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Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Screen shot 1:
CONFIGURATIONS WHICH CONTROL THE ASSET MASTER DATA:
The configurations steps which control the tabs and fields which should be suppressed or displayed or
requiring an entry or an optional entry are the following:
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Step 1:
SAP Configuration Creation of Screen Layout Rules:
Description
Transaction Code
SPRO
Every asset class created in SAP should have a screen layout rule assigned to it.
Generally, the SAP supplied pre-defined screen layout rules are used.
This configuration is done only if there is a specific requirement which cannot be met by using any of the predefined screen layout rules.
In this configuration step, only the keys and descriptions of the screen layout rule are configured.
For example, the below screen shot displays an example of a screen layout rule having the key 2000 and the
description General machines.
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Screen shot 2:
Step 2:
SAP Configuration Definition of Asset Classes:
Description
Transaction Code
OAOA
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Screen shot 3:
Step 3:
SAP Configuration Definition of Screen Layout for Asset Master Data:
Description
Transaction Code
SPRO
In this configuration step, for each of the screen layout rule created, the following are configured:
logical field grouping is defined and
the field status of each of the fields in the logical grouping is defined
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Screen shot 4:
If any of the screen layout rules is selected and the Logical field group folder icon appearing in the dialogue
box on the left hand side is double clicked, the next screen displayed will contain the list of all the logical field
groupings available under the screen layout rule.
For example, when the screen layout key 1040 is selected and the logical field groups is double clicked, the list
of all the logical field groups available for the layout key 1040 is displayed.
Note:
Out of the above list of all logical field groupings, the ones which will be appearing in the asset master record
is controlled by the another configuration step - Specify Tab Layout for Asset Master Record (which will be
discussed subsequently).
Some of the logical field groups available under the screen layout key 1040 are General data, Posting
information, Time-dependent data etc. as displayed in the below screen shot.
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Screen shot 5:
If any of logical field groups is selected and the field group rules folder icon, appearing in the left hand side
dialogue box is double clicked, the next screen displayed will contain the list of the status of each of the
field groups available(required, suppress, optional or display). The status of each of the field group can be
configured or modified in this step.
For example, in the below screen shot, the field groups for the logical field group General Data is displayed.
It is observed that the field group Description 1 under the logical field group General data for
the screen layout rule 1040, has the status required entry.
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Screen shot 6:
Step 4:
TRANSACTIONAL DATA 1 For illustrating how the field status of the asset master
record are controlled by the screen layout rule
Description
Transaction Code
Create Asset
AS01
An asset master record is created for an asset under the asset class 1040.
The asset class 1040 has the screen layout rule 1040 as displayed in the screen shot 3 shown above.
The fields available in the asset master record under the tab General data(Screen shot 7 and 7A)
is compared with the status of each of the fields available under the field group rules under the logical field
group General data for the screen layout rule 1040 (Screen shot 6).
It can be observed that the status of each of the fields in the asset master record matches exactly with the
status as defined in the field group rules.
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Screen shot 7:
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Screen shot 8:
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Screen shot 9:
Step 5:
SAP Configuration Specification of Tab Layout for Asset Master Record:
Description
Transaction Code
AOLA
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Generally the standard tab layout rules provided by SAP are used. But if there is any requirement which cannot
be met using the standard tab layout rules then customized tab layout rules are configured.
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Transaction Code
AOLK
In this configuration step, the tab layout rule is assigned to the asset class.
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Description
Transaction Code
Create Asset
AS01
An asset master record is created for an asset under the asset class 1040.
The asset class 1040 is assigned the tab layout rule - SAP as displayed in the screen shot 13 shown above.
The tabs available in the asset master record (Screen shot 14 Red boxes) is compared with the status of
each of the tabs available under the tab layout rule SAP (Screen shot 11).
It can be observed that the status of each of the tabs in the asset master record matches exactly with the
status as defined in the tab layout rule - SAP.
Further, the Group boxes available in the asset master record General Tab(Screen shot 14 Blue
boxes) is compared with the groups available under the tab page General in the tab layout rule
SAP(Screen shot 12).
It can be observed that the tab General in the asset master record has exactly the same group
boxes as configured in the tab layout rule SAP.
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled
Asset Accounting - How are the Asset Master Record Fields and Tabs Controlled