Professional Documents
Culture Documents
2015
Abstract
Firstly, thanks to God because of His love and grace, this project can
finish smoothly. The purpose of this project is to learn how one
company information system in order to know the exactly work of
employee. From this project, it can be seen that one company structure
isnt as simple as people think about. The system must be reliable,
relevant and understandable.
Second,
from
this
project,
writer
can
know
verity
type
of
Last but not least, writer can know better of how to make the proper
documentation to help accountant and manager to make decision or
sole the problem especially when the company facing ineffectiveness
in the company.
Writer
Angenie Sanusi
Fanny Sutrisno
Monica
Table of Content
Abstract...........................................................................................................
i
Table of Content...............................................................................................
ii
I. Introduction..................................................................................................
1
II. Body............................................................................................................
2
III. Evaluation and Recommendation...............................................................
18
IV. Conclusion..................................................................................................
19
References
Appendices
I. Introduction
XYZ Limited Company is a manufacturing company. XYZ Limited
Company opens their first company in Jakarta, Indonesia. In Jakarta,
XYZ Limited Company buys products from suppliers and manufactures
them to finished products, then sells them to stores or customers like
Matahari, SOGO or Parkson Department Store. XYZ Limited Company
focuses on selling woman clothes. The category of clothes that XYZ
Limited Company sells is around age of 15 20 year old.
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II. Body
Background of The Company
XYZ limited company is the manufacturing company that just
establishes which in clothes field. It is located in the Jakarta, Indonesia.
The reason why XYZ Limited Company open in Jakarta is because
Jakarta is the biggest city in Indonesia which have a large market and
opportunity to serve big department store like SOGO Department
Store, Matahari Department Store, Parkson and many others. Not only
that, by opening in Jakarta, it is easiest to find a big retailer who serve
customers out from Jakarta, therefore XYZ Limited Company sells the
clothes all around Indonesia. XYZ Limited Company makes the clothes
with a high quality and sales all over Indonesia. Type of the clothes that
the company sells is women clothes which are around 15 to 20s years
old. For instance, dress, t-shirt, pants, skirts and many others which is
following the fashion trends.
There are vision and mission of the XYZ Limited Company. The mission
of XYZ limited Company is to serve all markets in Indonesia and to
fulfill the variance demand on clothes in Indonesia. The vision of XYZ
Limited Company itself is to increase the National output and Real GDP
of Indonesia. Not only that, by establishing XYZ Limited Company, it is
hoped to support Indonesias citizen especially in isolated area to fulfill
the citizen needs of clothes.
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Documentation Technique
There are many ways to document the business activities cycle. This
documentation is for the employee or the investor to understand how
the business activity cycle in one company looks like. It also helps for
manager to know which part to analyze when theres something wrong
with the report.
1. Data Flow Diagram (DFD)
Data flow diagram is a graph that represents the input and output of
the information which is processed by the information system.
Based on Sybase (2012), DFD is useful for documentation is
because it helps to visualize how the system operates, how the
system accomplished the work and how the system implemented.
DFD consists of four basic elements which are data source and
destination, data flows, transformation processes and data stores.
Data source is the input while data destination is the output. Data
flow is from one information flow to the other information.
Transformation process is a system that will process the information
from the input to the new information then transfer to become an
output or other information for another system to process. Data
store is where the information is being stored or save and usually in
journal.
Source: Google
To use DFD there are several roles that must be obey to make the
proper DFD, which are:
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b. Processing Symbol
Computer Processing = represent processing of information by
online device
c. Storage Symbol
Magnetic Disc = indicated data store permanently on magnetic
disc and usually represent master files and database
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Entity
Relationship
Attribute
By using REA Data model, it helps to managers to identify the nonvalue added activities that can be eliminated, reduces the multiple
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One to One
One to Many
Many to Many
For XYZ Limited Company, the company choose to use the flowchart
which is because flowchart is easiest to understand by the accountant
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and manager. It is easy to see the problem sources in order to solve the
problem.
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Master
Production
Schedule,
and
Material
Requisition
to
Production Operation
After receiving the 4 documents from the Planning & Scheduling
Department, the Production Department initiate the production
based on the time, material, labor needed to do the production
and distribute some documents again. Here, the finished clothes
are produced and would be sent to inventory control. Document
of Material Requisition is distributed again to inventory control
and some excess material will be sent to inventory control too.
Inventory control then will update the inventory records, which
records then will sent back to planning& scheduling department
to plan for production. Then, inventory control will distribute the
excess material and material requisition to cost accounting
department.
Also, document of Move tickets and manufacturing overhead
happened in production along with a copy of Job time ticket for
the time performed by employee to produce clothes are to be
sent to Cost Accounting Department. Production department will
also sent Payroll time card and a copy of Job time ticket of
employee, whos working in production department, to the
Human Resource Department for them to pay for their salaries
and wages.
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Cost Accounting
With the document received in Cost Accounting Department,
such
as
production
manufacturing
order,
overhead,
job
excess
time
ticket,
material,
move
and
ticket,
material
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then
from
inventory
control,
there
will
make
the
purchase
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approving
the
payroll
register
and
preparation
of
file
based
on
date.
The
cashier
also
produces
the
Page 16 of 19
Flow charts are easy-to-understand diagrams that show how the steps
in a process fit together. Their simplicity makes them useful tools for
communicating how processes work, and for documenting how to do a
particular job. Furthermore, the act of mapping out a process using a
flow chart can clarify other parties understanding of it.
Page 17 of 19
expert in it. In fact, flow charts make it easy for novice or nonprogrammers to read and understand it.
Flow charts are not only used as software, but also in process
management and other fields of engineering. Flow charts are
recommended to improve by adding more photograph or color in order
to make flow charts more interesting in a presentation slideshow. Other
recommendation is to keep everything fit in one page so flow charts
can be read easily without need to flip to another page. The flow of the
cycle must be from left to right and also flow lines must be under the
symbol so it will not be overlapped.
IV. Conclusion
XYZ Limited Company is a manufacturing company that focuses on
producing and selling woman clothes within 15-20 years old. XYZ
Limited Company opens in Jakarta because Jakarta is the biggest city in
Indonesia and it also easy for the company to sell it to customer or
even retailers. Business activity cycle in XYZ Limited Company is
revenue cycle, expenditure cycle, production cycle and payroll cycle.
Each cycle has their activity itself. Those cycles need to be formed and
documented. XYZ Limited Company uses flow charts as their document
technique. With flow charts, managers and other parties can easily
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References
ETERNAL SUNSHINE OF THE IS MIND. (2013, February 20). Advantages
and Disadvantages of Flowchart. Retrieved November 14, 2015,
from ETERNAL SUNSHINE OF THE IS MIND:
https://eternalsunshineoftheismind.wordpress.com/2013/02/20/adva
ntages-and-disadvantages-of-flowchart/
Jain, P. (2011). production Cycle. Retrieved November 16, 2015, from
http://www.slideshare.net/PoojithJain/production-cycle?related=1
Romney, M., Steinbart, P., Mula, J., McNamara, R., & Tonkin, T. (2012).
The humman Resource Management Cycle/Payroll Subcycle. In
Accounting Information Systems Australasian Edition (p. 273). New
Zealand: Pearson Higher Education AU.
Sybase. (2012, January 30). Data Flow Diagram (DFD). Retrieved
November 14, 2015, from Sybase:
http://infocenter.sybase.com/help/index.jsp?
topic=/com.sybase.infocenter.dc38088.1610/doc/html/rad12320262
66129.html
Appendices
Appendices Expenditure Cycle
Figure 1
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Figure 4
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Figure 2
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Figure 2
Figure 3
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Figure 2
Figure 3
Figure 4
Figure 5