August 15, 2015

MINUTES OF THE ANNUAL GENERAL BODY MEETING OF THE SOCIETY

Minutes of the Annual General Body meeting of the members for the year ended March 2015 held
on 15.08.2014 at 9.30 P.M (Thursday) at the societys office. Since there was no quorum at the
appointed time, the meeting was adjourned for 30 minutes. The meeting reassembled at 10.00 P.M.
sixteen members were present as per the signatures obtained in the attendance register.
Mrs. Sujata Mehta, Hon. Secretary of the society welcomed the members and presided over the
meeting. In his welcome speech he elaborated various points mentioned in annual report of the
society and the present status was explained to the members.
All the items mentioned in the agenda were discussed. All the decisions were taken unanimously.
Agenda No.1
To read and approve the minutes of the last Annual General Body meeting held on 14.08.2014
The minutes of the last Annual General Body meeting held on 14.08.2014 having been already
circulated the same were taken as read, noted and approved. The following resolution was pass
unanimously:
Proposed By Chirag Shah
Seconded By Narendra Maradia
Carried Unanimously.
RESOLVED that the minutes of the last Annual General Body meeting held on 14.08.2014 be and
are hereby confirmed by this meeting.
Agenda No.2
To approve the statement of accounts.
The statement of accounts of the society (Balance Sheet as at 31 st March 2015 and Income and
Expenditure account for the year ended 31st March 2015) duly audited by the auditors of the
society were approved and adopted with following recommendation as discussed and suggested by
the members present in the meeting:

a) FIXED DEPOSIT: It was decided to transfer all FDR from nationalize bank to good cooperative bank in surrounding area due to TDS deduction at source and we have to pay
income tax on whole interest credited to us during the year. Members present in meeting
authorize to take required step in this matter so as to reduce tax burden to society.

b) FUNCTION CHARGES : It was decided that society will levy Rs.1000/- per day for any
private function conducted in society premises as well as garage. It was further decided
that if any debries or garbage is not removed from society premises then penalty of
Rs.200/- per day will be charges to guilty members.

c) REPAIR CHARGES : It was decided that member should pay non refundable lump sum
charges of Rs.5000/- who carry out repair & renovation work in their premises for use of
lift and other utilities of the society.
Proposed By Harish Shah
Seconded By
S M Kothari
Carried Unanimously.
RESOLVED that the Income & Expenditure A/c and Balance Sheet as on 31.03.2015 be and are
hereby approved by this Annual General Body Meeting
Agenda No.3
Appointment of Statutory Auditors.
The Meeting unanimously authorized Managing committee to appoint as statutory Auditor for the
year 2015-16 and fix remuneration.
Proposed By Manish Rana
Seconded By Mr.Mehta
Carried Unanimously
RESOLVED that Managing committee be and hereby authorized to appoint as statutory Auditor
for the year 2015-16 and fix remuneration.
Agenda No.4
To Discuss about Conveyance:
PROGRESS OF DEEMED CONVEYANCE
Society has applied to registrar for deemed conveyance through M/s Lohia who has agreed to all
our work at an amount of Rs.10,50,000/It was further decided to collect the charges of deemed conveyance in five installment of
Rs.5000/- beginning from the month of October 2015 from all society members.
Proposed by Mr. Maheshbhai Ambani
Seconded by Mr. Chirag Ghelani
Carried Unanimously
Agenda No.5
TRANSFER OF FLATS:
The meeting ratified the following transfer approved by the managing committee since last AGM.
Flat No

Transferor

Transferee

A/703

Mr. Rajendra K. Shah

Mrs. Payal Jignesh Shah

B/604

Mrs. Maya L Pai

Mr. Manish Mahendra Rana

Regarding transfer of Flat No.A/703, it was decided to take legal opinion from advocate for levy or
not to levy of transfer charges through sales deed within family members.
Agenda No.6
APPOINTMENT OF NEW MANAGING COMMITTEE:
After due discussion and due respect to the chair members have form new Managing Committee as
under:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Mr. CHIRAG SHAH

Mr. BHIMSING SARVAIYA
Mr. MAHESH AMBANI
Mr. KOTHARI
Mr. VIPULBHAI SHAH
Mrs. MAYURIBEN A LAHERI
Mrs. SUJATA PATEL
Mrs. KETNA AMBANI
Mr. MEHTA
Mr. CHIRAH GHELANI

SECRETARY
CHAIRMAN
TREASURER
COMMITTEE
COMMITTEE
COMMITTEE
COMMITTEE
COMMITTEE
COMMITTEE
COMMITTEE

MEMBER
MEMBER
MEMBER
MEMBER
MEMBER
MEMBER
MEMBER

Proposed
by
Harishbhai
Seconded By S H Chhabria

Shah

Vote of thanks
Mr. Mehta thanks members for their presence at the meeting and positive problem solving
approach while deliberating on various issues/agenda items during the course of the meeting.
The meeting ended with a vote of thanks to the chair.

Hon. Secretary

Chairman