 5.6(xi),
of the DGS&D Manual, the following para:
'in case of products having satisfactory test reports from International Laboratory
Accreditation Corporation(ILAC) or their worldwide affiliated/ recognized labs or
NABL approved labs, it would be sufficient to consider the products of requisite
quality for acceptance and registration without insistence for any further testing'
b) Hence, all concerned may kindly note that in terms of subject correction slip, in
addition to the test reports from Central Government labs, the test reports from
NABL/ ILAC approved labs shall also be accepted.
c) At times the labs are NABL/ ILAC approved, but not NABL/ ILAC accredited for the
required tests. In this regard, it is clarified that the lab should be considered
NABL/ ILAC approved labs only for the tests for which the lab possess NABL/ ILAC
accreditation. Further, in case of sequential tests, all the tests in the sequence
should be done from the same lab. As such, the testing should be got done from the
lab which is accredited for all the tests.
(Ref P&C circular No. circular No 71 dated 29.10.2014)
Page 14 of 35
For safety / Difficult / Complaint Prone item, registration with NSIC should be based
on the capacity verification by the Quality Assurance Wing of DGS&D. NSIC
registration should specifically indicate that their Registration has been done based
on a favourable capacity assessment report from QA Wing of DGS&D. In respect of
tenderers who are already registered with NSIC for the stores of tender enquiry but
their registration is not based on favourable capacity report from DQA, DGS&D
concerned, the special capacity report from DQA, DGS&D must be received in DGS&D.
Such firms should also get their registration certificate endorsed by NSIC for future
reference. However, if the bidder has successfully supplied the item in the last one
year against DGS&D RC duly inspected by concerned DQA, DGS&D, the special capacity
report from Quality Assurance Wing of DGS&D is not required.
(Ref P&C circular No. 63 dated 02.08.2014)
8
(a) The tenderes who are current/past Rate Contract holders shall submit self- vetted
performance statements for the last three rate contracts as on cut off date as
specified in the schedule to tender in Form B-1, B-2 and B-3, to be filled online in
e-format.
(b) Firms shall also submit complete details of the performance statement covered by
Form B-1 in the Appendix-A attached below for the last three rate contracts alongwith their tender in e-format.
"The details as per Para (a) and (b) should be submitted for the Supply Orders online placed against the Rate Contract and also the Referral/direct orders placed
against the Rate Contract along-with the tender and both the performance reports
shall be clubbed together for determining the performance.
(c) As per clause no 17. of STC.
9
The bids shall be submitted in single bid/two bid system, as prescribed in the
Special Terms & Conditions.
10 DUTIES & TAXES:
(a) EXCISE DUTY
The tenderers must clearly indicate the rate/quantum of Excise duty applicable and
payable by them irrespective of the fact whether the quoted prices are inclusive or
exclusive of Excise Duty. They should also indicate their Excise Duty Registration.
In the case of Small Scale Industrial Units, they should indicate the rates of Excise
Duty in various turnover slabs.
If a tenderer states that the Excise Duty is NIL, he must intimate the basis for the
same and also confirm that no Excise Duty will be charged by him under any
circumstances.
If a tenderer states that the Excise Duty is not applicable at present but will be
charged extra if it becomes applicable later on, their offer will be loaded with the
Page 15 of 35
normal rate of Excise Duty for the equitable comparison of prices. If however, the
tenderer confirms that they shall not charge any Excise Duty even if it becomes
payable at a later date for whatever reasons, no loading of Excise Duty in such a
case will be done.
In case no information about excise duty is given, it will be taken as inclusive in
terms of provisions of para 10.3.4 & para - 10.7.1 of DGS&D Manual.
The tenderers should furnish the details of their turn over and the Excise Duty paid
by them in the last three financial years in the following formats:
Financial Year
Total Turnover
a)For e-Bidding:
(i) @Rs. 2,000/- for each bidding in a Tender enquiry for cases of estimated drawals
up to Rs. 10 crores.
(ii) @Rs. 5,000/- for each bidding in a Tender enquiry for cases of estimated drawals
exceeding Rs. 10 crores.
b)For e-Auction/Fall Clause application:@Rs. 15,000/- from triggering applicant firm
on each occasion.
c)The above charges shall be deposited by the firm by way of a Demand Draft in favour
of " Concerned Controller of Accounts(CCA), Delhi/Mumbai/ Kolkata/Chennai as the case
may be in advance without which the firm shall not be allowed for e-bidding or their
application for e-Auction/Fall clause will not be considered.
d)The bids/applications received without payment of aforesaid fee by the tender
opening date and time and with application for e-Auction/Fall clause will be treated
unsolicited and will not be considered.
(Ref DGS&D Manual Correction Slip no. 46
dated 16.07.2013)
(e) The bidders who have already paid the e-tendering fee against scrapped tenders,
shall be exempted from payment of e-tendering fee against the re-floated tenders
(Ref: Circular No. 80 dated 22.01.2015)
14
The slab discount as a percentage of quoted rates (i.e. basic price) shall be quoted
in value/quantity terms, and in the slabs, as prescribed in the Special Terms &
Conditions. Even at the counter offer stage, the pattern of slab discount i.e.
whether in Value/ Quantity terms as well as the slabs of the discounts shall not
change. Slab discounts offered in any other format i.e. other than what is prescribed
in special terms & conditions shall not be considered.
15
The tenderers are required to comply with the requirements specified in the Special
Terms and Condition without any alterations regarding period of lead time, slab
discount for the specified quantity/ value and minimum quantity in a single supply
order, in addition to other requirements of the tender enquiry.
(Ref P&C circular No 33 dated 10.10.2013)
16 Integrity Pact:
The Bidders/tenderers may note that it is prescribed to use, practice and observe all
the best, clean, ethical, honest and legal means & behaviour maintaining complete
transparency and fairness in all activities concerning registration, Green Channel,
Bidding, Contracting/Rate Contracting and performance thereto for which the
"integrity Pact" shall be executed between Firm and concerned officers of DGS&D as
per the format provided as Annexure C, to be attached with the bid duly signed.
(Ref DGS&D Manual Correction Slip no. 44 dated 02.07.2013)
17 DOCUMENTS TO BE SUBMITTED ALONGWITH
BID:
(a)
Demand draft of requisite amount as e-bidding fees in favour of concerned
Controller of Accounts(CCA) viz. Chief Controller of Accounts, D/o of Commerce, New
Delhi or Deputy Controller of Accounts, D/o Commerce, Mumbai/Kolkata/Chennai as the
case may be.
(b) Complete self-vetted Performance Reports for the current and preceding two rate
contracts.
(c) Complete Registration Certificate with DGS&D/NSIC with all amendments if
available and / or green channel certificate.
(d) Compliance to technical specifications :The Compliance statement should be submitted in the following format:
------------------------------------------------------------------------------Para |Specifications |Specifications |Compliance |In case of non-compliance,
Page 17 of 35
No.
&
Conditions(if
Note-I
In case bidders have any reservations in submitting copies of bills of entries to the
DGS&D office along with their bids, bidders may show copies of bills of entries in
person to the concerned Purchase Director for verification purposes. The concerned
Purchase Director, after going through the details therein, shall return it to them.
The bidders will be responsible for the veracity of the Bills of Entries.
Note-2
DGS&D reserves the right to call for any other /
Rate Contract.
18
The bids shall be submitted and evaluated as regular RC items/NDP item, as prescribed
in the Special Terms & Conditions.
19 TERMS OF DELIVERY & DESPATCH INSTRUCTIONS:
Terms of Delivery shall be as indicated in special terms & conditions.
For details of Terms of Delivery & Despatch instructions refer Clause-4 of DGS&D1001.
20 GUARANTEE/WARRANTY CLAUSE:
The Goods supplied under the contract shall have Guarantee/Warrantee for the period
as specified in DGS&D 68(Revised), DGS&D 1001 and Special terms and conditions with
the following additional provisions:
Once the user Department/Consignee states/writes that the goods supplied are
defective/not functioning properly, it will be obligatory on the part of the supplier
to immediately, not later than 7 days, attend to it by way of rectification/repair or
replacement of the goods, without any questioning or pretexts on any ground. There
shall be no scope of questioning the user department/consignee or resorting to any
kind of verification or joint inspection in this regards.
(Reference DGS&D Manual Correction Slip No.37 dated 18.12.2012)
21 PAYMENT TERMS:
The payment terms against DGS&D Contracts/Rate Contracts for all items will be as
under :(a)Green Channel Firms
90% against provisional receipt of stores by consignee, after delivery of stores by
Green Channel firms on self certification with OEM warranty/Guarantee certificate and
balance 10% on acceptance of stores by consignee within 60 days of receipt of stores.
(b)For Jute/HDPE/PP Bags Firms
Page 18 of 35
90% + 10% payment to jute/HDPE/PP bags firms with 90% against proof of inspection &
dispatch and balance 10% on acceptance of stores by consignee within 60 days of
receipt of stores.
Note:
(1)In cases of dispatches by road, the provisional receipt certificate by consignee
shall also be required for initial 90% payment.
(2)In case of HDPE/PP bags, proof of inspection would be the I-Note to be issued
after receipt of satisfactory test reports from laboratories and not the Dispatch
Advices which are issued for permitting the delivery of stores to the consignee after
pre-dispatch inspection at firm's premises and not for payment.
(c)Others Firms
80% against inspection of stores(wherever applicable) and provisional receipt of
stores by consignee, and balance 20% on acceptance of stores by consignee within 60
days of receipt of stores.
Note: Provisional Receipt of stores by consignee are to be given on copy no. 1 of the
I-Note for initial payment of 90% or 80% as the case may be, followed by acceptance
of stores certificate to be given by consignees on copy no. 2 & 5 of I-Notes for
balance 10% or 20% payments as the case may be.
(d) For Safety/Difficult/Complaint Prone Items for all firms shall be as under:
100% payment against complete acceptance of the material by the consignee after due
verification of quality and quantity.
This process of verification shall be
completed within a period of 60 days of the receipt of the consignment, failing which
payment shall be released.
(Reference DGS&D Manual Correction Slip No. 42 dated 31.5.2013, Correction Slip No.
45 dated 5.7.2013 and correction slip no. 62 dated 15.07.2014)
22 PAYING AUTHORITY:
a)The payment to the suppliers in all the adhoc Contract (A/Ts) and / or Supply order
placed against DGS&D Rate Contracts shall be made directly by indentors i.e. order
placing authority through their concerned Pay & Accounts Offices only, instead of
CCA(Supply) or its Regional Pay & Accounts Offices of Department of Commerce.
(b)The payment to the supplier shall be paid by the indentors as per prescribed forms
of payments including timelines for payments within 60 days of due date which must be
ensured by the indentors. Delays, if any, in this regard would render the indentors
responsible and not the DGS&D in any manner whatsoever.
(c)Consequently, the requisite Departmental charges + prevailing Service Tax thereon
shall be deposited by the respective Pay & Account offices (PAO) of the indentors
directly to the Receipt Head Account of DGS&D as prescribed by CGA.
(d)Indentors shall be directly responsible for any non-compliance/default for the
afore-said provisions.
(Reference DGS&D Manual Correction Slip No. 60 dated 30.12.2013)
23 FALL CLAUSE:
As contained in Clause-15 of DGS&D-1001.
24 Authority Holding Sealed particulars:
ADG(QA), DGS&D, New Delhi unless otherwise stipulated differently.
25 QUALITY
ASSURANCE:
b)The arbitrator as appointed under provisions of para 18.1.1 of DGS&D Manual shall
adjudicate only on the disputes arising out of interpretation of terms & conditions
stipulated in Rate Contracts. For settlement of disputes relating to execution of
supply orders placed by various Direct Demanding Officers (DDOs) against DGS&D Rate
Contracts, each DDO shall himself nominate an arbitrator at the time of placement of
supply orders, as per guidelines/ instructions for appointment of arbitrator in
indenting organisation.
(Reference DGS&D Manual Correction slip no 64 dated 21.10.2014)
c) DGS&D or its regional offices shall not be made a party in any dispute relating to
execution of supply orders placed by DDO/ Indentor against DGS&D Rate Contracts
including the case filed in MSME Facilitation Councils.
27 TRANSIT INSURANCE, RECEIPT OF STORES & NOTIFICATION OF DAMAGES AND LOSS, IF ANY
Contractor is responsible for Transit Damage. Consignee to notify Transit Damage/Loss
if any within 45 days of arrival of stores at destination. For details refer Clause17 of DGS&D-1001.
28 DELIVERY PERIOD:
Tenderers should quote guaranteed monthly rate of supply (item-wise) and time, if any
required for commencement of supply i.e. lead period after placement of order. The
lead period should not be more than what is specified in STC. Tenders, which do not
indicate, monthly rate of supply and/or lead period will be treated as incomplete.
For details refer Clause-10 of DGS&D-230.
Page 20 of 35
OFFER VALIDITY:
Tenderers should note if the date of tender opening (or date upto which offer is to
remain open) is declared a closed holiday by the Govt., the tender shall be opened on
the next working date at the same time.
30 Revocation/Cancellation of rate contract:
As per clause 24 of DGS&D 1001 except that period of revocation/short-closure of rate
contract shall be 15 days.
(Reference DGS&D Manual Correction slip no 63 dated 23.09.2014)
31 CONCLUSION OF PARALLEL RATE CONTRACTS:
DGS&D reserves the right to arrive at reasonable eligible L-1 price and make counter
offers to higher quoting eligible firms for awarding
Parallel Rate Contracts as
prescribed in DGS&D manual amended till date.
Parallel Rate Contracts shall be
awarded only when all the items/substantial number of items on counter offer are
accepted instead of cherry picking i.e. acceptance in parts (Reference P&C Circular
No. 47 dated 20.01.2014).
32 Extension of tender opening date:
No tender opening extension will be considered, as it leads to delay in conclusion of
Rate Contract. However, in exceptional cases, the same can be considered for suitable
period on merits of individual case. No request for tender opening extension will be
considered on the ground of pending application for grant of Green Channel Facility
with DGS&D.
(Reference P&C circular No. 9 dated 15.03.2013)
33 Seeking of clarification/information concerning bid
conditions etc.
ii)After receipt of referral/direct supply Order and making supplies , firm will
deposit the Departmental charges as above plus Service tax thereon to the concerned
Controller of Accounts(CCA) viz. Delhi/Mumbai/Kolkata/Chennai, as the case may be ,by
way of Demand Draft/Bank Transfer. In case the supplies are made in installments, the
Departmental charges plus Service tax can be paid by firm with CCA on pro-rata basis
based on the value of supplies made. In case, no supplies are made , Departmental
charges would not be payable/claimable ,as no service would deem to have been
rendered by DGS&D . Firm can subsequently claim reimbursement of the paid
Departmental Charges along with Service tax thereon from Pay & Account Officer of the
indentor who placed the Supply Order.
iii)In case the firm err/conceal/misrepresent/default in payment of prescribed
Departmental charges , the same will be viewed adversely and they shall be liable for
action as deemed fit by DGS&D including de-registration, debarring or suspension of
business dealings , blaclisting, bad performance and denial of further Rate Contracts
etc., in addition to recovery of the requisite amounts.
iv)It would be the responsibility of the user department to ensure that the
prescribed Departmental charges have been paid by the supplier before releasing their
payments for the supplies. The firm would also disclose the same to DGS&D.
v)The Referral/Direct orders placed by indentor by tweaking DGS&D Rate Contract terms
& condtions and /or specification and obtaining the supplies within 1% of the DGS&D
Rate Contract Prices, such transaction will fall within the purview of DGS&D Rate
Contract and will also attract the aforesaid departmental charges @0.25% of the value
of stores ordered and supplied alongwith applicable service tax there on.
vi)In the event of placing such referral/Direct supply orders, indentor shall send email to DGS&D for which a special provision would be provided on DGS&D website. while
the indentors placing on-line supply order on DGS&D e-procurement shall have the
protection under the terms & conditions of DGS&D Rate Contract, the same would not be
available in case they choose to place paper supply order and such transaction would
be at their own risk.
vii)The firm while quoting/bidding for rate contract shall specify in their tender,
the total value of direct/referral orders (including all taxes and duties) received
by them, supplied and the corresponding amount of the departmental charges plus
service tax deposited by them with CCA duly certified by their internal
auditor/chartered accountant. Like performance statements, bidding firms shall be
required to give this data/statement along with their tender as on Cut-off date
prescribed in Tender Enquiry for 3 years Rate Contract periods, and shall be
evaluated accordingly like Performance Criteria.
(Reference DGS&D Manual Correction Slip No.43 dated 27.05.2013 and P&C Circular No.
18 dated 10.06.2013)
36 Complaint Redressal Mechanism in DGS&D:
All types of complaints, except the complaints related to corruption which will
continue to be dealt with by Vigilance Directorate, shall be examined by a Standing
Committee constituted for the purpose. The fee for processing the complaint is
Rs.10,000/- per complaint which is required to be submitted to DGS&D by way of Demand
Draft in favour of DGS&D,New Delhi or DGS&D, Kolkata/Chennai/Mumbai, as the case may
be. The complaint so received will be processed in parallel stream without delaying/
disrupting the R/C process.
(Reference P&C Circular No. 20 dated 08.07.2013)
37 Earnest Money Deposit(EMD):
In the case of adhoc procurement, the firms are required to deposit Earnest Money
Deposit(EMD) @2% of the estimated value of stores or as decided by DGS&D without any
upper ceiling in the form of Demand Draft,Fixed deposit Receipts, Banker's Cheques,
Bank Guarantee from any of the Scheduled Commercial Banks in the prescribed format.
This is required to be submitted by all the firms regardless of their registration
with DGS&D/NSIC/KVIC/Indenting Department in pursuance of Clause 7 of DGS&D68(Revised).
38 Bidding Process.
Page 22 of 35
DGS&D reserves the rights to conclude the Rate Contract for any or all items of the
Tender Enquiry and also to annul the bidding process/scrap the tender enquiry.
39 CVC Guidelines As per CVC Circular No. 3/01/2012 dated 13.01.2012
(a) In a tender, either the Indian agent on behalf of the Principal / OEM or
Principal / OEM itself can bid but both cannot bid simultaneously for the same item /
product in the same tender.
(b) If an agent submits bid on behalf of the Principal / OEM, the same agent shall
not submit a bid on behalf of another Principal / OEM in the same tender for the same
item / Product.
40 Guidelines for PMA Compliant Items.
a) Department of Electronic & IT. (DeitY) vide Notification No. 33(3)/2013-JPHW dated
23.12.2013 has laid down the PMA policy for providing preference to domestically
manufactured products in procurement of Electronic goods. Under this policy DeitY has
so far notified 6 items namely Desktop PC, Dot Matrix Printers, Laptop PCs, Tablet
PCs, Smartcards and LED products for Government procurement and DOT has notified 23
items. Notifications may be gone through at http://deity.gov.in/content/electronichardware#pma.Further notifications by various departments may be issued from time to
time in this regard.
b) The guidelines for implementation of the said policy have been approved by the
Commerce Secretary. The following decisions taken in this regard are to be strictly
complied.
(i) DGS&D as a nodal agency shall promote the policy for providing preference to
domestically manufactured electronic products based on notifications issued under the
policy by the DeitY, DOT and any other department in public procurement by government
and its agencies.
(ii) DGS&D holds regular Consultative Committee Meetings (CCMs) for framing the
technical specifications and Eligibility Criteria for various products before
inviting bids for Rate Contracts. In addition to their existing practice of inviting
all stakeholder including Industry, Trade associations and Government user
departments, DGS&D should also invariably invite representatives of DoT and DeitY in
such CCM meetings for products notified under the policy.
(iii) DGS&D should ensure through their Tender conditions that domestically
manufactured electronic products are encouraged and are not subjected to restrictive
product specifications or mandatory requirement of prior experience. However, DGS&D
may continue to incorporate such stipulations as may be considered necessary to
satisfy the security, manufacturing capability and product quality of the
manufacturers.
(iv) DGS&D shall indicate in their Rate Contracts, the requirement of domestic value
addition
prescribed
under
the
product
notifications
issued
under
the
Policy/Guidelines for the item to be compliant with the Policy for the guidance of
purchasers for each product. DGS&D shall also furnish the domestic value addition as
provided by the manufacturer for each product and model. DGS&D shall continue
concluding their Rate Contracts with suppliers as per existing procedures. The
responsibility shall lie with the government user departments and agencies under
their control to make procurements in compliance with the criteria prescribed in the
notified policies & guidelines.
(v) DGS&D shall obtain necessary affidavit regarding domestic value addition in
prescribed Form I (enclosed) of the guidelines dated 12.06.2011 and incorporate the
domestic value addition in their existing or future Rate Contracts for each notified
product, model-wise.
(vi) The vendors shall have the option to upgrade, but not downgrade the domestic
value addition contents of existing R/C's through affidavit in prescribed Form I.
DGS&D shall update the RCs accordingly without affecting the price.
(vii) In the event of submission of upgraded Form I, all supplies made after the date
Page 23 of 35
47
It is mandatory for supplier to transport the stores through registered common
carriers only for supplies made by road as prescribed in the 'Carriage by Road Act
2007'.
(Reference P&C Circular No. 52 dated 18.02.2014)
48 BIS Licence
In respect of items being brought on rate contract to supply with ISI Marking and
items which are to be supplied with ISI Marking under Compulsory Certification Scheme
of Bureau of Indian Standards as per list being brought out by them from time to
time, the responding tenderer should possess valid BIS licence to supply the items
with ISI Marking.
Firms would be eligible for award of Rate Contract and also to
continue on Rate Contract when they are in possession of valid BIS licence at all
times during the entire period of Rate Contract apart from having it on the date of
Rate Contract. The time period for submission of BIS licence would be 45 days from
the date of tender opening.
49 Right to assess/ verify credentials & capability/ capacity of bidders
DGS&D reserves the right to assess/ verify the credentials and capability/ capacity
of the bidders/ manufacturers even for the registered firms before awarding the Rate
Contracts.
50 Partiipation of sister concerns
Any Sister/Associated/ Allied concern(s) participating or applying against the same
tender, would lead to disqualification of tenderer.
Sister/ Associated/ Allied
concern means a company, society, partnership firm or proprietorship firm having one
or more common persons as Director/ Parter/ Member/ Owner.
Page 25 of 35
Annexure 1
To
The Government of India
Directorate General of Supplies & Disposals
DGS&D, 5, Sansad Marg, Jeevan Tara Building,
New Delhi 110001.
Sub: OEM Authorization of Channel Partner of our products for empanelment under Rate Contract with DGS&D
and supplies to Government of India.
Dear Sir,
We are the reputed Original Equipment Manufacturer (OEM) and authorize our under-mentioned Indian
Channel Partner firm to submit/ negotiate the tenders, process the same further and enter into Rate
Contracts and also obtain necessary certificates concerning Registration with DGS&D for supplies of our
manufactured products to Government users in India.
2. We further confirm/certify/undertake the following:
a) The said channel partner shall quote/offer/supply our OEM Products at most competitive Price and
commercial terms which are settled from time to time based on requirements and market conditions.
b) No other Supplier/Firm/Company or individual is authorized by us for the said purpose (DGS&D Rate
Contracts).
c) Our OEM standard Guarantee/Warrantee shall be applicable for our products, which shall be supplied by
the said Channel Partner under DGS&D Rate Contract.
d) The products supplied against DGS&D Rate Contract will be brand new, in our current production and
suitably tropicalized to suit Indian conditions. The versions going out of productions and/or upgraded
shall also be immediately informed to DGS&D.
e) The Spares & Accessories [including software upgrades/patches (if applicable)] for our products shall
be made available for entire life cycle time of products or at least 7 years, whichever is later.
f) Our said Channel Partner would sign and execute all required documents including integrity Pact for
the said purpose with DGS&D and continue to perform up to validity period mentioned hereunder and also
extendable thereafter.
g) We also agree to submit all the required certificates including quality certifications for our OEM
products and audited financial documents as and when required by DGS&D.
h) In the event of failure on the part of said Channel Partner, the pending liabilities under the Rate
Contracts shall be complied by us through our changed DGS&D registered Channel Partner.
i) In the event of any change in the aforesaid matter, the same shall be immediately informed to DGS&D.
3. Ours and Channel Partner details are briefly stated as under:
a) _________
[name and complete address of main/head office of OEM, including name of concerned contact official,
phone no and e-mail]
b) ____________
[name and address(es) of all the manufacturing/production facilities of OEM across the globe evidencing
country of origin of concerned products]
a) _____________
[list of broad category of concerned products including specific models of OEM for DGS&D Rate Contract]
b) _____________
[name and complete address of the said Channel Partner firm including name of concerned official, phone
no and e-mail]
c) ____________
[present validity period of this authorization/agreement, extendable thereafter]
4. This authorization/agreement has been signed, executed and extended from time to time if any by us,
duly signed by our authorized authority who is the competent authority in accordance with the Power of
Attorney authorized by our Board of Directors (evidence enclosed).
Enclosure: as above.
Date:
Place:
Yours faithfully,
_________________
_________________
[Signature with date, name and designation]
For and on behalf of M/s________________
[Name, address and stamp of the OEM on their letter head]
Copy to:
M/s___________
___________
___________
[Name and full address of Channel Partner]
Note: This letter of authorization should be on the letter head of the manufacturing firm (OEM) and
Page 26 of 35
should be signed by a person competent and having the power of attorney to legally bind the manufacturer
(OEM). Document evidencing the same to be attached.
(Ref P&C circular No. circular No. 31 dated 27.09.2013)
Page 27 of 35
Annexure 2
Annexure 2-A
Joint undertaking to be signed by authorized Indian agent as well as Indian OEM
Notwithstanding that the Registration and Rate Contracts are awarded to authorized Indian Agent(S) /
Channel Partner(S) as bidder for the said OEM, the OEM and the named Indian Agent / Channel Partner,
jointly and severally undertake the following:
(i) The Indian OEM as well as named Indian Agent / Channel Partner, jointly and severally, undertake to
abide by all terms and conditions of DGS&D Registration, Rate Contracts and corresponding performance of
supply orders thereof in all respect including timely delivery as well as required quality of the
products, Fall Clause and Warranty / Guarantee obligations.
(ii) The named Indian Agent/ Channel Partner as well as Indian OEM, jointly as well as severally shall be
liable / responsible for due performance of the Rate Contract as well as supplies thereof in all respect
and also for all such claims of the purchase arising thereof including legal liability in competent court
of law.
Note: To be signed and dated by authorized person on behalf of Indian agent and also the Indian OEM (to be
notarized as well). The signing person must attach a necessary Power of Attorney evidencing his authority
to bind the company on whose behalf the above undertaking has been given.
Annexure 2-B
Joint undertaking to be signed by authorized Indian agent as well as foreign OEM.
Notwithstanding that the Registration and Rate Contracts are awarded to authorized Indian Agent(S) /
Channel Partner(S) as bidder for the said OEM, the OEM and the named Indian Agent / Channel Partner,
jointly and severally undertake the following:
(i) The foreign OEM as well as named Indian Agent / Channel Partner, jointly and severally, undertake to
abide by all terms and conditions of DGS&D Registration, Rate Contracts and corresponding performance of
supply orders thereof in all respect including timely delivery as well as required quality of the
products, Fall Clause and Warranty / Guarantee obligations.
(ii) The named Indian Agent/ Channel Partner as well as foreign OEM, jointly as well as severally shall
be liable / responsible and accountable for due performance of the Rate Contract as well as supplies
thereof in all respect and also for all such claims of the purchaser arising thereof including legal
liability in competent court of law.
Note: To be signed and dated by authorized person on behalf of Indian agent and also the foreign OEM (to
be notarized as well).
The signing person must attach a necessary Power of Attorney evidencing his
authority to bind the company on whose behalf the above undertaking has been given.
Page 28 of 35
Annexure 3
Form - I
Format for Affidavit of Self Certification regarding Domestic Value Addition in an Electronic Product to
be provided on Rs.l00/- Stamp Paper.
Date:
I ....................S/o, D/o, W/o ................Resident of..................... . do hereby solemnly
affirm and declare as under:
That 1 will agree to abide by the terms and conditions of the policy of Government of India issued vide
Notification No. 33(3)/20 13-IPHW dated 23.12.2013.
That the information furnished hereinafter is correct to best of my knowledge and belief and I undertake
to produce relevant records before the procuring authority or any authority so nominated by the Department
of Electronics and Information Technology, Government of India for the purpose of assessing the domestic
value-addition.
That the domestic value addition for all inputs which constitute the said electronic product has been
verified by me and I am responsible for the correctness of the claims made therein.
That in the event of the domestic value addition of the product mentioned herein is found to be incorrect
and not meeting the prescribed value-addition norms, based on the assessment of an authority so nominated
by the Department of Electronics and Information Technology, Government of India for the purpose of
assessing the domestic value-addition, I will be disqualified from any Government tender for a period of
36 months. In addition, I will bear all costs of such an assessment.
That I have complied with all conditions referred to in the Notification No. wherein preference to
domestically manufactured electronic products in Government procurement is provided and that the procuring
authority is hereby authorized to forfeit and adjust my EMD and other security amount towards such
assessment cost and I undertake to pay the balance, if any, forthwith.
I agree to maintain the following information in the Company's record for a period of 8 years and shall
make this available for verification to any statutory authorities.
i. Name and details of the Domestic Manufacturer (Registered Office, Manufacturing unit location, nature
of legal entity)
ii. Date on which this certificate is issued.
iii. Electronic Product for which the certificate is produced.
iv. Procuring agency to whom the certificate is furnished.
v. Percentage of domestic value addition claimed.
vi. Name and contact details of the unit of the manufacturer.
vii. Sale Price of the product.
viii: Ex-Factory Price of the product.
ix. Freight, insurance and handling.
x. Total Bill of Material,
xi. List and total cost value of inputs used for manufacture of the electronic product.
xii. List and total cost of inputs which are domestically sourced. Please attach certificates from
suppliers, if the input is not in-house.
xiii. List and cost of inputs which are imported, directly or indirectly.
For and on behalf of ........................(Name of firm/entity)
Authorized signatory (To be duly authorized by the Board of Directors) Insert Name, Designation and
Contact No.
(Refer P&C Circular No. 53 dated 21st Feb, 2014)
Page 29 of 35
Page 30 of 35
Tender No ON-LINEUPS/ES-3/RC-D3070000/0317/33
Sr No
Heading
Condition
consignment, failing which payment shall be released."
(2) All latest Circulars and Correction Slips to DGS&D Manual issued till Tender
Opening date will be applicable.
5
Single Bid.
Regular RC Item/NDP Item
Regular RC Item.
Guarantee/Warranty Period
The period of Guarantee/ Warranty shall be 24 months from the date of
Installation / Commissioning. For details refer Clause 27 of DGS&D-230 & Clause
18 of DGS&D-1001.
Terms of Delivery
Free delivery at site (i.e. at consignees place). including installation &
commissioning
10
Category "A".
Safety/Difficult/Complaint Prone Item (Yes/No)
11
Yes.
Applicability of provisions of circular number 22 dated
23.07.2013 (main item and/or add-on/spares/a
12
No.
PMA Compliance
13
No
Slab Discount
(iv) Slab discounts - Value-wise (Rs) :Slabs Discount (in Percent), if any
a)Rs.10,00,000/- to Rs.20,00,000/-:
b)Rs.20,00,001/- to Rs.50,00,000/-:
c)Rs.50,00,001/- to Rs.1,00,00,000/-:
d)Rs.1,00,00,001/- & above. :
14
15
01 Number.
Lead Time for Delivery period
16
30 Days
MSME Reservation (Yes/No)
17
No.
PERFORMANCE CRITERIA/CUT-OFF DATE:
a)The offer of the tenders who are current/past rate contract holders, will be
considered only if they meet the following minimum level of performance, as on
cut off date, if otherwise eligible.
% Performance level for current Rate Contract (Year 2015-16)= 85
(Self-vetted)
% Performance level for previous Rate Contract (Year 2013-15)= 95
(Self vetted)
% Performance level for the year before(Year2011-12)= 100
(Self vetted)
Page 32 of 35
Tender No ON-LINEUPS/ES-3/RC-D3070000/0317/33
Sr No
Heading
Condition
Certain queries have been received by DGS&D regarding the information to be
furnished by the tenderers in the performance statements. The details pdf the
queries received and DGS&D comment thereon are attached below ar Annexure-B.
The purchaser, however, does reserve the right to consider also those firms who
have executed supplies to a lower extent. DG(S&D) shall have full powers to
relax the performance
b) In case the details provided by the firm as per sub-paras above are found to
be wrong at a later stage, a penalty of debarring the firm for three years shall
be imposed.
c) The provisions of the above clause shall not apply for the new items. In case
the performance levels have been shown as 0(zero) such items may be treated as
new items.
Yes
No
2.
Yes
No
3.
Yes
No
4.
Yes
No
5.
Yes
No
6.
Yes
No
7.
Yes
No
8.
Yes
No
Yes
No
10
Yes
No
(i)
format
Yes
No
Yes
No
in
the
perscribed
(iii)
Page 33 of 35
Yes
No
(iv) DGS&D-242 (Schedule to tender enquiry), tender forms DGS&D68A, DGS&D-69 A, List No.1 and List 9?
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
(v)
Documentary
evidence
to
establish
eligibility criteria (if applicable)?
your
meeting
the
11.
12
13
Whether installation
applicable)
(if
Yes
No
14
Whether AMC and Buy- Back prices quoted in the price bid?
(if applicable)
Yes
No
15
Yes
No
16
Yes
No
and
commissioning
confirmed?
Appendix-A
Annexure-B
Annexure-C
Page 34 of 35
Amdt
No.
1
Old Opening
Date & Time
02/03/16
New Opening
Date & Time
03:00 PM 09/03/16
03:00 PM
Offer
Expires On
07/06/16
Nature of
Amendment
Tender Opening Date Ex