Yearly Budget Calculator

2010-2014 Vertex42 LLC

Budget Calculator by Vertex42.com

Starting Cash Balance:

[42]

JAN

FEB

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MAR

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APR

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MAY

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JUN

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JUL

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AUG

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SEP

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OCT

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NOV

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DEC

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TOTAL TOTAL
Budget

Actual

Total Income
Total Expenses

Budget Actual
0

TO SAVINGS (0%)
CHARITY / GIFTS (0%)
HOUSING (0%)
UTILITIES (0%)
FOOD (0%)
TRANSPORTATION (0%)
HEALTH (0%)
DAILY LIVING (0%)
CHILDREN (0%)
OBLIGATIONS (0%)
BUSINESS EXPENSE (0%)
ENTERTAINMENT (0%)
SUBSCRIPTIONS (0%)
MISCELLANEOUS (0%)

NET (Income - Expenses)

Projected End Balance

Actual End Balance

INCOME

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[42]

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Wages & Tips

Interest Income

Dividends

Gifts Received

Refunds/Reimbursements

Fi nancial Aid

Rental Income

Other Income

Total INCOME

TO SAVINGS

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Emergency Fund (6-12 mo)

Emergency Spending

Retirement Fund

College Fund

Investments

Taxes

Down Payment

Home Repairs

Car Replacement

Car Repairs

Furniture Replacement

Vacation

Other

Total TO SAVINGS
% of Income

CHARITY / GIFTS

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Tithing

Charitable Donations

Religious Donations

Gifts

Christmas

Other Charity

Total CHARITY / GIFTS

% of Income

HOUSING

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Mortgage/Rent

Home/Rental Insurance

Real Estate Taxes

Furnishings/Appliances

Lawn/Garden

Maintenance/Supplies

Improvements

JAN

FEB

Other Home Expenses

Total HOUSING
% of Income

UTILITIES

MAR

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APR

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MAY

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JUN

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JUL

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AUG

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SEP

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OCT

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NOV

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DEC

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TOTAL TOTAL

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Electricity

Gas/Oil

Water/Sewer/Trash

Phone

Cable/Satellite

Internet

Other Utilities

Total UTILITIES
% of Income

FOOD

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Groceries

Dining / Eating Out

Pet Food

Other Food

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Total FOOD
% of Income

TRANSPORTATION

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Vehicle Payments

Auto Insurance

Fuel

Bus/Taxi/Train Fare

Repairs/Tires

Registration/License

Other Transportation

Total TRANSPORTATION
% of Income

HEALTH

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Health Insurance

Disability Insurance

Doctor/Dentist/Optometrist

Medicine/Drugs

Health Club Dues

Life Insurance

Veterinarian/Pet Care

Other Health

Total HEALTH
% of Income

DAILY LIVING

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Education

Clothing

Personal Supplies

Cleaning Supplies

Laundry / Dry Cleaning

Salon/Barber

Other Daily Living

Total DAILY LIVING

% of Income

CHILDREN

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Clothing

Medical

Music Lessons

School Tuition

School Lunch

School Supplies

Babysitting/Child Care

Toys/Games

Other

0
Total CHILDREN
% of Income

OBLIGATIONS
Student Loan

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JAN

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MAR

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TOTAL TOTAL

Other Loan

Credit Card #1

Credit Card #2

Credit Card #3

Alimony/Child Support

Federal Taxes

State/Local Taxes

Legal Fees

Other Obligations

Total OBLIGATIONS
% of Income

BUSINESS EXPENSE

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Deductible Expenses

Non-Deductible Expenses

Other Business

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% of Income

ENTERTAINMENT

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Vacation/Travel

Videos/DVDs

Music

Games

Rentals

Movies/Theater

Concerts/Plays

Books

Hobbies

Film/Photos

Sports

Outdoor Recreation

Toys/Gadgets

Other Entertainment

Total ENTERTAINMENT
% of Income

SUBSCRIPTIONS

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Newspaper

Magazines

Dues/Memberships

Other Subscriptions

Total SUBSCRIPTIONS
% of Income

MISCELLANEOUS

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Bank Fees

Postage

Other Miscellaneous

Total MISCELLANEOUS
% of Income

Instructions
HELP
INTRO

2010-2014 Vertex42 LLC

This Budget Calculator is designed to help you both create and manage your budget on a
monthly basis, all within a single worksheet. This allows you to (1) easily add or remove
budget categories, (2) plan for irregular expenses, (3) plan based on a variable income, and
(4) make future predictions to aid in decision making.
- To aid in scrolling and viewing, I would recommend using Window > Freeze Panes.
- Values are formatted to display dollar amounts (like $25 instead of $25.12) to allow for
narrower columns. However, you can still enter more exact values, like $25.12.
- If you have good eyes, you may want to change the zoom on the worksheet to show more of
the budget at one time. 80% is a pretty good zoom value.
- In this spreadsheet, SAVING is included as an EXPENSE category, but the formatting is set up
similar to INCOME. That is because Saving MORE is usually better. You can track your savings
using a separate worksheet.
- Before Printing, you may want to hide the columns you don't need to see.

STEP 1

Enter your Current Balance as of Month 1. This will usually be the sum of the balances in your
spending account(s).
How to Handle Credit Cards: If you use a credit card like a debit card, and don't maintain a
balance, then your current balance would be the sum of your checking account balances
minus your current balance on your credit card(s). In other words, you'd treat your credit card
as a spending account just like you would your checking account, and each month the charges
you make to your credit card will be entered as expenses just as you would do with bills and
expenses you pay from your checking account(s).
Credit Card Debt: Payments made to pay off outstanding debt on your credit card would be
entered as an expense under the Obligations category.

STEP 2

Edit, Add, or Delete sub-categories as needed. I don't recommend you delete major
categories, because that will really mess things up.
Inserting Rows: When you add a sub-category, copy an existing row (so that the formulas are
copied) and make sure to insert the copied row somewhere ABOVE the last row in the group or
BELOW the first row in the group so that the formulas stretch to include the row you added. I
would recommend checking the TOTAL formulas after adding rows, to ensure that they remain
correct.

STEP 3

Modify the Month labels as needed (like JAN, FEB, etc. or AUG, SEP, etc.)

STEP 4

Create your budget

Budget Guideline #1 - Total Allocation or "It All Goes Somewhere"

- When creating your budget, you would generally want to make the NET (Income-Expenses)
equal to zero. If you have extra (a Positive NET value), then you could allocate that to savings
or paying off debt for example. If you have a negative NET, then you'll need to cut back
somewhere or earn more money.
Budget Guideline #2 - Be Specific
- If you have multiple savings goals, add a sub-category for each one. Breaking out your
expenses into specific categories will help give you a better idea of where you are spending
and therefore where you may be able to cut back. So yes, you could probably get away with a
single category for all "Entertainment", but I certainly wouldn't lump regular expenses in with
variable expenses.
- You can copy and paste cells as needed. For example, enter an average fuel cost in Jan,
and copy the value to other cells. But, only copy and paste cells if they have similar
formatting. For example, don't copy cells from the BUDGET column and paste into the ACTUAL
column. The ACTUAL column uses special conditional formatting to highlight values that are
over budget.
- Include Irregular Expenses (non-monthly large lump payments) in the months in which they
will likely occur, or use the approach of averaging the cost across each month. If you are using
the averaging approach, I strongly recommend that you use a special savings account as a
holding place for these larger expenses. That way, the balances in your spending accounts will
more closely match the balance shown in the ACTUAL column each month. For example, if
you are planning to spend $600 for Christmas, then put away $50 each month into a special
savings account, and budget $50 each month in the Christmas category.
- Enter an average monthly value for Variable Expenses (monthly expenses that change from
month to month, like groceries). To calculate an average, you can find the total for the past 3
months and divide the value by 3. For groceries, especially, it's good to use the past 3-6
months. Make sure to maintain a good cushion in your spending account to handle these
variable expenses.
- Use FORMULAS to do basic calculations like "=245/6" to divide 245 by 6 or "=34*2" to
multiple 34 by 2, or "=34+12+45" to add a bunch of numbers. Formulas are entered using the
"=" sign.
- Add cell comments as needed to help explain costs. Cell comments show up as little red
triangles, like the one to the left. This is one of the benefits of using a spreadsheet. For
example, enter the names of Birthdays in comments for the Gifts Given category.
STEP 5

Enter Actual Income and Expenses

- You can do this on a day-to-day, week-by-week, or monthly basis. Use formulas like
"=23+12+43" to add multiple values to a particular category. Add cell comments to explain
purchases as needed. This will be particularly helpful when you go back to review the year in
preparation for preparing your next-year's budget.
- I would recommend using software like Quicken to enter your transactions and assign
transactions to specific categories. You can set up your categories in Quicken to be like those
in this spreadsheet. Then, you can run reports in Quicken to summarize your monthly
expenditures and then enter those actual amounts into this spreadsheet.

STEP 6

EACH MONTH: Enter the Actual Ending Balance

Just like you did with Step 1, look at your bank and credit card statements to enter your
actual ending balance. You will now need to resolve any differences between this value and
the Projected Actual End Balance, by looking to see if you made any mistakes, left out any
expenses, etc.

Budget Calculator
By Vertex42.com
http://www.vertex42.com/Calculators/budget-calculator.html

2010-2014 Vertex42 LLC

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Please review the following license agreement to learn how you may
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See License Agreement
http://www.vertex42.com/licensing/EULA_privateuse.html
Do not delete this worksheet. If necessary, you may hide it by rightclicking on the tab and selecting Hide.