Process 1 = Creation of Invoices

Module Name = Accounts Payable

Purpose = Invoices provided by Suppliers for all purchases (Fixed Assets, Inventory, Service, Employee
Reimbursements, Consumables, Stationeries etc ...) Needs to be recorded in the system in order to make
payment

Steps to be followed in order to record an invoice

Step 1 Login to Oracle Applications
Step 2 Switch Responsibility to <Branch Name> Payables Super User IL
For example, if it is Adilabad Branch user, select Adilabad Payables Super User IL Responsibility
Step 3 Navigate to Oracle Payables > Invoices > Entry > Invoices
Step 4 Double Click on Invoices function
Step 5 Invoice Workbench Screen appears
Step 6 Select the Type as Standard (Default will be always standard) In case of advance payments to
suppliers change the type as prepayment
Step 7 Enter Trading Partner name, which is your Supplier Name
Step 8 Supplier Number will be automatically generated
Step 9 Select Supplier Site from LOV (List of Values) button
Step 10 Enter Invoice Date
Step 11 Enter Invoice Number
Step 12 Enter Invoice Amount
Step 13 Enter Payment Term. For Example Immediate, 30 Days, 45 Days etc ..
Step 14 Click on 2 Lines TAB
Step 15 Enter the same value as entered in Step 12
Step 16 Click Distributions button
Step 17 Enter the same value as entered in Step 12 or Step 15
Step 18 Select your Account by selecting your account code combination
Step 19 Click Save button from toolbar or Press CTRL + S
Step 20 Close the Distributions form and return to Invoice Workbench
Step 21 Clicks on 1 General TAB
Step 22 Click Actions 1 button
Step 23 Invoice Actions form appears
Step 24 Select Validate option
Step 25 Click OK button
Step 26 Check Status of the invoice is changed to Validated (In case of prepayment it will be Unpaid)
Step 27 Click Actions 1 button
Step 28 Invoice Actions for appears
Step 29 Select Create Accounting option and under that select Final Post Option
Step 30 Click OK button
Step 31 System displays the message Accounting has been successfully created for this transaction
Step 32 Check the Accounted status of the invoice is changed to YES
**Invoice Creation and Invoice Accounting is Complete**

Process 2 = Creation of Payments Full Payment

Module Name = Accounts Payable
Purpose = Payment to all invoices created in payables, but excluding farmer payments. Payment will be
done for the full invoice amount and not in parts

Steps to be followed in order to make Full payment to an invoice

Step 1 Switch Responsibility to <Branch Name> Payables Super User IL
Step 2 Navigate to Oracle Payables > Invoices > Entry > Invoices
Step 3 Double Click on Invoices
Step 4 Invoice Workbench window appears
Step 5 Click Find button from toolbar or select View Menu > and Click Find option
Step 6 Enter either your Supplier Name or Invoice Number or Invoice Date etc to find out an
invoice which is already created.
Step 7 Click Find button
Step 8 Click Actions 1 button
Step 9 Invoice Actions form appears
Step 10 Select Pay in Full option
Step 11 Click OK button
Step 12 Payment Workbench window appears
Step 13 Select Invoices window appears
Step 14 Select Payment Date
Step 15 Payment Amount automatically appears from the invoice it cannot be changed.
Step 16 Select the Bank Account
Step 17 Select the Payment Method
Step 18 Select Payment process profile as CCIL Standard Check PPP
Step 19 Cheque Book Name and Cheque Book Number automatically appear.
Step 20 Save your changes or Press CTRL + S
Step 21 Invoice detail will appear in the Form and the Status will be unprocessed
Step 22 Click Actions 1 button
Step 23 Select Create Accounting option and further select Final Post option
Step 24 Click OK button
Step 25 System displays the message Accounting has been successfully created for this transaction
Step 26 Check the status of the payment is changed to Processed.

**Full Payment is Complete for an Invoice Created in Step 1**

Process 3 = Creation of Payments Partial Payments

Module Name = Accounts Payable
Purpose = Payment to all invoices created in payables, but excluding farmer payments. Payment can be
done for the full value of the invoice or for the part amount.

Steps to be followed in order to make part payment to an invoice

Step 1 Switch Responsibility to <Branch Name> Payables Super User IL
Step 2 Navigate to Oracle Payables > Payments > Entry > Payments
Step 3 Double Click on Payments
Step 4 Payment Workbench window appears
Step 5 Select Trading partner Name, which is your Supplier Name
Step 6 Select Payment Date
Step 7 Enter Payment Amount
Step 8 Select Bank Account
Step 9 Select Payment Method (Cheque, Cash, Electronic etc)
Step 10 Select Payment Process Profile as CCIL Standard Check PPP
Step 11 Cheque Book Name and Cheque Book Number automatically appear.
Step 12 Click Enter / Adjust Invoices button in the Payment Workbench
Step 13 Select Invoices window appears
Step 14 Click Invoices LOV (list of Values) button and select the Invoice for which payment needs to
be made
Step 15 Enter the Payment Amount to be paid
Step 16 Save the record or Press CTRL + S
Step 17 Click Actions 1 button
Step 18 Select Create Accounting option and further select Final Post option
Step 19 Click OK button
Step 20 System displays the message Accounting has been successfully created for this transaction
Step 21 Check the status of the payment is changed to Processed.

**Partial Payment is Complete for an Invoice Created in Step 1**