1 January 2015 v3

The Standard Club

Ship Risk Review
Ship Name:
Survey Type:
Survey Port:
Date of Survey:
Survey Company:
Surveyor:

Table of Contents
Disclaimer
This report, and any accompanying documentation or photographs, has been compiled for the sole internal use of The Standard Club Ltd (the club) for insurance purposes
only and should not be disclosed to third parties without the club's prior written permission. The information contained in this report, and any accompanying documentation or
photographs, together with the terms of any insurance cover provided by the club prior to or following the survey, do not constitute representations as to the condition of the
ship or the standards of operation, and should not be relied upon by the member or by any other party as any assurance, representation or warranty of such matters. Nothing
herein shall prejudice the clubs rights under the insurance policy in the event of a dispute between the club and the member relating to the condition of the ship or the
standards of operation. The club, its managers and the surveyor shall in no circumstances be responsible to any other person for any loss or damage or liability howsoever
caused arising from the use of this report or the information it contains

The Standard Club

Section 1.0 - General Information..............................................2

Section 2.0 - Risk Profile and Ship Rating...................................4
Section 3.0 Executive Summary...............................................6
Section 4.0 - Defects & observations..........................................7
Section 5.0 ISM......................................................................8
Section 6.0 - Maintenance & Class............................................10
Section 7.0 - Hull Integrity.......................................................12
Section 8.0 - Lifting & Deck Equipment.....................................14
Section 9.0 - Machinery...........................................................16
Section 10.0 Housekeeping and accommodation.....................21
Section 11.0 - Ballast System...................................................22
Section 12.0 - Marpol..............................................................24
Section 13.0 - Navigation........................................................26
Section 14.0 - Safety...............................................................28
Section 15.0 - Manning............................................................32
Section 16.0 - Security............................................................34
Section 17.0 - For Tankers.......................................................35
Section 17.0 For Dry Cargo Ships...........................................42
Section 17.0 For Passenger / Ro Ro Vessels.............................47

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Section 1.0 - General Information

1.1 - General particulars
Ship name
IMO number
Call sign
Port of Registry / Flag
Ship type
Owners
Technical managers
Date of last change of owner or
technical manager
Current classification society
Building classification society
Class Condition Assessment (CAP)
Rating

Hull:-

Machinery:-

Year built
Place built
GRT (t)
DWT (t)
LBP (m)
Freeboard

A / B-100 / B-60 / B

Recent cargoes carried

Recent ports of call
Trading area

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1.2 - Machinery particulars
Make:

Type:
slow/medium/high

Make:

Type:

No of:

Boilers

Make:

Type:

No of:

Thrusters

Make:

Type:

No of:

Main engine(s)

No of:

Main engines kW rating

Propulsion type
Propeller type
(fixed/CPP)
Diesel Generators
Diesel Generators kW
rating

Maneuvering thruster
type
Steering Gear

Make:

Oil purifiers

Make:

Reduction gear

Make:

Stabilizers (if fitted)

Make:

Type:

Cargo pumps (if Fitted)

Make:

Type:

No of:

Cargo cranes

Make:

Type:

No of:

1.3 Hull particulars

Type of hull e.g. double hull
Type of framing e.g. longitudinal
Construction materials (please
reference ships mid-section - if
available)

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Section 2.0 - Risk Profile and Ship Rating

2.1 - Risk profile
Low

Medium

High

Hull failure
Ballast tank failure
Cargo tank failure / hold failure
Cargo damage (dry cargo). Off spec. liquid cargo
Mooring / lifting equipment failure
Piping failure
Machinery failure
Fire
Navigational errors
ISM deficiencies
Injury because of unsafe working practices
Injury because of unsafe equipment / environment
Passenger injury
Pollution
Potential competency issues

2.2 - Ship rating

Poor

Acceptable

Good

Very good

General housekeeping deck

General housekeeping accommodation
General housekeeping ER
General seamanship
General watchkeeping
Engineering competence

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Give a brief reason for any rating in the risk profile not being classed as low:

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Section 3.0 Executive Summary

3.1 Ship condition and operations

Comment on the ships general condition, the effectiveness of the ISM system,
the engineering and nautical standards applied and any risk or hazard which
could cause or contribute to a P&I claim. (A detailed summary can be given in
the full report)

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Section 4.0 - Defects & observations
Report defects which require repair under defects and ISM non-conformities,
comments on procedures and information under observations.

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Section 5.0 ISM

5.1 - Important dates
Date

Remarks

Last superintendent's visit?

Last PSC visit?
Last external ISM audit + by
whom?
Last internal ISM audit?
Last navigation audit?
SMC Issue / Expiry
DOC Issue / Expiry
Last emergency drill + frequency?
Last safety meeting + frequency?
Last risk assessment?
Last permit to work?
Last accident report?
Last near miss report?
Last incident report?
Last ISM revision?

5.2 - Procedures, review and audit

Did the Master and C/E receive an
office briefing prior to joining this
ship?
Did the Master and C/E receive an
adequate handover on joining this
ship?
Do the Master and C/E regularly
discuss operational matters with
the office?
Do the Master and C/E issue
written standing orders and night
orders?
Is there a written procedure for
safety induction / ship
familiarisation of new joiners?
Is the SMS written in a language
understood by all of the crew?
Which language?
Did the superintendent leave a
written report and job list after his
last visit?
Are actions completed and
formally closed-out?
Were there significant non-

Yes

No

Remarks

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conformities raised during the last
internal /external ISM audit?
Are the non-conformities
completed and formally closedout?
Does the Master carry out an
effective ISM review and at what
frequency?
Are risk assessments detailed,
effective and do they cover all
hazardous tasks?
Are ship specific risk assessments
(drafted on-board) detailed and
effective?
Does the ship operate a permit to
work (PTW) system that covers all
hazardous tasks?
Is the PTW system linked to the
risk assessment process and or
standard operating procedures?
Does the PTW system include an
effective isolation (Lock Out / Tag
Out) process?
Are safety meetings minutes
recorded, sent to the managers
ashore and are they
acknowledged?
Are safety meeting minutes
circulated on-board?
Does the ship have an effective
system for reporting and recording
accident / near miss / defects?
Are debriefs carried out following
an emergency drill?
Do contingency drills involve
coordination with the managers
ashore?
Does the contingency plan detail
office contacts and emergency
services?
Does
the
company
issue
guidelines to the master for
signing the Bills of lading.
Does the company issue
guidelines to the master for noting
protests at load port and
discharge port especially when
discrepancies are expected with
cargo quantity and quality.

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5.3 Surveyors comments on ISM

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Section 6.0 - Maintenance & Class

6.1 - Maintenance

Yes

No

Is there a structured planned

maintenance system (PMS) for
deck / engine department?
Is the PMS Class approved?

Is defect reporting linked to the

PMS?

Is there any maintenance

outstanding?

Is there a policy for spare part

supply (i.e. direct from
manufacturers)
Does the system incorporate a
spare parts inventory / ordering
facility?
Are PMS records submitted to
office? How often?
Can a list of overdue maintenance
be provided?
Are ballast tanks and hatch covers
(if fitted) included in the PMS?

Are deck cranes, winches, davits

lifting appliances included in PMS?

Are critical spare part levels

monitored?
Do relevant officers appear familiar
with the PMS?
Is the maintenance of an apparent
satisfactory standard?

Is engine critical equipment

maintenance conducted by the
crew? If not whom?

Remarks

6.2 - Class
Remarks
Yes
Are all statutory certificates,
including annual surveys up to
date?
What conditions of Class are
imposed?
Date of last special survey?

No

Date of last docking / in-water

survey?

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Has the ship been detained by PSC
in the last 2 years

Were there any significant

findings / deficiencies noted in the
last 3 PSC inspections?
Has the ship been laid-up in the
last 3 yrs?

6.3 Surveyors comments on maintenance & class

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Section 7.0 - Hull Integrity

7.1 General
What is the condition of the shell
plating?
Are hull markings clearly marked
and legible?
Are there any sharp indents or
buckling on the shell?
Advise average depth and
frequency of pitting for the shell.
What is the condition of the deck
plating?
Advise % area of deck not covered
by paint?
Advise average depth and
frequency of pitting for the deck.
Is there evidence of temporary
repairs (doubler plate)?
Are guardrails, walkways, ladders
and any other means provided for
the protection of the crew and
others in apparent good order?
Is the general condition of deck
pipework free from significant
corrosion, pitting, soft patches or
other temporary repairs?
Are pipe and hatch penetrations
corroded at the main deck
connection?
Are vent headers, air pipes &
sounding pipes in apparent good
order and are they marked to
indicate the spaces they serve?
Are hydraulic pipes free from
corrosion and / or leakage (incl.
hydraulic rams)?
Are all access doors, vents, vent
covers & other deck openings, in
apparent good condition and
capable of being properly closed
and secured?
Are all cable transits and bulkhead
penetrations in apparent good
order?

Yes

No

Remarks

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7.2 - Corrosion control
Briefly outline the corrosion control policy in the following areas:
Hull
Cargo spaces
Ballast tanks

7.3 Surveyors comments on hull integrity

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Section 8.0 - Lifting & Deck Equipment

8.1 - Fixed lifting equipment
No

Remarks

Yes
Cargo cranes: state number, type
and SWL of deck cranes / derricks
fitted on board.
Are cargo cranes well maintained,
inspected, tested & with valid
certification?
Are crane wires and sheaves well
maintained and in apparent good
order?
Are crane slew bearings, in
apparent good order and is a
procedure in place to check wear?
Are crane cabs in apparent good
order with well-maintained
controls, signage, emergency
stops, safety equipment / FFE &
dedicated means of escape?
Are all ER & stores cranes well
maintained, inspected, tested &
with valid certification?
Are personnel elevators and / or
escalators in apparent good
condition, with valid certification?
Are pad eyes, beams and other
fixed securing points in apparent
good order and marked with SWL?
Is the above equipment
maintained as part of the ship's
PMS?

8.2 - Loose lifting equipment

Is there an effective inspection and

maintenance programme for loose
lifting equipment such as chain
blocks, wires, strops, slings,
shackles, eyebolts etc?
Are test certificates available
onboard for all items of loose
lifting equipment including all the
above equipment?
Are all items of loose lifting gear
marked with a unique

Yes

No

Remarks

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identification & colour code
system?

Yes

No

Is the gangway motor, wires,

safety net & general structure in
apparent good order and is it
rigged correctly?
Are windlass, mooring winches and
other associated equipment in
apparent good order?
Are adequate mooring practices
followed?
Are mooring ropes / wires in good
condition?
Are the mooring areas non-slip?

Are crew aware of the snap back

zones?
Is the anchor cable and anchor
securing arrangements in apparent
good condition?

Is there an adequate storage

system in place for loose lifting
equipment?
Is there a system for the
quarantine of damaged or
uncertified lifting equipment?
Are all items of loose lifting
equipment maintained as part of
the ship's PMS?
Is there a procedure requiring that
all lifting operations are properly
planned?

8.3 - Deck equipment

Remarks

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8.4 Surveyors comments on lifting & deck equipment

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Section 9.0 - Machinery

9.1- Machinery running hours
1

Main Engine(s)
Auxiliary Engines

9.2- Machinery spaces (general)

Remarks
Yes
Is there evidence of abnormal
running / breakdown in the Engine
Room log?
Is the Engine Room log correctly
filled in, including arrival and
departure events?
Are machinery spare part stores
well stocked and in apparent good
order?
Are there any generators, purifiers
or compressors out of service?
Are piping systems in apparent
good condition and well
maintained?
Is pipework free from temporary
repairs?
Are ship side connections in
apparent satisfactory condition?
Is oil spray protection fitted on
fuel and lube oil pipes?
Are any temporary save-alls in use
to contain leaks?
Are all oil mist detectors
operational and working correctly?
Is the switchboard and earth
monitoring in apparent good
order?
Are switchboard insulation mats in
place and in apparent good order?
If applicable, are high voltage
enclosures protected from
unauthorised access?
Is the Engine Room lighting
adequate?
Is the Engine Room properly
ventilated?
Are bilges clean and dry?
Are watertight doors closed at
sea, during maneuvering & UMS?

No

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Are the Engine Room floor plates
secured?
Are any level gauge self-closing
devices 'gagged' open?
Are any sounding pipe deadweight
closing devices tied-back?
Are there any exposed and unlagged exhaust manifolds /
piping?
Are workshops well stocked and in
apparent good order?
Are goggles and tool supports
provided at drilling, cutting and
grinding machines?
Are permanent eye shields fitted
on grinding machines?
Purifier room (if fitted) cleanliness
Fuel quick closing valves last test
date?
Seawater inlets & discharge
valves. Do valves appear well
maintained?
Stern seal, any appearance of oil
leaking or water ingress?
Spares required by Classification
Society, on board and in good
condition?
Pipe systems labelled or colour
coded, valves with identity plates?
General condition of machinery
spaces.

9.3 Machinery Maintenance

Are manufacturers manuals and
spare parts on board?
Are manufacturers service
bulletins available on board?
Are manufacturers supervisors
used during major overhaul of
main machinery?
Is fuel oil analysis carried out at
bunkering?
Was the last set of lub. oil analysis
results acceptable?
Is engine performance monitored
apart from the machinery log
book? (peak pressures, etc)

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Are main switchboards thermal
imaging surveys carried out?
Is machinery vibration monitoring
carried out?
Who maintains machinery?

9.4 Alarm, monitoring and shutdown systems

Does the ship operate UMS?
Bilge alarms, confirm all functional
and date last tested.
Is the engineer's alarm
operational?
Main engine / diesel generator fuel
pipe leakage alarm tested
operational.
Main Engine / diesel generator
over speed trips, date last tested.
Overload trips, date breakers last
tested.
Reverse power trips, date last
tested.
Purifier loss of seal alarms fitted &
working?
Purifier room bilge alarms fitted &
tested operational?
Is alarm system testing part of the
PMS?
Is alarm testing equipment on
board?

9.5 Main engine(s)

What is the general appearance of
the main engines with regard to
oil and water leaks, exhaust
lagging condition
Has the main engine been
replaced
Is any main engine maintenance
overdue?
Are hot box and exhaust covers in
place and in good condition?
Are bearing temperatures
monitored?
Frequency of testing oil mist
detectors, date of last test?
Frequency of main engine shut
down test, date of last test?
Are main engine local emergency
controls tested? Date of last test?

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9.6 Diesel generators

What is the general appearance of
the diesel generators with regard
to oil, water leaks and exhaust
lagging
Have any of the diesel generators
been replaced
Is any diesel generator
maintenance overdue?
Are hot box and exhaust covers in
place and in good condition?
Are generator(s) bearing
temperatures monitored?
Hours since last major overhaul of
all generators?
Time since connecting rod bolts
changed
All generators full load test.
If generators are unable to carry
full load, state designed full load give load attained.
Date last blackout test carried
out?

9.7 - Boilers
Boiler(s), general appearance and
condition, especially lagging,
inspection doors valves, valves,
etc
Is boiler water tested and records
acceptable?
Is boiler water test results
reviewed by a chemical treatment
supplier?
Is the boiler hot well free from oil?
Is the boiler burner save-all clean,
free of oil?
Frequency of exhaust gas boiler
inspection? Date when last
cleaned?

9.8 Type of fuel used in Main and Auxiliary engines

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9.9 Surveyors comments on machinery and maintenance

procedures

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Section 10.0 Housekeeping and accommodation

10.1 Housekeeping and accommodation
No
Yes
Is the accommodation clean, tidy
and in a hygienic condition?
Are alleyways free of obstructions
and exits clearly marked?
Is the safety and fire fighting
equipment in the accommodation
well maintained and marked using
appropriate IMO symbols?
Are the doors and fire flaps in the
accommodation well maintained?

Are laundries free of from fire

hazards?

Are smoking regulations posted

and adhered to?

Are the food handling spaces,

refrigerated spaces, galleys and
pantries clean, tidy and hygienic?
Are personnel alarms in
refrigerated spaces in good order
and operational?
Test the alarms
Are sufficient fresh provisions
sufficient and properly stowed?

Is the ship's hospital clean/tidy

and ready to use?

Remarks

10.2 Surveyors comments on housekeeping and

accommodation

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Section 11.0 - Ballast System

11.1 Ballast tanks and system
Describe the ballast system configuration:

Carry out an inspection of ballast tanks and report on their condition. Is there
evidence of wastage, cracking or buckling? Two tanks for a routine survey and
four tanks for an entry survey.
Tank No.
Anodes wastage (%)
Cleanliness
Coating condition
Steelwork condition
Pitting (% and depth)
Connecting trunks
Pipe(s) condition
Distortion
Oil contamination
Structure detached
Valves and spindles
Doublers
Access condition
Overall condition

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11.2 - Class & crew tank Inspections
Yes
Are the ballast tanks
inspections required at annual
survey?
Do Class records indicate that
ballast tanks have significant
corrosion?
Does the crew conduct ballast
tank inspections and if so at
what frequency?
Are condition reports
maintained onboard and sent
to the office?

No

Remarks

11.3 Surveyors comments on ballast systems

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Section 12.0 - Marpol

12.1 - Oil waste management & control
List the equipment fitted for compliance with Marpol for the discharge of oil
waste from the engine room:

Yes
Examine the Oil Record Book, is it
completed correctly and up to
date?
Is the Oily Water Separator (OWS)
in full working order and tested?
Is the OWS overboard valve
marked and locked in the closed
position?
Last calibration conducted on the
OWS oil content alarm? Certificate
available?
Are 'discharge of oil prohibited'
notices prominently displayed?
Is there a small bore sampling
point on the discharge line? What
diameter is it?
Does the ship have an operational
incinerator and is it used for
burning oil waste?
Are any other systems available
for dealing with oil waste?

No

Remarks

12.2 - Bunkering & fuel management

Yes
Has the C/E issued a formal
bunkering policy?
Are bunker checklists, relevant,
thorough and correctly
completed?
Are bunker stations in apparent
good order including: piping,
flanges, blanks, valves, save-alls?

No

Remarks

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Is bunker fuel analysis carried out?
Does the ship provide training in
oil spill response?
Is the SOPEP locker stocked with
sufficient equipment to deal with
an incident?
Is the ship using low sulphur fuel
in accordance with SECA
requirements (Marpol VI)?
Are procedures followed to
prevent air pollution by smoke?
Does the ship have a Class
approved energy efficiency
manual (SEEMP)?

12.3 - Sewage & garbage

Yes
Is the sewage system in apparent
good order, including discharge
and venting arrangements?
Is an effective garbage
segregation system in use?
Is the crew aware of garbage
disposal regulations and is
relevant information posted
(Marpol V)?
Is the Garbage Record Book
completed correctly and up to
date?

No

Remarks

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12.4 Surveyors comments on Marpol

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Section 13.0 - Navigation

13.1 - Navigation equipment
Remarks
Yes
Is the navigation equipment
included in the PMS?
Do charts cover the ship's trading
area and are they corrected
appropriately?
Date of last 'Notice to Mariners'
received?
Is the navigation equipment in full
working order?
Are compass error, bell books and
navigational records maintained
and do entries appear correct.
Have all navigation officers been on
a 'Bridge Team Management
course?
Examine the passage plans, are
they comprehensive and berth to
berth?
Do all navigation officers
understand 'squat' and the
company's under keel clearance
(UKC) policy?
Is the ECDIS system used as the
primary means of navigation?

No

Have all navigation officers

attended both type specific and
generic ECDIS training?
Are all navigation officers familiar
with ECDIS updates?

Are the safety and warning alarms

for the ECDIS appropriately Set?
Are VDR operating instructions
clearly posted?
Is a BNWAS alarm system fitted and
in full working order?

Are the safety and warning alarms

for the navigation equipment like
echo sounder, autopilot, GPS set
appropriately?

13.2 - Navigation procedures

Remarks
Yes

No
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Is a 4/8 watch system maintained
at sea?
Is the CPP failure position known
and a notice posted?

Is the emergency steering

procedure known and a notice
posted?
Is a pilot card in use, is it
comprehensive?
Does the Master arrange pre-arrival
and pre-departure meetings?

Is the Master Pilot exchange

carried out and recorded?
Is a deviation card available? Date
deviation card was last made.
Are navigation lights and other
signal lights operational and a
connected to the emergency power
supply?
Does the company provide
guidance on bridge team
composition?
Does the company have a bridge
familiarization checklist and a
watch handover checklist which are
complied with?

Are any of the following

navigational techniques
carried out?

Parallel
Indexin
g

Visual
Bearings

Radar
Bearings
and
Distances

Compass
Errors

Yes / No
What are the Master's requirements for passing distances, use of auto-pilot and
for position fixing?

How does the Master's evaluate and brief new watch keepers?

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13.3 Surveyors comments on navigation

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Section 14.0 - Safety

14.1 Safety equipment
Yes

No

Does the ship have a designated

safety officer who has had ship's
safety officer training?
Are crew wearing correct PPE?

Does the company issue safety

booklets, bulletins or guidance
notes?
Are safety discussions, which
include hazardous tasks and
critical operations, regularly held
with all of the crew?
Are crew familiar with relevant
safety procedures during
mooring?
Is there a safety policy for using
power tools, and if so, what is it?

Are smoking regulations posted

and being adhered to?

Are ladders and steps, internal /

external free from damage?

Are safety and guard rails fitted

where appropriate?

Is the accommodation clean, tidy,

well ventilated and lit?

Are alleyways free of obstructions

and exits clearly marked?

Are relevant and sufficient IMO

symbols in place within the
accommodation?
Is accommodation safety
equipment, properly stored and
directly accessible?
Are domestic cold stores clean
and temperatures acceptable?

Are door handles operational from

both sides and are personnel
alarms working?
Is portable gas detection
equipment on board and
calibrated?
Are crew familiar with the use of
portable gas detection
equipment?

Remarks

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Are oxy-acetylene bottles stored

safely, in separate spaces and
with flash-back arrestors fitted?

14.2 - Life-Saving Appliances

Yes

No

List the number of lifeboats, type,

number of persons and the
launching arrangements:
Last date(s) that boats were
lowered to embarkation deck and
maneuvered in the water:

Remarks

Lowered to embarkation
deck:
Maneuvered in water:

Do lifeboat davits / release gears

appear in apparent good order?

Is there a procedure in place for

the periodic inspection of davits,
falls and brake mechanism?

Date of last annual

inspection:
Date of last 5 yearly
inspection:

Are limit switches in apparent

good order?
Is lifeboat equipment, fittings and
lights in apparent good order?

Lifeboat engine started with

satisfactory results and tested
ahead and astern?
Are life-rafts in good order and
correctly stowed in cradles with
the hydrostatic release and
painter?
Are life-rafts subject to service
and within date?
Are the GMDSS equipment, log
books and distress signals
including aldis lamps in good
order and tested regularly?
Are muster lists displayed on
board?
Are lifejackets and fittings in
apparent good order and donning
instructions displayed?
Are immersion suits in apparent
good order?
Are lifebuoys, self-igniting lights
and bridge wing MOB
arrangements stowed in cradles
and in apparent good order?

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Is LSA checked regularly and
records maintained?

Yes

No

14.3 - Fire-fighting
Does the fire-fighting equipment
(FFE) have valid certification /
inspection records?
Is FFE checked regularly and
records maintained?
If applicable, are samples of foam
compound tested at regular
intervals?
Is the fire detection system in
apparent good order with no zones
in fault?
Is the fire detection system tested
and are test records kept.
Are all the fire detector sensors
periodically tested?
Are the main fire pumps in
apparent good order?
Is the emergency fire pump in
apparent good order and test run
satisfactorily?
Is the fire main and fire hydrants
free from heavy corrosion, damage
and leakage?
Can the crew identify the isolation
valves, do valves move freely?
Are fire hose boxes in good order
and complete with hose, nozzle
and spanner?
Are portable fire extinguishers in
place and in apparent good order?
Is the fire locker well maintained?
Are firemen's outfits and breathing
apparatus in good order, provided
with fully charged cylinders and
ready for use?
If fitted, are emergency escape
breathing devices (EEBDs) in
apparent good order?
Are ER pump emergency stops and
quick closing valves in apparent
good order and clearly identified?

Remarks

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Are accommodation ventilation fan
emergency stops in apparent good
order and clearly identified?
Are fire flaps in apparent good
order and clearly identified?
Are appropriate precautions in
place for the safe entry of
personnel into CO2 rooms?
Is the CO2 system protected
against accidental / unauthorised
release?
Are all crew members familiar with
operation of fixed fire-fighting
systems?

14.4 - Fixed fire-fighting equipment

Location

Type

Date of last test / remarks

Engine Room
Engine Room (other areas)
Pump Room
Dry Cargo spaces / Car decks
Accommodation areas
Paint locker
Sample Locker/s
Galley deep fat cookers
Galley exhaust ducts
Other spaces

14.5 Surveyors comments on safety

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Section 15.0 - Manning

15.1 - General
Remarks

Yes

No

Are officers / crew direct employees

of the shipping company (not
agency)?
Is on-board communication
effective, what is the common
language?
Who checks that certificates /
endorsements are valid?

Does the manning level meet or

exceed that required by the
Minimum Safe Manning Document?

Does the company operate a

formal appraisal system for the
crew?
Is crew familiarization correctly
carried out?

Are senior officer handover reports

submitted to the office / managers
ashore?
Does the company operate a cadet
training programme?

Does the company maintain

training matrixes for crew's onboard training?
Are records of work and rest in
order??

15.2 - Crew experience

Rank

Nationali
ty

STCW
Certifica
te

Total
years at
sea

Years

Years
with

current
rank

compan
y

in

Years
on this
type of
ship

Master
C/O
2/O
3/O
C/E
2/E
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3/E
4/E

15.3 Surveyors comments on manning

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Section 16.0 - Security

16.1 - General
Yes

No

Does the ship's security plan

include piracy?
Has the ship's security officer
received relevant ISPS training?

Does the ship carry private armed

guards when transiting high risk
areas?
Are additional piracy prevention
measures, as per BMP4
implemented?
Does the company provide
security updates / incident
notices?
Is a proper gangway watch
maintained 24 hours per day?

Were sufficient checks carried out

upon boarding?

Are safety and security briefings

carried out at the gangway?

Are security patrols completed

and what additional checks made
in high risk areas?
Are the appropriate
accommodation doors kept
locked?
Are security drills carried out?

Are stowaway searches carried

out on departure from a port?

Remarks

16.2 Surveyors comments on ISPS

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Section 17.0 - For Tankers

17.1 - Cargo tanks
Describe the cargo system including: tank arrangement, pumping & piping
system, ventilation, segregation, tank layout, cargo heating, inert gas and COW:

Carry out an inspection of cargo tanks and report on their condition. Is there
evidence of wastage, cracking or buckling?
Tank No.
Primary corrosion
Cracking and wastage
Shell and bottom
pitting
Pitting below tank
suction
Brackets and webs
Anodes
Coating
Heating coils
Piping condition
Valves and spindles
Fixed gauging
Access ladders and
guardrails
If tanks cannot be inspected, comment on the frequency of tank inspections and
sight the last formal inspection report. Note any comments here:

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17.2 - Cargo operations
Remarks
Is there a policy statement with
guidance and procedures on safe cargo
operations?
Is the ship entered in the SIRE
inspection programme. Date of last
inspection and by whom?
Is information available on maximum
loading and discharging rates, venting
capacities and inert gas system
capacity?
Are legible and up to date pipeline and /
or mimic diagrams of cargo, inert gas
and venting systems, as applicable,
available?
If a loading computer or program is in
use, is it class approved and regularly
tested?
Has a cargo plan been prepared and
does it contain a detailed sequence of
cargo and ballast transfer?
Are retained cargo samples stored in a
suitably safe location?
Has the cargo plan been signed by the
watch officers to indicate their
understanding of it?

Yes

No

17.3 - Cargo and ballast handling and monitoring

equipment
Remarks
Are the cargo, ballast/ stripping pumps,
eductors and associated
instrumentation/ controls in apparent
good order with recorded evidence of
regular testing?
Are the cargo lines, crude oil washing
lines, vapour lines and inert gas lines in
apparent good order with recorded
evidence of regular testing?
Is the cargo pump emergency shutdown
system in apparent good order with
recorded evidence of regular testing?
Are the cargo system ullage gauges,
vapour locks and UTI tapes in apparent
good order with recorded evidence of
regular testing?

Yes

No

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Are valve position and tank level
indicators fully operational?

Are high and high high level alarms

in full working order?

Are the IG isolation valves provided with

a positive locking arrangements and the
valve operation carried out in the
supervision of the overall in charge?

Are P/V valves inspected, cleaned and

tested at regular intervals?

Is electrical equipment on deck and in

cargo pump rooms of approved type
and in apparent satisfactory condition?

17.4 - Inert Gas (IG)

Remarks
Yes

No

Is a log kept of IG operations?

Is there a back-up procedure in case of

failure of the IG system?

Is the IG system including

instrumentation, alarms, trips, pressure
and oxygen recorders, reported in
apparent good order?
Was the fixed oxygen analyzer
calibrated prior to use of the IG system?

Is the water level in the deck seal

satisfactory?
Is the P/V breaker in apparent good
order, the liquid level correct and
clearly visible?

Yes

No

Is the IG system in use and operating

satisfactorily at the time of the
inspection? What is the O2 content?

17.5 - Pump Room

Remarks
Is there any evidence of significant
leaks from machinery, pipework, valve
glands and instrumentation?
Is the cargo pump room gas monitoring
system in apparent good order and
regularly checked?
Is a rescue harness / line permanently
rigged and ready for immediate use?

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Are pump rooms clean, tidy, free of
combustible material and are bilges
free of cargo?
Are floor plates fixed?

Are the pump room fans fully

operational?
Is the lighting undamaged / functional
and providing adequate illumination?

Are the emergency stops for cargo

pumps operational?

Are the high suction flaps operational

and tested?

Are the emergency alarms in the

pumproom operational and tested?

17.6 - Crude oil washing (COW)

Describe the equipment and general arrangement for tank cleaning (hot / cold
washing and COW):

Remarks
Yes

No

If the vessel is COW, has a checklist

been completed?

Are crude oil washing pipelines and

pressure gauges in working order and
tested to 1.25 times the working
pressure?
Is the tank cleaning heater, where
fitted, effectively isolated from the
crude oil washing line?
Are records maintained of previous
COW operations?

Are there any reported problems with

the COW system?

Is an approved COW operations and

equipment manual available on board?

17.7 - Additional for chemical tankers

Remarks
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Yes

No

Is a detailed cargo plan prepared with

for cargo and ballast transfer and is the
plan followed with a record in the log?
If cargo is required to be inhibited, is
the required information available
including hazards associated with comingling/ non-compatibility?
Are the officers aware of the emergency
procedures for dealing with cargo
leakage, spillage or fire?
Have satisfactory column/cofferdam
purging routines been established
where deep well pumps are fitted?

Where cargo tanks are of stainless steel

are there procedures for passivation
and pickling?
Are adequate procedures in place for
carrying out wall wash tests?

Is the cargo sample locker suitably

constructed and ventilated , situated
within the main cargo area and is it in
good order?
Are the cargo, ballast and stripping
pumps, eductors and their associated
instrumentation and controls, in good
order?
Is the cargo pump emergency shutdown
system in good order and regularly
tested?
Are the cargo pipelines, connection
pieces, drains and flexible hoses in good
condition and pressure tested?

Is manifold pipe line and drains

arrangement satisfactory to achieve
proper isolation and provision for
draining/sampling?

Are all officers familiar with the carriage

requirements for the cargoes listed on
the certificate of fitness

Is a cargo compatibility chart available?

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Is the vessel provided with the
appropriate safety equipment and is it
In good order, such as decontamination
showers and eye-wash at appropriate
locations?
Is the type of foam compound suitable
for the cargoes which the vessel is
certified to carry?

17.8 - Surveyors comments on tankers

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Section 17.0 For Dry Cargo Ships

17.1 - Cargo hold inspection
Cargo hold no.
Structure
Coating
Pitting (% and depth)
Grooving on shell frames
Wastage / cracking /
buckling
Tanktop condition
Sounding / vent pipes
(including protection)
Water leakage
Bilge system (function
test)
Access ladders
Cargo lashing points
Temporary repairs?

17.2 Surveyors comments on Cargo Holds

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17.3 - Cargo specific
Yes
Are holds suitable for the
carriage of water sensitive
cargoes?
Are holds suitable for the
carriage of grain?
Are holds suitable for the
carriage of the intended cargo?
Does the ship have a copy of
the IMSBC code on board?
Does the company provide
additional information on cargo
care and hazards?
Does the company provide
information on cargo hold
cleaning?
Is a 'supercargo' employed
when project cargoes are
carried?
Has a cargo loading / discharge
plan been agreed between the
terminal and the ship?
Does the ship have a Class
approved loading program?
Are written instructions given
to stevedores in regard to
potential hazards?
What pre-shipment surveys are
carried out?
Are holds fully inspected by the
C/O prior to loading?
Is there a written procedure for
cleaning / inspecting hold
bilge wells and to test nonreturn valves? What
frequency?
If fitted, is there a formalised
procedure in place to test hold
bilge alarm function and at
what frequency?
Are general carriage and
ventilation requirements
understood?
Is there an effective deck
watch to supervise cargo
operations?
Is a port log maintained, with
start / stop times, draughts,
weather

No

Remarks

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conditions and performance?
Does the Master understand
the hazards associated with
cargo liquefaction?

17.4 - Cargo (general)

Yes
Does the Master understand
the hazards associated with
coal fires / self-heating?
Does the Master understand
the hazards associated with
stowage / lashing of steel
products?
Does the Master understand
the hazards associated with
stowage of deck project
cargoes?
Is the ship specifically
designed for the carriage of
containers on or below deck?
Is the ship specifically
designed for the carriage of
refrigerated containers? How
many?
Is the container lashing system
Class approved?
Does the ship have a container
lashing program?
What type of twist locks are in
use?
Are foundation stools, lashing
rods, D-rings, chains and twist
locks in apparent good order?
Is there a formalized system
for examining cargo securing
equipment for damage?
Is there a designated
quarantine area for damaged
twist locks / other lashing
equipment?
Are container lashings
examined and adjusted during
the voyage?
Are reefer plugs / sockets in
apparent good order?
Is the ship fitted with hold bilge
alarms and if not, what
frequency are bilges checked /
sounded?

No

Remarks

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Is there a written procedure to
test hold bilge alarms and at
what frequency?
Is there a written procedure for
cleaning / inspecting hold
bilge wells and to test nonreturn valves? What
frequency?

17.5 Surveyors comments on lashing equipment (container

ships).

17.6 - Hatch cover inspection

Hatch Cover Make / Type
Hatch cover no.
Plating condition
Coamings
Pitting (% and depth)
Compression bars
Gaskets
Gasket channels
Drainage channels
Drainage non-return
valves
Quick closing cleats
Landing pads
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Coatings
Temporary measures?
Hydraulic system
Panel alignment
Evidence of water
ingress?
Vent covers / Access
hatches

17.7 Surveyors comments on hatch covers

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Section 17.0 For Passenger / Ro Ro Vessels

17.1 - Vehicle decks
Describe the vehicle decks including number, layout, structural protection and
fire monitoring / protection systems:

Carry out an inspection of RoRo decks and comment on the general condition of
the following:
Deck no.
Structure
Grooving on shell
frames
Coating condition
Non-slip decks?
Temporary repairs?
Structural fire
protection
Access ladders
Water leakage
Bilge system (function
test)
Sounding pipes &
protection
Cargo lashing points
Supervision
Walkways
Safety signage
Alarm points

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17.2 - Shell Openings (including Pilot/bunkering doors)

Carry out an inspection of watertight doors, ramps and comment on the general
condition of the following:
Opening
Plating
Coating
Anti-skid surface
Panel alignment
Compression bars
Gaskets
Drainage
Evidence of water
ingress?
Temporary
measures?
Cleats
Hydraulic system
Closing limit
switches

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17.3 - Vehicle deck operations
Yes

No

What additional checks / reporting

methods are carried-out to confirm that
bow / stern doors are closed?

Is CCTV available on vehicle decks and is it

fully operational?

Are indicators, limit switches and control

panels in apparent good order?

Are propellers isolated against accidental

operation when the ship is alongside?

Are vehicle deck self-closing fire doors fully

operational and closed?

Is vehicle deck signage adequate and of

an appropriate language / symbols?

Are vehicle deck alarm points adequate

and of an appropriate language / symbols?

Is vehicle deck FFE in apparent good order

and of an appropriate language / symbols

Do crew conduct a walkround of vehicle

decks on voyage and at what frequency?

Are oil drums / chemicals / paints stored

openly in vehicle deck areas?

Is a tally of passengers and vehicles

conducted prior to sailing and is the
information posted on the bridge?

Is there evidence of smoking on vehicle

decks?
Are passengers required to leave the
vehicle decks on voyage?

Remarks

17.4 Surveyors comments on vehicle deck operations

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17.5 - Passenger areas
Carry out an inspection of the passenger areas and comment on the general
condition of the following:
Passenger deck no.
Lighting
Slip/Trip hazards (internal &
external)
Supervision
Security
Safety signage
PA system
Alarm points
Eating areas/restaurants/cafes
Galley/Food preparation areas
Provisions/stores/fridge areas
Shops/arcades
Laundry/cleaners areas
Gymnasium/spa
Saunas
Swimming pools/Jacuzzis

17.6 Surveyors comments on passenger areas

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17.7 - Passenger safety
No

Remarks

Yes
Date that the Passenger Ship Safety
Certificate was issued and by whom?

Is passenger area signage adequate and of

an appropriate language / symbols?

Are passenger area alarm points adequate

and of an appropriate language / symbols?

Is passenger area FFE in apparent good

order and of an appropriate language /
symbols?
Are passenger muster areas clearly
identified?
Are additional lifejackets available in the
immediate vicinity of passenger muster
areas?
Are infant and oversize lifejackets
available and clearly identified?
Is there a detailed muster list and method
for 'tallying' passengers available at the
relevant muster stations?
Are safety videos and PA announcements
played in relevant passenger areas and of
an appropriate language to the route /
passengers?
Are official smoking areas clearly
identified?
Is a central passenger information point or
desk available and clearly identified?
Are operational / sensitive areas of the
ship secured against general passenger
access?

17.8 Surveyors comments/observations

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