SAP HR Time Management Interview

Questions & Answers

What ate two Types of Time Management?
Two types of Time Management are
1.Positive Time Management
2.Negative Time Management
There are 2 method of time recording are available
1.Positive time recording : Actual times are recorded.
This method completely records all actual times, i.e. all transactions
such as actual working times, absences, etc.
2.Negative time recording : Only deviations from a work schedule are
recorded.
What is Time Types?
Time data (attendances or absences) is stored using time types.Time
types are stored in HR Master Data
For example :Time-related Payments = Time type 2000 to 2499,
Absences = Time type 2500 to 2999
What are the Methods to Record Time Data?
You can use a variety of systems and methods to record employee
times in SAP R/3 Time Management. Following are few commonly used
methods
Time recording systems-Swipe in & swipe out system
Online time recording systems by time administrators
Cross-Application Time Sheet (CATS)
Employee Self-Service (ESS) or Manager Self-Service (MSS)
Touch screen systems
Third party system/No Sap (Legacy) systems through a interface to
the R/3 System

 Online time recording systems by employees

Infotypes in Time Management
Important Infotypes in Time Management.
0007 - Planned Working Time
2001 - Absence - You record a variety of absences in this infotype
0082 - Additional Absense Data
2002 - Attendance - You record a variety of attendances in this infotype
2003 - Substitution
2004 - Availability
2005 - Overtime
2006 - Absence Quota
0005 - Leave Entitlement (Now Obsolete)
2007 - Attendance Quota
2010 - Employee Remuneration Info
2011 - Time Events
2012 - Time Transfer Specification
2013 - Quota Corrections
0416 - Time Quota Compensation
0050 - Time Recording Info
0315 - Time Sheet Defaults
0672 - FMLA Event
2050 - Annual Calendar
2051 - Monthly Calendar
What are the important Transactions T Codes in Time
Management?
PT50 - Quota Overview
PT40 - Time Management Pool
PA61/PA51 -Maintain/display time data
PA62 -Maintain additional time data
PT69 -For multiple persons and infotypes

PA70- Fast entry of master data

PA71 -Fast entry of time data)
PT 60 - Time Evaluation Driver
PE01 - Personnel calculation schemas
PE02 - Personnel calculation rules
PE03 - Features
PE04 - Functions and operations
PT80 - Sub-system Connection
SCAL - Create \ View Public Holiday & Public Holiday Calendar
PT01 - Generate Work Schedule
PT02 - Change Work Schedule
PT03 - Display Work Schedule
Cross Application Time Sheet (CATS):
Cross Application Time Sheet (CATS) is a tool used by employees or
personal administrators to record employee working times. All
recorded time entries are stored in the database table CATSDB.
CATS integration with other modules in SAP
As soon as a user enter and save data in the time sheet, the
system writes the record to

CATSDB table. When the records

in

CATSDB have the processing status 30 (Approved) or 60 (Canceled),

the system writes them to the relevant interfaces tables in Human
Resources, Controling, MM, Project System etc. The information
recorded in CATSDB table should be transferred to other SAP modules.
We can use CATS to record times for employee and transfer to the
following target components such as HR,Payroll,PM,CS,PS, & MM .
CATS -Time Management

: For time recording of employees

CATS - Payroll

: For salary calculation

CATS - Travel Management : For calculation of travel expenses

Important tables in CATS

Following are interface tables for the other target components/sap

modules
Transfer to Controlling
Transfer to HR

->CATSCO table
->CATSHR table

Transfer to MM

->CATSMM table

Transfer to PM

->CATSPM table

Transfer to PS

->CATSPS table

Important T Codes in CATS

Following are important transactions in CATS
T code

Description

CAC1

Maintain Profiles

CAC2

Field Selection

CAT2

Maintain Times

CAT3

Display Times

CATS_DA
CAT8
CATS_APPR_LITE

Display Working Times

Document Display
Approve Working Times (new one)

CAT5

Transfer to PS

CAT6

Transfer to Time Management

CAT7

Transfer to CO

CATSXT_DA

Display Work Time and Tasks

Time Management Status (TMSTA)

Time management status is the link between time management and
payroll. It determines how an employee's time data should be
evaluated in payroll (whether an employee participates in time
evaluation, and if participates, which form).
The feature to default Time management status is TMSTA.
The TMSTA feature is used to create the default value for the Time
Management status in the Planned Working Time Infotype (0007).

The following are possible values of TMSTA feature:

0 - No time evaluation
1 - Time evaluation - actual times
2 - Time evaluation - PDC
7 - Time evaluation without payroll integration
8 - External services
9 -Time evaluation - planned times
How to delete old CATS entries in SAP?
Report to delete old time entries from CATSDB table is RCATSDEL. It
will delete data from the time database table CATSDB and from the
interface tables for the target components such as CATSMM, CATSCO.
T code of this program: CADE
How to Display Holiday Calendar in SAP
Transaction code SCAL.It is used to display public holidays,holiday calender &
factory calender.

SAP HR/HCM Personnel

Administration(PA) Interview Questions &
Answers

What are info types?

Infotypes are used to store all relevant Hr data of employees in an
organization.
It is represented by a 4 digit number.Eg:0000,2001,1002 etc.
Infotype is a collection of logical or business related characteristics of
an object. Infotypes are also called information types to enter rational
related information for an employee
For eg Personnel data (0002) infotype have fields like title,first name,
middle , last name,birth date, language etc
What is Infotype Periods?
Every infotypes has a specific validity dates (start and end dates) .The
validity period allows to maintain an employees data history.While
updating an employees data, the earlier data is automatically
delimited.
What are Infotype Sub types?
Sub types are called as sub division of Infotypes .Infotypes are again
separated in different groups having same nature.
For eg : Sub types of infotype address(0006) are
3-Home address
5-Mailing address etc.

What is the number range for Infotypes?

Numbering of standard SAP Hr infotypes
No: Range SAP HR Sub module
0000-0999 Personal Administration
1000-1999 PD and OM Infotypes
2000-2999 Time Infotypes

4000-4999 Recruitment Infotypes

9000-9999 Custom specific infotypes

Explain about Personnel Administration (PA) module?

Personnel Administration (PA) is one of the basic sub modules of SAP
HR/HCM Module. PA module is integrated with other SAP HR sub
modules, SAP modules and external systems.
The Personnel Administration (PA) sub module assist employers to
maintain employee master data, employee transactional data,
reporting structure, work schedules, salary information. Personnel
Administration (PA) sub module is foundation for all other SAP HR sub
modules.

What is the highest level of the enterprise structure?

Client is the highest level of the enterprise structure.

What are the important Personnel Administration Infotypes?
IT

Infotype Name

0000

Actions

0001

Organizational Assignment

0002

Personal Data

0003

Payroll Status

0006

Addresses

0007

Planned Working Time

0008

Basic Pay

0009

Bank Details

0014

Recur. Payments/Deds.

0015

Additional Payments

0016

Contract Elements

0021

Family/Related Person

0022

Education

0023

Other/Previous ERs

What are the important Personnel Administration T Codes?

PA10 - Personnel file
PA20 - Display HR Master Data
PA30 - Maintain HR Master Data
PA40 - Personnel Action
PA41 - Change Hiring Data
PA42 - Fast Data Entry for Events
PRMD - Maintain HR Master Data

How to Delete Personnel records/HR Records?

Use transaction code PU00 to delete records.
Steps
1.Go to transaction PU00.
Enter the personnel number to be deleted

Hit enter button

Click on Execute button. A screen appears with infotypes
2.Select infotypes to be deleted & click on delete button
A pop-up screen appears will appear Do you really want to delete the
selected infotype or cluster?
3.Click on YES
The infotype has been deleted.

What is the transaction to create Custom Infotype?

PM01 is the transaction to create Custom Infotype

What are features?

Features are used to default values. It is also useful for HR
programming.
The transaction code for features is PE03. Custom features are created
using transaction PE03.

What are the important features in PA ?

Features
IGMOD

Feature Description

Infotype

Info group modifier

LGMST

Default Wage Type Model

DATAR

Default value for date specifications

IT0008

NUMKR

Number Range Intervals

TARIF

Set Pay Scale Type and Pay Scale Area

ABKRS

Defaults the payroll area

PINCH

Administrator groups

ENTRY

Rule for determining entry date

MSN20

Feature for Termination

MSN21

Re-entry into Company

MSN32

Retirement

IT0008
IT0008
IT0001

What are the important tables in PA ?

Following are some useful tables using by SAP HR Consultants. Use
transaction SE16 or SE16 or se11 to see the data maintained in tables.
All personnel administration tables are start with PA and the infotype
number behind it. Eg: table of info type 0105 is PA0105.
All personnel development/OM tables start with HRP and infotype
behind it. Eg: table of info type 1005 is HRP1005.
All recruitment tables starts with PB with corresponding info type
number.
PA Tables
T001P Personnel Area/Subarea
T001T Company code-dependent texts
T500L Personnel Country Grouping
T500P Personnel Areas
T502T Marital Status Designators
T503 Employee Group/Subgroup
T503T Employee Subgroup Names

T528T Position Texts

T529T Personnel Action Texts
T529U Status Values
T530 Reasons for Actions
T530T Reason for Action Texts
T000

Clients

T001

Company Codes

CSKT Cost Center Texts

CSKS Cost Center Master Data
T777T Infotypes
T777Z Infotype Time Constraints
T778T Infotypes
T778U Subtypes
T527X Organizational Units

What are Structures in SAP Human Resources/HCM?

Types of Human Resource StructureThere are three types of Human
Resource structure
1.Enterprise Structure
2.Personnel Structure
3.Organizational Structure
We can assign all three structure in IT 0001(Organization Assignment).

What are elements in Enterprise Structure?

Elements in Enterprise Structure are Company code, personnel area,
personnel subarea

What are elements in Personnel Structure?

Elements in Personnel Structure are Employee group, employee
subgroup, payroll accounting area

What are elements in Organizational Structure?

Elements in Organizational Structure are Organizational units, jobs,
positions, Administrator.

What are different types of administrators?

3 Types of administrator are personnel admin, Time admin & Payroll
admin

Configuration of structures in HCM

IMG> Enterprise Structure -> Definition -> Human Resource
Management -> Personal Areas
IMG > Enterprise Structure -> Assignment -> Human Resource
Management -> Assignment of Personnel Area to Company Code

IMG > Enterprise Structure -> Definition -> Human Resource

Management -> Personal Subarea
IMG > Enterprise Structure -> Definition -> Human Resource
Management -> Employee group
IMG> Enterprise Structure -> Definition -> Human Resource
Management -> Employee sub group
IMG > Enterprise Structure -> Assignment-> Human Resource
Management -> Assignment of Personnel area to company code.
IMG >Enterprise Structure -> Assignment-> Human Resource
Management -> Assignment of employee subgroups to employee
groups.

What are the five basic building blocks in Organization

structure?
The five basic building blocks in Organization structure are O,C,S,P & K.
Organizational Objects
Organizational unit

Org Object Key

O

Job

Position

Person

Cost center

Task

Task group

Ts

Which reporting tools are available in SAP Human Resources

(HR)?
The reporting options available in SAP HR are given below.
1.HIS
2.Ad Hoc Query tool (InfoSet Query)
3.SAP Query
4.BW Queries for Human Resources Management
5.Custom ABAP reports
6.Quick Viewer/SE16/SE16N

What is ABKRS?
ABKRS is the feature that defaults payroll area