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The annual general meeting of...........................................

will be held
at........................................................ on...................................., at.......... a.m. /p.m. to
transact the following business :(1) To receive and adopt the directors Report and the audited Profit and Loss Account
of the Company for the year ended .......,and the audited Balance Sheet as at the date.
(2) To appoint a Director in the place of Mr._________who retires by rotation and is
eligible for reappointment.
(3) To appoint a Director in place of Mr.___________who retires by rotation and is
eligible for reappointment.
(4) To appointment a Director in place of ______________ who retires by rotation and
is eligible for reappointment.
(5) To appoint auditors and to fix their remuneration.
NOTES:
(a) A member entitled to attend and vote is entitled to appoint a proxy to attend and
vote instead of himself and a proxy need to be a member .
(b) The Register of Members and the Share transfer Books of the Company will remain
closed from _______ to ________ both day inclusive.
By Order of the Board of Directors
For ....................... Co. Ltd.
(Sd.)...........................
Director
New Delhi
Dated...............
Registered Office
.....................
.....................
.....................
.....................
......................................................................................................................................
PROXY

I/We..................................................of ............................................................being a
member/members of .............................................................................,hereby
appoint ........................................................ of.......................................................or failing
him ...................................................of .......................................................................... as
my / our Proxy to attend and vote for me/us and on my/our behalf at the 10th Annual
General Meeting of the company ,to be held on .....................and at any adjournment
thereof. As witness my / our hand(s) this 3rd day of September 98 signed by the
said ................................................ .
+-----------------+
Affix

0.30 P
|

Revenue
Stamp
+-----------------+
------------------------------------------------------------------------------------------------------------------------------------NOTE
The proxy must be deposited at the Registered Office of the Company at...............,not
less than 48 hours before the time for holding the meeting.
.............................(P) Limited
Regd. Office :

ATTENDANCE SLIP
To be handed over at the entrance of the Meeting Hall ...............................................
Name of the attendant Member
(In Block Letters)

Member's
Account Number

______________________________________________________________
..............................................................
Name Of Proxy (In Block Letters)
(To be filled in if the proxy attends instead of member)
No. of shares held =
I hereby record my presence at the Annual General Meeting of the company held
at .........................................., on ............................ .
.............................................

Member's /Proxy's Signature


[ For instructions please see overleap ]
------------------------------------------------------------------------------------------------------------------------------------NOTE :1. In order to provide better facilities for share holders, it is decided to introduce this
admission card system.
2. Shareholders/Proxy holders are requested to bring the admission cards with them
duly completed when they come to the meeting and hand them over at the gate after
affixing their signature on them.
3. Refreshment coupons will be available strictly against this Attendance slip.
4. Shareholder / Proxy desiring to attend the meeting should bring his copy of the
annual report for reference at the meeting.