Carleton Condominium Corporation No 419

(GALLERY COURT)
Minutes of the meeting of the Board of Directors
January 21, 2010, at 7:00pm, Unit #311

Presents:
Alessandro Alasia - President
Jean-Baptiste Minchelli - Secretary
Philippe Bussy - Treasurer
Maria Lo - Director at Large

Draven Darkke - Axia Property Management Ltd.

Matthew Cogliati - BLP Engineering

Regrets:
Michael Shaikin - Director at Large (resigned)

Call to order. The meeting was called to order at 7:00 p.m. by the President, Alessandro Alasia.
A quorum was noted.

Approval of agenda. The Agenda is approved. Due to the presence of Matthew Cogliati the
Board agrees to put the review of the draft Reserve Fund Study as first item in the agenda.

Review of the Draft Reserve Fund Study (7:10 – 9:00)

The Board and Matthew Cogliati review the draft document based on the written comments
provided by the board to BLP in advance of the meeting. The Board requests clarification and
further explanation in several parts of the text of the document. Alternative scenarios for reserve
fund contributions are discussed.

Action: BLP will review the document and include explanations wherever possible given the
scope of the study. Financial scenarios will be reviewed in light of the current expenditure
commitment (hallway renovations) and the need for financial stability of the Corporation.

Status Certificate. The directors and Manager confirmed that they were not aware of any
circumstances that could affect the Condominium legally or may require a special assessment.

Review of finance with Management

The Board and Manager reviewed the financial accounts. As of the end of December, the reserve
fund balance is in good standing. Contributions to the reserve fund are proceeding as budgeted.

The Board asks to the manager to include a list of invoices that are pending and work orders that
have been started.

Hallway renovation
Counts of votes submitted Jan 15 to be finalized and announcement of results to be made
immediately after.

The Board reviews the proposal of the contractors for the wall. Decision: After a review of the
proposals submitted to the Corporation, the Board set a meeting with Moda Renovation to
discuss proposal and technical detail for implementation.

Review of maintenance and repairs

1
Unit 405 had a water leak due to ice damming. Management had a contractor proceed to have
the heat wire functional that was used in the past to hinder leaks from occurring. Unit 303 was
affected by the leak as well with a drip in their ceiling which will also be attended to.

There was a ceiling leak at unit 409 and investigative work by Multi-Drain must be done with the
storm stack to determine if the leak is the cement pipe/clamp or the roof.

Other issues
Michael Shaikin has given his written resignation from the Board due to other commitments.
Possible replacement to be suggested and invited to join the Board.

Legal / regulation issues

No updates, issues to report.

Next meeting and Adjournment

Date of the next board meeting to be confirmed. With no further business to come before the
Board meeting and upon motion duly made, seconded, and unanimously carried, the meeting
adjourned at 9:30 p.m.

Respectfully Submitted,
Jean-Baptiste Minchelli, Secretary
Alessandro Alasia, President