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Welcome!to!the!Women!In!Science!and!Engineering!201672017!Execu;ve!Team!!This!document!
contains!informa;on!outlining!responsibili;es!specic!to!your!execu;ve!posi;on,!and!general!du;es!that!
apply!to!all!WISE!execu;ves.!
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By!joining!our!Execu;ve!Team,!you!are!commiJng!to!the!following:!
A#endance)at)monthly)townhall)mee1ngs)
7 The!schedule!for!the!mee;ngs!will!be!emailed!at!the!beginning!of!the!semester!so!you!can!
make!prior!arrangements.!Mee;ngs!will!be!held!at!the!University!of!Toronto!campus.!
A#endance)at)bi6weekly)ini1a1ve)mee1ngs)
7 These!mee;ngs!may!be!facilitated!either!via!Skype!or!in!person!by!your!ini;a;ves!Vice!
President!or!Chair.!At!these!mee;ngs,!updates!will!be!delivered!and!ac;on!items!will!be!
assigned.!
A#endance)at)all)WISE)events)(i.e.,)Professional)Development)events,)Conference,)etc.))
throughout)the)year)
7 You!will!be!awarded!up!to!3!excused!absences/semester.!
If)WISE)is)given)Oce)Space)by)Ulife)at)the)Sussex)Building,)each)ini1a1ve)must)host)a)2)hour)
Oce)Hour)Session/week.)
7 Oce!hours!will!be!tracked!via!an!Oce!Hour!Log.!If!your!ini;a;ve!will!be!missing!an!oce!
hour,!one!week!no;ce!must!be!provided!to!the!President.!
A#endance)at)1)Ulead)Workshop)in)either)Semester)1)or)Semester)2.)
_______________________________________________________________________________________!
As!an!execu;ve!member,!you!will!be!responsible!for!all!the!du;es!assigned!to!you!in!order!to!ensure!the!
success!of!WISE.!However,!if!you!are!not!being!an!ac;ve!member!of!the!execu;ve!team,!you!will!meet!with!
the!President!and!Senior!Vice!President!to!discuss:!
!What!WISE!can!do!to!improve!your!experience!as!an!execu;ve!
What!you!need!to!improve!on!to!be!a!more!ecient!execu;ve!
If!improvement!is!not!seen!following!this!mee;ng,!you!may!see!a!reduc1on)in)your)role.!
_______________________________________________________________________________________!
!
On#behalf#of#WISE,#I#would#like#to#once#again#welcome#you#not#only#to#the#2016>2017#ExecuAve#
Team,#but#also#to#the#WISE#family.#I#am#truly#looking#forward#to#having#the#opportunity#to#work#with#you,#
and#witness#you#contribute#to#the#team#in#a#meaningful#way.#I#hope#that#through#your#Ame#as#an#execuAve#
member,#you#become#a#liHle#more#WISE!#:)#
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>#Belinda#Zhang,#President#
Alice (Taeah) Kim, taeah.kim@mail.utoronto.ca
I,)_________________________________,)agree)to)the)condi1ons)outlined)in)this)document)and)am)
commi#ed)to)my)execu1ve)role)with)WISE)for)the)201662017)term.)

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Main)responsibili1es)for)each)execu1ve)role)is)as)outlined)below:)
1.)Senior)Vice)President)
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i.!Setup!town!hall!mee;ngs!every!month!and!team!events!!
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ii.!Oversee!the!organiza;on!of!the!Volunteer!Network!
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iii.!Responsible!for!overseeing!the!Marke;ng!Team!
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iv.!Assist!with!handling!department!rela;ons!
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v.!Assist!President!with!administra;ve!work!(i.e.,!Sussex!Occupancy,!CCR!recogni;on)!
2.)Finance)Team)
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a.!VP!Finance!
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i.!Management!of!the!WISE!bank!account!
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ii.!Applying!for!academic!funding!and!grants!with!assistance!from!the!President!!
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iii.!Arrangement!of!subsidies!for!the!Conference!2015!with!assistance!from!Director!of!!
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Opera;ons!!
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iv.!!!!Oversee!the!Finance!Team!
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b.!Director!of!Business!Rela;ons!(x2)!
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i.!Responsible!for!contac;ng!companies!regarding!sponsorship!(with!President)!
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ii.!Responsible!for!ac;ng!as!liaison!between!company!representa;ves!and!VP!Professional!
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Development!!
3.)Marke1ng)Team)
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a.!VP!Marke;ng!
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i.!Act!as!the!social!media!lead!on!the!Facebook,!Instagram!and!Twiger!Accounts!
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ii.!Responsible!for!overseeing!the!Conference!Marke;ng!Team!and!WISE!Newsleger!
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iii.!Responsible!for!the!organiza;on!of!the!Campus!Ambassadors!
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iv.!Responsible!for!sending!out!monthly!newslegers!to!the!WISE!mailing!list!
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v.!Oversee!the!Marke;ng!Team!
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b.!Graphic!Designer!(x2)!
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i.!Responsible!for!the!design!of!posters,!banners,!logos,!etc.!!
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ii.!Responsible!for!submiJng!promo;onal!material!including!promo!posters!for!ECF!!
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screens,!computers!and!Class!slides!to!VP!Marke;ng!
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iii.!Responsible!for!crea;ng!a!storyboard!to!revamp!the!website!and!work!with!the!web!!
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developer!
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c.!Web!Developer!
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i.!Responsible!for!maintaining!and!upda;ng!the!website!and!email!server!
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ii.!!!!!Assist!with!forwarding!emails!sent!to!info@wiseuoj.org!to!relevant!ini;a;ve!leads!
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iii.!Responsible!for!working!with!the!graphic!designers!in!revamping!the!website!
4.)Professional)Development)Team)
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a.!VP!Professional!Development!
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i.!Responsible!for!the!organiza;on!of!one!large!networking!event/semester!(i.e.,!Wine!and!
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Cheese)!
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ii.!!!!!Responsible!for!working!with!Director!of!Business!Rela;ons!in!hos;ng!smaller!scale!!
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recrui;ng/mock!interview!events!
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iii.!!!!Oversee!the!Professional!Development!Team!
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b.!Director!of!Opera;ons!!
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i.!Assist!the!VP!Prof!Dev!with!the!organiza;on!of!all!Professional!Development!events!
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ii.!Responsible!for!nding!and!booking!venues!
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iii.!Responsible!for!providing!catering!
c.!!!!Director!of!Industry!Mentorship!
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i.!!!!!Responsible!for!the!organiza;on!and!maintenance!of!the!Industry!Mentorship!Program!
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ii.!!!!Responsible!for!securing!at!least!20!industry!mentors,!and!recrui;ng!20740!student!!
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mentees!
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iii.!!!Organizing!at!least!one!event/semester!

5.)Outreach)Team)
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a.!VP!Outreach!
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i.!Responsible!for!overseeing!the!en;re!Outreach!Team,!organizing!team!mee;ngs!and!!
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providing!guidance!for!each!director!
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ii.!Working!closely!with!VP!Marke;ng!on!maintaining!posi;ve!external!rela;ons!
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iii.!Responsible!for!nding!new!opportuni;es!to!expand!club!outreach!!
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b.!Director!of!Community!Outreach!
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i.!Responsible!for!the!organiza;on!of!bi7monthly!volunteer!based!events!
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ii.!Contact!and!organize!events!with!Girl!Guides!and!St.!Felix!Centre!
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iii.!Responsible!for!nding!new!opportuni;es!to!expand!club!outreach!
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iv.!!!!Assist!with!all!Outreach!Team!eorts!when!necessary!
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c.!Director!of!High!School!Outreach!
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i.!Act!as!a!mentor!to!the!HSO!Directors!and!Ambassadors!
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ii.!!!!!Responsible!for!contac;ng!and!arranging!presenta;ons!at!high!schools!in!the!GTA!
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iii.!!!!Responsible!for!the!recruitment!and!management!of!HSO!Ambassadors!
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iv.!!!!Assist!with!all!Outreach!Team!eorts!when!necessary!
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d.!
Director!of!High!School!Mentorship!
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i.!!!!!Responsible!for!the!organiza;on!and!maintenance!of!the!High!School!Mentorship!!
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Program!
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ii.!!!!Responsible!for!securing!at!least!20!university!mentors,!and!recrui;ng!20740!high!!
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student!mentees!
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iii.!!!Organizing!at!least!one!event/semester!
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iv.!!!!Assist!with!all!Outreach!Team!eorts!when!necessary!
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e.!Director!of!Opera;ons!!
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i.!Assist!with!the!Directors!of!Community!and!High!School!Outreach!with!the!organiza;on!of!
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events!
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ii.!Responsible!for!room!bookings!and!catering!
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iii.!Assist!the!organiza;on!of!school!visits!
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iv.!!!!Assist!with!all!Outreach!Team!eorts!when!necessary!
6.)Conference)Team))
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a.!Conference!Chair!!
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i.!Responsible!for!the!management!of!the!Conference!Team!!

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ii.!Responsible!for!organizing!monthly!mee;ngs!with!Conference!team,!and!upda;ng!the!
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President!+!SVP!regularly!on!all!Conference!eorts!
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iii.!Responsible!for!contac;ng!companies!regarding!sponsorship!(with!VP!Finance)!
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iv.!Must!coordinate!with!President,!Director!of!Finance!and!VP!Finance!on!maintaining!the!
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budget!!
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v.!Responsible!for!the!overall!organiza;on!of!the!Conference!!
b.!Director!of!Opera;ons!
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i.!Responsible!for!the!organiza;on!of!the!logis;cs!for!the!Conference!!
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ii.!Responsible!for!nding!and!booking!the!Conference!venue!
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iii.!Responsible!for!providing!catering!for!the!Conference!!
c.!Director!of!Events!(x2)!
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i.!Responsible!for!the!overall!organiza;on!of!the!Conference!with!assistance!from!the!!
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Conference!Chair!!
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ii.!Responsible!for!the!organiza;on!of!the!Case!Compe;;ons!!
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iii.!Responsible!for!invi;ng!keynote!speakers,!workshop!presents,!and!reside!chat!!
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speakers.!!
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iv.!Responsible!for!the!organiza;on!of!the!Career!Fair!!
d.!Director!of!!Marke;ng!(x2)!!
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i.!Responsible!for!crea;ng!a!marke;ng!campaign!for!the!Conference!
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ii.!Responsible!for!crea;ng!connec;ons!with!the!University!of!Torontos!and!other!!
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universi;es!WISE!teams,!engineering!clubs!and/or!science!clubs!!!!
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iii.!Bring!200!delegates!to!the!Conference!from!across!Canada!!
e.!Director!of!Compe;;ons!
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i.!Responsible!for!the!organiza;on!and!logi;s;cs!of!the!Case!Compe;;ons!
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ii.!Responsible!for!the!organiza;on!of!the!Poster!Compe;;on,!or!nding!an!alterna;ve!!
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compe;;on!
f.!Director!of!Finance!
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i.!Responsible!for!maintaining!and!upda;ng!the!Conference!budget!(with!VP!Finance)!
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ii.!Arrangement!of!both!internal!and!external!subsidies!for!the!Conference!

*Please!note!that!2!First!Year!and!2!Second!Year!Associates!will!be!assigned!to!a!Rota;onal!Program!in!
which!they!will!assist!the!Professional!Development,!Outreach!and!Conference!teams.!!

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