VBAQuickGuide

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VBA stands for Visual Basic for Applications an event driven programming language from
Microsoft that is now predominantly used with Microsoft office applications such as MS
Excel,MSWordandMSAccess.
Ithelpstechiestobuildcustomizedapplicationsandsolutionstoenhancethecapabilitiesof
those applications. The advantage of this facility is that we NEED NOT have visual basic
installedonourPCbutinstallingofficewillimplicitlyhelpustoachievethepurpose.
WecanuseVBAinallofficeversionsrightfromMSOffice97toMSOffice2013andalso
withanyofthelatestversionsavailable.AmongVBA,ExcelVBAisthemostpopularoneand
the reason for using VBA is that we can build very powerful tools in MS Excel using linear
programming.

ApplicationofVBA
You might wonder why we need to use VBA in excel as MSExcel itself provides loads on
inbuiltfunctions.MSExcelprovidesonlybasicinbuiltfunctionswhichmaynotbesufficientto
perform complex calculations. Under those circumstances VBA becomes the most obvious
solution.
Oneofthebestexamplesisitisveryhardtocalculatemonthlyrepaymentforaloanusing
Excel'sbuiltinformulasbutitiseasytoprogramaVBAforsuchcalculation.

AccessingVBAEditor
InExcelwindow,press"ALT+F11".VBAwindowopensasshownbelow.

ExcelVBAMacros
Inthischapterletusunderstandhowtowriteasimplemacro.Letustakeitstepbystep.
Step1.Firstletusenable'Developer'menuinExcel20XX.Todothesame,clickonFile
>>Options.
Step2.ClickCustomizeRibbonTabandcheck'Developer'andclick'OK'.

Step3.The'Developer'ribbonappearsinmenubar.

Step4.click'VisualBasic'ButtontoopenVBAEditor.

Step5.NowLetusstartscriptingbyaddingabutton.Click'Insert'>>Select'button'.

Step6.PerformaRightClickandchoose'properties'.

Step7.EditthenameandCaptionasshownbelow.

Step 8. Now Double click the button, the sub procedure outline would be displayed as
shownbelow.

Step9.Letusstartcodingbysimplyaddingamessage.
PrivateSubsay_helloworld_Click()
MsgBox"Hi"
EndSub

Step 10. Now you can click the button to execute the subprocedure. The Output of the
subprocedureisshownbelow.Wewilldemostratefurtherchaptersusingasimplebuttonas

explainedfromstep#1to10.HenceItisimportanttounderstandthischapterthoroughly.

ExcelVBATerminologies
In this chapter let us understand commonly used excel VBA terminologies. These
terminologies will be used in further modules hence understanding each one of these is a
key.

Modules
1.Modulesistheareawherecodeiswritten.ThisisanewWorkbookhencetherearen'tany
Modules.

2.ToinsertaModulenavigatetoInsert>>Module.Onceamoduleisinserted'module1'is
created. Within the modules, we can write VBA code and the code is written within a
Procedure.AProcedure/SubProcedureisaseriesofVBAstatementsinstructingwhattodo.

Procedure
ProceduresaregroupofstatementsthatareexecutedasawholewhichinstructsExcelhow
toperformaspecifictask.Thetaskperformedcanbeverysimpleorverycomplicatedand
itisagoodpracticetobreakdowncomplicatedproceduresintosmallerones.
ThetwomaintypesofProceduresareSubandFunction.

Function
Afunctionisagroupofreusablecodewhichcanbecalledanywhereinyourprogram.This
eliminatestheneedofwritingsamecodeoverandoveragain.Thiswillenableprogrammers
todivideabigprogramintoanumberofsmallandmanageablefunctions.
Apart from inbuilt Functions, VBA allows us to write userdefined functions as well and
statementsarewrittenbetweenFunctionandEndFunction

SubProcedures
SubProceduresworksimilartofunctionswhileSubproceduresDONOTReturnavaluewhile
functions may or may not return a value. Sub procedures Can be called without call
keyword.SubproceduresarealwaysenclosedwithinSubandEndSubstatements.

CommentsinVBA
Comments are used to document the program logic and the user information with which
otherprogrammerscanseamlesslyworkonthesamecodeinfuture.
It can include information such as developed by, modified by and it can also include
incorporatedlogic.Commentsareignoredbytheinterpreterwhileexecution.
CommentsinVBAaredenotedbytwomethods.
1. Any statement that starts with a Single Quote () is treated as comment.
Followingistheexample:
'ThisScriptisinvokedaftersuccessfullogin
'Writtenby:TutorialsPoint
'ReturnValue:True/False

2.Anystatementthatstartswiththekeyword"REM".Followingistheexample:
REMThisScriptiswrittentoValidatetheEnteredInput
REMModifiedby:Tutorialspoint/user2

WhatisaMessageBox?
The MsgBox function displays a message box and waits for the user to click a button and
thenanactionisperformedbasedonthebuttonclickedbytheuser.

Syntax
MsgBox(prompt[,buttons][,title][,helpfile,context])

ParameterDescription
Prompt A Required Parameter. A String that is displayed as a message in the
dialogbox.Themaximumlengthofpromptisapproximately1024characters.Ifthe
message extends to more than a line, then we can separate the lines using a
carriagereturncharacter(Chr(13))oralinefeedcharacter(Chr(10))betweeneach
line.
buttons An Optional Parameter. A Numeric expression that specifies the type of
buttonstodisplay,theiconstyletouse,theidentityofthedefaultbutton,andthe
modalityofthemessagebox.Ifleftblank,thedefaultvalueforbuttonsis0.
Title An Optional Parameter. A String expression displayed in the title bar of the
dialogbox.Ifthetitleisleftblank,theapplicationnameisplacedinthetitlebar.

helpfileAnOptionalParameter.AStringexpressionthatidentifiestheHelpfileto
usetoprovidecontextsensitivehelpforthedialogbox.
context An Optional Parameter. A Numeric expression that identifies the Help
contextnumberassignedbytheHelpauthortotheappropriateHelptopic.Ifcontext
isprovided,helpfilemustalsobeprovided.
TheButtonsparametercantakeanyofthefollowingvalues:
0vbOKOnlyDisplaysOKbuttononly.
1vbOKCancelDisplaysOKandCancelbuttons.
2vbAbortRetryIgnoreDisplaysAbort,Retry,andIgnorebuttons.
3vbYesNoCancelDisplaysYes,No,andCancelbuttons.
4vbYesNoDisplaysYesandNobuttons.
5vbRetryCancelDisplaysRetryandCancelbuttons.
16vbCriticalDisplaysCriticalMessageicon.
32vbQuestionDisplaysWarningQueryicon.
48vbExclamationDisplaysWarningMessageicon.
64vbInformationDisplaysInformationMessageicon.
0vbDefaultButton1Firstbuttonisdefault.
256vbDefaultButton2Secondbuttonisdefault.
512vbDefaultButton3Thirdbuttonisdefault.
768vbDefaultButton4Fourthbuttonisdefault.
0 vbApplicationModal Application modal. The current application will not work until
theuserrespondstothemessagebox.
4096 vbSystemModal System modal. All applications will not work until the user
respondstothemessagebox.
Theabovevaluesarelogicallydividedintofourgroups:Thefirstgroup(0to5)indicatesthe
buttonstobedisplayedinthemessagebox.Thesecondgroup(16,32,48,64)describes
the sytle of the icon to be displayed, the third group (0, 256, 512, 768) indicates which

buttonmustbethedefault,andthefourthgroup(0,4096)determinesthemodalityofthe
messagebox.

ReturnValues
TheMsgBoxfunctioncanreturnoneofthefollowingvaluesusingwhichwewillbeableto
identifythebuttontheuserhasclickedinthemessagebox.
1vbOKOKwasclicked
2vbCancelCancelwasclicked
3vbAbortAbortwasclicked
4vbRetryRetrywasclicked
5vbIgnoreIgnorewasclicked
6vbYesYeswasclicked
7vbNoNowasclicked

Example

FunctionMessageBox_Demo()
'MessageBoxwithjustpromptmessage
MsgBox("Welcome")

'MessageBoxwithtitle,yesnoandcancelButttons
a=MsgBox("Doyoulikebluecolor?",3,"Chooseoptions")
'AssumethatyoupressNoButton
msgbox("TheValueofais"&a)
EndFunction

Output
1.TheaboveFunctioncanbeexecutedeitherbyclicking"Run"ButtononVBAWindoworby
callingthefunctionfromExcelWorksheetasshownbelow.

2.ASimpleMessageboxisdisplayedwithamessage"Welcome"andan"OK"Button

3.AfterClickingOK,yetanotherdialogboxisdisplayedwithamessageand"yes,no,and
cancel"buttons.

4. After Clicking Cancel button the value of that button(7) is stored as an integer and
displayedasamessageboxtotheuserasshownbelow.Usingthisvaluewewillbeableto
knowwhichbuttonuserhasclicked..

WhatisanInputBox?
The InputBox function helps the user to get the values from the user. After entering the
values, if the user clicks the OK button or presses ENTER on the keyboard, the InputBox
function will return the text in the text box. If the user clicks on the Cancel button, the
functionwillreturnanemptystring("").

Syntax
InputBox(prompt[,title][,default][,xpos][,ypos][,helpfile,context])

ParameterDescription:
Prompt A Required Parameter. A String that is displayed as a message in the
dialogbox.Themaximumlengthofpromptisapproximately1024characters.Ifthe
message extends to more than a line, then we can separate the lines using a
carriagereturncharacter(Chr(13))oralinefeedcharacter(Chr(10))betweeneach
line.
Title An Optional Parameter. A String expression displayed in the title bar of the
dialogbox.Ifthetitleisleftblank,theapplicationnameisplacedinthetitlebar.
DefaultAnOptionalParameter.Adefaulttextinthetextboxthattheuserwould
liketobedisplayed.
XPosAnOptionalParameter.ThePositionofXaxiswhichrepresentstheprompt
distance from left side of the screen horizontally. If left blank, the input box is
horizontallycentered.
YPos An Optional Parameter. The Position of Y axis which represents the prompt
distance from left side of the screen Vertically. If left blank, the input box is
Verticallycentered.
helpfileAnOptionalParameter.AStringexpressionthatidentifiestheHelpfileto
usetoprovidecontextsensitiveHelpforthedialogbox.

context An Optional Parameter. A Numeric expression that identifies the Help

contextnumberassignedbytheHelpauthortotheappropriateHelptopic.Ifcontext
isprovided,helpfilemustalsobeprovided.

Example
Wewillcalculatetheareaofarectanglebygettingvaluesfromtheuseratruntimewiththe
helpoftwoinputboxes(oneforlengthandoneforwidth)
FunctionfindArea()
DimLengthAsDouble
DimWidthAsDouble

Length=InputBox("EnterLength","EnteraNumber")
Width=InputBox("EnterWidth","EnteraNumber")
findArea=Length*Width
EndFunction

Output
1. To Execute the same, we will need to call using the function name and press Enter as
shownbelow.

2.UponExecution,TheFirstInputbox(Length)isdisplayedanduserhastoenteravalue
intotheinputbox.

3.Afterenteringthefirstvalue,thesecondinputbox(width)isdisplayedtotheuser.

4. Upon entering the second number and clicking OK button, the area is displayed to the
userasshownbelow.

Variableisanamedmemorylocationusedtoholdavaluethatcanbechangedduringthe
scriptexecution.Belowarethebasicrulesfornamingavariable.Listedbelowaretherules
fornamingavariable.
Youmustusealetterasthefirstcharacter.
Youcan'tuseaspace,period(.),exclamationmark(!),orthecharacters@,&,$,#
inthename.
Namecan'texceed255charactersinlength.
CannotuseVisualBasicreservedkeywordsasvariablename.

Syntax
InVBA,weneedtodeclarethevariablesbeforeusingthem.
Dim<<variable_name>>As<<variable_type>>

DataTypes

There are many VBA data types, which can be grossly divided into two main categories
namelynumericandnonnumericdatatypes.

NumericDataTypes
Belowtabledisplaysthenumericdatatypesandallowedrangeofvalues.
Type

RangeofValues

Byte

0to255

Integer

32,768to32,767

Long

2,147,483,648to2,147,483,648

Single

Double
Currency
Decimal

3.402823E+38to1.401298E45fornegativevalues
1.401298E45to3.402823E+38forpositivevalues.
1.79769313486232e+308to4.94065645841247E324fornegativevalues
4.94065645841247E324to1.79769313486232e+308forpositivevalues.
922,337,203,685,477.5808to922,337,203,685,477.5807
+/79,228,162,514,264,337,593,543,950,335ifnodecimalisuse
+/7.9228162514264337593543950335(28decimalplaces).

NonNumericDataTypes
BelowtabledisplaystheNonnumericdatatypesandallowedrangeofvalues.
Type

RangeofValues

String(fixedlength)

1to65,400characters

String(variablelength)

0to2billioncharacters

Date

January1,100toDecember31,9999

Boolean

TrueorFalse

Object

Anyembeddedobject

Variant(numeric)

AnyvalueaslargeasDouble

Variant(text)

Sameasvariablelengthstring

Example
Letuscreateabuttonandnameitas'Variables_demo'todemostratetheuseofvariables.

PrivateSubVariables_demo_Click()
DimpasswordAsString
password="Admin#1"

DimnumAsInteger
num=1234

DimBirthDayAsDate
BirthDay=30/10/2020

MsgBox"Passowrdis"&password&Chr(10)&"Valueofnumis"&num&Chr(10)&"ValueofBirthdayis
EndSub

Output
UponExecutingthescript,theoutputwillbeasshownbelow.

ConstantisanamedmemorylocationusedtoholdavaluethatCANNOTbechangedduring
thescriptexecution.IfausertriestochangeaConstantValue,theScriptexecutionendsup
withanerror.Constantsaredeclaredthesamewaythevariablesaredeclared.
Belowaretherulesfornamingaconstant.
Youmustusealetterasthefirstcharacter.
Youcan'tuseaspace,period(.),exclamationmark(!),orthecharacters@,&,$,#
inthename.
Namecan'texceed255charactersinlength.

CannotuseVisualBasicreservedkeywordsasvariablename.

Syntax
InVBA,weneedtoassignavaluetothedeclaredConstants.Errorwouldbethrownifwetry
tochangethevalueoftheconstant.
Const<<constant_name>>As<<constant_type>>=<<constant_value>>

Example
Wewillcreateabutton"Constant_demo"todemonstratehowtoworkwithconstants.
PrivateSubConstant_demo_Click()
ConstMyIntegerAsInteger=42
ConstmyDateAsDate=#2/2/2020#
ConstmyDayAsString="Sunday"

MsgBox"Integeris"&MyInteger&Chr(10)&"myDateis"&myDate&Chr(10)&"myDayis"&myDay
EndSub

Output
Uponexecutingthescript,theoutputwillbedisplayedasshownbelow.

Whatisanoperator?
Simpleanswercanbegivenusingexpression4+5isequalto9.Here,4and5arecalled
operandsand+iscalledoperator.VBAsupportsfollowingtypesofoperators:
ArithmeticOperators
ComparisonOperators
Logical(orRelational)Operators
ConcatenationOperators

TheArithmaticOperators
TherearefollowingarithmaticoperatorssupportedbyVBA:
AssumevariableAholds5andvariableBholds10,then:
ShowExamples
Operator Description

Example

Addstwooperands

A+Bwillgive15

Subtractssecondoperandfromthefirst

ABwillgive5

Multiplybothoperands

A*Bwillgive50

Dividenumeratorbydenumerator

B/Awillgive2

ModulusOperatorandremainderofafteranintegerdivision

BMODAwillgive0

ExponentiationOperator

B^Awillgive100000

TheComparisonOperators
TherearefollowingcomparisonoperatorssupportedbyVBA:
AssumevariableAholds10andvariableBholds20,then:
ShowExamples
Operator Description
==

<>

>

<

>=

<=

Example

Checksifthevalueoftwooperandsareequalornot,ifyesthencondition (A==B)
becomestrue.

isFalse.

Checksifthevalueoftwooperandsareequalornot,ifvaluesarenot

(A<>B)

equalthenconditionbecomestrue.

isTrue.

Checksifthevalueofleftoperandisgreaterthanthevalueofright

(A>B)is

operand,ifyesthenconditionbecomestrue.

False.

Checksifthevalueofleftoperandislessthanthevalueofrightoperand, (A<B)is
ifyesthenconditionbecomestrue.

True.

Checksifthevalueofleftoperandisgreaterthanorequaltothevalueof

(A>=B)

rightoperand,ifyesthenconditionbecomestrue.

isFalse.

Checksifthevalueofleftoperandislessthanorequaltothevalueof

(A<=B)

rightoperand,ifyesthenconditionbecomestrue.

isTrue.

TheLogicalOperators:
TherearefollowinglogicaloperatorssupportedbyVBA:
AssumevariableAholds10andvariableBholds0,then:
ShowExamples
Operator Description

AND

OR

NOT

XOR

Example

CalledLogicalANDoperator.IfboththeconditionsareTruethen
Expressionbecomestrue.

a<>0AND
b<>0is
False.

CalledLogicalOROperator.IfanyofthetwoconditionsareTruethen a<>0OR
conditionbecomestrue.

b<>0istrue.

CalledLogicalNOTOperator.Usetoreversesthelogicalstateofits

NOT(a<>0

operand.IfaconditionistruethenLogicalNOToperatorwillmake

ORb<>0)is

false.

false.

CalledLogicalExclusion.ItisthecombinationofNOTandOR

(a<>0XOR

Operator.Ifone,andonlyone,oftheexpressionsevaluatestoTrue,

b<>0)is

resultisTrue.

false.

TheConcatenationOperators
TherearefollowingConcatenationoperatorssupportedbyVBA:
AssumevariableAholds5andvariableBholds10then:
ShowExamples
Operator

Description

Example

AddstwoValuesasVariableValuesareNumeric

A+Bwillgive15

&

ConcatenatestwoValues

A&Bwillgive510

AssumevariableA="Microsoft"andvariableB="VBScript",then:
Operator

Description

Example

ConcatenatestwoValues

A+BwillgiveMicrosoftVBScript

&

ConcatenatestwoValues

A&BwillgiveMicrosoftVBScript

Note : Concatenation Operators can be used for both numbers and strings. The Output
dependsonthecontextifthevariablesholdnumericvalueorStringValue.

Decisionmakingallowsprogrammerstocontroltheexecutionflowofascriptoroneofits
sections.Theexecutionisgovernedbyoneormoreconditionalstatements.
Following is the general form of a typical decision making structure found in most of the
programminglanguages:

VBA provides following types of decision making statements. Click the following links to
checktheirdetails.
Statement
ifstatement

Description
Anifstatementconsistsofabooleanexpressionfollowedby
oneormorestatements.
Anifelsestatementconsistsofabooleanexpressionfollowed

if..elsestatement

byoneormorestatements.IftheconditionisTrue,the
statementsunderIfstatementsareexecuted.Ifthecondition
isfalse,ElsepartofthescriptisExecuted
AnifstatementfollowedbyoneormoreElseIfStatements,

if...elseif..elsestatement

thatconsistsofbooleanexpressionsandthenfollowedbyan
optionalelsestatement,whichexecuteswhenallthe
conditionbecomesfalse.

nestedifstatements

switchstatement

Aniforelseifstatementinsideanotheriforelseif
statement(s).
Aswitchstatementallowsavariabletobetestedforequality
againstalistofvalues.

There may be a situation when you need to execute a block of code several number of
times.Ingeneral,statementsareexecutedsequentially:Thefirststatementinafunctionis
executedfirst,followedbythesecond,andsoon.
Programminglanguagesprovidevariouscontrolstructuresthatallowformorecomplicated
executionpaths.
Aloopstatementallowsustoexecuteastatementorgroupofstatementsmultipletimes
andfollowingisthegeneralfromofaloopstatementinVBA.

VBAprovidesthefollowingtypesofloopstohandleloopingrequirements.Clickthefollowing
linkstochecktheirdetail.
LoopType
forloop

for..eachloop
while..wendloop
do..whileloops

do..untilloops

Description
Executesasequenceofstatementsmultipletimesandabbreviates
thecodethatmanagestheloopvariable.
Thisisexecutedifthereisatleastoneelementingroupand
reiteratedforeachelementinagroup.
Thisteststheconditionbeforeexecutingtheloopbody.
Thedo..Whilestatementswillbeexecutedaslongasconditionis
True.(i.e.,)TheLoopshouldberepeatedtilltheconditionisFalse.
Thedo..Untilstatementswillbeexecutedaslongasconditionis
False.(i.e.,)TheLoopshouldberepeatedtilltheconditionisTrue.

LoopControlStatements:

Loop control statements change execution from its normal sequence. When execution
leavesascope,alltheremainingstatementsintheloopareNOTexecuted.
VBAsupportsthefollowingcontrolstatements.Clickthefollowinglinkstochecktheirdetail.
ControlStatement
ExitForstatement

ExitDostatement

Description
TerminatestheForloopstatementandtransfersexecutiontothe
statementimmediatelyfollowingtheloop
TerminatestheDoWhilestatementandtransfersexecutionto
thestatementimmediatelyfollowingtheloop

Stringsareasequenceofcharacters,whichcanconsistofalphabetsornumbersorspecial
characters or all of them. A variable is said to be a string if it is enclosed within double
quotes"".

Syntax:
variablename="string"

Examples:
str1="string"'OnlyAlphabets
str2="132.45"'OnlyNumbers
str3="!@#$;*"'OnlySpecialCharacters
Str4="Asc23@#"'Hasalltheabove

StringFunctions:
There are predefined VBA String functions, which help the developers to work with the
stringsveryeffectively.BelowareStringmethodsthataresupportedinVBA.Pleaseclickon
eachoneofthemethodstoknowindetail.
Function
Name
InStr

InstrRev

Description
Returnsthefirstoccurenceofthespecifiedsubstring.Searchhappensfromleft
toright.
Returnsthefirstoccurenceofthespecifiedsubstring.Searchhappensfrom
RighttoLeft.

Lcase

Returnsthelowercaseofthespecifiedstring.

Ucase

ReturnstheUppercaseofthespecifiedstring.

Left

Returnsaspecificnumberofcharactersfromtheleftsideofthestring.

Right
Mid

Ltrim

Rtrim

ReturnsaspecificnumberofcharactersfromtheRightsideofthestring.
Returnsaspecificnumberofcharactersfromastringbasedonthespecified
parameters.
Returnsastringafterremovingthespacesontheleftsideofthespecified
string.
Returnsastringafterremovingthespacesontherightsideofthespecified
string.

Trim

Returnsastringvalueafterremovingbothleadingandtrailingblankspaces.

Len

Returnsthelenghtofthegivenstring.

Replace

Returnsastringafterreplacingastringwithanotherstring.

Space

Fillsastringwiththespecifiednumberofspaces.

StrComp

Returnsanintegervalueaftercomparingthetwospecifiedstrings.

String

ReturnsaStringwithaspecifiedcharacterthespecifiednumberoftimes.

StrReverse

ReturnsaStringafterreversingthesequeceofthecharactersofthegiven
string.

VBScriptDateandTimeFunctionshelpthedeveloperstoconvertdateandtimefromone
format to another or to express the date or time value in the format that suits a specific
condition.

DateFunctions
Function

Description

Date

AFunction,whichreturnsthecurrentsystemdate

CDate

AFunction,whichconvertsagiveninputtoDate

DateAdd

AFunction,whichreturnsadatetowhichaspecifiedtimeintervalhas
beenadded

DateDiff

AFunction,whichreturnsthedifferencebetweentwotimeperiod

DatePart

AFunction,whichreturnsaspecifiedpartofthegiveninputdatevalue

DateSerial

AFunction,whichreturnsavaliddateforthegivenyear,monthanddate

FormatDateTime

AFunction,whichformatsthedatebasedonthesuppliedparameters

IsDate

AFunction,whichreturnsaBooleanValuewhetherornotthesupplied
parameterisadate
AFunction,whichreturnsanintegerbetween1and31thatrepresents

Day

Month

Year

MonthName

WeekDay
WeekDayName

thedayofthespecifiedDate
AFunction,whichreturnsanintegerbetween1and12thatrepresents
themonthofthespecifiedDate
AFunction,whichreturnsanintegerthatrepresentstheyearofthe
specifiedDate
AFunction,whichreturnsNameoftheparticularmonthforthespecifed
date
AFunction,whichreturnsaninteger(1to7)thatrepresentsthedayof
theweekforthespecifiedday.
AFunction,whichreturnstheweekdaynameforthespecifiedday.

TimeFunctions
Function

Description

Now

AFunction,whichreturnsthecurrentsystemdateandTime

Hour

Minute

Second
Time
Timer

TimeSerial
TimeValue

AFunction,whichreturnsandintegerbetween0and23thatrepresentsthe
Hourpartofthethegiventime
AFunction,whichreturnsandintegerbetween0and59thatrepresentsthe
Minutespartofthethegiventime
AFunction,whichreturnsandintegerbetween0and59thatrepresentsthe
Secondspartofthethegiventime
AFunction,whichreturnsthecurrentsystemtime
AFunction,whichreturnsthenumberofsecondsandmillisecondssince
12:00AM
AFunction,whichreturnsthetimeforthespecificinputofhour,minuteand
second
AFunction,whichconvertstheinputstringtoatimeformat

WhatisanArray?
Weknowverywellthatavariableisacontainertostoreavalue.Sometimes,developers
areinapositiontoholdmorethanonevalueinasinglevariableatatime.Whenaseriesof
valuesarestoredinasinglevariable,thenitisknownasarrayvariable.

ArrayDeclaration

Arraysaredeclaredthesamewayavariablehasbeendeclaredexceptthatthedeclaration
of an array variable uses paranthesis. In the below example, the size of the array is
mentionedinthebrackets.
'Method1:UsingDim
Dimarr1()
'WithoutSize
'Method2:MentioningtheSize
Dimarr2(5)'Declaredwithsizeof5
'Method3:using'Array'Parameter
Dimarr3
arr3=Array("apple","Orange","Grapes")

1. Although, the Array size is indicated as 5, it can hold 6 values as array index starts

fromZERO.
2. ArrayIndexCannotbeNegative.
3. VBScriptArrayscanstoreanytypeofvariableinanarray.Hence,anarraycanstore

aninteger,stringorcharactersinasinglearrayvariable.

AssigningValuestoanArray
Thevaluesareassignedtothearraybyspecifyingarrayindexvalueagainsteachoneofthe
valuestobeassigned.Itcanbeastring.

Example:
Addabuttonandaddthebelowfunction
PrivateSubConstant_demo_Click()
Dimarr(5)
arr(0)="1"'NumberasString
arr(1)="VBScript"'String
arr(2)=100
'Number
arr(3)=2.45

'DecimalNumber
arr(4)=#10/07/2013#'Date
arr(5)=#12.45PM#'Time

msgbox("ValuestoredinArrayindex0:"&arr(0))
msgbox("ValuestoredinArrayindex1:"&arr(1))
msgbox("ValuestoredinArrayindex2:"&arr(2))
msgbox("ValuestoredinArrayindex3:"&arr(3))
msgbox("ValuestoredinArrayindex4:"&arr(4))
msgbox("ValuestoredinArrayindex5:"&arr(5))
EndSub

Whenyouexecutethefunctiontheoutputisshownbelow:

ValuestoredinArrayindex0:1
ValuestoredinArrayindex1:VBScript
ValuestoredinArrayindex2:100
ValuestoredinArrayindex3:2.45
ValuestoredinArrayindex4:7/10/2013
ValuestoredinArrayindex5:12:45:00PM

MultiDimensionArrays
Arraysarenotjustlimitedtosingledimenstionandcanhaveamaxinumof60dimensions.
Twodimensionarraysarethemostcommonlyusedones.

Example:
Inthebelowexample,amultidimensionarrayisdeclaredwith3rowsand4columns.
PrivateSubConstant_demo_Click()
Dimarr(2,3)asVariant
'Whichhas3rowsand4columns
arr(0,0)="Apple"
arr(0,1)="Orange"
arr(0,2)="Grapes"
arr(0,3)="pineapple"
arr(1,0)="cucumber"
arr(1,1)="beans"
arr(1,2)="carrot"
arr(1,3)="tomato"
arr(2,0)="potato"
arr(2,1)="sandwitch"
arr(2,2)="coffee"
arr(2,3)="nuts"

msgbox("ValueinArrayindex0,1:"&arr(0,1))
msgbox("ValueinArrayindex2,2:"&arr(2,2))

EndSub

Whenyouexecutethefunctiontheoutputisshownbelow:
ValuestoredinArrayindex:0,1:Orange
ValuestoredinArrayindex:2,2:coffee

RedimStatement
ReDim Statement is used to Declare dynamicarray variables and allocate or reallocate
storagespace.
ReDim[Preserve]varname(subscripts)[,varname(subscripts)]

Preserve An Optional parameter used to preserve the data in an existing array

whenyouchangethesizeofthelastdimension.
varnameARequiredparameter,whichdenotesNameofthevariable,whichshould
followthestandardvariablenamingconventions.
subscriptsARequiredparameter,whichindicatesthesizeofthearray.

Example
Inthebelowexample,anarrayhasbeenredefinedandthenpreservedthevalueswhenthe
existingsizeofthearrayischanged.
Note : Upon resizing an array smaller than it was originally, the data in the eliminated
elementswillbelost.
PrivateSubConstant_demo_Click()
Dima()asvariant
i=0
redima(5)
a(0)="XYZ"
a(1)=41.25
a(2)=22

REDIMPRESERVEa(7)
Fori=3to7
a(i)=i
Next

'toFetchtheoutput
Fori=0toubound(a)
Msgboxa(i)
Next
EndSub

Whenyouexecutethefunctiontheoutputisshownbelow:
XYZ
41.25
22
3
4
5
6
7

ArrayMethods:

There are various inbuilt functions within VBScript which help the developers to handle
arrayseffectively.Allthemethodsthatareusedinconjuctionwitharraysarelistedbelow.
Pleaseclickonthemethodnametoknowindetail.
Function
LBound

UBound

Split

Join

Filter

IsArray
Erase

Description
AFunction,whichreturnsanintegerthatcorrespondstothesmallest
subscriptofthegivenarrays.
AFunction,whichreturnsanintegerthatcorrespondstotheLargest
subscriptofthegivenarrays.
AFunction,whichreturnsanarraythatcontainsaspecifiednumberof
values.SplittedbasedonaDelimiter.
AFunction,whichreturnsaStringthatcontainsaspecifiednumberof
substringsinanarray.ThisisanexactoppositefunctionofSplitMethod.
AFunction,whichreturnsazerobasedarraythatcontainsasubsetofa
stringarraybasedonaspecificfiltercriteria.
AFunction,whichreturnsabooleanvaluethatindicateswhetherornotthe
inputvariableisanarray.
AFunction,whichrecoverstheallocatedmemoryforthearrayvariables.

WhatisaFunction?
Afunctionisagroupofreusablecodewhichcanbecalledanywhereinyourprogram.This
eliminatestheneedofwritingsamecodeoverandoveragain.Thiswillenableprogrammers
todivideabigprogramintoanumberofsmallandmanageablefunctions.
Apart from inbuilt Functions, VBA allows us to write userdefined functions as well. This
sectionwillexplainyouhowtowriteyourownfunctionsinVBA.

FunctionDefinition
AVBAfunctioncanhaveanoptionalreturnstatement.Thisisrequiredifyouwanttoreturn
avaluefromafunction.
For example, you can pass two numbers in a function and then you can expect from the
functiontoreturntheirmultiplicationinyourcallingprogram.
NOTE:Afunctioncanreturnmultiplevaluesseparatedbycommaasanarrayassignedto
thefunctionnameitself.

Beforeweuseafunction,weneedtodefinethatparticularfunction.Themostcommonway
todefineafunctioninVBAisbyusingtheFunctionkeyword,followedbyauniquefunction
name and it may or may not carry a list of parameters and a statement with a End
Function keyword, which indicates the end of the function. The basic syntax is shown
below:

Syntax
Addabuttonandaddthebelowfunction
FunctionFunctionname(parameterlist)
statement1
statement2
statement3
.......
statementn
EndFunction

Example
Add the below function which returns the area. Note that a value/values can be returned
withthefunctionnameitself.
FunctionfindArea(LengthAsDouble,OptionalWidthAsVariant)
IfIsMissing(Width)Then
findArea=Length*Length
Else
findArea=Length*Width
EndIf
EndFunction

CallingaFunction
Toinvokeafunction,callthefunctionusingfunctionnameasshownbelow:

TheOutputoftheareawouldbedisplayedtotheuser.

SubProcedures
SubProceduresaresimilartofunctionsbuttherearefewdifferences.
Sub procedures DONOT Return a value while functions may or may not return a
value.
SubproceduresCanbecalledwithoutcallkeyword.
SubproceduresarealwaysenclosedwithinSubandEndSubstatements.

Example:
SubArea(xAsDouble,yAsDouble)

MsgBoxx*y
EndSub

CallingProcedures:
ToinvokeaProceduresomewhereinthescript,youcanmakeacallfromafunction.Wewill
notbeabletousethesamewayasthatofafunctionassubprocedureWILLNOTreturna
value.
FunctionfindArea(LengthAsDouble,WidthAsVariant)
areaLength,Width'ToCalculateArea'area'subprociscalled
EndFunction

1.Nowwewillbeabletocallthefunctiononlybutnotthesubprocedureasshownbelow.

2.TheAreaiscalculatedandshownonlyinMessagebox.

3. The result cell displays ZERO as the area value is NOT returned from the function. In
short,youcannotmakeadirectcalltoasubprocedurefromtheexcelworksheet.

VBAEvents
VBA,aneventdrivenprogrammingcanbetriggeredwhenyouchangeacellorrangeofcells
valuemanually.ChangeEventmaymakethingseasier,butyoucanveryquicklyendupa
pagefullofformatting.Therearetwokindsofevents.
WorksheetEvents
WorkbookEvents

WorkSheetEvents
WorksheetEventsaretriggeredwhenthereisachangeintheworksheet.Itiscreatedby
performingrightclickonthesheettabandchoosing'viewcode',andthenpastingthecode.
Usercanselecteachoneofthoseworksheetsandchoose"WorkSheet"fromthedropdown
togetthelistofallsupportedWorksheetevents.

Belowarethesupportedworksheeteventsthatcanbeaddedbytheuser.
PrivateSubWorksheet_Activate()
PrivateSubWorksheet_BeforeDoubleClick(ByValTargetAsRange,CancelAsBoolean)
PrivateSubWorksheet_BeforeRightClick(ByValTargetAsRange,CancelAsBoolean)
PrivateSubWorksheet_Calculate()

PrivateSubWorksheet_Change(ByValTargetAsRange)
PrivateSubWorksheet_Deactivate()
PrivateSubWorksheet_FollowHyperlink(ByValTargetAsHyperlink)
PrivateSubWorksheet_SelectionChange(ByValTargetAsRange)

Example
Letussay,wejustneedtodisplayamessagebeforedoubleclick.
PrivateSubWorksheet_BeforeDoubleClick(ByValTargetAsRange,CancelAsBoolean)
MsgBox"BeforeDoubleClick"
EndSub

Output
Upondoubleclickingonanycell,themessageboxisdisplayedtotheuserasshownbelow.

WorkbookEvents
Workbookeventsaretriggeredwhenthereisachangetotheworkbookonthewhole.We
can add the code for workbook events by selecting the 'ThisWorkbook' and selecting
'workbook'fromthedropdownasshownbelow.ImmediatelyWorkbook_opensubprocedure
isdisplayedtotheuserasshownbelow.

BelowarethesupportedWorkBookeventsthatcanbeaddedbytheuser.
PrivateSubWorkbook_AddinUninstall()
PrivateSubWorkbook_BeforeClose(CancelAsBoolean)
PrivateSubWorkbook_BeforePrint(CancelAsBoolean)
PrivateSubWorkbook_BeforeSave(ByValSaveAsUIAsBoolean,CancelAsBoolean)

PrivateSubWorkbook_Deactivate()
PrivateSubWorkbook_NewSheet(ByValShAsObject)
PrivateSubWorkbook_Open()
PrivateSubWorkbook_SheetActivate(ByValShAsObject)
PrivateSubWorkbook_SheetBeforeDoubleClick(ByValShAsObject,ByValTargetAsRange,CancelAsBoolean
PrivateSubWorkbook_SheetBeforeRightClick(ByValShAsObject,ByValTargetAsRange,CancelAsBoolean
PrivateSubWorkbook_SheetCalculate(ByValShAsObject)
PrivateSubWorkbook_SheetChange(ByValShAsObject,ByValTargetAsRange)
PrivateSubWorkbook_SheetDeactivate(ByValShAsObject)
PrivateSubWorkbook_SheetFollowHyperlink(ByValShAsObject,ByValTargetAsHyperlink)
PrivateSubWorkbook_SheetSelectionChange(ByValShAsObject,ByValTargetAsRange)
PrivateSubWorkbook_WindowActivate(ByValWnAsWindow)
PrivateSubWorkbook_WindowDeactivate(ByValWnAsWindow)
PrivateSubWorkbook_WindowResize(ByValWnAsWindow)

Example
Let us say, we just need to display a message to the user that a new sheet is created
succesfullywheneveranewsheetiscreated.
PrivateSubWorkbook_NewSheet(ByValShAsObject)
MsgBox"NewSheetCreatedSuccessfully"
EndSub

Output
Uponcreatinganewexcelsheetamessageisdisplayedtotheuserasshownbelow.

Therearethreetypesoferrorsinprogramming:(a)SyntaxErrorsand(b)RuntimeErrors
(c)LogicalErrors.

Syntaxerrors
Syntax errors, also called parsing errors, occur at interpretation time for VBScript. For
example, the following line causes a syntax error because it is missing a closing
parenthesis:
FunctionErrorHanlding_Demo()
dimx,y
x="Tutorialspoint"
y=Ucase(x
EndFunction

Runtimeerrors
Runtimeerrors,alsocalledexceptions,occurduringexecution,afterinterpretation.
Forexample,thefollowinglinecausesaruntimeerrorbecauseheresyntaxiscorrectbutat
runtimeitistryingtocallfnmultiply,whichisanonexistingfunction:
FunctionErrorHanlding_Demo1()
Dimx,y
x=10
y=20
z=fnadd(x,y)
a=fnmultiply(x,y)
EndFunction
Functionfnadd(x,y)
fnadd=x+y
EndFunction

Logicalerrors
Logicerrorscanbethemostdifficulttypeoferrorstotrackdown.Theseerrorsarenotthe
result of a syntax or runtime error. Instead, they occur when you make a mistake in the
logicthatdrivesyourscriptandyoudonotgettheresultyouexpected.
Youcannotcatchthoseerrors,becauseitdependsonyourbusinessrequirementwhattype
oflogicyouwanttoputinyourprogram.
Forexample,dividinganumberbyzeroorascriptthatiswrittenwhichentersintoinfinite
loop.

ErrObject
Assume if we have a runtime error, then the execution stops by displaying the error
message.Asadeveloper,ifwewanttocapturetheerror,thenErrorObjectisused.

Example
Inthebelowexample,Err.NumbergivestheerrornumberandErr.Descriptiongiveserror
description.
Err.Raise6'Raiseanoverflowerror.
MsgBox"Error#"&CStr(Err.Number)&""&Err.Description
Err.Clear'Cleartheerror.

ErrorHandling
VBA Enables an errorhandling routine and can also be used to disable an errorhandling
routine. Without an On Error statement, any runtime error that occurs is fatal: an error
messageisdisplayed,andexecutionstopsabruptly.
OnError{GoTo[line|0|1]|ResumeNext}

Keyword Description
Enablestheerrorhandlingroutinethatstartsatthelinespecifiedintherequired
GoToline

lineargument.ThespecifiedlinemustbeinthesameprocedureastheOnError
statement,oracompiletimeerrorwilloccur.

GoTo0

DisablesenablederrorhandlerinthecurrentprocedureandresetsittoNothing.

GoTo1

DisablesenabledexceptioninthecurrentprocedureandresetsittoNothing.

Resume
Next

Specifiesthatwhenaruntimeerroroccurs,controlgoestothestatement
immediatelyfollowingthestatementwheretheerroroccurred,andexecution
continuesfromthatpoint

EXAMPLE
PublicSubOnErrorDemo()
OnErrorGoToErrorHandler'Enableerrorhandlingroutine.
Dimx,y,zAsInteger
x=50
y=0
z=x/y'DividebyZEROErrorRaises

ErrorHandler:'Errorhandlingroutine.
SelectCaseErr.Number'Evaluateerrornumber.
Case10'Dividebyzeroerror
MsgBox("Youattemptedtodividebyzero!")
CaseElse
MsgBox"UNKNOWNERRORError#"&Err.Number&":"&Err.Description
EndSelect
ResumeNext
EndSub

WhatareExcelObjects

WhenprogrammingusingVBA,therearefewimportantobjectsthatauserwouldbedealing
with.
ApplicationObjects
WorkBookObjects
WorkSheetObjects
RangeObjects

ApplicationObjects
TheApplicationobjectconsistsofthefollowing
Applicationwidesettingsandoptions.
Methodsthatreturntoplevelobjects,suchasActiveCell,ActiveSheet,andsoon.

Example
'Example1:
Setxlapp=CreateObject("Excel.Sheet")
xlapp.Application.Workbooks.Open"C:\test.xls"
'Example2:
Application.Windows("test.xls").Activate
'Example3:
Application.ActiveCell.Font.Bold=True

WorkBookObjects
The Workbook object is a member of the Workbooks collection and contains all the
WorkbookobjectscurrentlyopeninMicrosoftExcel.

Example
'Ex1:TocloseWorkbooks
Workbooks.Close
'Ex2:ToAddanEmptyWorkBook
Workbooks.Add
'Ex3:ToOpenaWorkbook
Workbooks.OpenFileName:="Test.xls",ReadOnly:=True
'Ex:4ToActivateWorkBooks
Workbooks("Test.xls").Worksheets("Sheet1").Activate

WorksheetObjects

The Worksheet object is a member of the Worksheets collection and contains all the
Worksheetobjectsinaworkbook.

Example
'Ex1:TomakeitInvisible
Worksheets(1).Visible=False
'Ex2:ToprotectanWorkSheet
Worksheets("Sheet1").Protectpassword:=strPassword,scenarios:=True

RangeObjects
Range Objects Represents a cell, a row, a column, a selection of cells containing one or
morecontinuousblocksofcells.
'Ex1:ToPutavalueinthecellA5
Worksheets("Sheet1").Range("A5").Value="5235"
'Ex2:ToputavalueinrangeofCells
Worksheets("Sheet1").Range("A1:A4").Value=5

VBATextFiles
WecanalsoreadExcelFileandwritethecontentsofthecellintoaTextFile.Thisway,VBA
allowsuserstoworkwithtextfiles.Wecanworkwithtestfilesusingtwomethods
FileSystemObject
usingWriteCommand

UsingFileSystemObject(FSO)
As the name suggests, FSO Objects help the developers to work with drives, folders and
files.Inthissection,wewilldiscusshowtouseFSO.
ObjectType
Drive

Drives

File
Files

Description
DriveisanObject.Containsmethodsandpropertiesthatallowyoutogather
informationaboutadriveattachedtothesystem
DrivesisaCollection.ItProvidesalistofthedrivesattachedtothesystem,
eitherphysicallyorlogically.
FileisanObject.ItContainsmethodsandpropertiesthatallowdevelopers
tocreate,deleteormoveafile.
FilesisaCollection.ItProvidesalistofallfilescontainedwithinafolder.

Folder

FolderisanObject.ItProvidesmethodsandpropertiesthatallowdevelopers
tocreate,deleteormovefolders.

Folders

FoldersisaCollection.ItProvidesalistofallthefolderswithinaFolder.

TextStream

TextStreamisanObject.Itenablesdeveloperstoreadandwritetextfiles.

Drive
Drive is an object, which provides access to the properties of a particular disk drive or
networkshare.TheFollowingpropertiesaresupportedbyDriveobject:
AvailableSpace
DriveLetter
DriveType
FileSystem
FreeSpace
IsReady
Path
RootFolder
SerialNumber
ShareName
TotalSize
VolumeName

Example
Step 1 : Before proceeding to scripting using FSO, we should enable Microsoft Scripting
Runtime.Todothesame,Navigateto"Tools">>"References"asshownbelow:

Step2:Add"MicrosoftScriptingRunTime"andClickOK.

Step3:AddDatathatyouwouldliketowriteittoaTextFileandaddaCommandButton.

Step4:NowitistimetoScript.
PrivateSubfn_write_to_text_Click()
DimFilePathAsString
DimCellDataAsString
DimLastColAsLong
DimLastRowAsLong

DimfsoAsFileSystemObject
Setfso=NewFileSystemObject
DimstreamAsTextStream

LastCol=ActiveSheet.UsedRange.Columns.Count
LastRow=ActiveSheet.UsedRange.Rows.Count

'CreateaTextStream.
Setstream=fso.OpenTextFile("D:\Try\Support.log",ForWriting,True)


CellData=""

Fori=1ToLastRow
Forj=1ToLastCol
CellData=Trim(ActiveCell(i,j).Value)
stream.WriteLine"TheValueatlocation("&i&","&j&")"&CellData
Nextj
Nexti

stream.Close
MsgBox("JobDone")
EndSub

Output
Whenexecutingthescript,ensurethatyouplacethecursorinthefirstcelloftheworksheet.
TheSupport.logfileiscreatedasshownbelowunder"D:\Try".

TheContentsofthefileisalsoshownbelow:

UsingWriteCommand
unlikeFSO,weneedNOTaddanyreferences,howeverwewillNOTbeabletoworkDrives,
FilesandFolders.Wewillbeabletojustaddthestreamtotextfile.

Example
PrivateSubfn_write_to_text_Click()
DimFilePathAsString
DimCellDataAsString
DimLastColAsLong
DimLastRowAsLong

LastCol=ActiveSheet.UsedRange.Columns.Count
LastRow=ActiveSheet.UsedRange.Rows.Count


FilePath="D:\Try\write.txt"
OpenFilePathForOutputAs#2

CellData=""
Fori=1ToLastRow
Forj=1ToLastCol
CellData="TheValueatlocation("&i&","&j&")"&Trim(ActiveCell(i,j).Value)
Write#2,CellData
Nextj
Nexti

Close#2
MsgBox("JobDone")
EndSub

Output
Upon executing the script, the "write.txt" file is created in the location "D:\Try" as shown
below.

TheContentsofthefileisalsoshownbelow:

VBAProgrammingCharts
UsingVBA,wewillbeabletodogenerateChartsbasedoncertaincriteria.Letustakealook
atitwithanexample.
Step1:FirstEnterthedataagainstwhichthegraphhastobegenerated.

Step2:Letuscreate3buttonsonetogenerateBargraph,pieChart,ColumnChart.

Step3:NowletusdevelopaMacrotogenerateeachoneofthesetypeofcharts
'ProceduretoGeneratePieChart
PrivateSubfn_generate_pie_graph_Click()
DimchtAsChartObject
ForEachchtInWorksheets(1).ChartObjects
cht.Chart.Type=xlPie
Nextcht
EndSub

'ProceduretoGenerateBarGraph
PrivateSubfn_Generate_Bar_Graph_Click()
DimchtAsChartObject
ForEachchtInWorksheets(1).ChartObjects
cht.Chart.Type=xlBar
Nextcht
EndSub
'ProceduretoGenerateColumnGraph
PrivateSubfn_generate_column_graph_Click()
DimchtAsChartObject
ForEachchtInWorksheets(1).ChartObjects
cht.Chart.Type=xlColumn
Nextcht
EndSub

Step 4 : Upon clicking on the corresponding button, that chart is created. In the below
outputwehaveclickedongeneratePieChartbutton.

VBAUserForms
AUserFormisacustombuiltdialogboxthatmakesauserdataentrymorecontrollablefor
youandeasierfortheuser.Inthischapter,wewilldesignaSimpleformandadddatainto
excel.
Step1:NavigatetoVBAWindowbypressingAlt+F11andNavigateto"Insert"Menuand
select"UserForm".Uponselecting,userformisdisplayedbelow.

Step2:Nowletusdesigntheformsusingthegivencontrols.

Step3:Afteraddingeachcontrols,thecontrolshastobenamed.Captioncorrespondsto
whatappearsontheformandnamecorrespondstothelogicalnamewhichwillbeappearing
whilewewriteVBAcodeforthatelement.

Step4:Belowarenamesagainsteachoneoftheaddedcontrols.
Control

LogicalName

Caption

From

frmempform

EmployeeForm

EmployeeIDLabelBox

empid

EmployeeID

firstnameLabelBox

firstname

FirstName

lastnameLabelBox

lastname

LastName

dobLabelBox

dob

DateofBirth

mailidLabelBox

mailid

EmailID

PassportholderLabelBox

Passportholder

PassportHolder

EmpIDTextBox

txtempid

NOTApplicable

FirstNameTextBox

txtfirstname

NOTApplicable

LastNameTextBox

txtlastname

NOTApplicable

EmailIDTextBox

txtemailid

NOTApplicable

DateComboBox

cmbdate

NOTApplicable

MonthComboBox

cmbmonth

NOTApplicable

YearComboBox

cmbyear

NOTApplicable

YesRadioButton

radioyes

Yes

NoRadioButton

radiono

No

SubmitButton

btnsubmit

Submit

CancelButton

btncancel

Cancel

Step5:Nowwewilladdcodefortheformloadeventbyperformingrightclickontheform
andselecting'ViewCode'.

Step6:Selectuserformfromtheobjectsdropdownandselect'Initialize'methodasshown
below.

Step 7 : Upon Loading the Form we should ensure that the text boxes are cleared, Drop
downboxesarefilledandRadiobuttonsareresetted
PrivateSubUserForm_Initialize()
'EmptyEmpIDTextboxandSettheCursor
txtempid.Value=""
txtempid.SetFocus

'Emptyallothertextboxfields
txtfirstname.Value=""
txtlastname.Value=""
txtemailid.Value=""

'ClearAllDateofBirthRelatedFields
cmbdate.Clear
cmbmonth.Clear
cmbyear.Clear

'FillDateDropDownboxTakes1to31
Withcmbdate
.AddItem"1"
.AddItem"2"
.AddItem"3"
.AddItem"4"
.AddItem"5"
.AddItem"6"
.AddItem"7"
.AddItem"8"
.AddItem"9"
.AddItem"10"
.AddItem"11"
.AddItem"12"
.AddItem"13"
.AddItem"14"
.AddItem"15"
.AddItem"16"
.AddItem"17"
.AddItem"18"
.AddItem"19"
.AddItem"20"
.AddItem"21"
.AddItem"22"
.AddItem"23"
.AddItem"24"
.AddItem"25"
.AddItem"26"
.AddItem"27"
.AddItem"28"

.AddItem"29"
.AddItem"30"
.AddItem"31"
EndWith

'FillMonthDropDownboxTakesJantoDec
Withcmbmonth
.AddItem"JAN"
.AddItem"FEB"
.AddItem"MAR"
.AddItem"APR"
.AddItem"MAY"
.AddItem"JUN"
.AddItem"JUL"
.AddItem"AUG"
.AddItem"SEP"
.AddItem"OCT"
.AddItem"NOV"
.AddItem"DEC"
EndWith

'FillYearDropDownboxTakes1980to2014
Withcmbyear
.AddItem"1980"
.AddItem"1981"
.AddItem"1982"
.AddItem"1983"
.AddItem"1984"
.AddItem"1985"
.AddItem"1986"
.AddItem"1987"
.AddItem"1988"
.AddItem"1989"
.AddItem"1990"
.AddItem"1991"
.AddItem"1992"
.AddItem"1993"
.AddItem"1994"
.AddItem"1995"
.AddItem"1996"
.AddItem"1997"
.AddItem"1998"
.AddItem"1999"
.AddItem"2000"
.AddItem"2001"
.AddItem"2002"
.AddItem"2003"
.AddItem"2004"
.AddItem"2005"
.AddItem"2006"
.AddItem"2007"
.AddItem"2008"
.AddItem"2009"
.AddItem"2010"
.AddItem"2011"
.AddItem"2012"
.AddItem"2013"
.AddItem"2014"
EndWith

'ResetRadioButton.SetittoFalsewhenformloads.

'ResetRadioButton.SetittoFalsewhenformloads.
radioyes.Value=False
radiono.Value=False
EndSub

Step8:NowweneedtoaddcodetotheSubmitbutton.UponClickingonsubmitbutton
userShouldbeabletoAddthevaluesintotheworksheet.
PrivateSubbtnsubmit_Click()
DimemptyRowAsLong

'MakeSheet1active
Sheet1.Activate

'DetermineemptyRow
emptyRow=WorksheetFunction.CountA(Range("A:A"))+1

'Transferinformation
Cells(emptyRow,1).Value=txtempid.Value
Cells(emptyRow,2).Value=txtfirstname.Value
Cells(emptyRow,3).Value=txtlastname.Value
Cells(emptyRow,4).Value=cmbdate.Value&"/"&cmbmonth.Value&"/"&cmbyear.Value
Cells(emptyRow,5).Value=txtemailid.Value

Ifradioyes.Value=TrueThen
Cells(emptyRow,6).Value="Yes"
Else
Cells(emptyRow,6).Value="No"
EndIf
EndSub

Step9:Nowaddamethodtoclosetheformwhenuserclicksoncancelbutton.
PrivateSubbtncancel_Click()
UnloadMe
EndSub

Step10:NowLetusExecutetheFormbyclickingon"run"Button.Entervaluesintothe
form and click 'Submit' button. Automatically the values would flow into the worksheet as
shownbelow.

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