DEVELOPMENT OF CLASS SCHEDULING AND MONITORING SYSTEM

OF THE COLLEGE OF INDUSTRIAL, INFORMATION AND

COMMUNICATION TECHNOLOGY

_____________

A Thesis
Presented to
The Faculty of College of Industrial, Information and Communication Technology
Naval State University
Naval, Biliran

_____________

In Partial Fulfillment
of the Requirements for the Degree
Bachelor of Science in Computer Science

_____________

CUSTODIO, TITO AMERIGO V. JR.

DELA ROSA, MELISA O.
PONSO, JESSICA S.
MALINAO, MYLEN E
NIEPES, YVETTH G.

SAMULDE, RC RUEL M.
MANGGUBAT, JELFE B.
DEMATE, DARLYN E.
SAMPILO, EDILGER P.

October 2016
1

APPROVAL SHEET
This thesis entitled: DEVELOPMENT OF CLASS SCHEDULING AND
MONITORING SYSTEM OF THE COLLEGE OF INDUSTRIAL, INFORMATION
AND COMMUNICATION TECHNOLOGY, prepared and submitted by TITO
AMERIGO V. CUSTODIO JR., et. al., in partial fulfillment of the requirements for
the degree in BACHELOR OF SCIENCE IN COMPUTER SCIENCE, has been
examined and is recommended for acceptance and approval for Oral
Examination.
Date Approved: ________________

CHONA B. SABINAY, MIT

Adviser
THE THESIS COMMITTEE

Approved by the Committee on Oral Examination with the grade of _____.

ELVIRA S. PECAJAS, Ed. D.
Chairperson
FERNANDO E. QUIROZ, JR., BSCS
Member

REYMON M. SANTIAEZ, MIT

Member

REYNOLD G. BUSTILLO, MIT

Member

CHERYL A. EBAJO, MIT

Member

Accepted and approved in partial fulfillment of the requirements for the

degree Bachelor of Science in Computer Science (BSCS).

Recommending Approval:
CHONA B. SABINAY, MIT
Chairperson, CIICT
Approved:
NORMA M. DUALLO, Ph. D., T.M, LIb, D.M.
Dean, CIICT

ACKNOWLEDGMENT

After an intensive period of months, today is the day writing this note of
thanks is the finishing touch for the researchers with their thesis. It has been a
period of intense learning for the researchers, not only in the scientific field, but
also on a personal level. Writing this thesis had a big impact to the researchers.
The proponents would like to reflect on the people who have supported
and helped so much throughout this period:
Dr. Norma M. Duallo, the Dean of College of Industrial, Information and
Communication Technology, for her support and guidance to make the study
worthy;
Mrs. Chona B. Sabinay, thesis adviser for the collaboration, great help and
invaluable suggestion in realizing this thesis;
Dr. Elvira S. Pecajas, Mr. Reymon M. Santiaez, Mr. Reynold G. Bustillo,
Mrs. Cheryl A. Ebajo, and Mr. Fernando E. Quiroz Jr., the thesis committee, who
shared their ideas and concerns regarding on the study, the flow of the system
layout and design for the improvement of the system;
To the respondents, for the cooperation that made this study possible and
plausible;
To all the faculty members of the CIICT, for the wisdom and undying
support of this endeavor;
Mr. Tito D. Custodio, Mrs. Luz V. Custodio, Mr. Romie C. Samulde, Ms.
Corazon C. Masuela, Mr. Rammel C. Dela Rosa, Mrs. Analiza O. Dela Rosa, Mr.
Marlo B. Manggubat, Mrs. Aurora A. Manggubat, Mr. Arthur Ponso, Mrs. Felipa

Ponso, Mr. Danillo A. Malinao, Mrs. Marietta E. Malinao, Mr. Nemenciano E.

Demate, Mrs. Leolita E. Demate, Mr. Herman B. Niepes, Mrs. Fortunata G.
Niepes, Mr. Elino Sampilo & Mrs. Edita Sampilo, for their wise counsel and
sympathetic ear. The proponents would be nothing without you coupled with your
inspiration, moral, spiritual and financial support;
To Almighty God, above all who always leads, guides, counsels, and
provides the proponents spiritual support and strength and who served as our
direction in every way to finish this study.

TITO AMERIGO V. CUSTODIO JR.

RC RUEL M. SAMULDE
MELISA O. DELA ROSA
JESSICA S. PONSO
MYLEN E. MALINAO
DARLYNE E. DEMATE
JELFE B. MANGGUBAT
YVETTH G. NIEPES
EDILGER P. SAMPILO

TABLE OF CONTENTS
Page
TITLE PAGE...............................................................................

APPROVAL SHEET...................................................................

ii

ACKNOWLEDGMENT...............................................................

iv

TABLE OF CONTENTS

LIST OF FIGURES.

ix

LIST OF TABLES..

xi

LIST OF APPENDICES.

xii

ABSTRACT.

xiii

CHAPTER I

INTRODUCTION

Background of the Study

Objectives of the Study..

Framework of the Study.

Theoretical framework

Conceptual framework

Importance of the Study.

10

Scope and Delimitation of the Study

10

Definition of Terms..

11

Review of Literature

12

CHAPTER II

METHODOLOGY

Research Design....

16

Research Locale.

20

Research Subject...

20

Research Instrument..

20

Data Gathering Procedure.

22

CHAPTER III

RESULTS AND DISCUSSION

The Development of Schedule and Monitoring System

60

The Administrator, Instructor, Student and Guest

Login Form...

60

The Instructor Schedule Form..

61

Instructor Time Conflict Detection

62

The Room Utilization Form

63

Room Utilization Conflict Detection.

64

The Class Schedule Form.

65

The Student Evaluation Form...

66

Requirements Analysis and Specification .

67

Software and Application Being Used

67

Personnel

67

Testing Strategies..

67

Installation and Maintenance Process

68

CHAPTER IV

SUMMARY, CONCLUSION AND RECOMMENDATION

Summary of Findings.

69

Conclusion...

70

Recommendations .

71

LITERATURE CITED.

73

APPENDICES.

74

CURRICULUM VITAE...

151

LIST OF FIGURES

Figure

Page

1.0

Conceptual Framework ...............

2.0

Spiral Model

19

3.0

Context Flow Diagram ..

23

4.0

Event Diagram for System Administrator ..

24

4.1

Admin Log In Process ..

26

4.2

Admin Add Schedule

26

4.3

Admin Add Subject

26

4.4

Admin Add Section

26

4.5

Admin Add Course

26

4.6

Admin Add Instructor

27

4.7

Admin Add Room ..

27

4.8

Admin Add Department

27

4.9

Admin Add Student Grades .

27

4.10

Admin Add Student

27

4.11

Update Class Schedule

28

4.12

Update Subjects

28

4.13

Update Instructors .

28

4.14

Update Instructors Load ..

28

4.15

Update Room Schedule

28

4.16

Update Department ..

29

4.17

Update Section ..

29

4.18

Update Course ..

29

4.19

Update Room Schedule

29

4.20

Update Evaluated Prospectus .

29

4.21

View Class Schedule

30

4.22

View Room Schedule

30

4.23

View Instructors Load ..

30

4.24

View Department ...

30

4.25

View Evaluated Prospectus .

30

4.26

Delete Schedule

31

4.27

Delete Subject

31

4.28

Delete Section

31

4.29

Delete Course

31

4.30

Delete Instructor

32

4.31

Delete Room ..

32

4.32

Delete Department

32

5.0

6.0

Event Diagram for Faculty

33

5.1

Faculty Log In Process

34

5.2

Faculty Student Evaluations

34

5.3

Faculty View Class Schedule ..

34

5.4

Faculty View Room Schedule .

34

5.5

Faculty View Instructors Load

34

Event Diagram for Student ..

35

6.1

Students Log In Process .

36

6.2

Students View Class Schedule ..

36

6.3

Students View Room Schedule .

36

6.4

Students View Instructors Load

36

6.5

Students View Evaluated Prospectus ..

36

Event Diagram for Guest User .......

37

7.1

Guest Users View Room Schedule ..

38

7.2

Guest Users View Class Schedule

38

8.0

Data File Structures ..

39

9.0

System Flowchart ..

48

10.0

Entity Relationship Diagram .

54

11.0

Menu Hierarchy (admin)

55

12.0

Menu Hierarchy (faculty) ..

56

13.0

Menu Hierarchy (student) ........

57

14.0

Menu Hierarchy (guest user)

58

15.0

The Development Of Schedule And

Monitoring System..

60

7.0

16.0

The Administrator, Instructor, Student and

Guest Log In Form .

60

17.0

The Instructor Schedule Form..

61

18.0

Instructor Time conflict Detection.

62

19.0

The Room Utilization Form

63

20.0

Room Utilization Conflict Detection..

64

21.0

The Class Schedule Form.

65

22.0

Student Evaluation Form

66

LIST OF TABLES
Table

Page

1.0

tbl_acc .

39

1.1

tbl_department ..

39

1.2

tbl_course ..

40

1.3

tbl_major .

40

1.4

tbl_subject ..

41

1.5

tbl_building .

42

1.6

tbl_room .

42

1.7

tbl_time ..

42

1.8

tbl_section .

43

1.9

tbl_student .

43

2.0

tbl_studentload ..

44

2.1

tbl_instructor ..

45

2.2

tbl_instructorload ..

46

2.3

tbl_schedule

47

LIST OF APPENDICES

Appendix

Page

Letter of Request to the Dean ..

75

Letter of Request to the Chairman ..

76

Data Sheet ..

77

Development Schedule .

78

Work Assignment

79

Project Team Organization Structure .

80

Screen Design (for Administrator)

82

Program Listing ...

96

ABSTRACT
CUSTODIO, TITO AMERIGO JR. V., SAMULDE, RC RUEL M., DELA
ROSA, MELISA O., PONSO, JESSICA S., DEMATE, DARLYNE E.,
MANGGUBAT, JELFE B., MALINAO, MYLEN E., NIEPES, YVETTH G.,
SAMPILO, EDILGER P., Naval State University, Naval, Biliran, Philippines.
October 2016. DEVELOPMENT OF CLASS SCHEDULING AND
MONITORING SYSTEM OF THE COLLEGE OF INDUSTRIAL, INFORMATION
AND COMMUNICATION TECHNOLOGY. An Undergraduate Thesis.
Adviser:

CHONA B. SABINAY, MIT

The main objective of this study was to design and develop effective
computer software that will serve as information and monitoring system for the
College of Industrial, Information and Communication Technology of Naval State
University, Naval, Biliran, Philippines.
This study used the Spiral Model as mechanism in constructing the study.
The proponents gathered data from CIICT instructors to obtain the information
and suggestions about the Scheduling and Monitoring System and used these
data in building the necessary features of Scheduling and Monitoring System.
The findings of this study revealed that the respondents response on the
Scheduling and Monitoring System of the College of Industrial, Information and
Communication Technology department is still manual, and it based on the
respondents responses, features are added on the development of the
Scheduling and Monitoring System so as to meet interactivity between users and
the software as a key to use its feasibility.
Thus, the proponents recommended that a computer application-based
scheduling for CIICT is necessary for the efficiency of service, and that to
maintain the system both hardware and software requirements shall meet. For

the security and consistency of the system, Scheduling and Monitoring System
must be assigned a system administrator responsible for the security and
maintenance.