MANAGEMENT AND PERSONNEL FEASIBILITY

Mission and Vision

The mission is to be the preferred and trusted recruitment partner to both clients
and candidates. To achieve this, they are committed to the provision of excellent
customer service, quality staffing and competitive pricing. They will continue to work in
close consultation with their clients to ensure that their staffing needs are adequately met
to their complete satisfaction.
The vision is to become the employers preferred recruitment agency of choice
based on the extent and quality of their service. They also endeavor to be the preferred
platform for candidates to discover and pursue exciting careers with their ideal
organizations.

Organizational Chart
Agency
Director

Recruitme
nt
Manager
Recruitm
ent
Specialis

Staffing
Specialis
t

Recruiter
s
Specialis

Staffing
Specialis
t

Account
Manager
Payroll
Assistant

Payroll
Assistant

Liason
Officer

Legal
Adviser

Recruiting agencies offer a vital service to their clients by giving them the tools
they need to entice and employ the most talented prospects in their respective industries.
The agency's organizational structure defines both the hierarchy of responsibilities within
the company and the division of tasks for each worker. The hierarchy determines who
develops the company's vision and who carries out the missions to achieve those goals,
while the division of tasks casts each employee into the most productive role.

Staffing Requirements

Position

No. of Employees

Basic Salary

Agency Director
Recruitment Manager
Account Manager
Recruitment Specialist
Staffing Specialist
Payroll Assistant
Liason Officer
Legal Adviser

1
1
1
2
2
2
1
1

36000
30000
30000
22500
22500
12000
10000

Monthly Basic Salary

36000
30000
30000
45000
45000
24000
10000

Tabulated above are the required personnel in the recruitment agency. The head is
the agency director with two managers the recruitment manager and the account manager.
There are two recruitment specialists to aid in the recruiting phase. There are two staffing
specialists for the selection part and where to place the candidate. A liason officer is
needed for mails, for forwarding SSS, PagIBIG or Phil Health Contributions and other
related jobs. The legal adviser will only be a consultant for the agency for legal aspects.

Duties, Responsibilities and Qualifications

Job Title: Agency Director

Duties and Responsibilities:

The agency director acts as the primary supervisor for the entire agency. The
primary duties of the agency director are to oversee the company's daily operations,
coordinate its financial management tasks and develop plans to achieve its overall vision.
The director may also go under the title of "president" or "general manager". The director
may be an owner-operator or act on behalf of the owner.

Qualifications:

Has 10-15 years of experience in the industry

An experienced leader and financial executive with appropriate industry

experience

An energetic, forward-thinking and creative individual with high ethical standards

and an appropriate professional image

has sound technical skills, analytical ability, good judgement ans strong
operational focus

Masters Degree (MA) in Business Administration or other related courses

An experienced leader and financial executive with appropriate industry

experience, preferably in the software field.

Job Title: Recruitment Manager

Duties and Responsibilities:
The Recruitment Manager manages the end-to-end recruitment cycle for the
organization. This position exists to employ the right people with the right skills and
attitude, and the right culture fit to support and accomplish the company mission. Creates
and executes a strategy for talent acquisition and determines best recruiting and selection
models in consultation with senior leaders to meet business needs. They manages the day
to day functions and activities for the group, including but not limited to overseeing the
placement and closing of full time and contingent positions and the adherence to the
companies onboarding processes. They centralize, create and implement the companies
recruiting program, including acting as the main point of contact for recruiting firms,
partnering closely with leaders in the lines of business, negotiating rates and contracts,
and

being

the

point

of

contact

for

onboarding

executives.

They improve the efficiency and effectiveness of the talent acquisition processes in order
to create competitive advantage. They determine talent acquisition needs, designing tools,
testing, templates and measures of success in order to recruit top talent. They develops
consistent, standardized processes for sourcing, screening, interviewing and developing
competitive

offers

in

attracting

top

talent.

Qualifications:

Must have a minimum of seven (7) years of experience in an HR leadership

capacity with heavy emphasis on talent acquisition; previous healthcare recruiting
experience required.

Baccalaureate Degree in Human Resources, Business Administration, or

Industrial Relations required. Master of Science in Human Resources, Business
Administration, or Industrial Relations preferred.

Job Title: Account Manager

Duties and Responsibilities:

They operate as the lead point of contact for any and all matters specific to your
customers. They build and maintain strong, long-lasting customer relationships. Develop
a trusted advisor relationship with key customer. stakeholders and executive sponsors.
Ensure the timely and successful delivery of our solutions according to customer needs
and objectives. They communicate clearly the progress of monthly/quarterly initiatives to
internal and external stakeholders. They forecast and track key account metrics. They
identify and grow opportunities within territory and collaborate with sales teams to
ensure growth attainment. They assist with high severity requests or issue escalations as
needed requirements.

Qualifications:

Demonstrated ability to communicate, present and influence credibly and

effectively at all levels of the organization, including executive and C-level

Experience in delivering client-focused solutions based on customer needs

Proven ability to manage multiple projects at a time while paying strict attention
to detail

Excellent listening, negotiation and presentation skills

Excellent verbal and written communications skills

BA/BS degree or equivalent

Job Title: Recruitment Specialist

Duties and Responsibilities:

They establish recruiting requirements by studying organization plans and

objectives; meeting with managers to discuss needs. They build applicant sources by
researching and contacting community services, colleges, employment agencies,
recruiters, media, and internet sites; providing organization information, opportunities,
and benefits; making presentations; maintaining rapport. They determine applicant
requirements by studying job description and job qualifications. They attract applicants
by placing job advertisements; contacting recruiters, using newsgroups and job sites.
They determine applicant qualifications by interviewing applicants; analyzing responses;
verifying references; comparing qualifications to job requirements. They arrange
interviews by coordinating schedules; arranges travel, lodging, and meals; escorting
applicant to interviews; arranging community tours. They evaluate applicants by
discussing job requirements and applicant qualifications with managers; interviewing
applicants on consistent set of qualifications.

Qualifications:

Baccalaureate Degree in Psychology or Human Resource Development

Management
Has 5 years experience in the industry
Phone Skills
Good in recruitment and interviewing skills
Good interpersonal and communication skills
Has expertise in Labor Law
Ethical and has high degree of professionalism

Job Title: Staffing Specialist

Duties and Responsibilities:
Staffing specialists are responsible for hiring people for open positions within an
organization. Staffing specialists proactively build a pipeline of qualified applicants, to
fill positions.

Qualifications:

Baccalaureate Degree in Psychology or Human Resource Development

Management
Has 5 years experience in the industry
Good staffing skills
Good interpersonal and communication skills
Has expertise in Labor Law
Ethical and has high degree of professionalism

Job Title: Payroll Assistant

Duties and Responsibilities:

Job Title: Liason Officer

Duties and Responsibilities:

They establish an effective communications system to keep the site team informed
and maintain good relationships with the tenants and construction team. They are
working to establish accommodation needs and review future office requirements. They
act as messenger of the entity mailing and delivering necessary documents.

Qualifications:

Regeneration, Tenant and Resident Liaison Officer jobs usually state the
ability to insure the immediate flow of information so a high level of
communication, negotiation and excellent listening ability is required.
You will also need to be sensitive to the people you are dealing with and
have good problem solving skills. Each job is unique and you will need to
have knowledge in your area e.g. a residential liaison officer will have a

different knowledge base to a regeneration liaison officer. Flexible

working hours and a clean driving license are often required.
Job Title: Legal Adviser
Duties and Responsibilities:

Qualifications

General Management Policies

Duties and responsibilities to perform the necessary tasks are very crucial in
business. That is why policies are implemented in every business to have framework
of the rules needed to be followed.

o Working Hours and Days

The normal hours of work of any employee shall hold regular office hours for eight
(8) hours a day from Monday-Friday. The employees are given a one (1) hour lunch
break and fifteen (15) minutes break for the morning and for the afternoon. Meal

periods shall be the duty of every employer to give his employees not less than sixty
(60) minutes time-off for their regular meals.
Day off shall be the duty of every employer, whether operating for profit or not, to
provide each of his employees a rest period of not less than twenty-four (24)
consecutive hours after every five (5) consecutive normal work days.

o Attire and Uniform

The employees are obliged to wear their office uniforms during Mondays to
Thursdays and smart casual for Fridays.
o Attendance
The employees will be using access cards to record their attendance. It will be
automatically recorded in the ID System of the Agency
o Absences
Three (3) consecutive absences without any permission from the agency
will subject the employee to suspension.
o Standard Pay Day
Salaries shall be paid at least once every two (2) weeks or twice a month at intervals
not exceeding sixteen (16) days. Salaries of the employees should be paid every tenth
(10th) day and twenty-fifth (25th) day of the month.
o Benefits and Incentives
Philippine Health Insurance
The employer and employee will have equal contribution. Paying P100
per month.

Social Security System

The contributions of the employers and employees are based from the SSS

and EC Table.
Pag-IBIG
The employer and the employee will have equal contribution.
Night Shift Differential
According to Article 86 of the Labor Code of the Philippines,
every employee shall be paid a night shift differential of not less than ten
percent (10%) of his regular wage for each hour of work performed

between ten oclock in the evening and six oclock in the morning.
Holiday Pay
Article 94 of the Labor Code of the Philippines stated that, (a)
Every worker shall be paid his regular daily wage during regular holidays,
except in retail and service establishments regularly employing less than
ten (10) workers; (b) the employer may require an employee to work on
any holiday but such employee shall be paid a compensation equivalent to
twice his regular rate; and (c) As used in this Article, holiday includes:
New Years Day, Maundy Thursday, Good Friday, the ninth of April, the
first of May, the twelfth of June, the fourth of July, the thirtieth of
November, the twenty-fifth and thirtieth of December and the day

designated by law for holding a general election.

Overtime Pay
According to Article 87 of the Labor Code of the Philippines, work
may be performed beyond eight (8) hours a day provided that the
employees are paid for the overtime work, an additional compensation
equivalent to his regular wage plus at least twenty-five percent (25%)
thereof. Worked performed beyond eight (8) hours on a holiday or rest day
shall be paid an additional compensation equivalent to the rate of the first

eight hours on a holiday or rest day plus at least thirty percent (30%)

thereof.
Sick Leave

A sick leave form shall be submitted to the Agency Director for approval.

13th Month Pay

Employees are given 13th month pay during the mid- year.

o Health and Sanitation

Safety is of prime importance in the company. The employees must cooperate with
the supervisor in assuring their own safety and that of their co-employees. The company
enjoins every employee to follow and cooperate in the enforcement of the Rules
prescribed by the Occupational Safety and Health Standards.

o Hiring and Recruitment

For the hiring process, the recruitment manager will be posting for job
advertisements.
o Termination
Suspensions will be given to
Practices of Management

Legal Aspect
o
o
o
o
o
o

Mayors Permit
Certificate of Registration
Fire Safety Inspection Certification
Sanitary Permit to Operate
Monthly Percentage Tax return (BIR Form 2551M)
Monthly Remittance Return of ____ Income Taxes Witheld (Expanded)
BIR Form 1601-E

References:
Sison, Perfecto S., Personnel and Human Resource Management. 5th edition