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GOVERNMENT OF SINDH

SERVICES AND GENERAL ADMINISTRATION DEPARTMENT


NOTIFICATION
The 1st September 1966
THE SINDH GOVERNMENT SERVANTS
(CONDUCT) RULES, 1966
1.
Short title and commencement. --- (1) These rules may be called the Sindh
Government Servants (Conduct) Rules, 1996.
(2) They shall come into force at once.
2.
Extent of application.--- These rule apply to all persons, whether on duty or on
leave, within or without Sindh, serving in connection with the affairs of the Province of
Sindh, including the employees of the Provincial Government, deputed to serve with a
Statutory Corporation or with a non-Government employer, but excluding--(a)

members of an All-Pakistan Service serving in connection with the affairs


of the Province;

(b)

holders of such posts in connection with the affairs of the Province of


Sindh, as the Provincial Government may, by notification in the official
Gazette, specify in this behalf.

3.
Definition. --- (1) In these rules, unless there is anything repugnant in the
subject or context: -(a)

Government means the Government of Sindh;

(b)

Government servant means a person to whom these rules apply;

(c)

Member of a Government servants family includes--(i) his wife, children and step children, parents, sisters and minor brothers,
residing with and wholly dependent upon the Government servants;

and
(ii) any other relative of the Government servant or his wife when residing
with and wholly dependent upon him;

deprived
(d)

but does not include a wife legally separated from the Government
servant, or a child or step-child who is no longer in any way dependent
upon him or of whose custody the Government servant has been
by law.
Province means the Province of Sindh.

(2)
Reference to a wife in clause (c) of sub-rule (1) shall be construed as
reference to the husband where the Government servant is a woman.
4.
Repeal of previous Conduct Rules. --- The following rules in so far as they
applied to the persons to whom these rules apply are hereby repealed but such repeal
shall not affect anything done or suffered under these rules: -(i) The Government Servants Conduct Rules, issued by the late N.W.F.P.
Government;
(ii) The Government Servants Conduct Rules, 1950, issued by the late
Punjab Government;
(iii) The Bahawalpur State Servants Conduct Rules;
(iv) The Sindh Civil Services Conduct, Discipline and Appeal Rules in so
far as they concern the Conduct of Government Servants.
5.
Gifts (1) Save as otherwise provided in this rule, no Government Servant shall,
except with the previous sanction of Government accept, or permit any member of his
family to accept, from any person any gift the receipt of which will place him under any
form of official obligation to the donar. If the offer of a gift cannot be refused without
giving un-due offence, it may be accepted and delivered to Government for decision as to
its disposal.
(2)
If any question arises whether receipt of a gift places a Government
servant under any form of official obligation to the donor, the decision of Government
thereon shall be final.
(3)
If any gift is offered by the head of representative of a foreign State, the
Government servant concerned should attempt to avoid acceptance of such a gift, if he
can do so without giving offence. If, however, he cannot do so he shall accept the gift and
shall report its receipt to Government for orders as to its disposal.
(4)
A Government Servant may accept gifts offered abroad or within Pakistan
by institutions or official dignitaries of Foreign Government of comparable or higher
level; provided that the value of such gift in each case does not exceed rupees one
thousand.
2.Substitute for West Pakistan vide State
dt. 24-2-1981, SGG, Rt. IV-A. 1991 (P-12).

Notification

No.

SOFF-Regs(S&GAD)2/E-2-73

(5)
A Govt. Servant desirous of retaining gift value of which exceeds rupees
one thousand may retain it on payment of difference, after evaluation of the gift by a
Committee headed by the Chief Secretary provided that the gift shall first be offered for
sale to the person who received it from the foreign dignitary.
6.
Acceptance of foreign awards:--- No Govt. Servant shall except with the
approval of the Governor of Sindh, accept a foreign award, title or decoration.
Explanation.-- For the purposes of this rule, the expression approval of the Governor
means prior approval in ordinary cases and ex-post facto approval in
special cases where sufficient time is not available for obtaining prior
approval.
6-A. Civil Servant not to become Member of a Foreign Cultural Association: -- No
Govt. Servant shall without the prior Permission of Govt. in writing become a member or
office bearer of any foreign cultural association.
Explanation.--- For the purpose of this rule, Foreign Cultural Association means all
Association, by whatever name called having as its object the promotion
of
cultural and friendly relations between Pakistan and a foreign
country and
includes a branch of such association.]
7.
Public demonstration in honour of Government servants. --- No Government
servant shall encourage meetings to be held in his honour or presentation of addresses of
which the main purpose is to praise him.
8.
Gift to medical officers: --- Subject to the departmental rules in this behalf, a
medical officer may accept any gift of moderate value offered in good faith by any
person or body of persons in recognition of his professional services.
9. Subscriptions. --- No Government servant shall, except with the previous
sanction of Government, ask for or accept or in any way participate in the raising of any
subscription or other pecuniary assistance in pursuance of any object whatsoever.
________________________________________________________________________
1.

Sub. Rule 4, 5 in Rule 5 added under Notification No. SO(IX) Reg. (S&GAD)2/E/2-73
dated 26th September, 1974.

3.

No. Rule 6-A inserted vide S&GAD Notification No. SOIX-R(S&GAD)2/E-2-73


dt.10-5-1977 SGG Pt. IV-A. 1977 iP 47)

10. Lending and borrowing. ---- (1) No Government servant shall lend money to, or
borrow money from, or place himself under any pecuniary obligation to, any person
within the local limits of his authority or any person with whom he has any official
dealings :
Provided that a Government servant may --(i) deal in the ordinary course of business with a Joint-Stock Company,
bank or a firm of standing or the House Building Finance Corporation;
a

(ii) accept a purely temporary loan of small amount, free of interest, from
personal friend or the operation of a credit account with a bonafide
tradesman.

(2) When a Government servant is appointed or transferred to a post of such a


nature that a person from whom he has borrowed money or to whom he has otherwise
placed himself under a pecuniary obligation will be subject to his official authority, or
will reside, posses immovable property, or carry on business within the local limits of
such authority, the Government servant shall forthwith declare the circumstances, when
he is a Gazetted Officer, to Government through the usual channel, and where he is a
non-gazetted Government servant, to the head of his office.
(3) This rule in so far as it may be construed to relate to loans given to or
taken from Co-operative Societies registered under the Co-operative Societies Act, 1925
(Sindh Act VII of 1925), or under any law for the time being in force relating to the
registration of co-operative Societies, by the Government servants shall be subject to any
general or special restrictions or relaxations made or permitted by Government.

11.

Buying and selling of movable and immovable property: --2[(1)]

thousand

A Government servant, who intends to purchase, sale or dispose by other


means any movable or immovable property exceeding twenty-five
rupees in value, shall do so obtaining permission of: -(a) Government, in case such Government Servant is the Secretary to
Government or Head of Department; and
(b) The Head of Department or the Secretary to Government, in case
such Government Servant is in BS-17 and above not covered under
clause (a).

(c)

The Regional Head or Head of Office as the case may be in BS-18, in case
such a Government Servant is in any scale below BS-17 working
him.

(2)

An application for permission under sub-rule (1) shall state fully the
circumstances, the price offered or demanded and, in the case of disposal
otherwise than by sale, the method of disposal,

(3)

All transactions relating to purchase, sale or disposal of property referred


to in sub-rule (1) with a person who is an official sub-ordinate of the
Government Servant shall be reported to the next higher authority.

under

4[Explanation.--- In this rule, the term property includes agricultural or urban land,
bounds, shares and securities but does not includes : (1) a plot purchased for building a
house from a co-operative housing society or a Government housing scheme; and (11)
bonds, shares as certificates purchased for the purpose of claiming income tax rebate as
such bonds, shares or certificates sold after specified period.

________________________________________________________________________
1. Substituted by Government of Sindh Services and General Administration Department under their
notification No. SOIX-REG(S&GAD)2/E/2-73 dated 21st April, 1975. For Original Rule 11.
2.

Subs. vide Notification No. IXReg(S&GAD)2/E/2-73 dated 29th June, 1951.

3. Rs. 25,000/- Substituted for Rs. 5000/- vide Notification No. SIOIX Reg.(S&GAD)2/E/2-73 12C
sub R(1) of R-II.
4.

Subs. vide No. IX-Reg.(S&GAD)21/E/2-73 dated 21st March, 1984.

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4[11-A. Construction of building, etc.---- No Government servant shall construct a
building, whether intended to be used for residential or commercial purposes, except with
the previous sanction of Government obtained upon an application made in this behalf
disclosing the source from which the cost of such construction shall be met.
12. Declaration of property.---- (1) Every Government servant shall, at the time of
entering Government service, make a declaration to Government, through the usual
channel, of all immovable properties including shares, certificates, securities, insurance
policies, cash jewellery having a total value of Rs.50,000 (Fifty thousand rupees) or more
belonging to or held by him or by a member of his family individually or collectively and
such declaration shall---(a)

state the district within which the property is situated.

(b)

show separately individual items of jewellery exceeding Rs.50,000 (Fifty


thousand rupees) in value; and

(c)

give such further information as Government may, by general or and such


declaration shall ----

(2) Every Government servant shall submit to Government, through usual channel,
an annual return of assets in the month of December showing any increase or decrease of
property as shown in the declaration under sub-rule (1) or, as the case may be, the last
annual return.
13. Disclosure of assets, immovable, movable and liquid.--- A Government servant
shall, as and when he is so required by Government by a general or special order, furnish
information as to his assets disclosing liquid assets and all other properties, immovable
and movable, including shares, certificates, insurance policies, cash, jewellery.
14. Speculation and investment---- (1) No Government servant shall speculate in
investments. For the purpose of this sub-rule, the habitual purchase and sale of securities
of notoriously fluctuating value shall be deemed to be speculation in investments.
(2) No Government servant shall make, or permit any member of his family to
make, any investment likely to embarrass or influence him in the discharge of his official
duties.
(3) No Government servant shall make any investment the value of which is likely
to be affected by some event of which information is available to him as a Government
servant and is not equally available to the general public.
________________________________________________________________________
1. Rule 11-A was inserted and rule 12 and 13 were substituted by Government of West Pakistan Services
and General Administration Department Notification No. (R)3110 1 1168-S.O.XIII dated the 14th
February 1969.

2.

Substituted vide Notification No. SO IX-Reg (S&GAD)2/E/2-73 dated 22nd September 1985.

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(4) If any question arises whether a security or an investment is of the nature
referred to in any of the foregoing sub-rules, the decision of Government thereon shall be
final.
15. Promotion and management of companies, etc.--- No Government servant shall,
except with the previous sanction of Government, take part in the promotion, registration
or management of any bank or company;
Provided that a Government servant may, subject to the provisions of any general or
special order of Government, takes part in the promotion, registration or management of
a Co-operative Society registered under the Co-operative Societies Act, 1925 (Sindh Act,
VII of 1925), or under any similar law.
16. Private trade, employment or work.--- (1) No Government servant shall, except
with the previous sanction of Government, engage in any trade or undertake, any
employment or work, other than his official duties;
Provided that he may, without such sanction, undertake honorary work of a religious,
social or charitable nature or occasional work of a literary or artistic character, subject to
the condition that his official duties do not thereby suffer and that the occupation or
undertaking does not conflict or is not inconsistent with his position or obligation as a
Government servant; but he shall not undertake or shall discontinue such work if so
directed by Government. A Government servant who has any doubt about the propriety
of undertaking any particular work should refer the matter for the orders of Government:
[Provided further that a non-Gazetted Government servant may, without such
sanction, undertake as small enterprise which absorbs family labour and where he does so
shall file details of the enterprise alongwith the declaration assets.
(2) Notwithstanding anything contained in sub-rule (1), no Government
servant shall associate himself with any private trust, foundation or similar other
institution which is not sponsored by Government.
(3)

This rule does not apply to sports activities and memberships of recreation

Clubs.
16-A.
Subletting of residential accommodation allotted by Government---- No
Government servant shall, except with the prior permission of the Head of the
Department sublet residential accommodation or any portion thereof let him by
Government.
________________________________________________________________________
1.
Proviso to rule 16 rules 16-A and 16-B were inserted by Government of West Pakistan
Notification 1,0, S (B) 3110-1-19/68 S.O. III dated 24th February 1969.

16-B.
Government servant not to live beyond his means, etc. No Government servant
shall live beyond his means or indulge in ostentation on occasions of marriage or other
ceremonies].
17. Insolvency and habitual indebtedness. ---- (1) A Government servant shall
avoid habitual indebtedness. If a Government servant is adjudged or declared insolvent or
if the whole of that portion of his salary which is liable to attachment is frequently
attached for debt has been continuously so attached for a period of two years, or is
attached for a sum which, in ordinary circumstances, he cannot repay within a period of
two years, he shall be presumed to have contravened this rule unless he proves that the
insolvency or indebtedness is the result of circumstances which, with the exercise of
ordinary diligence, he could not have foreseen or over which he had to control and has
not proceeded from extravagant or dissipated habits.
(2) Government servant who applies to be or is adjudged or declared insolvent shall
forthwith report his insolvency to the Head of the office or Department or to the
Secretary of the Administrative Department, as he case may be in which he is employed.
18. Unauthorized communication of official documents or information. --- No
Government servant shall, except in accordance with any special or general order of
Government, communicate directly or indirectly any official information or the contents
of any official document to a Government servant not authorized to receive it, or to a
non-official person, or to the press.
19. Approach to Members of the Assemblies etc.---- No Government servant shall,
directly or indirectly approach any Member of the National Assembly or a Provincial
Assembly to any other non-official person to intervene on his behalf in any matter.
20. Management etc., of Newspaper or Periodicals.--- No Government servant shall
except with the previous sanction of Government, own wholly or in part, or conduct or
participate in the editing or management of, any newspaper or other periodical
publication.
21. [Radio Broadcast, Television Programme and Communication to the press. --No Government servant shall except with the previous sanction of Government or any
other authority empowered by it in this behalf, or in the bonafide discharge of his duties,
participate in a radio broadcast or television programme, or contribute any article or write
any letter either anonymously or in his own name or in any other name, to any newspaper
or periodical:
Provided that such sanction shall generally be granted if such broadcast, television
programme, contribution or letter is not, or may not be considered likely to jeopardize the

integrity of the Government servant, the security of Pakistan or friendly relations with
foreign States, or to offered public order, decency or morality or to amount to contempt
of court, defamation or incitement to an offense:

Provided further that no such sanction shall be required if such broadcast, television
programme, contribution or letter is of a purely literary, artistic or scientific character or,
in respect of a member of the teaching profession, relates to his specialized discipline].
[22. (1) Publication of information, public speeches and television programmes
capable of embarrassing Government.---- No Government servant shall, in any document
published, or in any public utterance or radio broadcast delivered, or any television
programme attended by him, make any statement of fact or opinion or act in a manner
which is capable of embarrassing the Central or any Provincial Government.
(2) Technical staff (both Gazetted and Non-Gazetted) may publish research
papers on technical subjects, if such papers do not express views on political issues or an
Government Policy and do not include any information of a classified nature.
Members of the teaching profession (Gazetted and Non-Gazetted) may publish such
articles, papers, letters, books and research material on the subjects related to their
specialized discipline as do not offered against the provisions of these rules.]
23.

Evidence before Committee.----

(1) No Government servant shall give evidence before a public committee except
with the previous sanction of Government.
(2) No Government servant giving such evidence shall criticize the policy or
decisions of the Central or any Provincial Government.
(3) This rule shall not apply to evidence given before statutory committees which
have power to compel attendance and the giving of answers nor to evidence given in
judicial inquiries.
24.

Taking part in politics and elections----

(1) No Government servant shall take part in, subscribe in aid of or assist in any
way, any political movement in Pakistan or relating to the affairs of Pakistan.
________________________________________________________________________
1.
Rule 21 substituted by Sindh Government Notification No. S.O.I (S&GAD) 24/73/71 dated
20th July 1971.
2.
1971.

Rule 22 substituted by Notification No. S.O.IX-Reg(S&GAD)24/73/71 dated 20th June

10

(2) No Government servant shall permit any person dependent on him for
maintenance or under his care or control to take part in, or in any way assist, any
movement or indirectly to be, subversive of Government as by law established in
Pakistan.
(3) No Government servant shall canvass or otherwise interfere or use his influence
in connection with or take part in any election to a legislative body, whether in Pakistan
or elsewhere:
Provided that a Government servant who is qualified to vote at such election may
exercise his right to vote; but if he does so, he shall give no indication of the manner in
which he proposes to vote or has voted.
[(4) No Government servant shall allow any member of his family dependent on him
to indulge in any political activity, including the forming of a political association or
being a member of any such association or to act in the manner in which the Government
servant himself is prohibited to act under sub-rule (3).]
(5) A Government servant who issues an address to electors or in any other manner
publicly announces himself or allows himself to be publicly announced as candidate or
prospective candidate for election to a legislative body shall be deemed for the purpose of
sub-rule (3) to have taken part in an election to such body.
(6) The provisions of sub-rules (3) and (5) shall, so far as may, be apply to elections
to local authorities or bodies, save in respect of Government servants required or
permitted by or under any law or order of Government, for the time being in force, to be
candidates at such elections.
(7) If any question arises whether any movement or activity falls within the scope
of this rule, the decision of Government thereon shall be final.
25. Propagation of Sectarian creeds, etc.--- No Government servant shall propagate
such sectarian creeds or take part in such sectarian controversies or indulge in such
sectarian partially and favoritism as are likely to affect his integrity in the discharge of
his duties or to embarrass the administration or create feelings of discontent or
displeasure amongst the Government servants in particular and amongst the people in
general.
________________________________________________________________________
1.
Sub. R-(4) added vide Notification No. S.O. IX.Reg. (S&GAD)2/E/2-71
December, 1976.

dated

10th

11

25-A.
Government Servant not to express views against ideology of Pakistan:
No Government Servant shall express views detrimental to the ideology or integrity of
Pakistan.
25-B.

Prohibition to take part or assist certain public demonstration: --

No Government Servant shall take part in, or any manner assist any public
demonstration directed against a Government decision or policy or permit any member of
his family dependent on him to do so.
26. Nepotism, favoritism and victimization, etc.--- No Government servant shall
indulge in provincialism parochialism, nepotism, favoritism, victimization, or willful
abuse of office.
27. Vindication by Government servants of their public acts or character--- (1)
A Government servant may not, without the previous sanction of Government, have
recourse to any Court or to the press for the vindication of his public acts or character
from defamatory attacks. When Government grants sanction to a Government servant to
have recourse to a Court, Government will ordinarily bear the cost of the proceedings,
but may leave the Government servant to institute them at his own expense. In the later
case, if he obtains a decision in his favour, Government may reimburse him to the extent
of the whole or any part of the cost.
(2) Nothing in this rule limits or otherwise affects the right of a Government
servant to vindicate his private acts or character.
________________________________________________________________________
1.
Sub. Rule 25-A added vide Notification No. S.O.IX-Reg (S&GAD)2/E/2-73 dated 24th
February, 1984.
2.
1985.

Sub. 25-B inserted vide Notification No. SO. IX Reg (S&GAD)2/E/2-73 dated 14th April,

12

28.

Membership of Service Associations :

(1) No government servant shall be a member, representative or office bearer of


any association representing or purporting to represent government servants or any class
of government servants, unless such association satisfies the following condition,
namely: --(a) Membership of the association shall be confined to the government
servants
serving in one and the same functional unit and if there is no
such
functional unit, it shall be formed by the
government servants borne on and
serving in a specific single
cadre; and
(b)

Office bearers of the association shall be elected from amongst the


members of the association.

(c)

The association shall neither affiliate nor associate itself with any other
body or a association belonging to any other cadre.

(d)

The association shall not in any way, be associated with, contribute to or


seek support from any political party or organization or engage in any
political activity.

(e) The association shall confirm its activities to matters of general interests
of
the government servants whom it represents and shall not involve
itself in
individual cases of its members, and the office bearers and
members of the
association shall not participate in the
activities of the association at the
cost of their official duties.
(f) The association shall not engage in any activity or pursue a course of
action
which its members are individually prohibited to engage in or
pursue under
these rules or any instructions issued by
Government or any law or rules
concerning conduct of the
government servants and service discipline.
(g)

The association shall not, in any way support or assist any candidate in an
election to a legislative body, or to a local authority or body, whether in

Pakistan or elsewhere nor shall it pay or contribute towards any expenses


incurred in connection with such election.
(h)

The association shall not: -(i)

issue or maintain any periodical publication except in accordance


with any general or special order of Government; and

13
(ii)
the
government.
(i)
its
in sub-

Publish any representation on behalf of its members, whether in


press or otherwise except with the previous sanction of

The association shall submit annual statement of its accounts and lists of
members and office bearers to the appointing authority referred to
rule (3) before 1st September every year.

(j) The association may with the previous approval of the appointing
authority
frame its byelaws, which may be amended in the
same way or the direction
of the appointing authority.
(2) The association shall not represent or purport to represent Government servants
unless it is recognized by the competent authority.
(3) The appointing authority in respect of a cadre shall be the authority competent
to recognize the association of that cadre; provided that where the cadre consists of
higher and lower grades, the authority competent to recognize the association shall be the
appointing authority in respect of the highest post in the cadre.
(4) An association shall submit its representations to the concerned appointing
authority and decisions on such representations shall be communicated to the association
by the appointing authority.
(5) A government servant who deals with the establishment matters pertaining to an
association and is also a member of such association shall not become office-bearer of
such association nor shall he take part in any activity of the association.
(6) The appointing authority may at any time and on the direction of government
shall withdraw recognition of an association if in its opinion such association does not
satisfy or has violated any of the aforesaid conditions and the order passed by the
Government in this behalf shall be final.
29. Use of Political or other influence---- No Government servant shall bring or
attempt to bring political or other outside influence, directly or indirectly, to bear on
Government or any Government servant in support of any claim arising in connection
with his employment as such.
30. Approaching Foreign Missions and Aid-Giving Agencies---- No Government
servant shall approach, directly or indirectly, a foreign Mission in Pakistan or any foreign

aid-giving agency in Pakistan or abroad to secure for himself invitations to visit a foreign
country or to elicit offers of training facilities abroad.
31. Delegation of Powers.---- Government may, by general or special order
delegate to any officer or authority subordinate to all or any of its powers under these
rules and may, by such order, prescribe the channel through which reports shall be made
to Government and the officers receipt by whom of such reports shall be regarded as
receipts of the reports by Government within the meaning of these rules.
32. Rules not to be in derogation of any law, etc.---- Nothing in these rules shall
derogate from the provisions of any law, or of any order or any competent authority, for
the time being in force, relating to the conduct of Government servants.

ADMINISTRATIVE INSTRUCTION ON
CONDUCT RULES

17
INDULGENCE OF GOVERNMENT SERVANTS
POLITICS/SUBVERSIVE ACTIVITIES
Instructions have been issued from time to time bringing to the notice of the
Government Servants, rules under which their participation and the activities of political
organization is prohibited. In the context of the present situation (it is necessary to bring
the provisions of the relevant law/rules to the notice of all Government Servants for their
guidance.
2.
Action against the defaulting Government Servants can be taken under the
following law/rules :--(i) The Pakistan Essential Services (Maintenance) Act, 1952.
(ii) The Government Servants (Conduct) Rules, 1964.
(iii) The Government Servants (Efficiency and Discipline) Rules.
(i) Pakistan Essential Services (Maintenance) Act, 1952 :--- If a Government
Servant, whose employment has been declared essential under Rule 3 of Pakistan
Essential Services (Maintenance) Act, 1952, disobeys a lawful order or abandons work
without reasonable excuse or departs from any area---- specified in an order of a
competent authority, he can be prosecuted under the Act and punished with imprisonment
upto one year and with fine.
(ii) Government Servants (Conduct) Rules, 1964 :--- Rule 24 of the Government
Servants (Conduct) Rules, 1964 prohibits Government Servants from taking part in,
subscribing in aid of, relating to the affairs of Pakistan. Government Servants are
therefore, debarred from joining any political party. A defaulting Government Servant
may be proceeded against under the Efficiency and Discipline Rules on the charge of
mis-conduct.
(iii) Government Servants (Efficiency and Discipline) Rules :--- A Government
Servant can be proceeded against, if he is guilty of mis-conduct or is found to be engaged
in subversive activities independently or in association with other under Rule 3 of the
said Rules. For subversive activities, the penalty can be compulsory retirement, removal
or dismissal from service.

3.
Ministries/Divisions are requested kindly to bring these Rules to the knowledge
of Government Servants under their administrative control for strict observance. They
may be warned that any violation of these rules will be dealt with strictly.
(AUTHORITY :---O.M. No. 3/1/69-D.II,
INTERNATIONAL CONFERENCE :

dated

the

19th

February,

1969).

It has been notified that individuals and delegations from Pakistan are some times
proceeding abroad to attend International Conferences/Meetings/Symposiation on
invitations received directly by them. This practice is a contravention of those
Government directives which expressly forbid individuals and organizations from
accepting invitations addressed to them directly and which have not been cleared by the
Ministry of Foreign Affairs and other security agencies concerned.
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2.
The Prime Minister has taken strong exception to the contravention of this rule
and has been pleased to direct that in future no individual or delegation will be allowed to
proceed abroad to attend any international conference etc; if their invitation has been
received by such individual or organization directly and not routed through proper
Government Channel.
3.
The Prime Ministers orders are being circulated to all Ministries/Divisions
concerned for strict compliance.
Ministry of Foreign Affairs No. UN(II)-2/3/75, dated 2-1-1976.
Subject :---

RESORTING TO PRESS OR OTHER PUBLIC MEDIA BY


CIVIL SERVANTS.

It has been observed that some civil servants are resorting to Press for airing
their views. It should be brought to the notice of all civil servants that under the
Conduct Rules they are forbidden to write to the Press (either anonymously or in their
own name or in any other name) or to use any other public media---- except as duty--without previous permission of Government.
2.
In this connection, attention is invited specifically to the following provisions of
the Sindh Government Servants (Conduct) Rules, 1966 :---

manner

(i)

Rule 21 forbids a civil servant to write a letter to any newspaper or


periodical, anonymously or otherwise, without sanction of Government
unless it is of purely literary, artistic or scientific character or his
specialised subject.

(ii)

Rule 22 forbids a civil servant to make any statement of fact or opinion in


any document, public utterance or radio/T.V. programme or act in a
which is capable of embarrassing Government.

(iii) Rule 27 forbids a civil servant to have recourse to the Press for the
vindication of his public acts or character from defamatory attacks,
without
previous sanction of Government.
(iv) Rule 28 (d) (ii) forbids an Association of civil servants to publish on
behalf
of its member, whether in the press or otherwise, without previous
sanction
of Government.

19
3.
The Martial Law Administrator, Zone C has taken a serious view and has
desired that disciplinary action under rules should be taken against these Government
officials who are found indulging in activities in violation of the aforesaid rules.
No. SOIX-REG(S&GAD)/2/E/2-77, Karachi, dated 6th October, 1977.
Subject :---

UNAUTHORISED INTERVIEWS BY GOVERNMENT


SERVANTS TO LOCAL OR FOREIGN NEWS MEDIA.

I am directed to invite your attention to this Department letter of even No. dated
6th August, 1977 and 6th October, 1977 on the subject noted above and to stress that
under the Conduct Rules no Government servant is to grant interviews to local or foreign
media unless specifically permitted to do so. Attention in this connection is drawn to
rules 18, 21, 22 and 27 of the Sindh Government Servants (Conduct) Rules, 1966, which
prohibit unauthorised communication of official documents or information to a
government servant, not authorised to receive it, or to a non-official person or to the press
and making of any statement of fact or opinion which is capable of embarrassing the
Government.
2.
Instructions have also been issued by the Government in this regard from time
to time as referred to above. Provisions of the above rules and instructions may please be
brought to the notice of all government servants with a view to ensuring that no
government servant grants an interview to local or foreign media unless specifically
permitted to do so. And when such a permission is granted the government servant
concerned should be thoroughly briefed and parameters of interview should be clearly
laid down by the competent authority.
3.
Violation of the above instructions is liable to attract disciplinary action against
the government servant concerned.
No. SOR-I/2-18/86, Karachi, dated 8th September, 1986.
Subject :--

PARTICIPATION IN INTERNATIONAL CONFERENCES ETC.

In supersession of all previous orders on the above subject issued from time to
time, the undersigned is directed to say that hence forth the following procedure shall be
followed in regard to proposals for participation in International Conferences/Seminars/
Symposia, Workshops, etc :-(a)

The delegations to International Conferences / Seminars / Workshops etc,


shall be referred to the Cabinet Division for clearance irrespective of the
fact whether such delegations are carrying a Government brief or not and
regardless of whether the delegation is being financed from our own
resources or from some Technical Assistance Programme.
20

(b)
be
after
Provincial
(c)

Proposals for participation in International Conferences / Seminars /


Workshops etc, financed through Technical Assistance Programme shall
referred by the Economic Affairs Division to the Cabinet Division,
receiving nominations from the Ministers / Divisions /
Government concerned.
The approval of the Secretary-General, Finance and Economic Coordination shall be obtained only in cases where foreign exchange is to be
expended on the delegation from our own funds. Where foreign exchange
involved on participation is to be met under some Technical Assistance
Programme, the approval of the Cabinet Division shall be treated as final,
after the case has been processed through the Economic Affairs Division.

(d)

Invitations received direct by Pakistanis, officials and non-officials or


private bodies from International Organizations, where expenditure on
travel per diem etc. is being met by the foreign agency concerned, shall be
considered by the Administrative Ministry/Division concerned. In
case of
non-officials clearance of the DIB should invariably be
obtained before
referring the case to the Cabinet Division.
(e)

All cases of participation in International Conferences etc, shall be cleared


by the Cabinet Division on receipt from the Ministries/Divisions
concerned
and would not be referred to the Central Selection Board.
However, the
Cabinet Division would consult the Ministry of
Foreign Affairs where
territorial
implications
are
involved or where it considers such
consultation
necessary.
(f)

Cases of delegations led by a Grade-22 officer/the Secretary of a Ministry


or a Division shall be submitted to the CMLA for approval as at present
through the Secretary General Finance and Economic Coordination and
Secretary General in Chief.

It is requested that strict compliance of the foregoing instructions may pleased be


ensured. Any instruction issued by a Ministry/Division or the Provincial Governments
which are not in conformity with the above decisions should please be treated as
cancelled. Proposals which do not confirm to the revised procedure stated above will be
returned to the sponsoring Ministries / Divisions approved.
Cabinet Sectt : No. 8/148/74-Cord-I, dated 1st January, 1978.

21
Subject :--

DECLARATION OF ASSETS BY CIVIL SERVANTS.---

I am directed to invite attention to Rule 12 of the Sindh Government Servants


(Conduct) Rules, 1966, according to which---

of
of

(i)

Every Civil Servant, at the time of entering Government service, make a


declaration to Government, through the usual channel, of all immovable
and moveable properties including shares, certificates* securities,
insurance policies, cash, Jewellery having a total value of Rs.50,000 (fifty
thousand rupees) or more belonging to or held by him or by a member of
his family individually or collectively; and

(ii)

Every civil servant shall submit, through usual channel, an annual return
assets in the month of December, showing any increase or decrease
property as shown in the declaration in the last return

2.
All Administrative Secretaries are requested to formulate mechanism to ensure
that the above provisions of law are complied with in respect of all civil servants working
under their administrative control.
3.
The declarations should be obtained in duplicate in the form in Annexture A
and should be kept in safe custody by the Administrative Departments in respect of
officers in grade-16 and above, and by the appointing authorities in other cases.
4.
These instructions should also be conveyed to the Autonomous Bodies
established under the Provincial Government and working under the control of
Administrative Department concerned for similar compliance in respect of their
employees.
[*]

Since raised to Rs. 50,000/- (Rupees fifty thousand) from Rs. 10,000/- (Rupees ten
thousand).

________________________________________________________________________

No. SOIX-REG(S&GAD)2/E/2-73(Pt.-I) dated the 3rd Jannuary, 1978.

22
ANNEXTURE-A
DECLARATION OF ASSETS.
For the Year ending 31st December, 19
I, ___________________________employed in _________________Department/Office,
as______________________here declare that no immovable and moveable property i.e.
bonds, shares, certificates, securities, insurance policies, jewellery and motor vehicles
having a total value of Rs.50,000 or more, held by me and Members (*) of my family,
except as stated below :-________________________________________________________________________
In whose

Province and Nature of

Approximate

23
I am directed to refer to your letter No. 117-Conf/77, dated the 16th February, 1978
on the subject noted above and to advice you to send the declarations of assets of
Mukhtiarkars to their appointing authority viz: the Board of Revenue. Similarly such
declaration or of other officers be sent to their respective appointing authorities rather
then to Regulations Wing in Services and General Administration Department.
No. SOIX-REG(S&GAD)8/E/2-73(Pt.I), dated the 2nd March, 1978.
OFFICE MEMORANDUM
Subject :--

RULES FOR THE ACCEPTANCE AND DISPOSAL OF


GIFTS BY GOVERNMENT SERVANTS, EMPLOYEES OF
GOVERNMENT CONTROLLED CORPORATIONS, AUTONOMOUS AND SEMI AUTONOMOUS BODIES AND
NATIONALIZED INSTITUTIONS.

The undersigned is directed to state that the Government of Pakistan has partially
modified the existing Rules regarding the acceptance and disposal of gifts received by
Government servants etc. The decisions taken by the Government in this regard are given
below :--(1)
on

The responsibility for reporting the receipt of the gift shall continue to devolve
the individual receipient. All gifts received by a Government Servant,
irrespective of their prices must be reported to the Toshakhana in the Cabinet
Division, Government of Pakistan.

The gifts are generally given when foreign dignitaries or delegations come to
Pakistan or our VIPs or delegations go abroad. If the Chief of Protocol or his
representative has been attached to a visiting dignitary or a foreign delegation, it
shall be his responsibility to supply a list of the gifts together with the
names of
the recipients to the Cabinet Division. In the case of other
delegations or visiting
dignitaries with whom the Chief of Protocol
is not associated, the Ministry
sponsoring the visit shall be

responsible to supply the details of gifts received


recipients to the Cabinet Division and the Ministry of Foreign
Affairs.

and

the

list

of

24
In the case of outgoing delegations or visits abroad of our VIPs it shall be the
responsibility of the Ambassador of Pakistan in the country concerned to report
the receipt of the gifts together with the name of the recipient to the Cabinet
Division through the Ministry of Foreign Affairs. If on checking the list it is
found
that an individual has not reported the receipt of a gift, appropriate action
will be
taken against him under the relevant rules.
(2)
may
refuse

Government officials except those belonging to Grades 1 to 4, are prohibited


from receiving cash awards offered by the visiting foreign dignitaries. These
please be politely refused. In case, however, it becomes impossible to

without causing offense to the visiting dignitary, the amount should be


immediately deposited in the treasury under the head given hereafter.
(3)

Government officials are prohibited from receiving gift of any kind for their
persons or for members of their families from Diplomatic Consular and other
foreign Government representatives or their employees, who are stationed in
Pakistan. As the Heads of Missions in Pakistan have been informed of this
decision no offense would be caused by the return of the gift. If, however, due
to
very exceptional reasons the gift cannot be returned, it should invariably
be
deposited in the Toshakhana. These instructions, however, would not
apply to
gifts/donations made to institutions.
(4) The value of the gifts will be assessed by the Cabinet Division which will
devise
an improved and practical system of assessing, in the country, wherever
possible,
the value of all gifts received.
(5)

The monetary limits upto which the gifts could be retained by the recipient have
been revised. The new limits are as follows :-(a)

Gifts valued upto Rs.1000/- may be allowed to be retained by the


recipients.

(b)

Gifts valued between Rs.1000/- and Rs.5000/- may be allowed to be


retained by a recipient if he is willing to pay 25% of the values of the gift
after deducting Rs.1000/- from its assessed value.

25

(c)

(6)
is

Gifts of the value beyond Rs.5,000/- may be allowed to be retained by a


recipient if he is willing to pay 25% of the value between Rs.1,000/- and
Rs.5,000/- and 15% of the value above Rs.5000/-.

The Head of Account of Toshakhana in which the amounts are to be deposited


1390----Others (NES)(Misc.) Receipts of Darbar Presents (Central).

(7) Presents deposited in Toshakhana which are fit for display, shall be properly
catalogued and then displayed in the public rooms of the Foreign Office and in the
residences of the Head of the State, the Head of the Federal Government and the
Governors. Such articles would be properly entered in the Toshakhana register and in the
stock registers of the respective offices. An annual verification preferably in the first
week of January shall be carried out in respect of such articles and a report submitted to
the Cabinet Secretary.
(8)

Gifts which are not fit to be retained or displayed shall be disposed of by


periodical sales to be arranged by the Cabinet Division, Government of
Pakistan.
The Cabinet Division will ensure a Winder circulation of the
periodic restricted
sale of such gifts sales could be negotiated also on
the basis of a reserve price, if
no buyers are available in the restricted
auctions. These auctions will be held
once or twice a year. The list
of gifts to be sold in such auctions will be
circulated
to
all
Federal Government officers and officers of the Armed Forces.
(9)

These rules also apply to the employees of the Government controlled


corporations, autonomous and semi-autonomous bodies and all nationalized
institutions.

Estt : Div : No. 8/19/77-TK, dated 30th March, 1978.

I am directed to invite attention to Martial Law Instruction No. 8 (copy


attached) and to forward a specimen proforma for necessary action by all civil servants
under the administrative control of your department.
2.
It is requested that all autonomous / semi-autonomous bodies working under
your department may also be asked to take similar action.
No. SOIX-REG(S&GAD)2/E/2-73, dated the 9th April, 1978.

27
HEADQUARTERS
MARTIAL LAW ADMINISTRATOR
ZONE C
MARTIAL LAW INSTRUCTION NO. 8 DATED 2ND APRIL, 1978
BY
LIEUTENANT GENERAL MUHAMMAD IQBAL KHAN, S. Bt.
MARTIAL LAW ADMINISTRATOR SINDH ZONE C
DECLARATION OF ASSETS ----- GOVERNMENT SERVANTS
1.
It has been decided by Martial Law Administrator Sindh Zone C that with
immediate effect all Government servants employed with the Province of Sindh (Civil
Administration, Police, autonomous/semi autonomous bodies) shall declare their assets of
moveable and immovable property. The assets declared shall also include assets of wife,
children and other dependents.
2.

The declaration shall be submitted as under :-(a)


(b)
(c)

Grade 18 and above officers to Chief Secretary.


Grade 16-17 to respective Secretary to Government.
Grade 12-15 to respective appointing authority with a copy to
Commissioner of respective Division, where individual is posted.
Secretariat staff to respective Departmental Heads.
(d) Grade 4-11 to respective appointing authority with a copy to Deputy
Commissioner of respective District where individual is posted.
Secretariat staff to respective Departmental Heads.
(e) Employees of autonomous / semi autonomous bodies, under the Provincial
Government Control, will also submit their declaration forms in
the same
manner as laid down for Government servants in
sub paragraphs told
above.
3.
Asset return upto 31st March, 1978 shall be submitted to above designated
officers by all concerned by 30th April, 1978. Thereafter these returns shall be submitted

on yearly basis by the 15th of January every year to the above designated officers (para
2) by all concerned.
4.

Chief Secretary will issue specimen proforma for the return to all concerned.

5.
On receipt of return the designated officer (para 2) shall scrutinise the returns
and submit a statement to next superior with his observations. Current returns shall be
scrutinised by 30th May 1978, and next superior in formed.
KARACHI :

Martial Law Administrator Sindh Zone C


Lieutenant General
(Muhammad Iqbal Khan).

Dated 2nd April, 1978.

28

STATEMENT OF ASSETS UPTO 31ST MARCH, 1978.

I,______________________employed in __________________ Department/Office, as


____________________ hereby declare that no immovable and moveable property i.e.
cash, bonds, shares, certificates, securities, insurance policies, jewellery and motor
vehicles having a total value of Rs.10,000 or more, are held by me/my spouse, my
children and other dependents except as stated below :-________________________________________________________________________
Name

In whose

Province and

Nature of

Approx

How

________________________________________________________________________
________________________________________________________________________

29
Subject :--

TAKING PART IN POLITICS BY GOVERNMENT SERVANTS


AND EMPLOYEES OF CORPORATIONS AND OTHER
INSTITUTIONS SET UP UNDER THE MANAGEMENT AND
CONTROL OF THE PROVINCIAL GOVERNMENT.

I am directed to forward a copy of rule 24 of the Sindh Government Servants


(Conduct) Rules, 1966 which places a ban on Government servants taking part in politics
and elections with a request that the contents of the rule should be brought to the notice
of all Government servants serving under your administrative control. Any breach of the
rule would be considered to be an act of grave misconduct and render the Government
servant liable to serve disciplinary action. In case, according to the information available
with you or in the lower formation, a Government servant has been taking part in politics,
disciplinary action, should be initiated against him, on priority basis, under intimation to
this Department.
2.
The Government servants (Conduct) Rules do not apply to the employees of
Local Bodies, Autonomous and Semi-Autonomous bodies established under the
Provincial Government as these persons are not Civil Servants as defined in the Sindh
Civil Servants Act, 1973. The Local bodies, Corporations and Institutions established
under the Provincial Government frame their own rules, some of them do not contain a
Provision corresponding in all respects to rule 24 referred to above. They may be advised
to incorporate such a rule and bring it to the notice of all their employees. The
employees, including the Chairman and Members of the Boards of Directors may be
warned that any violation of the rule would be dealt with severely.
Administrative Department, are requested to obtain confirmation from all
Corporations, Institutions and other autonomous and semi-autonomous bodies under their
administrative control that either a rule corresponding to rule 24 already exists in their
service rules or it has since been incorporated, and that a warning as above has been
issued to all employees.
3.
The confirmation of the action taken as indicate in paras 1 and 2 may please be
reported by 15th August, 1978.
4.

The receipt of this communication may kindly be acknowledged.

SOIX-REG (S&GAD)2/E/2-73,
Rule 24.

Dated 3rd July, 1978.

TAKING PART IN POLITICS AND ELECTIONS----

(1) No Government servant shall take part in subscribe in aid of or assist in any
way, any political movement in Pakistan or relating to the affairs of Pakistan.
(2) No Government servant shall permit any person dependent on him for
maintenance or under his care or control to take part in, or in any way assist, any
movement or indirectly to be subversive of Government as by law established in
Pakistan.

30
(3) No Government servant shall canvass or otherwise, interfere or use his
influence in connection with or take part in any election to a legislative body, whether in
Pakistan or elsewhere :
Provided that a Government servant who is qualified to vote at such election may
exercise his right to vote; but if he does so, he shall give no indication of the manner in
which he proposes to vote or has voted.
(4) No Government servant shall allow any member of his family dependent on him
to indulge in any political activity, including the forming of a political association or
being a member of any such association or to act in the manner in which the Government
servant himself is prohibited to act under sub-rule (3).
(5) A Government servant who issues an address to electors or in any other manner
publicly announces himself or allows himself to be publicly announced as a candidate or
prospective candidate for election to a legislative body shall be deemed for the purpose of
sub-rule (3) to have taken part in an election to such body.
(6) The provisions of sub-rules (3) and (5) shall, so far as may, be apply to elections
to local authorities or bodies, save in respect of Government servants required or
permitted by or under any law or order of Government, for the time being in force, to be
candidate at such elections.
(7) If any question arises whether any movement or activity falls within the scope
of this rule, the decision of Government thereon shall be final.
TAKING PART IN POLITICS AND ELECTIONS.
1.
Co-operation with Public :--- In accordance with the Government Servants
(Conduct) Rules, no Government servant can take part in subscribe in aid of, or assist in
any way, any political party or movement in Pakistan. This is a perfectly sound principle
and must be strictly adhered to because a Government servant must remain aloof from
the rough and tumble of politics, do justice between man and man without any
discrimination and carry out the policies of the Government in letter and spirit.

2.
It was, however, brought to any notice during the course of discussion in the
last cabinet meeting on the level and extent of political activity in the Country that in
violation of the above principle certain categories of Government servants, either still
retain their affiliation with the previous Government or, not being fully in tune with the
policies of this Government are not extending their full cooperation to those members of
Public and Organizations which are assisting the administration in the maintenance of
law and order and implementation of its policies. Any attempt, therefore, on the part of
any Govt. servant to with-hold cooperation from such elements and any evidence of lack
of total commitment on their part to the policies of this Government will be tantamount to
misconduct and will be dealt with severely.

31
3.
I would be grateful if the contents of this directive are brought to the notice of
all Government Servants for strict compliance.
(AUTHORITY :--Subject :--

President and C.M.L.As note No. 57/1/CMLA, Dated the 2nd


October, 1978.)

PARTICIPATION IN INTERNATIONAL CONFERENCES/


SYMPOSIA/MEETINGS ETC. INVITATIONS RECEIVED
DIRECTLY BY INDIVIDUALS/ORGANIZATIONS.

Please refer to para 1 (d) of this Divisions O.M. No.8/148/74-Cord-I, dated the
1st January, 1978, on the above subject, which interalia lays down that invitation
received direct by Pakistanis-officials and non-officials-or private bodies from
International Agencies / Organizations, where expenditure on travel, daily allowance etc.,
is being met by the foreign concerned, shall be considered by the Cabinet Division on
merits on the recommendation of the Ministry / Division concerned.
2.
Prior to the above instructions, in terms of this Divisions O.M. No.8/148/74Cord-I, dated 29th May 1976, no individual or organization was allowed to proceed
abroad to attend any International Conference etc.; if the invitation had been received by
such individual or organization directly and not routed through proper Government
channels.
3.
I find that during the recent past there has been a noticeable increase in the
number of proposals referred to the Cabinet Division for clearance of individuals who
had received direct invitations from foreign Agencies. The latest case was that of a
Grade-16 Social Welfare Officer. He had been invited by name by the 3rd International
Congress on Rehabilitation in psychiatry, Orebro, Sweden. This is an unhealthy
tendency, and needs to be curbed.

4.
I would, therefore, request you to issue necessary instructions to officers serving
in your Ministry/Division, its Attached Departments and other offices etc., that invitation
received by name by Government officials from foreign agencies for participation in
Conference/Meetings/Symposia etc., abroad would not be considered. Any exception to
this procedure should not be referred to the Cabinet Division without the written approval
of the Secretary-in-charge of the Division and the previous approval of the Minister
concerned, alongwith a copy of the invitation and full justification in the prescribed form
duly signed by an officer of the status of at least Joint Secretary. In this connection I
would also invite your attention to this Divisions letter No.8/148/74-Cord-I, dated the
22nd October 1974 (copy enclosed).
Cab : Sectt-No. 9/19/79-T.K. dt. 9-8-7.
Subject :--

ACCEPTANCE OF GIFTS :

The undersigned is directed to state that according to the instructions contained


in rule 5 of the Government Servants (Conduct) Rules, 1964, Government servants and
members of their families have been prohibited from accepting any gift from any person,
the receipt of which could place them under any form of official obligation to the donor.
32
These instructions have been further amplified vide para 3 of the Cabinet Division office
memorandum No. 8/19/77-TK dated 30th March, 1978 to cover the receipt of gifts from
the diplomatic, consular and other representatives or employees of Foreign Governments
stationed in Pakistan. A copy of these instructions is again enclosed for ready reference.
2.
The Cabinet Division have observed, with regret that in disregard of the spirit
and contents of the aforesaid rules and restrictions, gifts are still freely accepted by
Government officials not only from Government organizations but even from private
firms and factories, even in case where no offence is likely to be caused by a polite
refusal to accept them. All Ministries/Divisions are, therefore, again requested that the
officials working in the Government Departments/agencies or in corporations and other
organizations under the control of Government, should exercise much greater caution and
restrain in this matter appears to be the case at present.
3.
These instructions may please be brought to the notice of all concerned for
necessary compliance.
Subject :--

ENGAGEMENT IN TRADE AND BUSINESS, ETC. BY


SPOUSES OF GOVERNMENT SERVANTS.

The undersigned is directed to say that under the Government Servants


(Conduct) Rules, 1964, no Government servant is allowed to engage in any trade or
undertake any employment or work, other than his official duties, except with the
previous sanction of the Government. There is, however, no bar to the spouses of
Government servants taking employment or engaging in any trade or profession. It has
come to the notice of Government that the wives of some Government servants have been
engaging in trade and business where influence of the husband could possible be
misused. In such cases, the possibility of public interest being jeopardised cannot be
ruled out.

2.
In order to safeguard the public interest in such cases, it has been decided that
all Government officials whose spouses have undertaken some private job or are engaged
in business and trade may be directed to render a certificate to the Secretary of the
Ministry/ Division or the head of the department concerned that the profession, trade or
business in which his or other spouse is engaged is in no way under his/her official
influence. Cabinet Sectt: No. 7/1/79--D--IV dated 1-9-79 Adopted by Sindh Government
under No. SOIX-Reg-(S&GAD)2/E/2-73, 11-9-79.
Subject :---

ENGAGEMENT IN TRADE AND BUSINESS ETC. BY


SPOUSES OF GOVERNMENT SERVANTS :

I am directed to refer to the subject mentioned above and to forward a copy of


O.M. No. 7/1/79-D.IV, dated the 1st September, 1979 from the Deputy Secretary to
Government of Pakistan, Establishment Division, Cabinet Secretariat, Rawalpindi, for
information and necessary compliance by all concerned as the same has been adopted by
this Government.

33
Subject :---

TAKING OF PART IN POLITICS BY GOVERNMENT


SERVANTS :

I am directed to say that it has come to the notice of the Government that some
Government Servants are reported to be indulging in politics and are meeting political
leaders. This is obviously the flagrant violation of Rule 24 of the Sindh Government
Servant from taking part in or subscribing in aid of or assist in any way any political
movement in Pakistan or relating to the affairs of Pakistan. Thus the Government
Servants indulging in political activities are guilty of misconduct and are liable to
disciplinary action under the Sindh Civil Servants (Efficiency & Disciplinary) Rules,
1973.
2.
It is, therefore, requested that all concerned may be impressed upon that they
should desist from such kind of activities failing which server disciplinary action would
be taken against the defaulters.
Subject :--

PARTICIPATION OF GOVERNMENT SERVANTS IN


FRIENDSHIP ASSOCIATIONS CULTURAL CLUBS
ETC., SPONSORED BY FOREIGN MISSIONS :

The undersigned is directed to refer to the instructions issued on the above


subject from time to time................................ and to say that instances have come to
notice where government servants have unwillingly allowed themselves to be associated
with friendship associations, cultural clubs and similar other organizations and
institutions sponsored by foreign missions in Pakistan, in breach of government
instructions. It is therefore reiterated that while there is no objection to Government
Servants, their wives and dependents becoming members of libraries and information
centres maintained by some of the foreign missions, Government Servants, their wives
and dependents are not permitted to accept any office or, join, or associate themselves
with organisations or institutions, sponsored by foreign mission, which aim at promotion
friendly relations, or which have a bearing upon relations, between Pakistan and one or
more foreign countries.
2.
It is requested that these instructions may please be brought to the attention of
all concerned once again for strict compliance, and disciplinary action under rules may be
taken in all cases of breach of these instructions that come to notice.
Ex. Division No.4/26/60-D11(D-IV) dated 1-7-82.
Subject :--

PARTICIPATION OF GOVERNMENT SERVANTS IN


FRIENDSHIP ASSOCIATIONS, CULTURAL CLUBS
ETC., SPONSORED BY FOREIGN MISSIONS :

I am directed to refer to the subject mentioned above and to forward a copy of


office memorandum No.4/26/60-D-II(D-IV), dated the 1st July, 1980 from the Joint
Secretary, Government of Pakistan, Establishment Division, Cabinet Secretariat
Rawalpindi for information and necessary compliance with reference to this Department
Notification No.SOIX-REG(S&GAD)2/E/2-73, dated the 10th May, 1977.

34
Subject :--

MEETING WITH MEMBERS OF FOREIGN MISSIONS.

From time to time you may receive requests from the members of Foreign Missions
based in Karachi that they would like to call on you. Since all such visits are co-ordinated
by the Foreign Office, appointment should only be given when the Foreign Office has
cleared this and conveyed through the Director of Protocol, Government of Sindh.
2.
When the meeting is finally held with the representative of foreign
governments, it is necessary to make a brief resume of the discussion. A copy of this may
be
sent
under
secret
cover
to
:
(i)
Foreign Office,
Deputy
Chief
of
Protocol,
Karachi.
(ii)
Secretary
to
the
Martial
Law
Administrator.
(iii) Director of Protocol.
For preparing this resume an officer of the level of Additional Secretary/Deputy
Secretary of the concerned Department may be present during the discussion for
recording the minutes.

3.
Similarly, all invitations received from Foreign Missions will be co-ordinated
by the Foreign Office and conveyed through the Director of Protocol, Government of
Sindh.
D.O. No. P(S&GAD)-M-9/81/878, dated 17th June, 1981.
Subject :---

ACCEPTANCE OF GIFTS :

The undersigned is directed to state that according to the instructions contained


in Rules 5 of the Government Servants (Conduct) Rules, 1964, government servants and
members of their families have been prohibited from accepting any gift from any person,
the receipt of which would place them under any form of official obligation to the donor.
These instructions have been further amplified vide para 3 of the Cabinet Division Office
Memorandum No.8/19/77-TK dated the 30th March, 1978, to cover the receipt of gifts
from the Diplomatic Consulars and other representatives or employees of foreign
Government stationed in Pakistan. A copy of these instructions in again enclosed for
ready reference.
2.
The Cabinet Division have observed, with regret , that in disregard of the spirit
and contents of the aforesaid rules and restrictions, gifts are still being freely accepted by
Government Servants, not only from Government Organizations but even from private
firms, even in cases where the offence is likely to be caused by a polite refusal to accept
them. All Ministries/Divisions are, therefore, again requested that the officials working in
the Government Departments/Agencies or in Corporations and other Organizations under
the control of Government, should exercise much greater caution and restraint in this
matter.
3. It has further been noticed that in certain cases receipants of gifts either fail to declare
the gifts or they declare the receipt of the gifts very late. It is requested that this practice
should be avoided and the receipt of gifts should invariably be reported to the
Toshakhana of the Cabinet Division without delay.
35
4.
These instructions may please be brought to the notice of all concerned for
necessary compliance.
Cab : Div : No. 8/19/77-TK, dated 10th September, 1981.
Subject :---

EXTRANEOUS INFLUENCE BY GOVERNMENT SERVANTS


IN RESPECT OF SERVICE MATTERS.

It has been brought to the notice of Government that some civil servants attempt
to bring extraneous influences in respect of service matters, such as posting, transfer and
deputation etc. These acts are not only in breach of Sindh Government Servants
(Conduct) Rules, 1966 but also constitution misconduct in terms of Rule 2 (4) of the
Sindh Civil Servants (Efficiency and Discipline) Rules, 1973 which is reproduced below
:--

Mis-conduct means conduct prejudicial to good order or service discipline or


contrary to Government Servant (Conduct) Rules, 1966 or unbecoming of
an
officer and a gentleman and includes any act on the part of government
servant to
bring or attempt to bring political or other outside influence
directly or indirectly
to bear on the government or any government
officer in respect of any matter
relating
to
the
appointment,
promotion, transfer, punishment, retirement or other
conditions of
service of Civil Servant.
(2) The Civil Servants are, therefore advised in their own interest to scrupulously
observe provisions of aforementioned Rules. In future if any Civil Servant attempts to
brings extraneous influence in respect of his posting, transfer and deputation etc., a note
to this effect will be placed in his C.R. dossier, unless of course, proposal on these matter
are made by the Departments themselves formally to the Services and General
Administration Department.
(3) The contents of this letter may please be brought to the notice of all Civil
Servants working in the Departments/Autonomous and Semi-Autonomous Bodies under
your administrative control.
(4)

This issues with the approval of Chief Secretary.

No. SOIX-REG.(S&GAD)2/E/2-73, dated the 5th June, 1982.


Subject :---

RULES FOR THE ACCEPTANCE AND DISPOSAL OF


GIFTS SERVANTS, EMPLOYEES OF GOVERNMENT
CONTROLLED CORPORATIONS, AUTONOMOUS AND
SEMI-AUTONOMOUS BODIES AND NATIONALIZED
INSTITUTIONS :--

In continuation of this Department circular letter of even number dated 9th


August, 1979 on the subject noted above I am directed to forward a copy of Office
Memorandum No. 8/19/77-TK, dated 4th November, 1982 from the Deputy Secretary
(Administration) to Government of Pakistan Cabinet Division, Cabinet Secretariat, with
request to ensure strict compliance of the standing instructions.
36
No. SOIX-REG(S&GAD)2/E/3-74, dated 3rd January, 1983.
OFFICE MEMORANDUM

Subject :--

ACCEPTANCE OF GIFTS :--

The undersigned is directed to invite attention of all the Federal Ministries/


Divisions and the Provincial Governments to the Cabinet Division O.M. No. 8/19/77TK., dated the 2nd April, 1979 on the subject mentioned above and to state that it has
generally been observed that restraint is not being exercised to the extent it is required in
accepting the gifts presented to the officers by the foreign government representatives,
despite instructions to the contrary issued from time to time. Relevant extract of the
Rules governing the acceptance or otherwise of the Rules governing the acceptance or
otherwise of the gifts is once again forwarded herewith for strict compliance by all
concerned :-Government officials are prohibited from receiving gifts of any kind for their
persons or for members of their families from Diplomatic, Consular and other
Pakistan. As the Heads of the Missions in Pakistan have been informed of this
decision no offense would be caused by the return of the gift. If however, due to
very exceptional reasons the gifts cannot be returned, it should invariably
be
deposited in the Toshakhana. These instructions, however, would not
apply to
gifts/donations made to institutions.

Subject :--

MEETING WITH MEMBERS OF FOREIGN MISSIONS.

You may kindly recall that detailed instructions have been issued by the Chief
Secretary vide this Departments demi-official letter of even number dated 17th June,
1981, to regulate contacts with foreign dignitaries and members of foreign diplomatic
missions. A copy of the d.o. letter referred to above is enclosed for ready reference.
2.
The President and CMLA has again directed that the above mentioned
instructions should be carefully followed by all concerned. He has further emphasized
that after a meeting with foreign dignitary or diplomat has taken place, the gist of the
discussions with him should be communicated to the Foreign Officer (Deputy Chief of
Protocol, Karachi) under intimation to the Secretary (CA) to M.L.A. and the Director of
Protocol, Sindh, in all cases without exception, even if the meeting may be of a routine
nature or a simple courtesy call.
3.
I am accordingly desired to request that the orders of the President together with
the existing Government instructions on this important subject, should please be strictly
followed in practice.

37
Subject :--

DECLARATION OF ASSETS HELD AND ACQUIRED


BY GOVERNMENT SERVANTS AND CORPORATION
EMPLOYEES.

I am directed to say that instructions regarding Declaration of Assests have been


issued from time to time. However, in order to clarify the matter the following
communications issued by the Establishment Division are enclosed for information,
guidance and strict compliance :--1.

D.O. No. 2/2/81-DA/D.I

......

Dated

19-09-1982.

2.

No. 2/2/81-DA

.....

Dated

11-10-1982.

3.

No. 2/2/81-DA

.....

Dated

20-10-1982.

4.

No. 2/2/81-DA

.....

Dated

26-10-1982.

5.

No. 2/2/81-DA

.....

Dated

01-10-1982.

6.

D.O. No. 2/2/81-DA

.....

Dated

09-01-1983.

2.
It is requested that these instructions may please be brought to the notice of all
persons serving under your administrative control, including employees serving in
Attached Departments/Regional Offices as well as employees of the Corporations or
Autonomous Semi-Autonomous Bodies concerned, for compliance.
3.

The receipt of this letter may please be acknowledged.

No. S.O.III(S&GAD)5-8/81 dated the 19th February, 1983.


D.O. No. 2/2/81-DA/D.I.
Subject :--

Dated, the 19th September, 1982.

DECLARATION OF ASSETS HELD AND ACQUIRED BY


THE GOVERNMENT SERVANTS AND CORPORATION
EMPLOYEES.

Instructions regarding Declaration of Property and Assets have been issued from time
to time, but unfortunately these have been either insufficiently understood or dealt with in
routine. As a result, the compliance of these instructions by the Ministers / Divisions /
Department etc. and by the officials themselves has remained sporadic. The President has
also taken notice of this unsatisfactory state of affairs.

38

2.
The instructions on the filing of Declaration of Assets have been revised and
consolidated for strict compliance by all concerned, as follows :

I.

The Declaration of Assets are to be submitted by :-(a)

all government servants of all grades.

(b)

all re-employed government servants.

(c)

all persons employed on contract.

(d)

Provincial civil servants and corporation employees serving on


deputation in the Federal Government;

(e)

all officers and employees of corporations/autonomous bodies set


up and / or controlled by the Federal Government;

(f)

conmissioned and non-commissioned officers of the Armed Forces


serving on secondment in civil posts and in corporations /
mous bodies.

autonoII.

(a)

The Declaration of Assets should be submitted by all concerned on


first appointment and thereafter annually on 31st
December, each
year, on the attached proforma which
should be filled in and signed
by the Declarant
himself.
(b)

1964

The revised proforma for declaration of assets provides for affixing


of photographs of the officers of Grade-17 and above on the first
submission of declaration of assets under these instructions.

III. The Declarations are to be made in respect of Property and Assets held in
the name of government servant himself and members of his family as
defined in Rule 3(1) (c) of the Government Servants (Conduct) Rules,
(as amended), reproduced below :-(Member of a Government servants family includes :--(i)

his wife, child or step-child, whether residing with the Government


servant or not; and

(ii)

any other relative of the Government Servant or his wife, when


residing with and wholly dependent upon the Government servant,
but does not include a wife legally separated from the government
servant, or a child or step-child who is no longer in any way
dependent upon him, or of whose custody the government servant
has been deprived by law.

39

IV. The Declaration should include the description/details of immovable


property such as land, houses acquired, built, or under construction
including the property which is under mortage or which is
otherwise
encumbered and movable property such as motor
vehicles, investment or
ownership (part or otherwise) of
business enterprises, stocks, shares
securities, certificates, prize
bonds, insurance policies and jewelery having
a total value of
Rs.10,000/- or more, in terms of Rule 12 of the Government
Servants (Conduct) Rules.
V.

(a)

It will be responsibility of Ministeries / Divisions / Departments /


Corporations / autonomous bodies to obtain the declaration of
assets
in respect of persons serving under them. Failure to file the
declarations on the prescribed date or within fifteen days
thereof
will be construed as misconduct and the defaulters
will be liable to
disciplinary action under the Rules.
Action against the defaulting
persons will be taken by the
respective Ministeries / Divisions /
Departments
/
Organizations etc. under whom the official is serving
for the time being in accordance with the relevant disciplinary rules.
(b)
Division
each year.

A certificate to the effect that such declarations have been obtained


from all officials should be forwarded to the Establishment
by all Ministries/Divisions/Departments by 1st March, of

VI. (a)

The Declaration of Assets should be maintained and handled in the


same manner as the confidential reports. These should be
kept on
separate files for each individual official and
maintained as
companion files of the C.R. dossiers
of the officials concerned. The
declaration of assets
of the officials whose C.R. dossiers are not
required to be
maintained under the relevant instructions, should be
kept in the above manner as companion files their service books.
(b)

The Ministry/Division/Department/Corporation or autonomous


body which maintains the original C.R. dossier/Service Book of
officers/staff will be responsible for custody and maintenance of
files of Declaration of Assets in the prescribed manner.

(c)

For this purpose the Declarations should be forwarded, alongwith


lists to the respective Secretaries of the Ministers/Divisions/Heads
of attached Departments/Corporations/autonomous bodies who are
responsible for the maintenance of the C.R. dossiers of the
concerned officials by 1st March, of each year.

the
the

40
VII. Under a directive of the President, the Secretaries of the Ministries /
Divisions and Heads of Departments etc. are to be held responsible for any
case of corruption in the Ministry/Department etc. under them. In
cases
where the Secretary has reasons to believe that the assets
have not been
correctly reported, or are in excess of known means
of income, he may
order an investigation through an internal
inquiry or by FIA, to be followed
by
proceedings
under
disciplinary rules in the event of such charges having
been
prima facie established.
3.
The various instructions issued from time to time, regarding filling of
Declaration of Assets are deemed to have been modified to the extent stated above.
4.
The Ministries/Divisions may please bring these instructions to the notice of the
officials Ministries serving under them and the Attached Departments/sub-offices and
Heads of Corporations/autonomous bodies for compliance.
5.
The
receipt
of
this
letter
may
please
Estt : Div : No. 2/281-DA dated 20th October, 1987.

be

acknowledge.

CIRCULAR
Subject :--

DECLARATION OF ASSETS HELD AND ACQUIRED BY


THE GOVERNEMNT SERVANTS AND CORPORATION
EMPLOYEES.

In continuation of this Divisions d.o. letter of even number dated the 19th
September, 1982 it is requested that while submitting the Declaration of Assets the
following obligations should be observed :-(1)

The Declaration of Assets should be submitted by all concerned on first


appointment and thereafter annually on 31st December each year on
calander year basis.

(2)

The officers of Grade 17 and above will affix their photographs with the
Declaration of Assets to be submitted on 31st December, 1982.

(3)

The declaration of assets belonging to officers of APUG/OMG only will


forwarded to the Establishment Division on 31st December, 1982.

be
(4)

A certificate to the effect that such declaration have been obtained from all
officials should be forwarded to the Establishment Division by all
the
Ministries/ Division by 1st March each year. The controlling
Ministries/
Divisions will submit a consolidated certificate in
respect of Departments
etc. controlled by them.

(5)

It will be the responsibility of Ministries/Divisions/Departments/


Corporations/autonomous bodies to obtain the declaration of assets in
respect of persons serving under, them and take disciplinary actions
against
the defaulting officers/officials who do not submit such
declarations by the
Prescribed date or within fifteen days
thereof.
41
Subject :--

DECLARATION OF ASSETS HELD AND ACQUIRED BY


THE GOVERNMENT SERVANTS AND CORPORATION
EMPLOYEES.

In continuation of this Divisions d.o. endorsement No.2/2/81-DA, dt. the 19th


September, 1982, on the above subject the Provincial Government while forwarding the
Declaration of Assets by the officers of APUG/OMG working under them it may please
be kept in view that the officers of Grade 17 and above will affix their photographs in the
proforma (enclosed along with the above d.o. endorsement) with their Declaration of
Assets for the year ending 31st December 1982, this practice will be followed by all these
who have already declared their Assets during the fiscal year 1981-82 or not.
Estt : Div : No.2/2/81-DA dated 29th October, 1987.
CORRIGENDUM
Please insert the word immovable or before the word movable in the overleaf of
proforma enclosed alongwith our D.O. letter of even number dated 19th September, 1982
addressed to all Federal Secretaries.
Estt : Div : No. 2/2/81-DA, dated 29th October, 1987.
CIRCULAR
Subject :--

DECLARATION OF ASSETS HELD AND ACQUIRED


THE GOVERNMENT SERVANTS AND CORPORATION
EMPLOYEES.

In continuation of this Divisions circular of even number, dated the 11th October,
1982, it is requested that while submitting the fresh declaration of assets on 31st
December, 1982 (as per our d.o. of even no. dated 19-9-1982) the valuation of moveable
immoveable properties should be declared on purchase value basis.
Estt : Div : No. 2/2/81-DA dated 1-12-1982.
Subject :--

DECLARATION OF ASSETS HELD AND ACQUIRED BY THE


GOVERNMENT SERVANTS & CORPORATION EMPLOYEES.

Please refer to Establishment Division Secretarys d.o letter No. 2/2/81-DA, dated
19-9-1982 on the above subject, addressed to all Federal Secretaries and Chief
Secretaries.

2.
It has now been decided that those officers who have submitted already their
declarations according to fiscal year i.e. up to 30-6-1982 may submit their next return on
31-12-1983 covering the period 1-7-1982 to 31-12-1983.
Estt : Div : No. 2/2/81-DA dated 9-1-1983.

42
Declaration of Assets for the
year ending on 31st December,
19

on
(initial appointment)
PHOTOGRAPH
(To be affixed by officers in
Grade-17 & above only on the
first declaration under the
revised instructions).

1. Name
and
designation
___________________________________________________
with
grade
____________________________________________________________
2.
Occupational
__________________________________________________________ Group (if any)
3. Name
of
_______________________________________________________
serving. __________________________________________________

Organization where

DECLARATION
I __________________________________ S/o ______________________________
hereby declare that the Assets, immovable and moveable described in the proforma
overleaf duly signed, are held by me and members of my family (family as defined in
Rule 3 (1) (c) of the Government Servants (Conduct) Rules, 1964 on 31st December, 19
/on.

(the date of initial appointment)


Signature ____________________

Designation
______________
Rule 3(1) (c) of Government Servants (Conduct) Rules, 1964.
Member of a Government servants family includes--(i)

his wife, child or step-child, whether residing with the Government


or not; and

(ii)

any other relative of the Government servant or his wife, when residing
with and wholly dependent upon the Government servant, but does not
include a wife legally separated from the Government servant, or a child
step-child who is no longer in any way dependent upon him or of whose
custody the Government servant has been deprived by law.

servant

or

Reference to a wife shall be construed as reference to a husband where the


Government Servant is a woman.
43
for the year ending 31st December, 199
I, ____________________ S/o ____________________ employed. in ____________
hereby declare that no movable property i.e. bonds, shares, certificates, securities,
insurance policies and jewellery etc. having a total value of Rs.10,000/- or more, is held
by me and members of my family, except as stated below :-________________________________________________________________________
Name

In whose

Province and Nature of

Approximate How acquired

name held

District in

property and

value of

whether by

which the

extent of

property.

purchase, gift

property is

interest held

or by inheritance.

44
Subject :--

DISCIPLINE GOVERNMENT SERVANTS.

In continuation of this Department circular letter of even No. dated the 3rd July, 1978
I am directed to stress once against that Government servants are prohibited under the
rules to participate in politics. Any Government official supporting political parties,
directly or indirectly wavering in the execution of his duties under political influence
should be dealt with severely.
No. SOIX-REG(S&GAD)2/E/2-73 dated 30th June, 1986.
Subject :--

DISCIPLINE-GOVERNMENT SERVANTS.

Subject :--

RESORTING TO PRESS OR OTHER PUBLIC MEDIA BY


CIVIL SERVANTS.

I am directed to state that instructions on the above subject have been issued from
time to time by this department.
(a)

SOIX. REG (S&GAD) 3/5-73,

dated 17-10-1973

(b)

SOIX. REG (S&GAD) 2/E/2-77,

dated 06-08-1977

(c)

SOIX. REG (S&GAD) 2/E/2-77,

dated 06-10-1977

(d)

SOR. I

(S&GAD) I/2-18/86, dated 08-09-1986

for the information, guidance and compliance by all concerned vide Circular letters noted
in the margin (their copies are enclosed for ready reference).
2.
It has been observed that, of late, some civil servants have been giving pressinterviews/briefings in violation of the above instructions. It has, therefore, been decided
that in future no, repeat no Administrative Secretary/Head of Attached Department in
Sindh should give any press-interview/briefing etc. without prior permission of Chief
Secretary. Press Conferences/briefings have to be conducted by the Minister-Incharge
and not by the civil servants. In special cases where it is considered necessary for a civil
servant to do so, prior permission of Chief Secretary shall invariably be sought.
3.
The above instructions will, however, not apply to handouts on development
schemes, Prime Minister Junejos Five Points Programme or Law and Order effecting
incidents of public interests. These handout may continue to be issued as before under the
existing Govt. policy conveyed through Planning and Development, Information and
Home Department.
4.

This issues with the Approval of Chief Secretary.

45
Subject :--

APPEARANCE OF GOVERNMENT OFFICIALS ON TELEVISION OR RADIO PROGRAMMES OR HOLDING PRESS


CONFERENCES/ISSUANCE
OF
PRESS
STATEMENTS.
I am directed to state that it has been observed with concern that, of late government
functionaries have been appearing in T.V. programmes or giving press interviews
relating to official matters. During such itnerviews the official is often caught off guard
and is made to answer questions involving policy matters. Spur of the moment reaction
often leads to pre-emptive replies on some interrelated government decisions or
divulging of sensitive information. Such disclosures are likely to create embarrassment
for the government. In any case, projection through media is considered contrary to the
established practice of deliberate amonymity and restrain from publicity which is
expected to be exercised by government servants.
2.
It has therefore been decided that in future public officials including Heads of
Autonomous Bodies will have to seek the permission of the Head of the
Department/Chief Secretary, Sindh before making any such appearance on Television or
holding press conferences relating to matter of official duties.
3.
In this connection, Rule 21 of the West Pakistan Government Servants
(Conduct) Rules, 1966 is reproduced below for guidance :
21. Radio Broadcast, Television Programme and Communication to the
Press.
No Government servant shall except with the previous sanction of
Government or
any other authority empowered by it in this behalf or in the
bonafied discharge of
this duties, participate in a radio broadcast or
television programme, or
conrtibute any article or write any
letter either anonymously or in his own name
or in any other name,
to any newspaper or periodical :
Provided that such sanction shall generally be granted if such broadcast,
television programme, contribution or letter is not, or may not be considered
likely to jeopardize the integrity of the Government servant, the security of
Pakistan or friendly relations with foreign States, or to offend public order,
decency or morality or to amount to contempt of court, defamation or
incitement
to an offence :
Provided further that no such sanction shall be required if such broadcast,
television programme, contribution or letter is of a purely literary, artictic or
scientific character or, in respect of a member of the teaching profession, relates
to his specialised discipline.

4.
It is advised that these instruction may please be strictly adhered to in future.
Failure to do so will render the government servant liable to be proceeded against under
the relevant Rules.
SO-RI (S&GAD) 2/2-58, dated 3-2-1988.

46
Subject :--

ACCEPTANCE OF FOREIGN AWARDS BY GOVERNMEN


SERVANTS.

I am directed to invite your attention to Article 259 (1) of the Constitution of Pakistan
read with Rule 6 of the Sindh Government Servants (Conduct) Rules, 1966 (extracts
attached for ready reference) and to enclose a copy of the Establishment Division O.M.
No. 6/10/88-D-3, dated 3-10-1988 on the subject noted above, which is self-explanatory.
2.
I am further directed to request that rules position as well as contents of the
enclosed O.M. may please be brought to the notice of all employees (including those in
the Autonomous/Semi-Autonomous Bodies) under your administrative control for their
information, guidance and strict compliance.
3.

Kindly acknowledge receipt.

No. SOR-I (S&GAD) 2/E/3-74 (PT.1), dated 26th October, 1988.


EXTRACT OF RULE 6 OF THE SINDH GOVERNMENT SERVANTS
(CONDUCT) RULES, 1966.
6.
Acceptance of foreign awards.--- No Government servant shall except with the
approval of the Governor of Sindh, accept a foreign award, title or decoration.
Explanation.--- For the purposes of this rule, the expression approval of the
Governor means prior approval in ordinary cases and ex-post facto approval in special
cases where sufficient time is not available for obtaining prior approval.
OFFICE MEMORANDUM
Subject :--

ACCEPTANCE OF FOREIGN AWARDS BY GOVERNMENT


SERVANTS.

It is noted with regret that contrary to the laid down instructions there have been
serveral instances where Government servants have accepted title, honour or decoration
from foreign states. Invariably the excuse for haing accepted adwards by Government
servants is ignorance of the rules.

2.
The competent authority has taken serious notice of this tendency and has been
pleased to direct that all Ministries/Divisions/Departments may be asked to disseminate
the rule position to Govt. servants for strict compliance. The Ministries/Divisions are
requested to please bring the rule position as defined in Section 6 of the Government
Servants (Conduct) Rules, 1964 and Article 259(1) of the Constitution of Pakistan, to the
notice of all employees working under them and also to the employees of autonomous
statutory bodies under their administrative control.
Estt : Div : No. 6/10/88-D-3, dated 3rd October, 1988.

47
Subject :--

CONDUCT OF CIVIL SERVANTS

On occasions in the past attention of the civil servants has been drawn to rules 19 and
29 of the Sindh Government Servants (Conduct) Rules of 1966 and rule 2(4) of the
Efficiency & Discipline Rules of 1973 which in esssence say that a government servant
sho brings or attempts to bring political or other outside influence to bear on his
promotion, transfer ro other matters relating to service shall be guilty of misconduct.
2.
The Chief Minister has now observed with grave concern a growing tendency
on the part of civil servants to violate this code which constitutes the bedrock on which
the discipline integrity and efficiency of public service rest. I expect you to abide by it
and also so demand it from your subordinates.
3.
While expecting a positive response from the civil servants it is a duty of their
superiors at all levels to ensure that their grievances are heard and redressed promptly,
their ligitimate carrier expectations are fulfilled and they are not victimised for doing
their duty in the best public interest. If an immediate superior is unable or unwilling to
help, the officer next above must quickly intervene. The effort should be that no
government servant is driven to seek outside help in a service matter only because his
superiors along the line are either indifferent or unsymathetic. In such a situation the
moral, if not legal, authority to invoke the punitive provisions of the rules is severely
impaired. Whenever therefore, a civil servant seeks outside support it should be an
occasion to examine whether it is wilful or born out of apathy suffered from within the
service hierarchy.
4.
Let me avail this opportunity to draw your attention to the vanishing virtues of
punctuality and accessibility to public. No doubt most government servants have to work
late and at/odd hours. That should not detract from the merit of punctuality which lies in
the disposal of files, especially those which need concentrated attention, in the
undisturbed morning hours.
5.
By now you might have seen a directive of the Prime Minister for setting aside
a part of the day for seeing the public. Depending on the demand of each office it should
not be less than an hour whether at the head office or on tour in your jurisdiction. The
public meeting hour may be supplanted in emergency but not by routine commitments.

6.
While on this refrain let me underline the importance of humility the quiet
essential virtue by which a public servant is ultimately judged by quoting from the holy
Quran :
AND WALK NOT IN THE EARTH EXULTANT. NO THOU
CANST NOT REND THE EARTH NOR CANST THOU
STREACH TO THE HEIGHT OF THE HILLS.
7.
Kindly acknowledge, and transmit to all those who are committed to your
charge for service to the people.
Notification No. SOIX REG (S&GAD)2/E/2-73, Dated 21st February, 1978.

48
Subject :--

CONDUCT OF CIVIL SERVANTS

Despite the advice contained in my letter of 21st Feb. 1989, it is sad to observe that
some civil servants continue to invoke exteraneous influences for their posting,
promotion and related service matters. Recently, an unfortunate element of collective
protest has been added to it.
2.
The Chief Minister has also viewed this attitude with concern and has desired
me to convey it to you once again that all civil servants would be well advised to rely on
their conduct and performance alone for their career prospects.
3.
At the same time, as said earlier, it should be ensured at all levels that the
legitimate interests and aspirations of the civil servants are protected and their grievances
are given prompt attention.
No. SOIX-Reg (S&GAD)2/E/2-73, dated 21st May, 1989.
Subject :--

RESORTING TO PRESS OR OTHER PUBLIC MEDIA BY


CIVIL SERVANTS.

The enclosed letters issued from time to time about government servants contact
with the press, radio and television are circulated once again to ensure that no deviation
from the prescribed policy guidelines takes place.
2.

Kindly note their contents and ensure compliance.

No. SOR-I(S&GAD)2/E/2-77 dated 6th March, 1989.


Subject :--

RULES FOR THE ACCEPTANCE AND DISPOSAL OF


GIFTS BY GOVERNMENT SERVANTS, EMPLOYEES OF
GOVERNMENT CONTROLLED CORPORATIONS, AUTONOMOUS AND SEMI-AUTONOMOUS BODIES AND
NATIONALIZED INSTITUTIONS.

I am directed to say that rules regarding acceptance or otherwise and disposal of gifts
by the Sindh Civil Servants are contained in Rule 5 of the Sindh Government Servants
(Conduct) Rules, 1974.
2.
In this connection, a copy of the instructions issued by the Federal Government
vide Cabinet Divisions Office Memorandum No. 9/2/89TK, dated the 27-03-1989
together with its enclosure is forwarded herewith.
3.
The matter of receipt of any gift (irrespective of its price) and cash award
should be reported by the recipient to the Director Protocol, Government of Sindh,
Services, General Administration and Wildlife Department, Karachi, immediately for
further necessary action.
4.
It is requested these instructions may please be brought to the notice of all
employees (including those working in the autonomous/semi-autonomous bodies) under
your administrative control for their information, guidance and strict compliance.
5.

Kindly acknowledge receipt.

No. SOR-I(S&GAD)2/E/3-75(Pt. I), dated 25th May, 1989.


49
I am presently writing this letter to you to draw your attention to a personnel policy
which has a bearing on the moral and confidence of the civil servants. It has been
observed that of late there is an increasing tendency to resist transfer and posting orders
which as you are aware are issued, after taking approval of the Prime Minister.
2.
The Prime Minister on being apprised of this predilection has directed that I
should bring the matter to your personal attention with a view to curbing this attitude.
3.
I need hardly emphasize that all orders issued by the Establishment emanate
with the prior approval of the Prime Minister and any attempt to resist, interfere or defy
such orders amounts to disobedience to her orders.
4.
Not in requently, the Ministeries like to retain officers of their own choice
against the police of rotation which eventually harms the promotion prospects of the
officers themselves. The Secretaries who are administratively responsible for these
matters influence the Ministers write demi-official letters recommending cancellation of
postings, which in turn encourage the middling and lower bureaucrats to run around
eliciting support to secure postings of their choice. This results in jeopardizing any
rational and well considered personnel policy.
5.
While the Ministers have the interest of their Ministries in view, the
Establishment Division has to oversee the overall picture and, therefore, the point of view
of the Ministers cannot always be accommodated.

6.
It has also been observed that some government servants including even those
who had served the Martial Law regime with extral enthusiasm, and were overzealous in
harassing and persecuting the democratic forces have found patrons within the system.
The Establishment Division is thus flooded with their requests (Sifarish) of one type or
the other. Whenever an officer who is occupying a favoured position is touched, he starts
running around enlisting support of influential people. It seems that the public servants at
the moment are doing nothing except lobbying for posting/transfers/promotions etc. I
have never discouraged any officer of rank from coming and seeing me if he has a
legitimate grievance or problems but it is in the interest of the party and the government
to discourage the public servants from destroying the system. You are, therefore,
requested to kindly ask an aggrieved officer to come and see me for redressal instead of
creating a lobby within the party. It has been decided to enter a red mark in the personal
record of the officer who resort to sifarish (those responsible method) nather than
approaching the Establishment Division direct with his problem. If the Establishment
Division delays a particular case, the officer concerned can always come with his
complaint to me and I will ensure that the people responsible for delaying such cases in
the Division are made accountable.
7.
I need hardly say that I count on your support in counting these tendencise
which are not conducive to good administration, discipline amount the government
servants, and above all these image of the Government.
50
Subject :--

USE OF INFLUENCE BY GOVERNMENT SERVANTS IN


SERVICE MATTERS.

The Prime Minister, on being apprised of increasing tendency on the part of the
government servants to resort to extraneous influences for redress of grievances and
projection of personal advancement, has been pleased to direct that the instructions on the
subject should once again be brought to the notice of the government servants.
2.
The Establishment Division has been circulating Instructions, by way of
reminding the officers about the Rules and prescribed procedures as also the need to
refrain from using personal or family influences through elected representatives or
politicians as well as other friends to bring pressure to bear in matter of promotion and
postings. This, besides being contrary to the rules and isntructions, is also unbecomming
of an officer to allow his personal independence and integrity compromised by securing a
benefit which he otherwise deemed as his right or privilege. In this connection the earlier
instructions on the subject were circulated as early as 1950 and 1958 vide O. Ms
No.4/22/50-8-E.II, dated 24-10-1950 and No. 8/17/57-E-IV, dated 27-2-1958 were
followed by circulars/letters by Mr. Vaqar Ahmed (No. 1/38/74-D.IV, dated 8-5-1974),
Syed Ijlal Haider Zaidi (No. 5/4/82-R.II, dated 28-4-1982) (Pages 467 to 470 of
ESTACODE 1989 Edition), and in 1989 by Rao Abdur Rashid Khan, Advisor to the
Prime Minister for Establishment (No. 57-27/86-E.II, dated 25-5-1989---copy
enclosed).

3.
You are no doubt aware of the rules which govern the conduct of the
government servants in these matters. I would, however, once again draw your attention,
particularly to Rule 19 of the Government Servants (Conduct) Rules, 1964, which reads-19. Approach to members of the Assemblies etc.-- No Government servant
shall, directly or indirectly, approach any Member of the National Assembly or a
Provincial Assembly or any other non-official person to intervene on his behalf in any
matter.
While the Government would not like to tamper with the right of government
servants to seek redressing of their legitimate grievances in accordance with the rules and
prescribed procedures, or by the same token interfere with the privileges of the elected
representatives to focus the difficulties of the body of government servants in context of
public policy, it is felt that the indiscriminate recourse to this for personal advancement is
most regrettable. It is imperative that the government servants act with a sense of moral
responsibility, self-discipline, and in manner as would become their senior positions, in
all service matters, channel for seeking relief has been provided by way of
representations, petitions and memorials, which also ensures self-respect and dignity of
the individual officers and they are also saved of obligation to another person, may be a
relative or a friend.

51
4.
I am directed to bring to your notice again and through you to the notice of all
government servants serving under you, that any attempt to bring to bear political
influence in service matters will be construed as misconduct and will be dealt with in
accordance with Efficiency and Discipline Rules and other instructions. Besides, a note
to this effect may be placed in the character roll dossier of the officials.
5.
I would also request you to convey these instructions to heads of corporations
and autonomous bodies under your administrative control for compliance by their
employees.
Cab-sec :

No. DO No. 5/4/82-D.I dated 27-5-1991.

Subject :

USE OF INFLUENCE BY GOVERNMENT SERVANTS IN


SERVICE MATTERS.

I am directed to invite your attention to this Departments Circular letters issued from
time to time on the subject noted above (details given in th margin) and to enclose
photocopy of the Establishment Secretarys D.O letter No. 5/4/82-D-I, dated 27-5-1990
addressed to all Secretaries to the Federal Government and copy endorsed to all
Provincial Chief Secretaries, and its enclosure, on the subject noted above which is selfexplanatory.

(1)

No. SOIX.REG (S&GAD) 2/E/2-73


dated 3-7-1978.

(2)

No. SOIX.REG (S&GAD) 2/E/2-73


dated 5-6-1982.

(3)

No. SOIX.REG (S&GAD) 2/E/2-73


dated 30-6-1986.

(4)

No. SOIX.REG (S&GAD) 2/E/2-73


dated 21-2-1989.

(5)

No. SOIX.REG (S&GAD) 2/E/2-73


dated 10-9-1989.

(6)

No. SOIX.REG (S&GAD) 2/E/2-73


dated 21-5-1989.

2.
It is requested that the enclosed instructions may kindly be brought to the notice
of all civil servants (including those in the autonomous/Semi-autonomous bodies) under
your administrative control for their information guidance and strict compliance.
No. SOR-IV(S&GAD)2/E-2/73, dated the 8th July, 1990.