12.

1 SITE AND SITE OFFICE MANAGEMENT

1. PHYSICAL SITE ORGANIZATION:
Organization the physical recourses of the site is much more important. In
adequate emphasis on this expect will lead to additional cost in the execution of construsical
recourses in way that maximum efficiency can be achieve. This mean provision of site facilities
for the following effectively.

Accommodation

Storage

Services

Security Etc.

Physical site organization depends on several factors, such as

Types of project

Size

Location

Project duration

Availability of recourses

Contractual obligations

PLANING OF SITE FACILITIES:

PRE TENDER INVESTIGATIONS
Planning of site facilities should comments at the pre tender stage. Before start the
unit rate calculation and investigation must be carried out preferable by the site agent who will
supervised the contract should the tender be successful. Investigation should include for the
following,
a) Access to site

on the off site access,

Road facilities,
Distant involved,
Local authority or police restriction,

b) Services

available power and water supplies,

Nuisance or value of services already on site,
Diversions required and time and cost,
Implication of diversion,

c) Layout

general site condition such as nature of soil,

Height of water table,
Flooding risk,
Tidal waters,
Neighboring properties and any demolition problems.

d) Labor

availability of local labor and prevailing rates of

Pay.
e) Security

local vandalism pilfering record need for night

Security,
Fencing requirement etc..

2. MANDATORY SITE FACILITIES:

Certain site facilities and other requirement have been made compulsory by local
authorities, statutory bodies, labor safety regulations and condition of contract. These are
follows.
a. First aid
b. Shelter and accommodation for clothing and taking meals
c. Washing facilities
d. Sanitary conveniences
e. Protective clothing
f. Safe access
g. Fire point

3. STORAGE FACILITIES:
the types of storage facilities required for any particular material will depend upon
its durability vulnerability to damage vulnerability to theft some special requirement are given
bellow,

Cement or lime

should be stored in dry place,

Should not be stored in long period,
Holder stops to be used first,

Aggregate

to be stored in clean firm base,

Different types of aggregates should be kept
Separate.
Moisture content should be watched carefully for
Necessary adjustment in mixed designed.

Bricks and Blocks

should be stacked in suitable piles on level well

Drain surface in a position where double handling
is Reduce to a minimum.

Roof tiles

should be stacked on edge an in pairs. five to even

Rows high and end tiles laid flat.

Drainage goods

may be stored in open compound with there

barrels Horizontal.

Timber

undue moisture moment should be prevented a

rack With sheet roof covering is ideal.

Small item

should kept in locked stores.

1. SECURITY PROTECTION:
Fencing with a lockable gate will be sufficient. This defines the limit of the site as
well as acts as a deterrent the limit of the site as well as acts as a deterrent to the would be
trespasser of thief. The type of fencing will depend of the degree of security required, cost
implications, type of neighborhood and duration of contract.

12.2 SITE MANAGEMENT STRUCTURE & ROLES PLAYED BY

DIFFERENT
INTRODUCTION TO ORGANIZATION :
The basic concept of organizing is whole is greater than the sum of individual pars.
ORGANIZATION STRUCTURES IN GENERAL :
An organizational structure is designed to provide a framework for,

Arranging the functions, work packages, people into suitable segments to achieve the
desired results successfully and efficiently.

To delegate the tasks and the responsibilities effectively.

Setting up efficient lines for reporting and communication.

To highlight lines of authority and accountability.

ORGANISATION CHARTS. :
The development of an organization chart usually consist of the following stages.

The objective. ( ex : Fabrication of a building )

Functions and roles incorporated with the project.

Tasks to be performed under each function or role.

Establish the relationship between the functions/ roles (setting up of lines of reporting /
chain of command).

Combine such functions/ roles into cohesive structure.

Purpose of n organization chart .

The whole organization structure can be seen at glance.

It is easier to analyze and review the structure when if is represented graphically.

Management relationships can be identified.

Spheres of responsibility and authority are defined.

Span of control of each supervisor/ manager can be seen.

Lines of communication are visible.

Weaknesses in organization can be easily diagnosed.

PRINCIPLES OF ORGANIZATIONS :

Every person is immediately responsible only for one person.

Authority should be granted to commensurate with responsibility.

The span of control should be to suite the quality of staff, variety of work and capabilities
of the supervisors.

The best use should be made of specialist activities of each individual.

The number of management levels should be kept to a minimum.

There should be right degree of centralization.

There should be an even distribution of work.

SITE MANAGEMENT STRUCTURE :

Relative importance of different project structure project structures varies according

to the,

Size of the organization,

Type and size of the project.

According to recent research some important

factors considered in selecting a site management structure include,

Complexity & site layout,

Project cost,

Capabilities of personnel, and

Type of finishes.
Also research indicates that many contractors in

sri lanka prefer some form of centralized site system and adopt a project structure
which possesses many characteristics of a functional management structure.
SOME IMPORTANT POINTS REMEMBER, REGARDING SITE RELATIONSHIPS,
a) Be fair but firm in dealing with the contractors staff.
b) Try to avert the continuous state of aggression that sometimes occurs, by
employing tact on all occasions.
c) Explain accurately to the contractor any aspect of the work that he may not
understand.
d) If problems are raised on site be prompt and decisive in providing your solution.

e) Ensure that from the start of the job even small parts of the work are constructed
correctly so that the contractor will realize that only high standard of
workmanship will be tolerated throughout the contract.
f) However be tolerant by not necessarily following the letter of the law when
extreme difficulties occur from no specific fault. Unless the job is likely to be
impaired then relax the specification and let common sense prevail.
g) Instructions should always given to a responsible member of the contractors
staff. Giving instructions to several different people can cause mistakes and will
certainly give the contractor an excuse for argument and possible claim.
h) Be prompt with criticisms of work-do not wait until the job is constructed before
condemning it.
i) Ensure that your engineer is well informed on any decision you make so that a
contractor is not able to obtain a different decision from the engineer.
j) Serious disagreement with a contractor or refusal to carry out instruction should
be reported to engineer.