ANNEXURE - 38

Para 8.7

CHECK LIST FOR FIRST AND RUNNING BILL

LOA No.:
Name of work:
Name of contractor:
Date of Commencement of work:
Date of Completion as per LOA /
Contract:
S.
No.
1
2

3
4
5
6
7
8

10 a
10 b
11
12
a
b

LOA Dated:

NO

Description YES
Confirmation regarding submission of ISD/ ISD-BG
received from contract issuing authority
Duly signed contract agreement received (for work value
more than Rs. 10 lakh)/ copy of LOA accepted by
Contractor received (for work value less than Rs. 10 lakh)
Whether service tax No. indicated on invoice of the party,
if contractor is claiming service tax?
Copy of PAN card attached?
Copy of VAT registration certificate attached?
Copy of Workmen compensation insurance policy for
contract period attached?
Percentage check of pre-requisite slip incorporated in first
page of SES and duly signed.
SAP print of Memorandum of Payment reflecting
recovery statement, summary of payment, certificate from
Site Engineer/EIC & Contractor is generated along-with
SES is attached and duly singed.*
SES with signatures of engineer taking measurement / EIC
/ contractor on each page is attached or SES with
signatures of engineer taking measurement / EIC with bill
from contractor is attached?
SAP generated Material Consumption Statement is
attached?*
Manual Material appropriation & recovery statement in
prescribe format attached?*
Whether TDS exemption is there for contractor? If yes,
certificate from Income Tax authorities attached?
Labour license is obtained by contractor?
If yes then, validity of labour license is upto the contract
period & copy attached?
If No or N.A reason for that (to be attached)

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NA

13

a
14
a
15
16

a
b
c
17

18
19
20
21
22

Whether P.F. Challan with statement showing name of

beneficiaries verification / P&A IOM compliance by EIC
is received?
If No or N.A reason for that (to be attached)
Whether workmen compensation insurance for the work is
taken by the contractor and copy given (to be attached)
If yes, then whether it is valid upto contractual period?
Effect given for material, rent, electricity, water recovery?
If actual time of execution of work exceeded the contractual
period, whether approval of time extension is taken and
recorded in SAP?
If yes, whether recommendation for price discount is
attached?
If no, whether recommendation of EIC is given regarding
applicability of price discount clause?
Consent from contractor is taken for execution of
contractual work beyond contractual period?
SAP generated Measurement Sheets duly signed by
Engineer taking measurement / Contractor is attached and
Signature of EIC / Superior officers is there in measurement
sheet for the minimum specified % checked by them?
If contract value has exceeded, in-principle approval of
management is taken?
Counter signatures made on corrections/ over writing ?
Approval from approving authority attached for operation
of extreme valued items beyond specified.
Copy of wage register duly signed by EIC is attached?
Whether execution of starred marked items is as per
quantities of S.O.R. If no, detail of deviations taken

Engineer-inCharge

Site Engineer

* Even the statement for NIL for above formats is to be attached with the bill

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