Chapter 1

INTRODUCTION
1. Introduction
1.2 Introduction
Through this new Jewellery management system, shop managers can easily handle their
shop and business transactions by accessing a single window. This system will have Utilities,
Transactions and Report generations menus. Utilities section will deal with backing up
databases either on daily basis, timely basis, monthly basis etc as set by the admin, adding
new employee, deleting new employee, managing existing employee details, adding new
customer, adding and deletions of new supplier, changing the password, categorize different
Jewellery items etc. Transaction will deal with financial accounting part of this business
scenario. It will provide information on sales, purchase, Cash In and Cash Out associated
with this business process. Generating report by accessing information stored in database is
another important feature of this system. This system will able to generate as per user
requirement in user friendly manner. User does not require any technical details to generate
reports. They have to submit their requirements by using different options available. This
section will able to generate reports on sales, purchase, Cash In and Cash Out between a
given time interval. If the date option will not be used, it will generate report from the
starting date of business to the current date. However user can refine their query by using any
specific date and time.
In the modern era, computers have made every thing under one root and have knit the
world together. Even the complicated and time consuming works are made nothing by the
computers. Because of the technological IT revolution computer has been made
as the core element in every place. Computerization has become an essential one, for the
people who prefer speedy and ease of access. Human beings are liable to make mistakes and
the output usually depends upon the efficiency of the persons involved. But computers could
usually generate error output and highly efficient which varies depending on the
person operating. Jewellary management system helps the retailer to maintain
their records properlyand accurately. This system provides a user friendly
interface for controlling Purchaseand sales management system.The project entitled

Jewellary Management System is developed with an aim of automating the work

of Retailer. The project is developed using
Microsoft Visual Basic 6.0-Front End Tool
Ms-Access 2000-Back end tool
The project is broadly divided into following modules

Details
Supplier Details
Item Details
Order Details
Sales Details
Billing Details

All the above modules are designed to meet the requirements of a Retailer. Theinterface is
developed with a feature rich interface and user-friendly Environment
Scope
This software provides solution for database back up which will help to store old
records. Admin has unique user name and password for using this software. He can
change password delete records, add new records. Easy to analyze sales and transaction
details using report generation module . Admin can generate monthly and yearly reports.

Chapter 2
SYSTEM OVERVIEW
1. Existing System
The existing system is handled manually. The system has a formatted accountingsystem
for Purchase and Sales. The indent is prepared when items are to be purchasedand bill is
generated for sale of items. The system follows the predetermined purchaseand sales
procedures.
2. Problem with Existing system

Manual systems are more time consuming

Large number of ledger books has to be maintained for each transaction
Since the data are entered manually there are possibilities for errors.
Data security is very minimal.
There is a possibility for double entries.
Since the transaction are mainly viz. paperwork updating of data is veryhard.
Generating the reports in the desired format is a tedious process.
Reporting to the higher officials is not done through the proper channel.
Data stored on papers is subject to loss due to physical damage.

3. Solution on problem
The aim of this project is to evaluate the efficient and efficacy of developing
Jewellery shop so that business transactions are easy. To do this a simple set of tables will
be identified from those in use at a database. These tables will be explored and mapped.
Queries will be aimed at accessing data in its native environment

Chapter 3
HARDWARE AND SOFTWARE REQUIREMENTS
Technologies Used in Project

VB 6.0 as front end.

Microsoft Acess as back end.

Hardware Requirements

Processor Pentium III or higher version.

Ram 250 MB.

Hard Disk 500 MB.

Monitor.
Keyboard.

Software Requirements

Windows 7.
Visual studio 2008.
Microsoft Acess.

Chapter 4
REQUIREMENT ANALYSIS
Feasibility Study:
One of the many stages in the system development life cycle is determining the feasibility of a
project. A measure of how beneficial or practical the development of a software system will be to
an organization. This analysis recurs, and how that technology can be of benefit. These studies
can include policy recommendations for imaging systems, document management, and workflow
applications for an interactive process of collecting and analyzing through the life cycle.
Feasibility studies examine the organization data with the client and searching for cost-effective,
viable technical and non technical solutions.

Economic Feasibility

The economic analysis of one project counts for the cost effectiveness of the project. The
economic feasibility study (EFS) should demonstrate the net benefit of the proposed application
in light of the benefits and costs to the agency, other state agencies and the general public as a

whole. Economic feasibility is generally the bottom-line consideration for most of the systems.
Economic justifications includes a broad range on concerns that include cost-benefit analysis,
long term corporate incomes strategies, impact on other profit centres or products, cost of
resources needed for the development etc.
Economic feasibility is measured under the following heads:
1. The project fits in the proposed budget.
2. The project satisfies the economic constraints.
3. Weather the existing hardware will meet the budget proposed.
4. Weather new software is required for its working.

Technical Feasibility

The technical feasibility of the system counts for the technical acceptance of the system. It refers
to the ability of the process to take advantage of the current state of the technology in pursing
farther improvement. The technical available technology should be considered.
The criteria for technical feasibility is
1. Easy to use: the users were assumed to be normal ordinary people having knowledge of
simple computer operation, so ease of use is a very essential factor if we want to get the job
actually done quickly.
2. Reliable: we assume that the device will receive a lot of shock, from mishandling, vibrations,
etc.

3. Easy maintenance of information

Since the records of all the activities performed by the various sites are stored digitally and
with the use of software it becomes east to retrieve and maintain data. It is also easy to
backup the data.
4. Save time and effort
Since the entire data management task is done by the system, it saves lot of time, effort and
energy of the user to get the work done.

5. Various processes running

The various processes that will be running through the project execution time can be
summarized as follows:
1. User login
2. Changing password
3. Adding new item
4. Adding new copies of existing item
5. View an item
6. Searching an item
7. Entry of transaction detail(rent/purchase)
8. Return of items, if rented
9. Searching a customer
10. Looking at transactions and incomes
6. Secure: the system should be secure enough to provide access to only authorized users.
In our project the technical feasibility is considered up to a greater extent. The software is build
using visual basic 6.0. Thus the problem of non availability of software is eradicated. The
backend of the system is MS access, which is freeware database application. Proposed system
can be expanded in future if required. Proposed system also provides data security by password
protecting.

Chapter 5
SYSTEM DESIGN AND MODELING
Entity Relationship Diagram

Login Password

Login Name

Login

Login Id

Item Id

Item Name
Item

Item Weight

Jewelry Type
Present Item Id

Purchase

Price/Quantity

Have

Item Quantity
C. Mobile No.
Customer

C. Phone No.
C. Name

C. Id
C. Address

Bill

Bill No.
C. Id
Item Id

Data Flow Diagram

PURCHASE MODULE
1

Validate
Supplier
Details

Supplier
SUPPLIER

Details

Validated
SUPPLIER

Supplier Details

DETAILS

2
Validate Item Details

Item Details

Validated

ITEM

Item Details

* SUPPLIER

Supplier Details
3

Indent
Indent Details
Details

INDENT

Indent Generation
Indent

ITEM

SUPPLIER

Item Details

Indent Details
* INDENT DENT
Generation of Verification Report
INDENT
Verified
SUPPLIER

Bill Details

Item Details

BILL

Verified
*

BILL

Item Details

5
Stock UpdationUpdated Item
*

ITEM

Details
*

ITEM
Item Details

SALES MODULE

6
Validate Customer Details
Customer
Validated
customer
Customer

customer

Customer Details

CUSTOMER

7
Item Details Validate Order Details
Validated

Order Details

Order

Order Details

* CUSTOMER

Customer

Delivery

Billing Details
Delivery Bill Generation
Order
* * order

Order Details

Delivery Challan

DCHALLAN

Customer

* CUSTOMER
*Order
*
*

ITEM
DCHALLAN

Customer Details
Order Details
9 Sales Bill Generation
Bill
Item Details

CUSTOMER

Bill Details

SBILL

Delivery
Challan Details

Item Details
* DCHALLAN
10
Stock Updation Update
Supplier Details
Report Item Details
*

SBILL

Quotation
Details
Item Details

ITEM

Generation
Reports

MANAGEMENT

ITEM

SUPPLIER

Item Details

* QUOTATION

* CUSTOMER

ORDER

BILL

SBILL

Customer Details

Sales Order Details

Customized Bill

Details
Sales Bill
Details

Chapter 6
Database Design
Table-cash In
Date

GivenBy

ReceivedBy Amount

Remarks

OR

8/11/2005 japok

cmj

500

sample cash in amount

123

8/11/2005 Carlo Brian

CMJ

1500

Payment of Credit

125

Table-CashOUT
Date

Categor
ReceivedB
GivenBy
Amount
y
y

8/10/2005 Expenses CMJ

Carlo

1500

Remarks
Food Allowance (example)

Table-CashOUTCategory
Category
Business Transaction
Expenses
Miscellaneous

Table-Category
Type

Description

JEWELRY

Jewelry

BFGB

bbgng

Table-Customer
Cust
Cust_ Cu Cust_L Cust_St Cus Cust_ Cus Cust_Co Cust_ Cus Cust_R
_Nu
Firstn st_ astNa reetAdd t_Ci Provi t_Zi ntactNu Birthd t_S emark
mbe
ame MI
me
ress
ty
nce
p
mber
ate
ex
s
r
Carlo
Brian

Pin Laid
e

#56
Ram Isabel 331 0928531
Pagrang- on a
1
3642
ayan

7/14/1 Mal Sample C-1

980 e
Record
of
Custom
er

fbbg

fdgdf

gfdhgfgf bvn vnvcn 546 4654666

bvn
445 75

3/22/1 Mal
989 e

C-2

raj

ram

kk tower knk iui

8/8/19 Mal
88 e

C-3

rahe

kolar

MAHES kk
H

879 9844786
676 578
56

man karnat 569 9876543

galo aka
874 21
re
5

Table-Division
Typ
e

Description

4/5/19 Mal daily

C-4
86 e
custom
er

Table-Customer
Cust
Cust_ Cu Cust_L Cust_St Cus Cust_ Cus Cust_Co Cust_ Cus Cust_R
_Nu
Firstn st_ astNa reetAdd t_Ci Provi t_Zi ntactNu Birthd t_S emark
mbe
ame MI
me
ress
ty
nce
p
mber
ate
ex
s
r
Carlo
Brian

Pin Laid
e

#56
Ram Isabel 331 0928531
Pagrang- on a
1
3642
ayan

7/14/1 Mal Sample C-1

980 e
Record
of
Custom
er

fbbg

gfdhgfgf bvn vnvcn 546 4654666

bvn
445 75

3/22/1 Mal
989 e

fdgdf

C-2

KID Kid's Division

LAD Lady's Division
Y
ME Men's Division
N

Table-Employee
Emp
_Nic
k_Na
me

Emp
_Firs
tNa
me

E
m
p_
MI

E
Emp Emp_ Em Em
Emp_
m
_Las Stree p_ p_P
Conta
p_
tNa tAddr Cit rovi
ctNu
Zi
me ess
y nce
mber
p

Em
p_Bi
rth
day

E
Emp
Em Em
m
_Birt
p_R p_N
p_
Emp_Pic
hPla
em um
Se
ce
ark ber
x

JAPO Juan De Cruz Victor Sa Isab 33 68200 7/14 Santi Ma

K
la
y Sur nti ela 11 00
/198 ago le
ag
0 City
o
Cit
y

CMJEmp
-2

JAPO Carlo Pi Laid #56 Ra Isab 33 09185 7/14 Santi Ma Prog CMJ- D:\resume
K
Brian ne
Pagra mo ela 11 31364 /198 ago le ram Emp ko\cute.b
ngn
2
0 City
mer -1
mp
ayan
FGD
G

fgfdg f dfgh dfgdfh dfg dfgd 56 45667

45 85766

AJI

ajith p

MAN man k
U
oj

john sd
ksd krl
nagar
man gg
u
road

6/6/ hbfg Ma
198 h
le
9

67 09746 10/5 ksd

15 67766 /198
45 7
9

kn jffr 98 09746
hd
77 89344
89 4

CMJEmp
-3

Ma
le

CMJEmp
-4

5/8/ knhd Ma
198
le
8

CMJEmp
-5

Table-Employee
Emp
_Nic
k_Na
me

Emp
_Firs
tNa
me

E
m
p_
MI

E
Emp Emp_ Em Em
Emp_
m
_Las Stree p_ p_P
Conta
p_
tNa tAddr Cit rovi
ctNu
Zi
me ess
y nce
mber
p

PETE pete ki huds balma ma daks 57 98765

R
r
ng on
tta
ng hina 42 4321
alo kan 03
re nad
a

Em
p_Bi
rth
day

E
Emp
Em Em
m
_Birt
p_R p_N
p_
Emp_Pic
hPla
em um
Se
ce
ark ber
x

4/8/ man Ma wor CMJ198 agal le king Emp

6 ore
as a -6
acc
oun
t
mai
nta
nan
ce

C:\Docum
ents and
Settings\s
ss\Deskto
p\images.j
pg

Table-Password
Password
pass

Table-Product
Categ
ory

Unit

Type

Divisi
on

JEWEL 14KBG ANKL KID

RY
PP
ET

Item_Description
Kids Anklet 14k
Bangkok Gold

Unit_Pr Qt
ice
y

Remarks

2,500.0 1
0

This is just a
sample product.

JEWEL 14KBG RING LADY Ladys ring 14KBGPP

RY
PP

6,000.0 0
0

Ladies ring.

JEWEL 14KBG ANKL KID

RY
PP
ET

10.00

veried by us

star jewels

Table-Purchase
Cat
Divi Item_De Q
Supplier
Purcha
Typ
Cos Supplie
Date_Pu Amo
ego Unit
sio scriptio t
_Addres
se_Cod
e
t r_Name
rchased unt
ry
n
n
y
s
e
JEWE 14K ANK KID Kids
LRY BGP LET
Anklet
P
14k

5 2,50 CMJ
0.00 Main

Manila,
Manila
City,

7/10/200 12,5 123

5 00.0
0

Table-Purchase
Cat
Divi Item_De Q
Supplier
Purcha
Typ
Cos Supplie
Date_Pu Amo
ego Unit
sio scriptio t
_Addres
se_Cod
e
t r_Name
rchased unt
ry
n
n
y
s
e
Bangkok
Gold

Manila
0000

JEWE 14K ANK KID Kids

2 2,50 CMJ
LRY BGP LET
Anklet
0.00 Main
P
14k
Bangkok
Gold

Manila,
Manila
City,
Manila
0000

8/11/200 5,00 123

5 0.00

Table-Sales
Q
OR_N Date Custome Customer Cate
Typ Divi Item_De
Unit_ Amo
Unit
t
umber _Sold r_Name _Address gory
e sion scription
Price unt
y
123

7/5/2 Carlo
#56
005 Brian
PagrangPine Laid ayan,
Ramon,
Isabela
3311

JEWE 14KB ANK KID Kids

LRY GPP LET
Anklet
14k
Bangkok
Gold

5 2,500 12,50
.00
0.00

124

8/11/ Carlo
#56
2005 Brian
PagrangPine Laid ayan,
Ramon,
Isabela
3311

JEWE 14KB ANK KID Kids

LRY GPP LET
Anklet
14k
Bangkok
Gold

1 2,500 2,500
.00
.00

Table-Supplier
Sup_S
Sup_P Su Sup_Con Sup_Cont Sup_R Sup_ Sup_Cont
Sup_Na treetA Sup_
rovinc p_Z tactPers actNumb emark Numb actNumbe
me
ddres City
e
ip
on
er
s
er
r2
s
CMJ
Main

Manila Manil Manila 000 Japok

a
0
City

bfdbdg

fdgf

baanu

knk
kjh
street

raj

kk

09285313
642

dhbd dfhgd 544 45646676 4565454

f
5
5
ytuu

786 97465667 768764

777 67

man karnat 574 kiran

S-1

S-2

54654

S-3

67678576

98765432 diamo S-4

789456123

Table-Supplier
Sup_S
Sup_P Su Sup_Con Sup_Cont Sup_R Sup_ Sup_Cont
Sup_Na treetA Sup_
rovinc p_Z tactPers actNumb emark Numb actNumbe
me
ddres City
e
ip
on
er
s
er
r2
s
road

galor ak
e

556

nd
seller

Table-Type
Type

Description

ANKLET

Anklet

BANGLES

Bangles

BRACELET

Bracelet

EARRING

Earring

LOOP

Loop

NECKLACE

Necklace

PENDANT

Pendant

RING

Ring

Table-Unit
Type

Description

14KBGPP

14k Bangkok Gold Per Piece

14KSIG

14k Singapore Gold

14KWG

14k White Gold

18KBG

18k Bangkok Gold

18KCG

18k Chinese Gold

18KJG

18k Japan Gold

18KSAG

18k Saudi Gold

18KSIG

18k Singapore Gold

18KWG

18k White Gold

21KSG

21k Saudi Gold

22KBG

22k Bangkok Gold

24KCG

24k Chinese Gold

Chapter 7
INPUTE AND OUTPUTE FORMS

Chapter 8
REPORTS

Chapter 9
LIMITATIONS
As we are also student according to our views we have tried our best of fulfill the
Requirement about the project inspire other awareness may be left some important things.
As we have realized later after discussion in our friends.
1. Visual Studio can make system slower.
2. Any Unexpected bug can be cause the data failure.

Chapter 10
FUTURE ENHANCEMENT
This system is developed such a way that additional enhancement can be done without
much difficulty. The renovation of the project would increase the flexibility of the system. Also
the features are provided in such a way that the system can also be made better and efficient
functionality
The programs were coded in an easier and more structured manner so that may further
modifications may be incorporated easily. The processing time in this system is very lesser
compared to existing system. This system has good flexibility of accommodating any more
changes that might arise in the future also.
In this system, data integrity is maintained and data redundancy is avoided and it increase
system efficiency. The database is designed in such a way that it will be also helpful for
enhancement of the system.

Chapter 11
CONCLUSION
The system Jewellary Management system deals with purchase and sales processing of
a Jewellary shop. This system has been developed to satisfy all the proposed requirements. The
process of recording details about supplier, item, Billing and customers is more simple and easy.
The system reduces the possibility of errors to a great extent and maintains the data in an
efficient manner. User friendliness is the unique feature of this system. The system generates the
reports as and when required. The system is highly interactive and flexible for further
enhancement.
The coding is done in a simplified and easy to understandable manner so that other team
trying to enhance the project can do so without facing much difficulty. The documentation will
also assist in the process as it has also been carried out in a simplified and concise way.

Chapter 12
BIBLOGRAPHY
1. Visual Basic 6.0 from the Ground up, Gary Cornell, Tata McGraw Hill Edition
2. The Complete Reference Visual Basic 6.0 , Noel Jerke, Tata Mcgraw Hill Edition

3. Visual Basic 6.0 Programming Black Book, Sten Holzner, Dream tech Press, Dreamtech
Press, New Delhi-2004
4. MS-Office 2000, Michael Busy and Rossell a Stultz, BPB Publication, New Delhi.
5. Micro soft Office Access Bible by Groh
6. Software Engineering a practioners approach- Roger S. Pressman, Tata McGraw Hill
Edition
7. Working with Access by RON Mansfield, Tata McGraw Hill Publication