Port State Control Inspection Findings 2015

Summary
The objective of this document is to share the results of the port state and flag state control inspections
conducted on board our fleet vessels.

Total number of inspections 66 (PSC 42, TVEL- 21, FSC - 3),

Zero observations were noted in 48 inspections (72.7%),

In 2015, Average observation rate was 0.67 per inspection,

Total number of observations 44 (Code 15 2, Code 16 10, Code 17 22, Others 10)
Improvement during the year is attributed to enhanced and focused preparatory efforts

Performance in PSC inspections has declined since 2012,

This is likely to lead to even closer scrutiny in future PSC inspections,

Attachment No. 1 to Circ. OT/PSC/2016/001

Port State Control Inspection Findings 2015

Observations MoU Region

Observation rate is high for Latin American (1.25) and Asia Pacific Region (1.2) per
inspection,
High observation rate for Code 17 from Black Sea and Paris MoU

Key Findings:
PSC observations were categorized as per the following SIRE Vessel inspection
Questionnaire (VIQ) chapters.
Safety Management (VIQ Ch. 5) 12 Nos,
Self-closing door not operating properly.
Lifeboat not maneuvered in water (over 3 months).
Defective firemen outfit.
Embarkation ladders - shackles are seized.

Certification and Documentation (VIQ Ch. 2) 9 Nos,

Fire fighting equipment certificate expired
Original Certificates not available on board, only copies available
Cargo and Ballast Systems (VIQ Ch. 8) 8 Nos,
Cargo tank overfill alarm not rotating,
Tank radar system not working
General Appearance and Condition (VIQ Ch. 12) 7 Nos
Cargo hatch was missing a dog cleat.
Watertight doors not properly closing.
Hatch cover for bosun store cannot fully close.

Attachment No. 1 to Circ. OT/PSC/2016/001

Port State Control Inspection Findings 2015

Preventive Actions:
Awareness and training material shared with all Fleet and management personnel,
Focused region specific pre-arrival checklist based verification conducted on board,
Deficiencies noted in PSC inspections highlighted to fleet to avoid repetition,
Senior Officers to carry out daily rounds and inspection with heightened attention on the
common deficiencies,
Maintain all equipment in a state of readiness at all times
Ensure proper housekeeping, particularly after use,
Check the condition of wiring, fittings and connections during routine testing of alarms,
Verify proper closing of Fire doors each time the fire alarms are tested,
All ship staff made aware of the fire door must be shut at all times,
Inability to lower life boats due to adverse conditions, shall be recorded in the log book and
inform office,
Any deficiencies identified by the ship staff to be rectified promptly.

The overall rising trend is indicated for observations per inspection in PSC inspections. It is noted that
older vessels (more than 15yrs old), vessels departing to or calling dry dock are more likely to face
close scrutiny from PSC inspectors.

Glossary
PSC
FSC
TVEL
SIRE

: Port State Control

: Flag State Control
: Tank Vessel Examination Letter
: Ship Inspection Report Programme (OCIMF)

Attachment No. 1 to Circ. OT/PSC/2016/001

Port State Control Inspection Findings 2015

Summary of Observations raised by PSC Region:
a) PSC Asia Pacific Region
1. Self-closing door in galley kept open by a wood block. (VIQ Ch. 5)
2. Hatch cover for Bosun store at forward mooring station cannot fully close. (VIQ Ch. 12)
3. One steam valve found leakage next to fresh water generator. (VIQ Ch. 11)
4. Fire door self-closing device at officer dining room to pantry is not arranged as per fire
control plan. (VIQ Ch. 5)

5. Lifeboat drill for maneuvering on water not conducted since 10.07.2015 (more than 3
months). (VIQ Ch. 5)

6. Enclosed space, preparation to enter and rescue operation not planned and conducted
properly. (VIQ Ch. 5)

b) PSC Black Sea MoU

1. Embarkation ladders - shackles are seized. (VIQ Ch. 5)
2. Plastic hoses are using for temporally discharging of the sewage water to the aft peak tank,
two fire doors (between ER and steering gear room) are fixed open, not safety, the additional
risk. The risk assessment form was not prepares for this situation. (VIQ Ch. 5)

c) PSC Caribbean Region

1. In the computer programme (loadicator) the damage stability is not calculated for all the
cases since 19-10-2014. Only case 1 is still inside. (VIQ Ch. 8)

d) PSC Colombia
1. Corrosion on deck at void space forepeak store. (VIQ Ch. 7)
2. Excess of garbage on board. (VIQ Ch. 6)
3. Accommodation ladder port side required change shackle. (VIQ Ch. 5)
4. Pump room door is not watertight. (VIQ Ch. 12)

e) PSC Latin American

1. SMC, ISSC and CSR original not available onboard. (VIQ Ch. 2)
2. Crew competency and endorsement certificates - original is not available onboard. (VIQ
Ch. 3)
3. Firefighting equipment certificate expire on 18 Jan 2015. (VIQ Ch. 2)

f) PSC Paris MoU

1. SMC, ISSC and CLC only copy onboard. (VIQ Ch. 2)
2. Air pressure control indicator leaking water. (VIQ Ch. 11)

Attachment No. 1 to Circ. OT/PSC/2016/001

Port State Control Inspection Findings 2015

3. 220V isolation not as required. (VIQ Ch. 11)
4. Cargo Tank 4P, high overfill alarm in-operative. (VIQ Ch. 8)
5. Tank radar system for tanks 2P & 5S inoperative. (VIQ Ch. 8)
6. Internal safety Audit and corrective action is required within 3 months. Deficiencies marked
as open are objective evidence of a failure or lack of effectiveness of the implementation of
the ISM code. (VIQ Ch. 2)
7. Found the cold rooms on -13C. It is noted in the ER logbook for a long time. Temperature
should be atleast -18C. Quality of food should be checked. Also found some food out of
date. More cleaning of the galley is required. (VIQ Ch. 12)
8. Found a penetration through the decks from the bridge down from the newly installed
computer cables. (VIQ Ch. 12)
9. Found several watertight doors not properly closing. For example Forecastle door and
workshop deck SB main deck aft. (VIQ Ch. 12)
10. Ground wires missing / damaged at cargo line joints to be repaired. (VIQ Ch. 8)
11. Self-closing door at upper and A-deck not closing under remote release. (VIQ Ch. 5)

g) PSC USCG
1. The PSCO discovered that the vessel has been operating within the North American ECA
from 16/02/15 to 17/02/15 utilizing fue l oil that does not comply with the Marpol Annex VI
ECA sulfur limits. (VIQ Ch. 6)
2. The PSCO discovered that the recording device for inert gas pressure and oxygen content
had been previously turned off of cargo tanks and not permanently recording past inert gas
pressures and oxygen content levels. Provide documentation from certificate authority that
the vessel has developed an adequate plan to address the proper operation of the inert gas
recorder. (VIQ Ch. 8)
3. The vessel's IOPP form B stated the vessel is equipped with a MEPC 60 (33) oil content
meter; while the PSCO discovered that the oil content meter installed is a MEPC 107 (49)
model. (VIQ Ch. 6)
4. The PSCO upon inspection of the inert gas blower #2 found inert gas leaks emanating from
the blower inspection cover. The crew replaced the gasket on the inspection cover and the
system was then found to have no noticeable leaks. (VIQ Ch. 8)
5. PSCO observed that 3 of the ship's 5 fireman outfits were not serviceable. Vessel has
procurement request in for 2 coats and 1 pair of pants, and will request 1 additional pair of
pants, but will not receive during this port call. Provide proof of replacement with
concurrence from certificate issuing authority. (VIQ Ch. 5)
6. The tank overfill alarm must have visible alarm indicators that can be seen on the vessel
where cargo transfer is controlled and in the cargo deck area. The vessel on deck overfill
visible indicator did not operate on testing of overfill device. (VIQ Ch. 8)
7. The cargo tank venting system shall be provided with devices to prevent the passage of
flame into the cargo tanks. #3 cargo tank vent line was holed due to wastage above the

Attachment No. 1 to Circ. OT/PSC/2016/001

Port State Control Inspection Findings 2015

flame screen on the vacuum side of the P/V which would allow a flame to enter the vent line
and tank. (VIQ Ch. 8)
8. The means for securing and maintaining weather tightness. The 2 STBD cargo hatch is
missing a dog. (VIQ Ch. 12)
9. Condition of ship equipment shall be maintained to proceed to sea without danger to ship
or person on board. Ramp over deck piping is wasted and poses a safety hazard to ships
crew. (VIQ Ch. 5)
10. Cofferdam and void space vent must have flame screens in the vents. Flame screens on
the 1STBD and 2PORT ballast tanks flame screen were wasted and not working properly.
(VIQ Ch. 12)
11. No electrical equipment shall be installed in any space where flammable mixtures are liable
to collect including those on board tankers or in compartments assigned principally to
accumulator batteries, in paint lockers, acetylene stores or similar spaces, unless the
administration is satisfied that such equipment is, 1. Essential for operational purposes, 2.
Of a type which will not ignite the mixture concerned, 3. Appropriate to the space concerned
and 4. Appropriately certified for safe usage in dusts, vapours or gases likely to be
encountered. Temperature sensor wiring on cargo pump #2 and #3 is pulled back from the
stuffing boxes and is not gas tight. (VIQ Ch. 5)
12. Suitable means shall be provided for the zero and span calibration of both fixed and portable
gas concentration measurement instruments. Unable to calibrate O2 meter on IG system to
the required 2.0 as indicated on the span bottle. (VIQ Ch. 5)

End of Document

Attachment No. 1 to Circ. OT/PSC/2016/001