Services Purchase Order

Plant Address
BEML Limited,
Palakkad Complex
KINFRA WISE PARK , MENONPARA
ROAD, KANJIKODE
PALAKKAD - 678621
Kerala India
TEL : 0491 2565000
FAX : 0491 2567488
TIN No : 32090263773
Vendor Address
SITAS
C-72, 3rd STAGE
PEENYA INDL. AREA
BENGALURU - 560058
India

Information
Document Number
Date
Your Reference :
Vendor No.
EM No.
Currency
Buyer
Phone
Fax
E Mail
Delivery Date
Your Quotation:
Your Quotation Date:

PR01/PMS/5900006880/0
16.06.2016
701927
290202200223
INR
SUB-CONTRACTS
0491-2565123
0491-2567488
pm@beml.co.in
01.03.2017
7000225556
01.06.2016

Dear Sirs,
Please carry out the following services in accordance with the TERMS AND CONDITIONS specified in addition to the
GENERAL TERMS AND CONDITIONS attached/ overleaf:
Shipping Address

Terms of payment :
Terms of delivery :

BEML Limited,
Palakkad Complex
KINFRA WISE PARK , MENONPARA ROAD, KANJIKODE
PALAKKAD - 678621
Kerala India
100% Receipt & Acceptance - 45 days
FOR(Free on Road / Rail) /BEML Palakkad

Currency INR

Scope of work:
---------------------1) NDT Testing of 3,886 metres of weld length by Dye Penetrant (DPT) method
2) NDT Testing of 12,932 metres of weld length by Magnetic Particle Testing (MPT) method.
3) DPT testing of all Stainless steel (SS) to Mild steel (MS) weld joints and SS to SS weld joints should be carried out as
per ISO3452-1
4) MPT testing of all MS to MS weld joints should be carried out as per ISO 9934-1
5) In case MPT testing is not feasible at some particular length, DPT method shall be adopted in coordination with BEML
Quality department. This change will be coordinated by BEML Quality department.
6) The actual test weld length will be measured jointly by the successful firm & BEML for the first two samples for each
structure at BEML Palakkad.

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Services Purchase Order

PO number/date5900006880 / -0 / 16.06.2016

Terms & conditions:

--------------------------1) All tests have to be carried out at BEML Limited, Palakkad Complex.
2) The firm has to provide the following documents for our technical evaluation:
a) Copy of certification of the Site in-charge / NDT head of the organization (Level III)
b) Copies of certificate of ASNT/ISNT Level-II Personnel in DPT and MPT
c) List of reputed agencies including major PSUs/Govt. organizations where the firm has undertaken similar work for the
last 2 years with copies of work order/ Purchase orders.
3) Firm to submit detailed NDT procedures for DPT and MPT for mild steel and stainless steel material for approval of
BEML. Any changes proposed to these have to be incorporated during testing.
4) NDT Testing (DPT & MPT) shall be carried out by Qualified Personnel only. Carrying out NDT by any uncertified
personnel will not be permitted and this leads to disqualification of the firm.
5) The firm shall submit the ESI and PF numbers of all their personnel likely to work inside the BEML premises.
6) The NDT Inspection is subject to acceptance by our Quality Department/ BEML customer inspection.
7) The NDT reports submitted by the firm are likely to be produced to our customers like Hyundai ROTEM/DMRC/ etc
and the firm to ensure all care is taken in adhering to the specifications/standards while performing/evaluating NDT tests.
Any comments/suggestions by ROTEM / DMRC etc must be strictly complied with by the firm.
8) The Quality systems / documents/ NDT procedures of the firm are subjected to periodic audits by BEML / ROTEM /
DMRC.
9) NDT (DPT or MPT) should be carried out within 24 hours from the date of receipt of our call letter thru email.
10) The hard copy of the test report should be submitted to the BEML Quality department within 48 hrs of conducting the
test.
11) BEML reserves the right to levy a penalty of Rs.2000/- per day if the firm does not depute the technicians to attend
to the services within 24 hours from receiving the call from BEML.
12) All the components/assemblies are identified by Assembly serial nos. and the same has to be incorporated in the
respective reports.
13) A provisional report of the result shall be submitted immediately after the testing.
14) BEML reserves the right to alter the order quantity based on the change in production plan.
15) The preferred brand of consumables for both DPT & MPT shall be of BEML approved brand.
16) The firm is responsible for the safe custody of their equipment and consumables and also safety of the technicians
while inside BEML premises.
17) BEML will provide lighting, electricity and storage space for the consumables.
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Services Purchase Order

PO number/date5900006880 / -0 / 16.06.2016
Item
1

Material/Description

Quantity UOM
1.000 AU

Unit Price
3,85,452.34/ AU

Net Amount
3,85,452.34

Dye Penetrant Test for RS10 Metro

NDT (DPT) of weld joints in RS10 End Block Assy:
----------------------------------------------Weld Length/Rake = 94.2 m
Total Plan at Palakkad Complex = 33 Rakes
Contingency allowances and Rework considered = 25% Extra
Total weld length of DPT Testing for 33 Rakes = 3886 m

Delivery date:
Month 03.2017
The item covers the following services:
Dye Penetrant Test for RS10 3,886.000
Metro

1.000

99.19

AU

3,85,452.34

12,47,808.68/ AU

12,47,808.68

Magnetic Particle Test for RS10 Metro

NDT(MPT)of weld joints in RS10 End Block,Body Bolster and Draft Sill Assy:
----------------------------------------------Weld Length/Rake = 313.5 m
Total Plan at Palakkad Complex = 33 Rakes
Contingency allowances and Rework considered = 25% Extra

Total weld length of DPT Testing for 33 Rakes = 12932 m

Delivery date:
Month 03.2017
The item covers the following services:
Magnetic Particle Test for RS10 12,932.000
M
Metro

96.49

12,47,808.68

_________________
Total net value Excl. tax INR
16,33,261.02
( Rupees Sixteen Lakhs Thirty Three Thousand Two Hundred Sixty One and Two Paise Only )
Service tax: , Service Tax @ 14 %, SB Cess extra as applicable subject to providing all valid documents.

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Services Purchase Order

PO number/date5900006880 / -0 / 16.06.2016
IMPORTANT NOTES
1. Time of delivery is the essence of this Contract.
2. This order is also governed by the conditions of BEML as detailed in form no 8205350535 as per revised purchase
manual / enclosed herewith.
3. To avoid non-acceptance, ensure to indicate P.O.NO, ITEM NO, PART NO. AND VENDOR CODE in the Delivery
Challan accompanying the material.
4. Inspection : by BEML/RITES/CQA/SQAE/at BEML/FIRMS WORKS
.
5. Kindly acknowledge the delivery schedules and order acceptance within 15days or otherwise it will be deemed as
accepted.
6. Liquidated damages and not by way of penalties will be recovered for delayed supplies @0.5% of the price of any
stores not delivered per week or part there of subject to maximum of 5% of the value of the purchase order.
7. All deliveries are to be made to "The Stores Manager" of the shipping address mentioned in this Purchase Order.
8. In case during RQAW inspection, Non-Conformance (NCR) having snags/ deviation or call memo (parts not ready
for inspection is reported), a Penalty of Rs.3000/- will be levied every time.
9a. Please note the Entrepreneur's Memorandum Number Indicated against your Vendor code .If there is any discrepancy
or the EM No is missing ,Please furnish us the copy of certificate issued by DIC to update our records w.r.t
MICRO,SMALL/MEDIUM Classification. This information is required to avail the benefit under the MSMED Act 2006
and New Public Procurement Policy for Micro and Small enterprises effective from April 2012.
9b. In order to ensure timely release of payments, please forward along with material the following documents:
(i) Duplicate for transporter copy.
(ii) Original Invoice for buyer
(iii) Quality related documents such as TCA certificates check sheets etc.
(iv) Guaranty/Warranty certificate.
(v) Other documents as stipulated in PO.
10. You are requested to ensure that the vehicles used for transporting BEML items are
(i) Fully compliant with emission norms.
(ii) Having the renewed certificate issued by a competent authority.
Please note that in the absence of the above certificates the subject vehicles will not be allowed to enter/park inside
the factory premises/ Division of M/s. BEML Limited. This is a mandatory requirement for ISO-14000, Environment
management System.
11. In case of subcontract/outsourcing activity, the contractor has to ensure that the contract workers wear appropriate
PPE (Personnel Protective Equipment) as applicable to the work situation and also provide medical certificate as
proof of periodic health check of the contract employees. This is a mandatory requirement of ISO 14001:12004
and OHSAS 18001:2007.
12. Material Safety Data Sheet (MSDS) Certificate to be enclosed with all supplies wherever applicable.
13. SECRECY CLAUSE:
a. All the information, know-how, technical date, specification and drawing models or specimens furnished by BEML
for the purpose of or in connection with the manufacture and supply of these stores hereby tendered constitute the
property of BEML and the supplier shall keep them in strict confidence and he shall not divulge the same to anyone
else except under the authority and for the purpose of BEML. All such documents, data, drawing, models and
specimens are the property of BEML and shall be returned when done with or when demanded by BEML.
b. The supplier shall not supply material ordered by BEML to anyone else other than BEML and shall not disclose any
initiations, development or adaptations thereof to anyone else except with the written consent of BEML.
c. BEML shall be entitled to prevent breach of the above and to damages in case of breach.
Thanking you,
Yours faithfully
For BEML Limited,
(TERMS & CONDITIONS REFER ANNEXURE)

Authorized Signatory

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