1.

SAP FICO -- GO LIVE DETAILED CUTOVER ACTIVITIES 2015

Overview.
Create or identify a separate document type for initial balances upload and maintain a different number range for the same
and use the same document type for uploads. This will be usefull for identifying the transactions posted before go live and
after go live.
Create two new GL accounts in Production for the Purpose of initial balances upload. One for Initial Stock Upload and
another for the GL balance. Open only the current period of posting or the legacy date period in which you are posting in
OB52 and close all other periods. Similarly use OKP1 for CO period lock. Do not open MM period after the legacy period at
the time if initial stock uploads and get the same be opened by the core team member responsible for opening after
completion of your upload activities. This will prevent erroneous posting to the next period due to the wrong dates given in
the upload file. Create a New Field Status group with mostof organizations elements selected as optional. Make sure that if
profit center is mandatory it needs to be mandatory only and do not change it to optional, as the LSMW screendoesnt popup
the profit center filed if the same is optional. FI G L master data will be uploaded via LSMW.(Recording for LSMW FS00 &
also keep the changing master data recording handy) FI VendorMaster Data will be uploaded without purchasing
organization Views (Recording forLSMW FK01 & also keep the changing master data recording handy. Your field status
group settings configured for your client). If you are having EWT codes thenyour recording cannot take more than 6 line
items. If you need to have more than 6 line items in tax type/tax code areas look for other alternatives. If vendors are relevant
to EWT then advised to create a separate group making the tax fields mandatory. At the time of uploading the vendor master
data into productionmake sure you change the FSG to optional on tax items and do not give any tax codes. FI
CustomerMaster Data will be uploaded without sales Views Recording forLSMW FD01 & also keep the changing the master
data recording handy. Keep in mind your filed status group settings configured for your client. All legacy asset master Data
(AS91)along with the values will be uploaded with Cost Center/Location (Again keep in mind the master data screenfiled
settings before recording and your clients requirement). Write differentrecordings forSLM keys and WDV keys). For legacy
assetdata transfer record transaction types for the assets acquired during the financial year in a separate recording.For the
assets acquired before the start of the fiscalyear you need to ask the client accumulated depreciationas on start of the fiscal
year and depreciationposted during the period or after the start of the fiscal year (Again depends on the configuration on how
you are posting the depreciationto GL) All the G L balances of account type S and are non-open item managed need to be
uploaded G L wise-Profitcenter wise Via LSMW as on the cutover date. Make sure that no two profitcenters were uploaded in
the same documentbecause,if you have activated document splitting the number of line items generated at the time of
saving the documentdue to split may exceed 950 line items and the system will throw you out of uploading. Even if it is not
the case advised to upload data related to a profit center per document. All the G L balances of account type S and are
open item managed need to be uploaded G L Wise- Item Wise -Profitcenter wise Via LSMW.Make sure that no two profit
centers were uploaded in the same documentbecause,if you have activated document splitting the number of line items
generated at the time of saving the documentmay exceed 950 line items and the system will throw you out of uploading. All
the Customeropen items need to be uploaded Profit center wise. Make sure that no two profit centers were uploaded in the
same documentbecause,if you have activated documentsplitting the number of line items generated at the time of saving the
documentmay exceed 950 line items and the system will throw you out of uploading. All the Vendor openitems need to be
uploaded Profitcenter wise. Make sure that no two profitcenters were uploaded in the same document because,if you have
activated documentsplitting the number of line items generated at the time of saving the documentmay exceed 950 line items
and the system will throw you out of uploading.
1. 2. SAP FICO -- GO LIVE DETAILED CUTOVER ACTIVITIES 2015 Copy Rights SourceOne Management
Services Pvt. Ltd & DoctorSAP Bangalore Pramila Nagaraj MBA FIN-2010 VTU SAP FI Associate Certified
FreshOff Campus Candidate @ Source One Management Services Pvt. LtdBangalore You need to use direct input
program in LSMW for transaction data upload and selectfinancial documents as object. All the Assetdata need to
be identified depreciationarea wise with Assetclass and Depreciationkeys. For tax balance sheet Assetclass wise
Gross block, accumulated depreciationand net block need to be uploaded (AS81). For Customers/Vendorsrelevant
to Sales/Purchasing views take care to give properrecon accounts keeping in view of the alternate recon accounts
if any applicable. Make sure you only extend customers/vendorsto other company codes.Other wise creation of
vendors/customers will create a duplicate data. Educate the core user to tally the data before giving the same to
you via Excel. Make sure that the Basis guy is available to you at the time of upload to handle transports, which
were created during the upload for the purpose of upload or for any error in configuration. 2. Time Lines Depending
on the amount of data, take sufficienttime for upload activities. In case the assetmasters/data is not ready still you

2.

3.

can go ahead with GL balance upload and assets can be done at a later date. Go-live date will be (Give the Go live
date). All transactions starting after go live will be processedin SAP system only. After Go live, no transaction
should be performedin legacy system 3. Pre-requisite or Assumptions Scenario and Integration Testing are
completed. Cleansed and Validated Master Data made available. Authorization Matrix completed. Processeshave
been freezed. End user training and documentationis completed G L Master LSMW Regular Recording FS00 FI
VendorMaster Data LSMW Regular Recording FK01 FI CustomerMaster Data LSMW Regular Recording FD01
Assetmaster Data LSMW Regular Recording AS91 together with values AS81 Group AssetMaster Data LSMW
Regular Recording AS21 Cost Elements LSMW Regular Recording KA01 You can also create by batch input
session VIA SPRO Cost Centers LSMW Regular Recording KS01 Profit centers LSMW Regular Recording KE51
Internal Orders LSMW Regular Recording KO01 Characteristics Manual Creation 5. TRANSACTIONDATA GL
Balances of account type S which are non open Item based LSMW/Direct Input 0000 RFBIBL00 D- Direct Input
VendorBalances LSMW/DirectInput 0000 RFBIBL00 D- Direct Input CustomerBalances LSMW/DirectInput 0000
RFBIBL00 D- Direct Input AssetBalances LSMW Regular Recording AS91 AS81 AUC Balances LSMW/DirectInput
0000 RFBIBL00 D- DirectInput
3. SAP FICO -- GO LIVE DETAILED CUTOVER ACTIVITIES 2015 Copy Rights SourceOne Management
Services Pvt. Ltd & DoctorSAP Bangalore Pramila Nagaraj MBA FIN-2010 VTU SAP FI Associate Certified
FreshOff Campus Candidate @ Source One Management Services Pvt. LtdBangalore 6. Prerequisitesto Load
MasterData Client Setup and Number range maintenance. At least test once the LSMW recordings beforemoving
into productionabout the reliability and for errors. Load handful of assets in a Quality or in Pre-productionsystem
depending on your landscape to ensure that the system is calculating the depreciation,as expected and planned
depreciations to be posted are accurate. 7. SequenceOf Data Conversion G L master Data Vendor Master Data
Customer Master Data Group AssetData GL balances without open Item managed GL balances with open
Item managed Customer Balances Vendor Balances Customer Balances with SpecialGLs Vendor Balances
with Special GLs AssetMasters with Values for the assets existing at the start of the fiscal year AssetMasters
with Values for the assets acquired during the fiscal year with transaction type. It is advised to load assetdata
along with values instead of loading master first and giving values next. 8.Procedure for Cut Over 1) Check again if
the documentsplitting is active and in case new GL accounts are added by the users, the assignments for
documentsplitting characteristics is made or not. If not do and transport before you start. 2) Delete costelements if
created already in production, as the legacy data is not relevant for cost centers. Even of the client insists, you
should convince the client saying where he wants to settle the costcenter balances after go live? Exceptionto the
above is AUC. 3) Assignthe field status group to all the G L accounts created for the purpose of upload of initial
balances, via LSMW or T-code MASS. You need to revert the settings of master data for accounts with Auto
posting,Accounts with relevance to tax categoryand postwith out tax allowed before upload. 4) Remove Withholding
tax code assignments to vendors.This is necessarybecause if your upload items contain any balances and the tax
codes are assigned the system will calculate EWT and tries to postthe same, which is not the case. 5) For Nonopen item managed accounts provide with the totals as on the cutover date profit center wise. 6) For openitem
managed accounts provide with the totals as on the cutover date profit center wise. 7) For reconciliation accounts,
line items of customer/vendorshould be profit center wise. 8) For assets reset the reconciliation accounts load
assets, compare data and reset recon accounts. 9) Assets acquired before 01.04.2006need to entered through
AS91 and Assets acquired after 01.04.2006 and before 31.01.2007 need to be entered through AS91 via
Transaction type 100 assuming your clients financial year is Apr-Mar and the cutover date is 31.01.2007. 10) Make
sure you have created group assets via AS21 if you are using Group assets in tax depreciationarea. 11) Again you
need to keep in mind the configurations you made for the client with respectto account types, D & K. For Example
Payment terms. 12) If the clients need is to have the old balances also on age wise for Payables &
Receivables,you need to play with, document,Posting, and base line dates to achieve this via upload. 13) Make
sure that the discount base column is given value for a smoothupload for Receivables and Payables. 14) You need
to use separate Direct Input recordings with object 100 and method 0000 (RFBIBL00) for account types S, D&K.
This is because if you have large amounts of data, then if you club all the account types into one recording,then the
system will prompt you to press enter every time a GL account is encountered as the filed values payment terms is
not relevant for account type S. In such case the system will take great amount of time for uploading.
4. SAP FICO -- GO LIVE DETAILED CUTOVER ACTIVITIES 2015 Copy Rights SourceOne Management
Services Pvt. Ltd & DoctorSAP Bangalore Pramila Nagaraj MBA FIN-2010 VTU SAP FI Associate Certified
FreshOff Campus Candidate @ Source One Management Services Pvt. LtdBangalore 15) Before start of

uploading assetline items at GL level make sure is client is open for change and reset the recon accounts for
assets.Other wise the system will throw an error, as the recon accounts are not directly posted to. 16) After
uploading the same again resetthe reconaccounts. Use in both the cases T-code OAMK to reset the recon
accounts. 17) For loading AUC values VIA Internal orders,after the above uploads are through, create cost
elements,create Internal orders,upload values through the internal orderto AUC expenses accountand once upload
is through, settle the orders to the AUC asset via KO88 before the go-live 9. ProcedureAfter Cut Over data Upload
1) Resetthe filed status groups; postauto settings,Tax settings to the original file given by the core user via MASS
or LSMW. 2) Once the initial balance accounts balances are zero, take the signoff and blockthe accounts for
posting in future. 3) Get the next relevant posting periods openedin OB52,OKP1 & MMPV by the core team
member and close all the legacy periods. 4) Resetthe VendorFSG settings and other relevant settings changed for
the initial balances upload. 5) Settle the AUC balances and make the Internal order values to zero. Make sure you
use periodic settlementand not FULL. 6) Assignvendors with the relevant tax codes and post processthe open
items as per the warning given by system for making the tax lines consistent. 7) Revert all FSG changes for
CUSTOMER/VENDOR/GLto the requirement. 8) Delete the number range assignments to the documenttype
created for initial balance upload and transport so that to minimize the core user transactions in the legacy period.
9) If you are using the parallel ledgers as of ERP 2004 or ERP 2005 make sure you load the balances of nonleading ledgers first.Keep in mind that the non-leading ledgers are not relevant for account types. 10) Any new
master records created between Cutover and Go live dates are to be tracked and checked for documentsplitting
assignments. 11) If you are in Version4.7EE or ERP 2004 without New GL getting activated, keep in mind you
need to run F.5D, F.5E, 1KEK. 12) After all of the above precautions still you find that there is a mistake whether
small or big dont be panic, go back to your domain experience,think what should have been went wrong, Reverse
the documentor just pass a rectification entry. 13) It is the same case with stock uploads. Afteryour MM counterpart
loading the stocks and you verify and stocks are not getting matched, the reason could only be the Qty mismatch
or the system has taken the MAP defined in the material master. This document is for New Implementations ON
New GL only and not for upgrades. The sequence of steps may change slightly depending on your customization
and modules implemented and hence this can be taken as a guide line only and not as a comprehensive
document. Theoretical Steps Declaration:This Project is a Live Hands on ImplementationProgramERP6.0 SAP
FICO, Startedafter taking inputs from my Project Manager.