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Introduction
You can type mathematical equations in any of the Microsoft Office suite of programs.
These can include fractions, integrals, matrices, mathematical symbols, etc.
These notes explain how to use the equation editor in Word 2013.
Inserting an Equation
1. Load up Microsoft Word as usual and either start with a blank document or open an existing file
2. Move the insertion point to where you would like to insert the equation
3. Move to the INSERT tab and click on the list arrow attached to the [Equation] button on the far
right
A selection of commonly-used equations appears.
4. Scroll through the list to see built-in equations then select the top example of Area of Circle
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Press [Home] to move the typing position to the start of the equation
Choose the symbol you require (any will do), then click on the button to insert it
Press <Ctrl z> to [Undo] the insertion here
Next, click on the [More] button at the foot of the symbols scroll bar to see the full set of
common (Basic Math) symbols
5. Finally, click on the down arrow to the right of Basic Math to see the other groups of symbols
6. Investigate these groups then end by choosing Basic Math once more
7. Finally, press <Esc> to close the list of symbols
Remember that you can also use the facilities provided by Math AutoCorrect to type in codes to pick up
these symbols from the keyboard.
Check you are at the start of the formula - press <Home> if necessary
Press <Delete> then type V (for volume to replace A for area)
Press the <right_arrow> key to move the typing position across the equals sign
Now click on the [Fraction] button and choose the first fraction ([Stacked Fraction])
Press the <left_arrow> key to move back into the lower part of the fraction and type 3
Next press the <up_arrow> key to move up to the top part of the fraction and type 4
Use the <right_arrow> key to move across to the superscripted 2 (the 2 should be highlighted)
<Delete> the current superscript and type 3 instead
Finally, press <End> then use <Backspace> to remove the word circle, then type sphere instead
The above exercise demonstrates not only how to add a structure to an equation, but also how you can
use the arrow keys to move along and edit it. You can also, of course, move the typing position by
clicking with the mouse.
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New Equation
To test out the new equation:
7. Click at the end of the current equation line, then press <Enter> for a new paragraph and type in
a short piece of text (a couple of words will do)
8. Now go to the INSERT tab and click on the list arrow attached to the [Equation] button
9. Scroll down to the bottom of the list and, under General, choose Volume of Sphere your
equation will be added
Note that it also appears at the bottom of the list if you click on the [Equation] button on the
EQUATION TOOLS DESIGN tab.
=
=1
1
( + 1)
2
Equation Groups
By default, equations are placed in separate boxes but there are times when you want to group
equations together. This can be achieved by pressing <Shift Enter> for a new line between each
equation rather than <Enter> for a new paragraph. In fact, Word will do this automatically for you, if you
choose to align adjoining equations (e.g. on the equals character).
Begin by creating a second equation which sums the squares of the number from k=1 to n:
1. Click on the existing equation then on the equation box holder (the symbol in the top left corner
of the equation box) to select the whole equation
2. Press <Ctrl c> to [Copy] the equation then press the <right_arrow> key to move to the end of
the equation
3. Press <Shift Enter> for a new line then <Ctrl v> to [Paste] a second copy of the equation
Note that because you pressed <Shift Enter> inside the first equation, a new equation box
automatically appeared had you pressed <Enter> you would be back to normal typing.
4. Drag through the letter k before the equals sign (to select it) then click on [Script] on the
EQUATION TOOLS DESIGN tab and choose the first button, [Superscript]
5. Press <right_arrow> twice to move into the superscript and type 2
6. Use <right_arrow> again to move into the fraction and change the 2 to 6
7. Finally, press <End> and complete the new equation by typing (2n+1)
Your result should appear as:
1
2 = ( + 1)(2 + 1)
6
=1
Alignment of Equations
Currently, your last two equations dont quite line up properly (conventionally, equations line up on the
equals sign). In fact, your equations are lined up on the left because they are in a single paragraph. Had
they been in separate paragraphs, they would be centrally justified on the page. See what happens if
you add some text:
1. Click on the [abc Normal Text] button and add sums the squares both equations move to the
left
Boxing Equations
Individual equations can be boxed using a facility accessible from the Accent button on the EQUATION
TOOLS DESIGN tab. Grouped equations can only be boxed together by boxing the whole paragraph:
1. Click on the first of your equations (Volume of Sphere) at the top of your document, then on the
equation box holder on the left to select the equation
2. Next, click on the [Accent] button in the Structures group, and under Boxed Formulas choose
the first option of [Boxed Formula (With Placeholder)] your equation is boxed
3. Press <Ctrl End> to move to the end of your work then press <Enter> for a new paragraph
4. Now, repeat steps 1 and 2 on the first of of the sum of series equations immediately above.
An error appears Math objects cant include paragraph marks or break characters (if you had
done this on the second sum of series equations, only that equation would have been boxed)
5. Click on either of the sum of series equations
6. Move to the HOME tab and click on the list arrow attached to the [Borders] button in the
Paragraph group and choose [Outside Borders] the whole paragraph is boxed, from the left to
the right margin.
Because both equations are in the same paragraph, a single box is drawn (remember that a line break
rather than a carriage return was used to separate the sum of series equations).
Cross-referencing Equations
When you discuss equations in the text, you should use cross-references. These are then
automatically updated if the equation numbering changes:
Move to under the top equation and press <Enter> for a new line in the Normal style
Type the text As can be seen from equation followed by a space
Move to the REFERENCES tab and click on [Cross-reference] in the Captions group
Change the Reference type: to ( and make sure Insert reference to: is set to Entire caption
Press <Enter> for [Insert] then <Esc> for [Close]
Continue by typing on page followed by a space
Now repeat steps 3 to 5 , but at step 4 change Insert reference to: to Page Number
Type a space then repeat steps 3 to 5, but at step 4 change Insert reference to: to
Above/below the line should be showing, As can be seen from equation (1) on page 1 above
9. Press <Ctrl s> to save the changes to your document
1.
2.
3.
4.
5.
6.
7.
8.
Note that the Volume of Sphere equation will be available for your future work, as it had been saved in
the Equation Gallery. Its unlikely youll ever want this, so to remove the Volume of Sphere equation
from the Gallery:
10. Go to the INSERT tab and click on the list arrow attached to [Equation]
11. Scroll down the list of Built-In equations and right click on the Volume of Sphere and choose
Organize and Delete
12. This takes you into the Building Blocks Organizer, where Volume of Sphere should already be
selected so click on [Delete]
13. Click on [Yes] to confirm the deletion, and then press <Esc> to [Close] the Building Blocks
Organizer
14. End by closing down Word
Trademark owned by Microsoft Corporation.
Screen shot(s) reprinted by permission from Microsoft Corporation.
Copyright 2016: The University of Reading
Last Revised: January 2016
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