RD.

020 Business Process Questionnaire

OBM Level I

OBM Level II

OBM Level III

Application

Category

Process Analysis Questions

(PR) Procurement

Accounts Payable

Receive Supplier Invoicing

AP, PO

Purchase Orders

Are there payment terms, not defined in Accounts Payable, that need to be
defined for Purchasing to order goods/services?

(PR) Procurement

Accounts Payable

Receive Supplier Invoicing

AP, PO

Purchase Orders

Will tax names and rates, currently defined in current systems' Accounts
Payable, have to be revised in any way? How?

(PR) Procurement

not identified

not identified

INV, PO

Purchase Orders

Is purchasing centralized or decentralized in your organization and is this

the strategy for the new system?

(PR) Procurement

not identified

not identified

INV, MRP, PO

Purchase Orders

(PR) Procurement
(PR) Procurement
(PR) Procurement

not identified
Ordering
Ordering

not identified
Manage Purchase Cards
Manage Purchase Cards

INV, MRP, PO
PO, SSP
PO, SSP

Purchase Orders
Purchase Orders
Purchase Orders

(PR) Procurement

Ordering

Manage Requisitions

PO

Purchase Orders

(PR) Procurement

Ordering

not identified

PO

Purchase Orders

(PR) Procurement

Ordering

not identified

PO

Purchase Orders

(PR) Procurement
(PR) Procurement

Ordering
Ordering

Place Purchase Order

Place Purchase Order

PO
PO

Purchase Order
Purchase Orders

(PR) Procurement
(PR) Procurement

Ordering
Ordering

Place Purchase Order

Place Purchase Order

PO
PO

Purchase Orders
Purchase Orders

(PR) Procurement
(PR) Procurement
(PR) Procurement

Ordering
Ordering
Ordering

Place Purchase Order

Place Purchase Order
Place Purchase Order

PO
PO
PO

Purchase Orders
Purchase Orders
Purchase Orders

(PR) Procurement
(PR) Procurement

Ordering
Ordering

Place Purchase Order

Place Purchase Order

PO
PO

Purchase Orders
Purchase Orders

(PR) Procurement

Ordering

Place Purchase Order

INV, PO

Purchase Orders

(PR) Procurement

Ordering

Place Purchase Order

INV, MRP, PO

Purchase Orders

(PR) Procurement

Ordering

Place Purchase Order

PO

Purchase Orders

What percentage of purchased parts are intended for non-manufacturing

use?

(PR) Procurement

Ordering

Place Purchase Order

INV, MRP, PO

Purchase Orders

What is the current process of creating a new purchase order for

manufacturing use? (direct material)

(PR) Procurement

Ordering

Place Purchase Order

NS

Purchase Orders

Are MRP planned purchase orders automatically assigned to a specific

vendor? If so, based on what criteria?

(PR) Procurement

Ordering

Place Purchase Order

NS

Purchase Orders

Are MRP planned purchase orders automatically assigned to an existing

master or blanket order? If so, based on what criteria?

(PR) Procurement
(PR) Procurement
(PR) Procurement

Ordering
Ordering
Ordering

Place Purchase Order

Place Purchase Order
Place Purchase Order

AR, GL, PO
PO
PO

Purchase Orders
Purchase Orders
Purchase Orders

(PR) Procurement

Ordering

Place Purchase Order

PO

Purchase Orders

(PR) Procurement

Ordering

Place Purchase Order

PO

Purchase Orders

(PR) Procurement

Ordering

Place Purchase Order

PO

Purchase Orders

(PR) Procurement
(PR) Procurement
(PR) Procurement

Sourcing
Sourcing
Sourcing

Manage Requisitions
not identified
not identified

PO
PO
PO

Purchase Orders
Purchase Orders
Purchase Orders

(PR) Procurement
(PR) Procurement

Sourcing
Sourcing

not identified
not identified

PO
INV, PO, WIP

Purchase Orders
Purchase Orders

(PR) Procurement

Sourcing

not identified

INV, PO

Purchase Orders

(PR) Procurement
(PR) Procurement

Sourcing
Sourcing

not identified
not identified

GL, PO
INV, PO

Purchase Orders
Purchase Orders

(PR) Procurement

Sourcing

not identified

PO

Purchase Orders

If purchasing is decentralized, how many plants or locations do purchasing?

If purchasing is decentralized, how many operating units are required to
support purchasing security requirements.
Do you procurement cards issued to users in place of some PO's?
How do you manage the issue and tracking of procurement cards?
Are contracts on projects going to be used? If so, will they be associated
with a line item on a requisition or purchase order?
Are products purchased by one legal entity on behalf of another legal entity?
Are purchase orders created from requisitions generated in other
businesses? Describe how this is currently done.
What types of purchase orders do you use (e.g., Standard, Blanket,
Contract, etc.) and for what purpose?
How do you define each purchase order type?
Who (by position or name) has access to defining each type of purchase
order?
How many purchase orders do you issue monthly?
On the average, how many ordered items (lines ordered) are on a PO?
At maximum, how many ordered items (lines ordered) are on a PO?
What is the approval process for purchase orders?
How many different formats do you have for printed purchase orders?
Provide samples.
Do you modify existing purchase orders? Describe process.
Do you use unit of measure conversion for POs? If so, which ones (provide
list)?
What percentage of purchased parts are intended for manufacturing use?

Do you update or change the accounting distribution information for line

items in your purchase orders?
Do you create purchase orders from on-line requisitions?
How do you control modifications to your purchase orders?
Do you close purchase orders before they have been actually received &
invoiced? Describe.
Do you attach text (e.g., quality or material specifications, etc.) to your
purchase order? How much text is required (provide worst case sample)?
Do you automatically (by system) or manually generate purchase order
numbers?
Will different businesses need to be supplied with (share purchase volumes
for) the same items? What businesses and what items/commodities?
How do you decide who to buy from?
Do you take advantage of discounts or price breaks?
What do you do when you want to stop purchasing from a particular vendor?
How do you manage subcontracting?
Are procurement items ordered (requisition/PO) according to commodity
class codes? What are the processes and logic for their use?
Are foreign currency conversions used? If so, how are exchange rates
updated?
Do you override the item description on a requisition or PO? How?
Do you enter purchase orders for items that do not require "receipting"?
Do you require that purchase orders being sent to Vendors that are on hold
in Accounts Payable be stopped? If so, how is this currently done?

329059596.xls

(PR) Procurement

Sourcing

not identified

AP, PO

Purchase Orders

(PR) Procurement

Sourcing

not identified

AP, PO

Purchase Orders

Are there non-payment vendor sites, not defined in Accounts Payable, that
need to be defined for Purchasing to order goods/services? Please
describe and provide list of samples.

(PR) Procurement

Sourcing

Obtain Bids & Quotations

PO

Purchase Orders

How are RFQs presently managed with respect to creation, transmittal,

receipt/analysis and approval?

(PR) Procurement

Sourcing

Obtain Bids & Quotations

AP, PO

Purchase Orders

Are the non-payment vendor sites, not defined in Accounts Payable, that
need to be defined for Purchasing considered "RFQ Only" sites?

Page 1

RD.020 Business Process Questionnaire

OBM Level I

OBM Level II

OBM Level III

Application

Category

Process Analysis Questions

OPM (PR) Procurement

Accounts Payable

Receive Supplier Invoicing

PO,AP

Purchase Orders

Are there payment terms, not defined in Accounts Payable, that need to be
defined for Purchasing to order goods/services?

OPM (PR) Procurement

Accounts Payable

Receive Supplier Invoicing

PO,AP

Purchase Orders

Will tax names and rates, currently defined in current systems' Accounts
Payable, have to be revised in any way? How?

OPM (PR) Procurement

not identified

not identified

PO, INV

Purchase Orders

Is purchasing centralized or decentralized in your organization and is this

the strategy for the new system?

OPM (PR) Procurement

not identified

not identified

PO, INV,MRP

Purchase Orders
Purchase Orders

If purchasing is decentralized, how many operating units are required to

support purchasing security requirements.

If purchasing is decentralized, how many plants or locations do purchasing?

OPM (PR) Procurement

not identified

not identified

PO, INV,MRP,
OPMSY

OPM (PR) Procurement

Ordering

Place Purchase Order

NS

Purchase Orders

Are MRP planned purchase orders automatically assigned to a specific

vendor? If so, based on what criteria?

OPM (PR) Procurement

Ordering

Place Purchase Order

NS

Purchase Orders

Are MRP planned purchase orders automatically assigned to an existing

master or blanket order? If so, based on what criteria?

OPM (PR) Procurement

OPM (PR) Procurement
OPM (PR) Procurement

Ordering
Ordering
Ordering

Place Purchase Order

Place Purchase Order
Place Purchase Order

PO
PO
PO

Purchase Order
Purchase Orders
Purchase Orders

OPM (PR) Procurement

OPM (PR) Procurement

Ordering
Ordering

Place Purchase Order

Place Purchase Order

PO
PO

Purchase Orders
Purchase Orders

OPM (PR) Procurement

OPM (PR) Procurement

Ordering
Ordering

Place Purchase Order

Place Purchase Order

PO
PO

Purchase Orders
Purchase Orders

OPM (PR) Procurement

OPM (PR) Procurement
OPM (PR) Procurement

Ordering
Ordering
Ordering

Place Purchase Order

Place Purchase Order
Place Purchase Order

PO
PO
PO

Purchase Orders
Purchase Orders
Purchase Orders

OPM (PR) Procurement

Ordering

Place Purchase Order

PO

Purchase Orders

OPM (PR) Procurement

Ordering

not identified

PO

Purchase Orders

OPM (PR) Procurement

Ordering

not identified

PO

Purchase Orders

OPM (PR) Procurement

OPM (PR) Procurement

Ordering
Ordering

Manage Requisitions
Place Purchase Order

PO
PO, HR

Purchase Orders
Purchase Orders

OPM (PR) Procurement

Ordering

Place Purchase Order

PO, INV

Purchase Orders

What is the approval process for purchase orders?

Do you use unit of measure conversion for POs? If so, which ones (provide
list)?

OPM (PR) Procurement

Ordering

Place Purchase Order

PO, INV,MRP

Purchase Orders

What is the current process of creating a new purchase order for

manufacturing use? (direct material)

Purchase Orders
Purchase Orders

What types of purchase orders do you use (e.g., Standard, Blanket,

Contract, etc.) and for what purpose?
How do you define each purchase order type?
How many purchase orders do you issue monthly?
On the average, how many ordered items (lines ordered) are on a PO?
At maximum, how many ordered items (lines ordered) are on a PO?
How many different formats do you have for printed purchase orders?
Provide samples.
Obtain a copy of each type of PO format
What percentage of purchased parts are intended for non-manufacturing
use?
Do you create purchase orders from on-line requisitions?
How do you control modifications to your purchase orders?
Do you attach text (e.g., quality or material specifications, etc.) to your
purchase order? How much text is required (provide worst case sample)?
Are products purchased by one legal entity on behalf of another legal entity?
Are purchase orders created from requisitions generated in other
businesses? Describe how this is currently done.
Are contracts on projects going to be used? If so, will they be associated
with a line item on a requisition or purchase order?

What percentage of purchased parts are intended for manufacturing use?

OPM (PR) Procurement

OPM (PR) Procurement

Ordering
Ordering

Place Purchase Order

Place Purchase Order

PO, INV,MRP,
OPMINV
PO, OPMPMGT

OPM (PR) Procurement

Ordering

Place Purchase Order

PO, OPMPMGT,
OPMSY

Purchase Orders

Do you modify existing purchase orders? Describe process.

Do you close purchase orders before they have been actually received &
invoiced? Describe.

OPM (PR) Procurement

Ordering

Place Purchase Order

PO, OPMSY

Purchase Orders

Do you automatically (by system) or manually generate purchase order

numbers?

OPM (PR) Procurement

Ordering

Place Purchase Order

PO, SYSADMIN

Purchase Orders

Who (by position or name) has access to defining each type of purchase
order?

OPM (PR) Procurement

OPM (PR) Procurement
OPM (PR) Procurement

Ordering
Ordering
Ordering

Place Purchase Order

Manage Purchase Cards
Manage Purchase Cards

PO,AR,GL
PO,SSP
PO,SSP

Purchase Orders
Purchase Orders
Purchase Orders

OPM (PR) Procurement

OPM (PR) Procurement
OPM (PR) Procurement

Sourcing
Sourcing
Sourcing

Obtain Bids & Quotations

not identified
not identified

PO
PO
PO

Purchase Orders
Purchase Orders
Purchase Orders

OPM (PR) Procurement

Sourcing

not identified

PO

Purchase Orders

OPM (PR) Procurement

Sourcing

not identified

PO

Purchase Orders

OPM (PR) Procurement

Sourcing

Manage Requisitions

PO

Purchase Orders

OPM (PR) Procurement

Sourcing

not identified

PO, GL

Purchase Orders

OPM (PR) Procurement

OPM (PR) Procurement
OPM (PR) Procurement

Sourcing
Sourcing
Sourcing

not identified
not identified
not identified

PO, INV
PO, INV
PO, INV,WIP

Purchase Orders
Purchase Orders
Purchase Orders

OPM (PR) Procurement

Sourcing

not identified

PO,AP

Purchase Orders

OPM (PR) Procurement

Sourcing

not identified

PO,AP

Purchase Orders

Do you update or change the accounting distribution information for line

items in your purchase orders?
Do you procurement cards issued to users in place of some PO's?
How do you manage the issue and tracking of procurement cards?
How are RFQs presently managed with respect to creation, transmittal,
receipt/analysis and approval?
How do you decide who to buy from?
Do you take advantage of discounts or price breaks?
What do you do when you want to stop purchasing from a particular vendor?
Do you enter purchase orders for items that do not require "receipting"?
Will different businesses need to be supplied with (share purchase volumes
for) the same items? What businesses and what items/commodities?
Are foreign currency conversions used? If so, how are exchange rates
updated?
Are procurement items ordered (requisition/PO) according to commodity
class codes? What are the processes and logic for their use?

329059596.xls

Do you override the item description on a requisition or PO? How?

How do you manage subcontracting?
Do you require that purchase orders being sent to Vendors that are on hold
in Accounts Payable be stopped? If so, how is this currently done?
Are there non-payment vendor sites, not defined in Accounts Payable, that
need to be defined for Purchasing to order goods/services? Please
describe and provide list of samples.

Page 2

RD.020 Business Process Questionnaire

329059596.xls

OBM Level I

OBM Level II

OBM Level III

Application

Category

Process Analysis Questions

OPM (PR) Procurement

Sourcing

Obtain Bids & Quotations

PO,AP

Purchase Orders

Are the non-payment vendor sites, not defined in Accounts Payable, that
need to be defined for Purchasing considered "RFQ Only" sites?

Page 3